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Post Call | GNSO Drafting Team | Wednesday, 07 August 2019 at 21:00 UTC
by Andrea Glandon Aug. 7, 2019

Aug. 7, 2019

Dear all, All recordings for the GNSO Drafting Team call held on Wednesday, 07 August 2019 at 21:00 UTC can be found on the agenda wiki page<https://community.icann.org/x/erKjBg> (attendance included) and the GNSO Master calendar <https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_group…> . These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom chat archive * Zoom recording (including audio, visual, rough transcript) * Transcript For additional information, you may consult the mailing list archives <http://mm.icann.org/pipermail/gnso-bylaws-dt/> and the main wiki page<https://community.icann.org/x/_pUWBg>. Thank you. Kind regards, Andrea

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FINAL CALL 07 AUGUST: Final Revised Guidelines & Motion Template - Section 1.3 Approval Action Community Forum (24 July 2019)
by Julie Hedlund Aug. 7, 2019

Aug. 7, 2019

Dear DT members, Per action item 2 below from the meeting on 24 July, this is a FINAL CALL for comments or suggested edits on the final revised version of the GUIDELINES & MOTION TEMPLATE: SECTION 1.3 APPROVAL ACTION COMMUNITY FORUM DRAFT (24 July 2019) at: https://docs.google.com/document/d/1walBGVlK4C2eIq_Gj4DWYxkjxE_k8u718iXIySd…. The document also is attached in Word with redlines. The FINAL CALL will end as of Wednesday, 07 August 2019. Thank you very much for your consideration. Kind regards, Julie & Ariel From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, July 25, 2019 at 5:58 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 24 July 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 24 July 2019 (21:00-22:00 UTC). Staff have posted these to the wiki space. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=111387725. Please note that all versions of the guidelines may be found on the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines+Deposito…. Best Regards, Julie Julie Hedlund, Policy Director Actions Items: 1. Section 18.12 Special IFRs: Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: * DT members to review and provide comments on the CLEAN version of the draft document at: https://docs.google.com/document/d/1OnFqzjkFTJEw0rzvaiBqAKLVnbbli-c_5t9aV2T… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> ASAP but not later than 16 August. * Staff and David McCauley to coordinate on sending a reminder to the DT and GRC. 2. Section 1.3 Approval Action Community Forum: * Staff to work with Heather Forrest and Steve DelBianco on revised language relating to section 1.4 of the Bylaws. * Staff to work with Heather Forrest with respect to revised language relating to the timeline. * DT members to review the final draft with the last call at the meeting on 07 August. 3. Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community: * Staff should incorporate a timeline for both processes and make sure that the relevant sections of 2.3 are consistent with 1.3. * DT members should review the revised draft guidelines in preparation for the meeting on 07 August. Notes: 1. Section 18.12 Special IFRs: Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: -- DT and GRC had a productive meeting on Monday, 15 July to discuss revisions to the guidelines addressing questions from the GRC. -- Staff worked with Heather Forrest and David McCauley to revise the document and sent it to the GRC and DT on 18 July. -- Staff will work with David McCauley on the timing of a reminder to the GRC and DT to request input no later than 16 August. 3. Section 1.3 Approval Action Community Forum: -- 4.1 Representative to the EC Administration -- that is correct, the Chair may not always be in this position. Leave it as “Representative to the EC Administration” rather than “Chair”. -- 4.3.1: “In no event later than” could be said simply as “within". Although the first construction is more consistent with the Bylaws. ACTION: Heather and Steve to review. -- 4.3.2: Abstentions: count as abstentions in this section, not as a no, with respect to the count. The relevant section of the Bylaws is excerpted, but include a note about approval at the beginning of the document: “Note that per Bylaws section 1.4(b)(i)-(iii) of Decision Whether to Approve an Approval Action, an action is approved if it is (A) supported by three or more Decisional Participants and (B) not objected to by more than one Decisional Participant.” ACTION: Staff to insert text for Heather and Steve to review. -- On the Timeline for GNSO Council Decision, T-21 -- Schedule Special Meeting of the GNSO Council to occur within 14 days -- check GNSO Operating Procedures 3.3.1 Advance Notice of Meetings. ACTION: Heather to review. -- Final call is the next DT meeting on 07 August. 3. Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community: -- When we did these bylaws in 2016 we wanted to allow each AC/SO decisional participant to decide it’s own procedures to arrive at its decision.  -- From Heather Forrest to Everyone: (05:51 PM)  @Steve - for GNSO does that also mean decision-making within the SG/Cs?  -- Steve’s suggestion -- should be stakeholder groups OR constituencies. -- Staff should incorporate a timeline for both processes and make sure that the relevant sections of 2.3 are consistent with 1.3. -- DT members should review and be prepared for a discussion during the meeting on 07 August.

