May 2019 - Gnso-bylaws-dt - lists.icann.org

Revised Timeline/Work Plan - Call for Objection by Wed
by Ariel Liang June 5, 2019

June 5, 2019

Dear DT members, Per action item from the past Wednesday’ meeting, staff worked with Heather to update the timeline/work plan for the remaining work of the DT. Please review the google doc here (suggested changes in redline): https://docs.google.com/document/d/1yeydtqli8UWOrrvChIf9EMprGxo0pOr5lcadM-n… As suggested by Heather, the revised work plan is more conservative than the previous version, leaving sufficient time to address each item. By overestimating our time than underestimating it, we would avoid revising the workplan yet again. If you have any objection to/comment for the revised timeline/work plan, please be so kind send to the list by COB Wednesday, 5 June. Thank you for your review! Have a nice weekend everyone. Best Regards, Julie & Ariel

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REVISED FOR REVIEW: Guidelines for How to Use the GNSO Input Process for a Special IFR 30 May 2019
by Julie Hedlund May 31, 2019

May 31, 2019

Dear DT members, Per action item 2(a) below from the from the meeting on 30 May, please review the revised Guidelines for How to Use the GNSO Input Process for a Special IFR at: https://docs.google.com/document/d/1uNXALBljWRf6rJcOqSCLoOo_4Axe188Mp5JWxnf… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> In particular, please see the suggested changes in section 4.5 GIP Outcomes and Processes, on page 3 of the document. The document will be on the agenda for the next meeting on Wednesday, 12 June at 21:00 UTC. In the meantime, DT members are encouraged to make suggested edits and comments in the Google document. Thank you very much for your consideration. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, May 30, 2019 at 1:18 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 29 May 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 29 May 2019 (21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=111380332. Best Regards, Julie Julie Hedlund, Policy Director ACTIONS & NOTES: Actions: 1. Timeline/Work plan: 1. Staff will confirm that the DT will not need time on the GNSO Council agenda at ICANN65, but will provide an update separately. 2. Staff and Heather will update the timeline/Work plan and send to the DT to review. 1. Section 18.12 Special IFRs: 1. Staff will revise Section 4.0 Guidelines for Using the GNSO Input Process for a Special IFR. 2. Staff will check the status of the ccNSO GRC review of Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR 1. Section 1.3 Approval Action Community Forum: DT members will review. 2. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum: DT members will review. 3. Section 3.1 (Nominating Committee Director Removal Process), Section 3.2 (SO/AC Director Removal Process), and Section 3.3 (Board Recall Process): Staff will draft guidelines. Notes: 1. Updates to Statements of Interest (SOIs): No updates provided. 2. Section 18.12 Special IFRs: a. Review Guidelines for How to Use the GNSO Input Process for a Special IFR: https://docs.google.com/document/d/1uNXALBljWRf6rJcOqSCLoOo_4Axe188Mp5JWxnf… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> 4.3 Minimum requirements for a GIP Initiation Request -- Doesn’t indicate to whom the request is provided (GNSO Secretariat)? 4.4 Initiation of a GIP -- Doesn’t indicate how the vote would be taken -- Council meeting or vote outside a meeting. -- Many of the details are already in the GNSO Operating Procedures. 4.5 GIP Outcomes and Processes -- What do we mean by “considered” -- this is language from the Bylaws. ACTION ITEM: Staff will suggest alternate language in a revised draft for the DT to review. 4.9 Transmission of the Outcome of the GIP -- Have the GNSO Secretariat to transmit the results to the EC representative. -- Pay attention to who is appointed to the IANA CSC/PTI. b. Review Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: https://docs.google.com/document/d/1ol8461abkOqzXSahZKkuLL-7GxDWklmA0wnK1CK… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> -- Wait to see what the ccNSO does before we edit the guidelines. 3. Timeline/Work Plan -- Send full package to the GNSO Council at once, not in dribs and drabs. -- Look at July or August. -- Next meeting: 12 June. ACTION ITEMS: -- Update Council that we will not meet our original timeline. -- Heather and staff will update the work plan.

