May 2019 - Gnso-bylaws-dt - lists.icann.org

Proposed Agenda: Drafting Team Meeting 15 May 21:00 UTC
by Julie Hedlund May 9, 2019

May 9, 2019

Dear all, With corrected time in red below. Please see the following draft agenda for the Drafting Team meeting Wednesday, 15 May at 21:00 UTC for 60 minutes. For a list of all draft documents including the current versions, see the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines. You can find the current timeline attached and also on the wiki at: https://community.icann.org/display/GBIDT/DT+Timeline+and+Background+Docume…. Draft Agenda: 1. Review agenda/updates to Statements of Interest 2. Brief Update on the Timeline 3. Article 4 Accountability and Review - 4.3 Independent Review Process (IRP) for Covered ICANN Actions, and Annex D: EC Mechanism – 4.2 Community IRP – final version for review/approval (attached) 4. Section 18.12 Special IFRs * Guidelines for How to Use the GNSO Input Process for a Special IFR – See: https://docs.google.com/document/d/1uNXALBljWRf6rJcOqSCLoOo_4Axe188Mp5JWxnf… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> * Status of Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR 1. Section 1.3 Approval Action Community Forum – Review initial draft (attached) 2. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum – Review initial draft (attached) 3. AOB Kind regards, Julie Julie Hedlund, Policy Director

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Proposed Agenda: Drafting Team Meeting 15 May 21:00 UTC
by Julie Hedlund May 9, 2019

May 9, 2019

Dear all, Please see the following draft agenda for the Drafting Team meeting Wednesday, 15 May at 12:00 UTC for 60 minutes. For a list of all draft documents including the current versions, see the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines. You can find the current timeline attached and also on the wiki at: https://community.icann.org/display/GBIDT/DT+Timeline+and+Background+Docume…. Draft Agenda: 1. Review agenda/updates to Statements of Interest 2. Brief Update on the Timeline 3. Article 4 Accountability and Review - 4.3 Independent Review Process (IRP) for Covered ICANN Actions, and Annex D: EC Mechanism – 4.2 Community IRP – final version for review/approval (attached) 4. Section 18.12 Special IFRs * Guidelines for How to Use the GNSO Input Process for a Special IFR – See: https://docs.google.com/document/d/1uNXALBljWRf6rJcOqSCLoOo_4Axe188Mp5JWxnf… * Status of Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR 1. Section 1.3 Approval Action Community Forum – Review initial draft (attached) 2. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum – Review initial draft (attached) 3. AOB Kind regards, Julie Julie Hedlund, Policy Director

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FOR REVIEW Re: Section 18.12 Draft Guidelines for How to Use the GNSO Input Process for Special IFRs
by Julie Hedlund May 8, 2019

May 8, 2019

Dear all, Per action item #2 below from the meeting on 02 May, please see the draft for your review of Section 18.12 Guidelines for How to Use the GNSO Input Process for a Special IFRs developed by Heather and staff at: https://docs.google.com/document/d/1uNXALBljWRf6rJcOqSCLoOo_4Axe188Mp5JWxnf…. The Google Document is set to allow anyone with the link to provide edits in suggestion mode. Please provide your comments/suggested edits by COB Tuesday, 14 May as the document will be on the agenda for the meeting on 15 May at 21:00 UTC. Thank you very much. Kind regards, Julie Julie Hedlund, Poicy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Friday, May 3, 2019 at 2:21 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 02 May 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 02 May 2019 (21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=105388160. Best Regards, Julie Julie Hedlund, Policy Director ACTIONS & NOTES: Actions: 1. Article 4, 4.3 and Annex D, 4.2: Put out for a final review for a week. 2. Section 18.12 Special IFRs: * Staff and Heather Forrest will draft guidelines for how to use the GNSO Input Process for a Special IFR * Staff will prepare questions for the ccNSO GRC to consider on consultation guidelines. 3. Timeline/Work Plan: Staff and Heather Forrest will update the timeline/work Plan Notes: 1. Updates to Statements of Interest (SOIs): No updates provided. 2. Brief update on the timeline 3. Article 4 Accountability and Review - 4.3 Independent Review Process (IRP) for Covered ICANN Actions, and Annex D: EC Mechanism – 4.2 Community IRP – final version for review/approval -- Send out for final approval for one week, to end Friday, 10 May. 4. Section 18.12 Special IFRs; a. Guidelines for Consultation with the ccNSO: -- ccNSO Guidelines Review Committee (GRC) met with DT members on Monday, 29 April concerning how to coordinate on developing guidelines on a “meaningful consultation” to initiate a Special IFR. -- Questions were raised about whether the ccNSO and GNSO can initiate a Special IFR and the Bylaws seem to confirm that they can, although support staff will query ICANN Legal for confirmation on this and also about what happens after a Special IFR is launched. -- Staff took the action to draft questions for the ccNSO relating to how it would consult with the GNSO on initiating a Special IFR, such as who would be the liaison from the two groups, what would be the trigger for initiation, how will communications be recorded, etc. b. GNSO Guidelines on How to Develop Input for a Special IFR -- Question: Is GIP workable for special IFR? Answer: Yes, but time is the constraining element. GIP needs to be tailored to account for the short timeframe. -- Simplify process and can take some elements of GIP to cover our needs. -- Steve DelBianco commented that GIP has not been used before and that we could use GIP as a rough framework to create something "bespoke". -- If we create something “bespoke” and we find it needs to be changed once we use it (if we use it) we won’t be able to easily make changes without going through the public comment/Council approval process. If we do it as guidelines, we have the flexibility to change easily.  -- The GIP might be used in the future if necessary, just like the EPDP (which hadn’t been used before). If we develop guidelines, we would leave Annex 3 of the Operating Procedure as is. -- Staff should not just rely on the existing rules but think about how to make it as simple as possible for the Special IFR purposes. -- There is utility for having adjunct guidelines documents that reference the Operating Procedures. Guideline documents can change without changing the Operating Procedures. -- If we change Annex 3 of the Operating Procedures, the changes would need to be put out for public comment, and the GNSO Council would formally need to approve the Revised Operating Procedures. -- Question: If we draft guidelines to say "in Annex 3, in case of Special IFR, note in particular the following sections, and omit the following sections" then we don't need public comment?  Anser: Correct. Those guidelines can change and evolve while the Operating Procedures can remain static. ACTION ITEM: Heather to work with staff to develop a rough guideline as a separate stand-alone "HOW TO GUIDE" (e.g., how to use ANNEX 3 in the event of special IFR) to circulate with the DT. It will progress on the idea of creating guidelines on how to use the GIP for a Special IFR, rather than creating a separate Annex in the Operating Procedures to provide input for a Special IFR.