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REMINDER - Proposed Agenda: Drafting Team Meeting 07 August at 21:00 UTC
by Ariel Liang Aug. 7, 2019

Aug. 7, 2019

Dear All, This is a gentle reminder for the proposed agenda for the DT meeting on Wed, 7 August. Please be so kind to review the materials in advance of the call. Best Regards, Ariel Ariel Xinyue Liang GNSO Policy Support Specialist Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: +1 310 804 2761 Skype: ariel.liang.icann www.icann.org From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Monday, July 29, 2019 at 10:05 AM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Proposed Agenda: Drafting Team Meeting 07 August at 21:00 UTC Dear all, Please see the following proposed agenda for the Drafting Team meeting Wednesday, 07 August at 21:00 UTC for 60 minutes. For a list of all draft documents including the current versions, see the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines. Draft Proposed Agenda 1. Review Agenda/Updates to Statements of Interest 2. Results of Final Call: Section 1.3 Approval Action Community Forum (24 July): https://docs.google.com/document/d/1walBGVlK4C2eIq_Gj4DWYxkjxE_k8u718iXIySd… 3. Continue Discussion: Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community Forum (24 July): https://docs.google.com/document/d/1g-FNo2qm0Ohc6osJJ20sud1O5yDg9xv1v5Ux0n9… 4. AOB Kind regards, Julie Julie Hedlund, Policy Director

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Re: [Gnso-bylaws-dt] Timeline elements for Approval Actions
by Julie Hedlund Aug. 7, 2019

Aug. 7, 2019

Dear David, Thank you very much for this helpful information. Kind regards, Julie From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of "McAuley, David via Gnso-bylaws-dt" <gnso-bylaws-dt(a)icann.org> Reply-To: "McAuley, David" <dmcauley(a)Verisign.com> Date: Wednesday, August 7, 2019 at 10:46 AM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Timeline elements for Approval Actions Dear members of the drafting team: As we work on guidelines that touch on approval actions and rejection actions I thought it would be useful to summarize the timelines provided for in the Bylaws, so we could have them easily at hand if needed. Below are my notes on the approval action timeline considerations – I hope to separately send an email on rejection action considerations timelines but will probably not be able to do that today. The bylaws are complicated – if anyone wants to do a double-check on these that would be welcome. Best regards, David David McAuley Sr International Policy & Business Development Manager Verisign Inc. 703-948-4154 ICANN Bylaws Annex D – Approval Actions – timeline: This involves approval of these items (as per Annex D, Section 1.1): a. Fundamental Bylaw Amendments, as contemplated by Section 25.2 of the Bylaws; b. Articles Amendments, as contemplated by Section 25.2 of the Bylaws; and c. Asset Sales, as contemplated by Article 26 of the Bylaws. Approval process/timeline kicked off by an Approval Action Board Notice (D: 1.2). Such notice must be provided (to EC Admin and Decisional Participants) by Board within 7 days after Board approval of a Fundamental Bylaw or Articles amendment (Bylaw section 25.2(e)). Approval Action Community Forum (D: 1.3): 1. Convened and concluded within 30 days beginning on Approval Action Board Notification Date (date of delivery of Board Notice – see D: 1.2)) and ending on 30th date following that date. However, if requested by EC Administration, the forum shall take place at the next public ICANN meeting and end at 11:59 pm (city of ICANN meeting) on last day of ICANN public meeting. (D: 1.3.c.) Approval Action Decision Period for Decisional Participants (D: 1.4(a)): 1. Following the AACF and ending on the 21st day after the expiration of the AACF Period each Decisional Participant shall inform the EC Administration in writing as to whether such DP (i) supports such Approval Action, (ii) objects to such Approval Action or (iii) abstains from the matter (which shall not count as supporting or objecting) and forward such notice to the Secretary for ICANN. If a DP does not so inform the EC Administration prior to the expiration of the AADP, the DP shall be deemed to have abstained (even if such DP informs the EC Administration following the expiration of the AADP). Approval Action Decision (D: 1.4(b)): * EC Admin has to deliver written notice/certification of approval to Secretary within 24 hours of expiration of AADP or else FB/Articles amendment is null and void (see Bylaw section 25.2(g)).