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REMINDER FOR REVIEW: SECTION 2.2 Petition Process for Specified Actions & SECTION 2.3 Rejection Action Community Forum
by Julie Hedlund May 30, 2019

May 30, 2019

Dear DT members, Per action item 4 below from the actions from the meeting on 30 May, please review the revised GUIDELINES & MOTION TEMPLATES: SECTION 2.2 PETITION PROCESS FOR SPECIFIED ACTIONS & SECTION 2.3 REJECTION ACTION COMMUNITY FORUM DRAFT 17 May 2019 at: https://docs.google.com/document/d/17bftPSj8N4xBUebP0F7s-qS51cel_pL-vyQimKG…. The guidelines were revised to make them consistent with the ccNSO guidelines, while ensuring that they reflect GNSO processes and procedures. DT members are encouraged to make suggested edits and comments in the Google document. Thank you very much for your consideration. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, May 30, 2019 at 1:18 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 29 May 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 29 May 2019 (21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=111380332. Best Regards, Julie Julie Hedlund, Policy Director ACTIONS & NOTES: Actions: 1. Timeline/Work plan: 1. Staff will confirm that the DT will not need time on the GNSO Council agenda at ICANN65, but will provide an update separately. 2. Staff and Heather will update the timeline/Work plan and send to the DT to review. 1. Section 18.12 Special IFRs: 1. Staff will revise Section 4.0 Guidelines for Using the GNSO Input Process for a Special IFR. 2. Staff will check the status of the ccNSO GRC review of Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR 1. Section 1.3 Approval Action Community Forum: DT members will review. 2. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum: DT members will review. 3. Section 3.1 (Nominating Committee Director Removal Process), Section 3.2 (SO/AC Director Removal Process), and Section 3.3 (Board Recall Process): Staff will draft guidelines. Notes: 1. Updates to Statements of Interest (SOIs): No updates provided. 2. Section 18.12 Special IFRs: a. Review Guidelines for How to Use the GNSO Input Process for a Special IFR: https://docs.google.com/document/d/1uNXALBljWRf6rJcOqSCLoOo_4Axe188Mp5JWxnf… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> 4.3 Minimum requirements for a GIP Initiation Request -- Doesn’t indicate to whom the request is provided (GNSO Secretariat)? 4.4 Initiation of a GIP -- Doesn’t indicate how the vote would be taken -- Council meeting or vote outside a meeting. -- Many of the details are already in the GNSO Operating Procedures. 4.5 GIP Outcomes and Processes -- What do we mean by “considered” -- this is language from the Bylaws. ACTION ITEM: Staff will suggest alternate language in a revised draft for the DT to review. 4.9 Transmission of the Outcome of the GIP -- Have the GNSO Secretariat to transmit the results to the EC representative. -- Pay attention to who is appointed to the IANA CSC/PTI. b. Review Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: https://docs.google.com/document/d/1ol8461abkOqzXSahZKkuLL-7GxDWklmA0wnK1CK… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> -- Wait to see what the ccNSO does before we edit the guidelines. 3. Timeline/Work Plan -- Send full package to the GNSO Council at once, not in dribs and drabs. -- Look at July or August. -- Next meeting: 12 June. ACTION ITEMS: -- Update Council that we will not meet our original timeline. -- Heather and staff will update the work plan.