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REMINDER FOR APPROVAL BY COB 10 May 2019: Guidelines & Motion Templates 4.3 IRP for Covered ICANN Actions & 4.2 Community IRP
by Julie Hedlund May 8, 2019

May 8, 2019

Dear all, Per the message below this is a reminder of the following with details in the message below: If there are no objections received to this final by COB Friday, 10 May the document will be considered as approved by the Drafting Team. If there are any objections to provisions in the document DT member(s) with objections are requested to propose text to resolve them. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Friday, May 3, 2019 at 2:36 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] FOR APPROVAL BY COB 10 May 2019: Guidelines & Motion Templates 4.3 IRP for Covered ICANN Actions & 4.2 Community IRP Dear all, Per the action items from the meeting on 02 May, please review the attached final version of the Guidelines and Motion Templates for Article 4 Accountability and Review, Section 4.3 IPR for Covered ICANN Actions, and Annex D EC Mechanism, 4.2 Community IRP. This document reflects the accepted edits from David McCauley, as reviewed on 02 May. If there are no objections received in one week by COB Friday, 10 May the document will be considered as approved by the Drafting Team. If there are any objections to provisions in the document DT member(s) with objections are requested to propose text to resolve them. Thank you very much for your consideration. With best regards, Julie Julie Hedlund, Policy Director

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FOR APPROVAL BY COB 10 May 2019: Guidelines & Motion Templates 4.3 IRP for Covered ICANN Actions & 4.2 Community IRP
by Julie Hedlund May 3, 2019

May 3, 2019

Dear all, Per the action items from the meeting on 02 May, please review the attached final version of the Guidelines and Motion Templates for Article 4 Accountability and Review, Section 4.3 IPR for Covered ICANN Actions, and Annex D EC Mechanism, 4.2 Community IRP. This document reflects the accepted edits from David McCauley, as reviewed on 02 May. If there are no objections received in one week by COB Friday, 10 May the document will be considered as approved by the Drafting Team. If there are any objections to provisions in the document DT member(s) with objections are requested to propose text to resolve them. Thank you very much for your consideration. With best regards, Julie Julie Hedlund, Policy Director

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Actions & Notes: GNSO Drafting Team Meeting 02 May 21:00 UTC
by Julie Hedlund May 3, 2019