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Timeline elements for Approval Actions
by McAuley, David Aug. 7, 2019

Aug. 7, 2019

Dear members of the drafting team: As we work on guidelines that touch on approval actions and rejection actions I thought it would be useful to summarize the timelines provided for in the Bylaws, so we could have them easily at hand if needed. Below are my notes on the approval action timeline considerations - I hope to separately send an email on rejection action considerations timelines but will probably not be able to do that today. The bylaws are complicated - if anyone wants to do a double-check on these that would be welcome. Best regards, David David McAuley Sr International Policy & Business Development Manager Verisign Inc. 703-948-4154 ICANN Bylaws Annex D - Approval Actions - timeline: This involves approval of these items (as per Annex D, Section 1.1): a. Fundamental Bylaw Amendments, as contemplated by Section 25.2 of the Bylaws; b. Articles Amendments, as contemplated by Section 25.2 of the Bylaws; and c. Asset Sales, as contemplated by Article 26 of the Bylaws. Approval process/timeline kicked off by an Approval Action Board Notice (D: 1.2). Such notice must be provided (to EC Admin and Decisional Participants) by Board within 7 days after Board approval of a Fundamental Bylaw or Articles amendment (Bylaw section 25.2(e)). Approval Action Community Forum (D: 1.3): a. Convened and concluded within 30 days beginning on Approval Action Board Notification Date (date of delivery of Board Notice - see D: 1.2)) and ending on 30th date following that date. However, if requested by EC Administration, the forum shall take place at the next public ICANN meeting and end at 11:59 pm (city of ICANN meeting) on last day of ICANN public meeting. (D: 1.3.c.) Approval Action Decision Period for Decisional Participants (D: 1.4(a)): a. Following the AACF and ending on the 21st day after the expiration of the AACF Period each Decisional Participant shall inform the EC Administration in writing as to whether such DP (i) supports such Approval Action, (ii) objects to such Approval Action or (iii) abstains from the matter (which shall not count as supporting or objecting) and forward such notice to the Secretary for ICANN. If a DP does not so inform the EC Administration prior to the expiration of the AADP, the DP shall be deemed to have abstained (even if such DP informs the EC Administration following the expiration of the AADP). Approval Action Decision (D: 1.4(b)): a. EC Admin has to deliver written notice/certification of approval to Secretary within 24 hours of expiration of AADP or else FB/Articles amendment is null and void (see Bylaw section 25.2(g)).