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REMINDER FOR REVIEW: Section 1.3 Approval Action Community Forum
by Julie Hedlund May 30, 2019

May 30, 2019

Dear DT members, Per action item 3 below from the actions from the meeting on 30 May, please review the revised GUIDELINES & MOTION TEMPLATE: SECTION 1.3 APPROVAL ACTION COMMUNITY FORUM DRAFT 17 May 2019 at: https://docs.google.com/document/d/1tR6YeATOl-_6ig7XKKluR3jwY8cLPYKoLCB-t6G…. The guidelines were revised to make them consistent with the ccNSO guidelines, while ensuring that they reflect GNSO processes and procedures. This document will be on the agenda for the next meeting on Wednesday, 12 June at 21:00 UTC. In the meantime, DT members are encouraged to make suggested edits and comments in the Google document. Thank you very much for your consideration. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, May 30, 2019 at 1:18 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 29 May 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 29 May 2019 (21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=111380332. Best Regards, Julie Julie Hedlund, Policy Director ACTIONS & NOTES: Actions: 1. Timeline/Work plan: 1. Staff will confirm that the DT will not need time on the GNSO Council agenda at ICANN65, but will provide an update separately. 2. Staff and Heather will update the timeline/Work plan and send to the DT to review. 1. Section 18.12 Special IFRs: 1. Staff will revise Section 4.0 Guidelines for Using the GNSO Input Process for a Special IFR. 2. Staff will check the status of the ccNSO GRC review of Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR 1. Section 1.3 Approval Action Community Forum: DT members will review. 2. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum: DT members will review. 3. Section 3.1 (Nominating Committee Director Removal Process), Section 3.2 (SO/AC Director Removal Process), and Section 3.3 (Board Recall Process): Staff will draft guidelines. Notes: 1. Updates to Statements of Interest (SOIs): No updates provided. 2. Section 18.12 Special IFRs: a. Review Guidelines for How to Use the GNSO Input Process for a Special IFR: https://docs.google.com/document/d/1uNXALBljWRf6rJcOqSCLoOo_4Axe188Mp5JWxnf… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> 4.3 Minimum requirements for a GIP Initiation Request -- Doesn’t indicate to whom the request is provided (GNSO Secretariat)? 4.4 Initiation of a GIP -- Doesn’t indicate how the vote would be taken -- Council meeting or vote outside a meeting. -- Many of the details are already in the GNSO Operating Procedures. 4.5 GIP Outcomes and Processes -- What do we mean by “considered” -- this is language from the Bylaws. ACTION ITEM: Staff will suggest alternate language in a revised draft for the DT to review. 4.9 Transmission of the Outcome of the GIP -- Have the GNSO Secretariat to transmit the results to the EC representative. -- Pay attention to who is appointed to the IANA CSC/PTI. b. Review Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: https://docs.google.com/document/d/1ol8461abkOqzXSahZKkuLL-7GxDWklmA0wnK1CK… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> -- Wait to see what the ccNSO does before we edit the guidelines. 3. Timeline/Work Plan -- Send full package to the GNSO Council at once, not in dribs and drabs. -- Look at July or August. -- Next meeting: 12 June. ACTION ITEMS: -- Update Council that we will not meet our original timeline. -- Heather and staff will update the work plan.

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Actions & Notes: GNSO Drafting Team Meeting 29 May 21:00 UTC
by Julie Hedlund May 30, 2019

