February 2019 - Gnso-bylaws-dt

Draft Agenda: Drafting Team Meeting 13 February 21:00 UTC
by Julie Hedlund Feb. 11, 2019

Feb. 11, 2019

Dear all, Please see the following draft agenda for the Drafting Team meeting on Wednesday, 13 February at 21:00 UTC for 60 minutes. Please also review the additional information below and on the wiki<https://community.icann.org/pages/viewpage.action?pageId=102146162>, as well as the attached documents. Draft Agenda: 1. Review Agenda 2. Updates to Statements of Interest (SOIs) 3. Comparison of Guideline: ccNSO Procedure for the Exercise of the Empowered Community’s rights to Reject Specified Actions to GNSO actions: * Section 1.3 approval action community forum * Section 2.2 petition process for specified actions; and * section 2.3 rejection action community forum 4. Next steps/next meeting Kind regards, Julie Julie Hedlund, Policy Director Attached documents: 1. Draft List of Guidelines for the GNSO’s Roles and Obligations as a Decisional Participant in the Empowered Committee Update 06 February 2019 – with references to ccNSO documents (note that this reflects only those actions where guidance may need to be developed although some completed items may be included for context) 2. GNSO Operational Procedures and Templates Guidance List 06 February 2019 – with references to the ccNSO document, including specific sections and links 3. Guideline: ccNSO Procedure for the Exercise of the Empowered Community’s rights to Reject Specified Actions May 2018 – with relevant sections highlighted

1 0

A couple of questions
by farzaneh badii Feb. 11, 2019

Feb. 11, 2019

Hi everyone, I am making myself ready for our next week meeting and had a couple of questions. Can't quite remember some parts of our discussion. It seems like the parts that are highlighted green in the document do not need any action from us and the ones highlighted in yellow do. If we are not going to discuss them at all, can we have a document that only lists the items that we need to discuss? Some of the yellow highlights say: The small group that will be looking at the CSC/IFR review overlap is requested to also propose a process and timeline with ccNSO and document in the GNSO Operating Procedures or as a separate document. Sorry if we discussed this but the items that relate to CSC/IFR Review overlap don't seem like to be within the mandate of our group and another small team working on it. Or are they within our mandate and are we supposed to discuss with the small team? If we should not do anything shall we remove them from the items we need to discuss? Best Farzaneh

3 2

REMINDER re: Action Item on ccNSO Guideline Comparison
by Julie Hedlund Feb. 11, 2019