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**Please read** Member wiki page check/SOI check
by Julie Bisland Aug. 1, 2019

Aug. 1, 2019

Dear all, In an effort to ensure accuracy, please take a moment to check your GNSO SOI and make any needed updates. In addition, would all members kindly visit the WG Members wiki page: https://community.icann.org/x/-JUWBg and verify all information is correctly displayed. For any updates needed to the member wiki page or if assistance is needed with your GNSO SOI, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org>. Much thanks to you all, GNSO SO/AC Support -- Julie Bisland GNSO SO/AC Support coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: julie.bisland(a)icann.org<mailto:julie.bisland@icann.org> Skype ID: 79613b691cb8a6c1 Find out more about the GNSO by visiting: https://learn.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…> See All SO and AC events on the ICANN Global calendar<https://features.icann.org/calendar>

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REMINDER FOR REVIEW: Revised Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR 15 July 2019
by Julie Hedlund July 30, 2019

July 30, 2019

Dear ccNSO GRC and GNSO DT members, This is a reminder per the message below that it would be very helpful if you could review the draft of the Revised Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR 15 July 2019 (15 July 2019) at: CLEAN VERSION: https://docs.google.com/document/d/1OnFqzjkFTJEw0rzvaiBqAKLVnbbli-c_5t9aV2T… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> (permission set to suggestions/comment) REDLINE VERSION: https://docs.google.com/document/d/1NnaaoWKJWUu0Cw3pphuvT0wycmMIXhQmYyy0daP… (permission set to suggestions/comment) We request that the members of your two groups should review at your earliest convenience, but not later than Friday, 16 August, the revised version of the guidelines. If you have suggested edits/comments it will be very helpful if you could include them in the CLEAN version of the Google document. The REDLINE version is primarily for reference. Thank you very much for your consideration as we finalize these guidelines. Kind regards, Julie & Ariel Julie Hedlund and Ariel Liang: From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, July 18, 2019 at 6:50 PM To: ccnso-grc <ccnso-grc(a)icann.org>, "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Cc: Joke Braeken <joke.braeken(a)icann.org>, Bart Boswinkel <bart.boswinkel(a)icann.org> Subject: [Gnso-bylaws-dt] FOR REVIEW: Revised Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR 15 July 2019 Dear ccNSO GRC and GNSO DT members, The ccNSO GRC and the GNSO DT had a very productive joint meeting on Monday, 15 July, to review the questions and consider responses to the questions previously identified by the GRC (attached), and determine revisions to the guidelines. Thanks to all who were available to attend that meeting and to participate. Per the action items below from that meeting, please review the draft of the Revised Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR 15 July 2019 (15 July 2019) at: CLEAN VERSION: https://docs.google.com/document/d/1OnFqzjkFTJEw0rzvaiBqAKLVnbbli-c_5t9aV2T… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> (permission set to suggestions/comment) REDLINE VERSION: https://docs.google.com/document/d/1NnaaoWKJWUu0Cw3pphuvT0wycmMIXhQmYyy0daP… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> (permission set to view) Please also see Word versions of the clean and redlined documents, as well as a list of all draft documents including the current versions, on the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines. GNSO DT Support Staff worked closely with Heather Forrest and David McCauley to revise the document to capture the action items and discussion in the Google and Word documents. We request that the members of your two groups should review at your earliest convenience the revised version of the guidelines. If you have suggested edits/comments it will be very helpful if you could include them in the CLEAN version of the Google document. The REDLINE version is primarily for reference. Thank you very much for your consideration as we finalize these guidelines. Kind regards, Julie & Ariel Julie Hedlund and Ariel Liang From: Joke Braeken <joke.braeken(a)icann.org> Date: Monday, July 15, 2019 at 8:45 AM To: ccnso-grc <ccnso-grc(a)icann.org>, Julie Hedlund <julie.hedlund(a)icann.org>, Ariel Liang <ariel.liang(a)icann.org> Subject: NOTES: GRC | Monday, 15 July 2019 at 12:00 UTC Hello everyone. Please find included below the