May 30, 2019

Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 29 May 2019 (21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=111380332. Best Regards, Julie Julie Hedlund, Policy Director ACTIONS & NOTES: Actions: 1. Timeline/Work plan: 1. Staff will confirm that the DT will not need time on the GNSO Council agenda at ICANN65, but will provide an update separately. 2. Staff and Heather will update the timeline/Work plan and send to the DT to review. 1. Section 18.12 Special IFRs: 1. Staff will revise Section 4.0 Guidelines for Using the GNSO Input Process for a Special IFR. 2. Staff will check the status of the ccNSO GRC review of Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR 1. Section 1.3 Approval Action Community Forum: DT members will review. 2. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum: DT members will review. 3. Section 3.1 (Nominating Committee Director Removal Process), Section 3.2 (SO/AC Director Removal Process), and Section 3.3 (Board Recall Process): Staff will draft guidelines. Notes: 1. Updates to Statements of Interest (SOIs): No updates provided. 2. Section 18.12 Special IFRs: a. Review Guidelines for How to Use the GNSO Input Process for a Special IFR: https://docs.google.com/document/d/1uNXALBljWRf6rJcOqSCLoOo_4Axe188Mp5JWxnf… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> 4.3 Minimum requirements for a GIP Initiation Request -- Doesn’t indicate to whom the request is provided (GNSO Secretariat)? 4.4 Initiation of a GIP -- Doesn’t indicate how the vote would be taken -- Council meeting or vote outside a meeting. -- Many of the details are already in the GNSO Operating Procedures. 4.5 GIP Outcomes and Processes -- What do we mean by “considered” -- this is language from the Bylaws. ACTION ITEM: Staff will suggest alternate language in a revised draft for the DT to review. 4.9 Transmission of the Outcome of the GIP -- Have the GNSO Secretariat to transmit the results to the EC representative. -- Pay attention to who is appointed to the IANA CSC/PTI. b. Review Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: https://docs.google.com/document/d/1ol8461abkOqzXSahZKkuLL-7GxDWklmA0wnK1CK… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> -- Wait to see what the ccNSO does before we edit the guidelines. 3. Timeline/Work Plan -- Send full package to the GNSO Council at once, not in dribs and drabs. -- Look at July or August. -- Next meeting: 12 June. ACTION ITEMS: -- Update Council that we will not meet our original timeline. -- Heather and staff will update the work plan.

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Recordings, attendance & chat / GNSO Drafting Team Meeting / Wednesday, 29 May 2019 at 21:00 UTC
by Julie Bisland May 29, 2019

May 29, 2019

Dear All, Please find the attendance attached to this email, and links to the audio recording, zoom recording (audio, visual, rough transcript) and chat below from the GNSO Drafting Team to Further Develop Guidelines and Principles for the GNSO’s Roles and Obligations as a Decisional Participant in the Empowered Community call held on Wednesday, 29 May 2019 at 21:00 UTC for 60 minutes. Attendance of the call is also posted on the agenda wiki page: https://community.icann.org/x/bIejBg Audio Recording: https://icann.zoom.us/recording/play/nX4jTv6vJ3UU3jT0z3rsr9_Jz9UaAlzeBo9wdh… Zoom Recording: https://icann.zoom.us/recording/play/jb7j4gg7-06CDQIrghLM8NBJgq3zDFtwi8wnoz… Chat Transcript: https://icann.zoom.us/recording/download/7msJuh49cdzW4xe815x35qBlWtAq9DU1vN… The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: https://gnso.icann.org/en/group-activities/calendar [gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…> ** Please let me know if your name has been left off the list ** Mailing list archives: http://mm.icann.org/pipermail/gnso-bylaws-dt/ Thank you. Kind regards, Julie

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Updated Links: Proposed Agenda: Drafting Team Meeting 29 May 21:00 UTC
by Julie Hedlund May 29, 2019

May 29, 2019

Dear all, We understand that some have had difficulty accessing the documents referenced in agenda items 4 and 5. Here are the updated links: Section 1.3: https://docs.google.com/document/d/1tR6YeATOl-_6ig7XKKluR3jwY8cLPYKoLCB-t6G… Sections 2.2/2.3: https://docs.google.com/document/d/17bftPSj8N4xBUebP0F7s-qS51cel_pL-vyQimKG… Kind regards, Julie From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Monday, May 27, 2019 at 4:41 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Proposed Agenda: Drafting Team Meeting 29 May 21:00 UTC Dear all, Please see the following draft agenda for the Drafting Team meeting Wednesday, 29 May at 21:00 UTC for 60 minutes. For a list of all draft documents including the current versions, see the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines. Draft Agenda: 1. Review agenda/updates to Statements of Interest 2. Section 18.12 Special IFRs * Review Guidelines for How to Use the GNSO Input Process for a Special IFR: https://docs.google.com/document/d/1uNXALBljWRf6rJcOqSCLoOo_4Axe188Mp5JWxnf… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> * Review Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: https://docs.google.com/document/d/1ol8461abkOqzXSahZKkuLL-7GxDWklmA0wnK1CK… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> 1. Section 1.3 Approval Action Community Forum: https://docs.google.com/document/d/184OpqKIWA4V7YagqTkYh4NMJ-VWDOIef3ITbmTs…<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> 2. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum: https://docs.google.com/document/d/1uBKPYQs0gzrqtU7NPenT2mkDXTAfBBW4grCwudf…<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> 3. AOB Kind regards, Julie Julie Hedlund, Policy Director