Feb. 11, 2019

Dear all, Per action item 1 below from last week’s meeting, please see the following documents for your review (also attached): 1. Draft List of Guidelines for the GNSO’s Roles and Obligations as a Decisional Participant in the Empowered Committee Update 06 February 2019 – with references to ccNSO documents (note that this reflects only those actions where guidance may need to be developed although some completed items may be included for context) 2. GNSO Operational Procedures and Templates Guidance List 06 February 2019 – with references to the ccNSO document, including specific sections and links 3. Guideline: ccNSO Procedure for the Exercise of the Empowered Community’s rights to Reject Specified Actions May 2018 – with relevant sections highlighted With respect to the actions where guidance may be needed, staff notes the following: Customer Standing Committee (CSC): Section 17.2 CSC composition, appointment, term and removal; and section 17.3 CSC Charter periodic review - process and timeline: The actions relating to Section 17.2 and 17.3 are marked as completed in the attached Draft List since the procedures for the review, as well as the review itself, have been completed by the CSC Effectiveness Review. Participation in community forums: Section 1.3 approval action community forum, Section 2.2 petition process for specified actions, and section 2.3 rejection action community forum: The three attached documents may be used to cross-reference these actions with their relevant ccNSO documents and sections. In addition, the relevant sections in the ccNSO document are highlighted. There may be additional documents forthcoming from the ccNSO, but in the meantime these documents should assist you in preparation for next week’s call on Wednesday, 13 February at 21:00 UTC. They also are posted to the wiki at: https://community.icann.org/pages/viewpage.action?pageId=102146162. Please let staff know if you have any questions. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, February 7, 2019 at 2:39 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] UPDATE re: Action Item on ccNSO Guideline Comparison Dear all, Staff has confirmed that while there are currently no further documents available from the ccNSO that the DT might use for reference/guidance, the latest update as follows indicates that additional documents are in the works: From the ccNSO Support Staff: “The ccNSO Guidelines Review Committee (GRC) started working some time ago on a guideline with the ccNSO Procedure for the Exercise of the Empowered Community’s rights to Approve Specified Actions. The guideline is in a fairly good shape already, and will be reviewed again by the GRC during its meeting on 25 February. Once the GRC has finalized the guideline, it will be sent to the council for an initial review and comments, and then to the ccNSO community for input. Next step is the adoption of the guideline by the council. One of the next work items for the GRC is start working on a guideline relating to initiating Special IFRs. Such a guideline would need to cover IFR membership/participation/specific role of members and related SIFR.” As soon as those documents are available staff will provide them to the DT with a comparison with the identified GNSO guidelines to be developed by the DT. With best regards, Julie From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Wednesday, February 6, 2019 at 6:25 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] FOR REVIEW re: Action Item on ccNSO Guideline Comparison Dear all, Per action item 1 below from last week’s meeting, please see the following documents for your review (also attached): 1. Draft List of Guidelines for the GNSO’s Roles and Obligations as a Decisional Participant in the Empowered Committee Update 06 February 2019 – with references to ccNSO documents (note that this reflects only those actions where guidance may need to be developed although some completed items may be included for context) 2. GNSO Operational Procedures and Templates Guidance List 06 February 2019 – with references to the ccNSO document, including specific sections and links 3. Guideline: ccNSO Procedure for the Exercise of the Empowered Community’s rights to Reject Specified Actions May 2018 – with relevant sections highlighted With respect to the actions where guidance may be needed, staff notes the following: Customer Standing Committee (CSC): Section 17.2 CSC composition, appointment, term and removal; and section 17.3 CSC Charter periodic review - process and timeline: The actions relating to Section 17.2 and 17.3 are marked as completed in the attached Draft List since the procedures for the review, as well as the review itself, have been completed by the CSC Effectiveness Review. Participation in community forums: Section 1.3 approval action community forum, Section 2.2 petition process for specified actions, and section 2.3 rejection action community forum: The three attached documents may be used to cross-reference these actions with their relevant ccNSO documents and sections. In addition, the relevant sections in the ccNSO document are highlighted. There may be additional documents forthcoming from the ccNSO, but in the meantime these documents should assist you in preparation for next week’s call on Wednesday, 13 February at 21:00 UTC. They also are posted to the wiki at: https://community.icann.org/pages/viewpage.action?pageId=102146162. Please let staff know if you have any questions. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Wednesday, January 30, 2019 at 6:30 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 30 January 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 30 January 2019 (21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=102145163. Best Regards, Julie Julie Hedlund, Policy Director ACTIONS & NOTES Actions: 1. Staff will get materials from ccNSO and provide a draft comparison to the 6 identified areas where GNSO guidelines may be needed. DUE: 06 February. 2. Schedule bi-weekly calls for February: 13 and 27 February at 21:00 UTC – DONE. 3. Open the Google Drive Folder to sharing (view only) – ONGOING. Notes: 1. Administrative issues - chair selection/election; frequency and scheduling of meetings: -- Heather Forrest is nominated as Chair; she accepts and is selected. -- Meet bi-weekly on Wednesdays at 21:00 UTC. Schedule February meetings. 2. Next steps/next meeting: -- Compare ccNSO materials against the 6 identified areas where GNSO guidelines may be needed. Staff will draft and provide to the DT by 06 February (week before meeting). -- Address each of the points/areas in one call, but start with the comparison against the ccNSO materials. -- Next meeting: 13 February.

1 0

UPDATE re: Action Item on ccNSO Guideline Comparison
by Julie Hedlund Feb. 7, 2019