notes and action items the joint meeting between the GRC and the GNSO drafting team on Monday, 15 July 2019 at 12:00 UTC Best regards, Joke Braeken ACTION ITEMS: Action item #1: Q3. David McAuley to suggest alternative language, with added flexibility. [completed by Julie Hedlund] Action item #2: Q5. David McAuley to suggest alternative language Q5. GNSO staff to verify the guideline to ensure there is a formal reference in the guidelines to note that the work is concluded. Action item #3: Julie Hedlund to update the guidelines document based on today’s discussion, and share the revised text with the GNSO DT, and GRC. Incorporate the timing into the guideline document. Action item #4: Staff will adjust the timeline to show the maximum and minimum timing NOTES: 1. Welcome and roll call Attendance will be taken based on who is on Zoom. Apologies from: Alyssa Moore. Calls will be recorded and posted on the public wiki. Please remember to mute your phones and microphones when not speaking. 2. Special IFR Julie Hedlund: questions from the previous meeting. Edits/suggestions in red by David McAuley. David McAuley: 5 questions displayed on screen. Suggestions by David to the GNSO design team. Q1. when to establish sIFR? First to PTI Board, then to ICANN CEO and then to the Board. Q2. GNSO and ccNSO councils working together. SICT to issue statement, and mention both councils signed off on it. Support by Heather. Helpful to have guidelines. Flexible timing is appreciated. Q3. even distribution of the work Suggestion for SICT to keep duties under 5.4 and 5.6 and council deals with 5.5. (deciding whether to request a public comment period). “The councils may determine that …” More flexibility might be needed in the phrasing: avoid being too prescriptive. Action item #1: Q3. David McAuley to suggest alternative language, with added flexibility. [completed by Julie Hedlund] Q4. other avenues to address the PTI issue Alternative language suggested Steve Del Bianco: It’s an excellent idea to require consideration of alternative means to address an IANA functions problem. Bart: ICT to suggest to councils to look into alternative means to address the issue around PTI performance. When looking at the timeline, it becomes an issue. Q5. closing down SICT if the CSC manages to fix the problem. No alternative language suggested yet by David. Bart: close the loop, the process to avoid unclarity on whether to proceed or not. Heather: do we have a formal way of communicating - regardless of whether SICT has concluded its work or not? Action item #2: Q5. David McAuley to suggest alternative language Q5. GNSO staff to verify the guideline to ensure there is a formal reference in the guidelines to note that the work is concluded. Action item #3: Julie Hedlund to update the guidelines document based on today’s discussion, and share the revised text with the GNSO DT, and GRC. Incorporate the timing into the guideline document. Bart: speaks to the timeline. Starting point is when CSC sends a formal notification of the GNSO and ccNSO councils. In the meanwhile the CSC did already some actions under the Remedial Action Procedure. Min 10 days before the notification. More realistically: 30 days. During that period, when the Board is informed by the CSC: good timing for the coordination group to be established. Do every year a reminder. Starting point (day 0): CSC notifies both councils (use a template). Review actions: how long this will take is determined by internal procedures. 3 weeks, maybe less. Inform the Board, and then the Board will call a special review to commence. Call for volunteers, run by ICANN Org. Action item #4: Staff will adjust the timeline to show the maximum and minimum timing Next steps: once the update document is being shared, GRC to review. Absolute minimum: bylaw requirement? Flexibility not to launch a public consultation.so you can get rid of 45 days. Critical part: how long do the councils need? GNSO staff to share the document by the end of the week. Suggestion to conclude the work by the end of August. 3. AOB 4. Closure Thank you all. Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO [twitter.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ccNSO&d=Dw…> Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ [facebook.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.facebook.com_ccnso…> http://ccnso.icann.org [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__ccnso.icann.org&d=DwMGa…>

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Proposed Agenda: Drafting Team Meeting 07 August at 21:00 UTC
by Julie Hedlund July 29, 2019