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Cancelled event: Proposed Agenda: Drafting Team Meeting 2... @ Thu 30 May 2019 07:00 - 08:00 (AEST) (gnso-bylaws-dt@icann.org)
by haforrestesq＠gmail.com May 28, 2019

May 28, 2019

This event has been cancelled. Title: [Gnso-bylaws-dt] Proposed Agenda: Drafting Team Meeting 29 May 21:00 UTC Dear all, Please see the following draft agenda for the Drafting Team meeting Wednesday, 29 May at 21:00 UTC for 60 minutes. For a list of all draft documents including the current versions, see the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines. Draft Agenda: Review agenda/updates to Statements of Interest Section 18.12 Special IFRs Review Guidelines for How to Use the GNSO Input Process for a Special IFR: https://docs.google.com/document/d/1uNXALBljWRf6rJcOqSCLoOo_4Axe188Mp5JWxnf… Review Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: https://docs.google.com/document/d/1ol8461abkOqzXSahZKkuLL-7GxDWklmA0wnK1CK… Section 1.3 Approval Action Community Forum: https://docs.google.com/document/d/184OpqKIWA4V7YagqTkYh4NMJ-VWDOIef3ITbmTs… Section 2.2 Petition Process for... When: Thu 30 May 2019 07:00 – 08:00 Eastern Australia Time - Hobart Calendar: gnso-bylaws-dt(a)icann.org Who: (Guest list has been hidden at organiser's request) Invitation from Google Calendar: https://www.google.com/calendar/ You are receiving this courtesy email at the account gnso-bylaws-dt(a)icann.org because you are an attendee of this event. To stop receiving future updates for this event, decline this event. Alternatively, you can sign up for a Google Account at https://www.google.com/calendar/ and control your notification settings for your entire calendar. Forwarding this invitation could allow any recipient to send a response to the organiser and be added to the guest list, invite others regardless of their own invitation status or to modify your RSVP. Learn more at https://support.google.com/calendar/answer/37135#forwarding

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Invitation: Proposed Agenda: Drafting Team Meeting 2... @ Tue 28 May 07:00 - Thu 30 May 2019 08:00 (AEST) (gnso-bylaws-dt@icann.org)
by haforrestesq＠gmail.com May 28, 2019

May 28, 2019

You have been invited to the following event. Title: [Gnso-bylaws-dt] Proposed Agenda: Drafting Team Meeting 29 May 21:00 UTC Dear all, Please see the following draft agenda for the Drafting Team meeting Wednesday, 29 May at 21:00 UTC for 60 minutes. For a list of all draft documents including the current versions, see the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines. Draft Agenda: Review agenda/updates to Statements of Interest Section 18.12 Special IFRs Review Guidelines for How to Use the GNSO Input Process for a Special IFR: https://docs.google.com/document/d/1uNXALBljWRf6rJcOqSCLoOo_4Axe188Mp5JWxnf… Review Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: https://docs.google.com/document/d/1ol8461abkOqzXSahZKkuLL-7GxDWklmA0wnK1CK… Section 1.3 Approval Action Community Forum: https://docs.google.com/document/d/184OpqKIWA4V7YagqTkYh4NMJ-VWDOIef3ITbmTs… Section 2.2 Petition Process for... When: Tue 28 May 07:00 – Thu 30 May 2019 08:00 Eastern Australia Time - Hobart Calendar: gnso-bylaws-dt(a)icann.org Who: * haforrestesq(a)gmail.com- organiser * gnso-bylaws-dt(a)icann.org * julie.hedlund(a)icann.org Event details: https://www.google.com/calendar/event?action=VIEW&eid=MDcybmJ2NGV0c2VpaTBjd… Invitation from Google Calendar: https://www.google.com/calendar/ You are receiving this courtesy email at the account gnso-bylaws-dt(a)icann.org because you are an attendee of this event. To stop receiving future updates for this event, decline this event. Alternatively, you can sign up for a Google Account at https://www.google.com/calendar/ and control your notification settings for your entire calendar. Forwarding this invitation could allow any recipient to send a response to the organiser and be added to the guest list, invite others regardless of their own invitation status or to modify your RSVP. Learn more at https://support.google.com/calendar/answer/37135#forwarding