Feb. 7, 2019

Dear all, Staff has confirmed that while there are currently no further documents available from the ccNSO that the DT might use for reference/guidance, the latest update as follows indicates that additional documents are in the works: >From the ccNSO Support Staff: “The ccNSO Guidelines Review Committee (GRC) started working some time ago on a guideline with the ccNSO Procedure for the Exercise of the Empowered Community’s rights to Approve Specified Actions. The guideline is in a fairly good shape already, and will be reviewed again by the GRC during its meeting on 25 February. Once the GRC has finalized the guideline, it will be sent to the council for an initial review and comments, and then to the ccNSO community for input. Next step is the adoption of the guideline by the council. One of the next work items for the GRC is start working on a guideline relating to initiating Special IFRs. Such a guideline would need to cover IFR membership/participation/specific role of members and related SIFR.” As soon as those documents are available staff will provide them to the DT with a comparison with the identified GNSO guidelines to be developed by the DT. With best regards, Julie From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Wednesday, February 6, 2019 at 6:25 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] FOR REVIEW re: Action Item on ccNSO Guideline Comparison Dear all, Per action item 1 below from last week’s meeting, please see the following documents for your review (also attached): Draft List of Guidelines for the GNSO’s Roles and Obligations as a Decisional Participant in the Empowered Committee Update 06 February 2019 – with references to ccNSO documents (note that this reflects only those actions where guidance may need to be developed although some completed items may be included for context) GNSO Operational Procedures and Templates Guidance List 06 February 2019 – with references to the ccNSO document, including specific sections and links Guideline: ccNSO Procedure for the Exercise of the Empowered Community’s rights to Reject Specified Actions May 2018 – with relevant sections highlighted With respect to the actions where guidance may be needed, staff notes the following: Customer Standing Committee (CSC): Section 17.2 CSC composition, appointment, term and removal; and section 17.3 CSC Charter periodic review - process and timeline: The actions relating to Section 17.2 and 17.3 are marked as completed in the attached Draft List since the procedures for the review, as well as the review itself, have been completed by the CSC Effectiveness Review. Participation in community forums: Section 1.3 approval action community forum, Section 2.2 petition process for specified actions, and section 2.3 rejection action community forum: The three attached documents may be used to cross-reference these actions with their relevant ccNSO documents and sections. In addition, the relevant sections in the ccNSO document are highlighted. There may be additional documents forthcoming from the ccNSO, but in the meantime these documents should assist you in preparation for next week’s call on Wednesday, 13 February at 21:00 UTC. They also are posted to the wiki at: https://community.icann.org/pages/viewpage.action?pageId=102146162. Please let staff know if you have any questions. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Wednesday, January 30, 2019 at 6:30 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 30 January 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 30 January 2019 (21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=102145163. Best Regards, Julie Julie Hedlund, Policy Director ACTIONS & NOTES Actions: Staff will get materials from ccNSO and provide a draft comparison to the 6 identified areas where GNSO guidelines may be needed. DUE: 06 February. Schedule bi-weekly calls for February: 13 and 27 February at 21:00 UTC – DONE. Open the Google Drive Folder to sharing (view only) – ONGOING. Notes: 1. Administrative issues - chair selection/election; frequency and scheduling of meetings: -- Heather Forrest is nominated as Chair; she accepts and is selected. -- Meet bi-weekly on Wednesdays at 21:00 UTC. Schedule February meetings. 2. Next steps/next meeting: -- Compare ccNSO materials against the 6 identified areas where GNSO guidelines may be needed. Staff will draft and provide to the DT by 06 February (week before meeting). -- Address each of the points/areas in one call, but start with the comparison against the ccNSO materials. -- Next meeting: 13 February.

1 0

FOR REVIEW re: Action Item on ccNSO Guideline Comparison
by Julie Hedlund Feb. 6, 2019

Feb. 6, 2019

Dear all, Per action item 1 below from last week’s meeting, please see the following documents for your review (also attached): Draft List of Guidelines for the GNSO’s Roles and Obligations as a Decisional Participant in the Empowered Committee Update 06 February 2019 – with references to ccNSO documents (note that this reflects only those actions where guidance may need to be developed although some completed items may be included for context) GNSO Operational Procedures and Templates Guidance List 06 February 2019 – with references to the ccNSO document, including specific sections and links Guideline: ccNSO Procedure for the Exercise of the Empowered Community’s rights to Reject Specified Actions May 2018 – with relevant sections highlighted With respect to the actions where guidance may be needed, staff notes the following: Customer Standing Committee (CSC): Section 17.2 CSC composition, appointment, term and removal; and section 17.3 CSC Charter periodic review - process and timeline: The actions relating to Section 17.2 and 17.3 are marked as completed in the attached Draft List since the procedures for the review, as well as the review itself, have been completed by the CSC Effectiveness Review. Participation in community forums: Section 1.3 approval action community forum, Section 2.2 petition process for specified actions, and section 2.3 rejection action community forum: The three attached documents may be used to cross-reference these actions with their relevant ccNSO documents and sections. In addition, the relevant sections in the ccNSO document are highlighted. There may be additional documents forthcoming from the ccNSO, but in the meantime these documents should assist you in preparation for next week’s call on Wednesday, 13 February at 21:00 UTC. They also are posted to the wiki at: https://community.icann.org/pages/viewpage.action?pageId=102146162. Please let staff know if you have any questions. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Wednesday, January 30, 2019 at 6:30 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 30 January 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 30 January 2019 (21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=102145163. Best Regards, Julie Julie Hedlund, Policy Director ACTIONS & NOTES Actions: Staff will get materials from ccNSO and provide a draft comparison to the 6 identified areas where GNSO guidelines may be needed. DUE: 06 February. Schedule bi-weekly calls for February: 13 and 27 February at 21:00 UTC – DONE. Open the Google Drive Folder to sharing (view only) – ONGOING. Notes: 1. Administrative issues - chair selection/election; frequency and scheduling of meetings: -- Heather Forrest is nominated as Chair; she accepts and is selected. -- Meet bi-weekly on Wednesdays at 21:00 UTC. Schedule February meetings. 2. Next steps/next meeting: -- Compare ccNSO materials against the 6 identified areas where GNSO guidelines may be needed. Staff will draft and provide to the DT by 06 February (week before meeting). -- Address each of the points/areas in one call, but start with the comparison against the ccNSO materials. -- Next meeting: 13 February.

1 0