May 3, 2019

Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 02 May 2019 (21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=105388160. Best Regards, Julie Julie Hedlund, Policy Director ACTIONS & NOTES: Actions: 1. Article 4, 4.3 and Annex D, 4.2: Put out for a final review for a week. 2. Section 18.12 Special IFRs: * Staff and Heather Forrest will draft guidelines for how to use the GNSO Input Process for a Special IFR * Staff will prepare questions for the ccNSO GRC to consider on consultation guidelines. 3. Timeline/Work Plan: Staff and Heather Forrest will update the timeline/work Plan Notes: 1. Updates to Statements of Interest (SOIs): No updates provided. 2. Brief update on the timeline 3. Article 4 Accountability and Review - 4.3 Independent Review Process (IRP) for Covered ICANN Actions, and Annex D: EC Mechanism – 4.2 Community IRP – final version for review/approval -- Send out for final approval for one week, to end Friday, 10 May. 4. Section 18.12 Special IFRs; a. Guidelines for Consultation with the ccNSO: -- ccNSO Guidelines Review Committee (GRC) met with DT members on Monday, 29 April concerning how to coordinate on developing guidelines on a “meaningful consultation” to initiate a Special IFR. -- Questions were raised about whether the ccNSO and GNSO can initiate a Special IFR and the Bylaws seem to confirm that they can, although support staff will query ICANN Legal for confirmation on this and also about what happens after a Special IFR is launched. -- Staff took the action to draft questions for the ccNSO relating to how it would consult with the GNSO on initiating a Special IFR, such as who would be the liaison from the two groups, what would be the trigger for initiation, how will communications be recorded, etc. b. GNSO Guidelines on How to Develop Input for a Special IFR -- Question: Is GIP workable for special IFR? Answer: Yes, but time is the constraining element. GIP needs to be tailored to account for the short timeframe. -- Simplify process and can take some elements of GIP to cover our needs. -- Steve DelBianco commented that GIP has not been used before and that we could use GIP as a rough framework to create something "bespoke". -- If we create something “bespoke” and we find it needs to be changed once we use it (if we use it) we won’t be able to easily make changes without going through the public comment/Council approval process. If we do it as guidelines, we have the flexibility to change easily.  -- The GIP might be used in the future if necessary, just like the EPDP (which hadn’t been used before). If we develop guidelines, we would leave Annex 3 of the Operating Procedure as is. -- Staff should not just rely on the existing rules but think about how to make it as simple as possible for the Special IFR purposes. -- There is utility for having adjunct guidelines documents that reference the Operating Procedures. Guideline documents can change without changing the Operating Procedures. -- If we change Annex 3 of the Operating Procedures, the changes would need to be put out for public comment, and the GNSO Council would formally need to approve the Revised Operating Procedures. -- Question: If we draft guidelines to say "in Annex 3, in case of Special IFR, note in particular the following sections, and omit the following sections" then we don't need public comment?  Anser: Correct. Those guidelines can change and evolve while the Operating Procedures can remain static. ACTION ITEM: Heather to work with staff to develop a rough guideline as a separate stand-alone "HOW TO GUIDE" (e.g., how to use ANNEX 3 in the event of special IFR) to circulate with the DT. It will progress on the idea of creating guidelines on how to use the GIP for a Special IFR, rather than creating a separate Annex in the Operating Procedures to provide input for a Special IFR.

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Recordings, attendance & chat / GNSO Drafting Team to Further Develop Guidelines and Principles for the GNSO’s Roles and Obligations as a Decisional Participant in the Empowered Community call on Thursday, ...
by Andrea Glandon May 3, 2019

May 3, 2019

Dear All, Please find the attendance and AC chat attached, and the MP3 and Adobe Connect recording below for the GNSO Drafting Team to Further Develop Guidelines and Principles for the GNSO’s Roles and Obligations as a Decisional Participant in the Empowered Community call held on Thursday, 02 May 2019 at 21:00 UTC for 60 minutes. Attendance of the call is also posted on the agenda wiki page: https://community.icann.org/x/gBhIBg MP3: https://audio.icann.org/gnso/gnso-bylaws-02may19-en.mp3 <https://urldefense.proofpoint.com/v2/url?u=https-3A__audio.icann.org_gnso_g…> Zoom Recording: https://icann.zoom.us/recording/share/aSlKMaSrIra5Yc3mgz9fLrmq5M08QAYBnx5Kv… [icann.zoom.us]<https://urldefense.proofpoint.com/v2/url?u=https-3A__icann.zoom.us_recordin…> The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: https://gnso.icann.org/en/group-activities/calendar [gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…> ** Please let me know if your name has been left off the list ** Mailing list archives: http://mm.icann.org/pipermail/gnso-bylaws-dt/ Thank you. Kind regards, Michelle

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Proposed Agenda: Drafting Team Meeting 02 May 21:00 UTC
by Julie Hedlund May 1, 2019

May 1, 2019

Dear all, Please see the following draft agenda for the Drafting Team meeting tomorrow, Thursday, 02 May at 21:00 UTC for 60 minutes. For a list of all draft documents including the current versions, see the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines. You can find the current timeline attached and also on the wiki at: https://community.icann.org/display/GBIDT/DT+Timeline+and+Background+Docume…. Draft Agenda: 1. Review agenda/updates to Statements of Interest 2. Brief Update on the Timeline (attached) 3. Article 4 Accountability and Review - 4.3 Independent Review Process (IRP) for Covered ICANN Actions, and Annex D: EC Mechanism – 4.2 Community IRP – final version for review/approval (attached) 4. Section 18.12 Special IFRs * Update from meeting with ccNSO GRC * Suggestions for GNSO Input Process – See: https://docs.google.com/document/d/1_y4Qm2TdV2g2JthY4PvXRTEFn6Froz5Jw-fxemU… * Next steps 1. Section 1.3 Approval Action Community Forum – Review initial draft (attached) 2. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum – Review initial draft (attached) 3. AOB Kind regards, Julie Julie Hedlund, Policy Director

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