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FOR REVIEW: Guidelines for How to Use the GNSO Input Process for a Special IFR 24 May 2019
by Julie Hedlund May 27, 2019

May 27, 2019

Dear DT members, Per action item 2 below from the actions from the meeting on 15 May, please review the revised Guidelines for How to Use the GNSO Input Process for a Special IFR at: https://docs.google.com/document/d/1uNXALBljWRf6rJcOqSCLoOo_4Axe188Mp5JWxnf… The document will be on the agenda for the next meeting on Wednesday, 29 May at 21:00 UTC. In the meantime, DT members are encouraged to make suggested edits and comments in the Google document. Thank you very much for your consideration. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, May 16, 2019 at 4:43 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 15 May 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 15 May 2019 (21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=108332293. Best Regards, Julie Julie Hedlund, Policy Director ACTIONS & NOTES: Actions: 1. Timeline: Staff will communicate with GNSO Council Leadership to see if they want a DT update on the agenda for ICANN65 to provide an update and present the documents that have been submitted for Council review. 2. Section 18.12 Special IFRs: David McAuley will redraft Section 4.5 GIP Outcomes and Processes 3. Section 1.3 Approval Action Community Forum: Staff will revise after considering ccNSO GRC guidelines and send for review. 4. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum: Staff will revise after considering ccNSO GRC guidelines and send for review. Notes: 1. Updates to Statements of Interest: No updates. 2. Timeline: ACTION: Staff will communicate with GNSO Council Leadership to see if they want a DT update on the agenda for ICANN65 to provide an update and present the documents that have been submitted for Council review. 3. Section 18.12 Special IFRs: a. Guidelines for How to Use the GNSO Input Process for a Special IFR 4.1 Introduction -- “Must select a decision process and document its deliberations and decisions. Council [may use the GIP to determine]...” -- keep it simple. -- Or could say, “should consider”. 4.3 and 4.4: -- Resolve Wolf-Ulrich’s comment -- don’t make the change. This reflects the order of the GIP. 4.5 GIP Outcomes and Processes -- Question: Section 4.5 GIP will be seeking input from SOs/ACs, but it’s not clear if this has happened or will be in conjunction with ccNSO. -- Interpret as ccNSO and GNSO doing it together and it would have been completed. -- There is also the issue of public comment. It is confusing in this document. -- Need to note the time for consultation with SOs/ACs and public comment. -- Flag for redrafting. See suggested language in the text by Steve DelBianco. ACTION: David McAuley agreed to review and redraft. b. ccNSO/GNSO guidelines -- staff is drafting, inquiry into ICANN Legal on initiation of a Special IFR -- Maxim’s concerns about what is the “consultation”? -- Make it clear in the guidelines what the outcome is with the discussion with Legal. 4. Section 1.3 Approval Action Community Forum: ACTION: Staff will revise after considering ccNSO GRC guidelines and send for review. 5. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum: ACTION: Staff will revise after considering ccNSO GRC guidelines and send for review.

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