July 29, 2019

Dear all, Please see the following proposed agenda for the Drafting Team meeting Wednesday, 07 August at 21:00 UTC for 60 minutes. For a list of all draft documents including the current versions, see the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines. Draft Proposed Agenda 1. Review Agenda/Updates to Statements of Interest 2. Results of Final Call: Section 1.3 Approval Action Community Forum (24 July): https://docs.google.com/document/d/1walBGVlK4C2eIq_Gj4DWYxkjxE_k8u718iXIySd… 3. Continue Discussion: Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community Forum (24 July): https://docs.google.com/document/d/1g-FNo2qm0Ohc6osJJ20sud1O5yDg9xv1v5Ux0n9… 4. AOB Kind regards, Julie Julie Hedlund, Policy Director

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REVISED FOR REVIEW: GUIDELINES & MOTION TEMPLATE: Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community Forum (24 July 2019)
by Julie Hedlund July 26, 2019

July 26, 2019

Dear DT members, Per action item 3(b) below from the meeting on 24 July, please review the revised draft of the GUIDELINES & MOTION TEMPLATE: Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community Forum (24 July 2019) at: https://docs.google.com/document/d/1g-FNo2qm0Ohc6osJJ20sud1O5yDg9xv1v5Ux0n9…. The document also is attached in Word. The document will be on the agenda for discussion at the next meeting on Wednesday, 07 August at 21:00 UTC. In the meantime, DT members are encouraged to make suggested edits and comments in the Google document or in the Word document. Thank you very much for your consideration. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, July 25, 2019 at 5:58 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 24 July 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 24 July 2019 (21:00-22:00 UTC). Staff have posted these to the wiki space. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=111387725. Please note that all versions of the guidelines may be found on the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines+Deposito…. Best Regards, Julie Julie Hedlund, Policy Director Actions Items: 1. Section 18.12 Special IFRs: Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: * DT members to review and provide comments on the CLEAN version of the draft document at: https://docs.google.com/document/d/1OnFqzjkFTJEw0rzvaiBqAKLVnbbli-c_5t9aV2T… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> ASAP but not later than 16 August. * Staff and David McCauley to coordinate on sending a reminder to the DT and GRC. 2. Section 1.3 Approval Action Community Forum: * Staff to work with Heather Forrest and Steve DelBianco on revised language relating to section 1.4 of the Bylaws. * Staff to work with Heather Forrest with respect to revised language relating to the timeline. * DT members to review the final draft with the last call at the meeting on 07 August. 3. Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community: * Staff should incorporate a timeline for both processes and make sure that the relevant sections of 2.3 are consistent with 1.3. * DT members should review the revised draft guidelines in preparation for the meeting on 07 August. Notes: 1. Section 18.12 Special IFRs: Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: -- DT and GRC had a productive meeting on Monday, 15 July to discuss revisions to the guidelines addressing questions from the GRC. -- Staff worked with Heather Forrest and David McCauley to revise the document and sent it to the GRC and DT on 18 July. -- Staff will work with David McCauley on the timing of a reminder to the GRC and DT to request input no later than 16 August. 3. Section 1.3 Approval Action Community Forum: -- 4.1 Representative to the EC Administration -- that is correct, the Chair may not always be in this position. Leave it as “Representative to the EC Administration” rather than “Chair”. -- 4.3.1: “In no event later than” could be said simply as “within". Although the first construction is more consistent with the Bylaws. ACTION: Heather and Steve to review. -- 4.3.2: Abstentions: count as abstentions in this section, not as a no, with respect to the count. The relevant section of the Bylaws is excerpted, but include a note about approval at the beginning of the document: “Note that per Bylaws section 1.4(b)(i)-(iii) of Decision Whether to Approve an Approval Action, an action is approved if it is (A) supported by three or more Decisional Participants and (B) not objected to by more than one Decisional Participant.” ACTION: Staff to insert text for Heather and Steve to review. -- On the Timeline for GNSO Council Decision, T-21 -- Schedule Special Meeting of the GNSO Council to occur within 14 days -- check GNSO Operating Procedures 3.3.1 Advance Notice of Meetings. ACTION: Heather to review. -- Final call is the next DT meeting on 07 August. 3. Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community: -- When we did these bylaws in 2016 we wanted to allow each AC/SO decisional participant to decide it’s own procedures to arrive at its decision.  -- From Heather Forrest to Everyone: (05:51 PM)  @Steve - for GNSO does that also mean decision-making within the SG/Cs?  -- Steve’s suggestion -- should be stakeholder groups OR constituencies. -- Staff should incorporate a timeline for both processes and make sure that the relevant sections of 2.3 are consistent with 1.3. -- DT members should review and be prepared for a discussion during the meeting on 07 August.

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Actions & Notes: GNSO Drafting Team Meeting 24 July 21:00 UTC
by Julie Hedlund July 25, 2019

July 25, 2019

Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 24 July 2019 (21:00-22:00 UTC). Staff have posted these to the wiki space. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=111387725. Please note that all versions of the guidelines may be found on the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines+Deposito…. Best Regards, Julie Julie Hedlund, Policy Director Actions Items: 1. Section 18.12 Special IFRs: Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: * DT members to review and provide comments on the CLEAN version of the draft document at: https://docs.google.com/document/d/1OnFqzjkFTJEw0rzvaiBqAKLVnbbli-c_5t9aV2T… ASAP but not later than 16 August. * Staff and David McCauley to coordinate on sending a reminder to the DT and GRC. 2. Section 1.3 Approval Action Community Forum: * Staff to work with Heather Forrest and Steve DelBianco on revised language relating to section 1.4 of the Bylaws. * Staff to work with Heather Forrest with respect to revised language relating to the timeline. * DT members to review the final draft with the last call at the meeting on 07 August. 3. Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community: * Staff should incorporate a timeline for both processes and make sure that the relevant sections of 2.3 are consistent with 1.3. * DT members should review the revised draft guidelines in preparation for the meeting on 07 August. Notes: 1. Section 18.12 Special IFRs: Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: -- DT and GRC had a productive meeting on Monday, 15 July to discuss revisions to the guidelines addressing questions from the GRC. -- Staff worked with Heather Forrest and David McCauley to revise the document and sent it to the GRC and DT on 18 July. -- Staff will work with David McCauley on the timing of a reminder to the GRC and DT to request input no later than 16 August. 3. Section 1.3 Approval Action Community Forum: -- 4.1 Representative to the EC Administration -- that is correct, the Chair may not always be in this position. Leave it as “Representative to the EC Administration” rather than “Chair”. -- 4.3.1: “In no event later than” could be said simply as “within". Although the first construction is more consistent with the Bylaws. ACTION: Heather and Steve to review. -- 4.3.2: Abstentions: count as abstentions in this section, not as a no, with respect to the count. The relevant section of the Bylaws is excerpted, but include a note about approval at the beginning of the document: “Note that per Bylaws section 1.4(b)(i)-(iii) of Decision Whether to Approve an Approval Action, an action is approved if it is (A) supported by three or more Decisional Participants and (B) not objected to by more than one Decisional Participant.” ACTION: Staff to insert text for Heather and Steve to review. -- On the Timeline for GNSO Council Decision, T-21 -- Schedule Special Meeting of the GNSO Council to occur within 14 days -- check GNSO Operating Procedures 3.3.1 Advance Notice of Meetings. ACTION: Heather to review. -- Final call is the next DT meeting on 07 August. 3. Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community: -- When we did these bylaws in 2016 we wanted to allow each AC/SO decisional participant to decide it’s own procedures to arrive at its decision.  -- From Heather Forrest to Everyone: (05:51 PM)  @Steve - for GNSO does that also mean decision-making within the SG/Cs?  -- Steve’s suggestion -- should be stakeholder groups OR constituencies. -- Staff should incorporate a timeline for both processes and make sure that the relevant sections of 2.3 are consistent with 1.3. -- DT members should review and be prepared for a discussion during the meeting on 07 August.

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