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Invitation: INVITE to Join ccNSO Guidelines Review C... @ Mon 29 Apr 2019 22:00 - 23:00 (AEST) (gnso-bylaws-dt@icann.org)
by haforrestesq＠gmail.com April 27, 2019

April 27, 2019

You have been invited to the following event. Title: [Gnso-bylaws-dt] INVITE to Join ccNSO Guidelines Review Committee Monday, 29 April 1200 UTC Dear DT members, Apologies for the short notice, but you are hereby invited to join the next meeting of the ccNSO Guidelines Review Committee (GRC) on Monday, 29 April at 1200 UTC. On the agenda will be a brief update provided by the DT support staff on the work of the DT and a discussion on how the GRC and DT could coordinate in the drafting of joint guidelines on Special IFRs (Section 18.12). Please see the links below to join the meeting. Kind regards, Julie Julie Hedlund, Policy Director Topic: Guidelines Review Committee Time: Apr 29, 2019 12:00 PM Universal Time UTC Join Zoom Meeting https://icann.zoom.us/j/102428604 wiki: https://community.icann.org/x/oBlIBg Meeting ID: 102 428 604 Find your local number: https://zoom.us... When: Mon 29 Apr 2019 22:00 – 23:00 Eastern Australia Time - Hobart Calendar: gnso-bylaws-dt(a)icann.org Who: * haforrestesq(a)gmail.com- organiser * gnso-bylaws-dt(a)icann.org * julie.hedlund(a)icann.org * gnso-secs(a)icann.org Event details: https://www.google.com/calendar/event?action=VIEW&eid=MWU0MnVsNGVwZGtvY3NkY… Invitation from Google Calendar: https://www.google.com/calendar/ You are receiving this courtesy email at the account gnso-bylaws-dt(a)icann.org because you are an attendee of this event. To stop receiving future updates for this event, decline this event. Alternatively, you can sign up for a Google Account at https://www.google.com/calendar/ and control your notification settings for your entire calendar. Forwarding this invitation could allow any recipient to send a response to the organiser and be added to the guest list, invite others regardless of their own invitation status or to modify your RSVP. Learn more at https://support.google.com/calendar/answer/37135#forwarding

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REMINDER - ACTION ITEM re: Section 18.12 Special IFRs & GNSO Input Process
by Julie Hedlund April 26, 2019

April 26, 2019

Dear all, Per action item 3 below from the meeting on 10 April: Section 18.12 Special IFRs – GNSO Input Process: Staff to put text of GNSO Input Procedure into a Google document for DT members to edit as possible Special IFR procedures/guidelines Staff has created a Google Document for you to edit at: https://docs.google.com/document/d/1_y4Qm2TdV2g2JthY4PvXRTEFn6Froz5Jw-fxemU… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…>. The action is for DT members to edit or comment on the text of the GNSO Input Process as guidelines for how the process could be customized for the GNSO in deciding whether to request the initiation of a Special IRF in consultation with the ccNSO. The edits and comments will be discussed at the next meeting. Thank you for your assistance. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Friday, April 12, 2019 at 2:08 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 10 April 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 10 April 2019 (21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki. Best Regards, Julie Julie Hedlund, Policy Director ACTIONS & NOTES: Actions: 1. Meeting Timing: Staff will send a Doodle to see whether the current time is still preferable or whether a new time will encourage more attendance. 2. Article 4 Accountability and Review – Sections 4.2 & 4.3: Staff will a) develop a new draft with David McAuley and b) circulate to the DT for review. 3. Section 18.12 Special IFRs – GNSO Input Process: Staff to put text of GNSO Input Procedure into a Google document for DT members to edit as possible Special IFR procedures/guidelines. Notes: 1. Updates to Statements of Interest (SOIs): No updates provided. 2. Revised Draft of Guidelines/Templates for Article 4 Accountability and Review – Sections 4.2 & 4.3: Comments from David McAuley: -- Page 2 and 3: References to 4.2 and 4.3 -- highlight the fact that one is in annex D and one is in the main body of the Bylaws. -- Page 3, para 4, change to "request or support" -- Page 4, Add language/template for whether and when the GNSO wants to support an IRP (not covered by the Reconsideration Request form). ACTION ITEM: Staff will 1) develop a new draft with David McAuley and 2) circulate to the DT for review. 3. Review and Discuss Approach for Guidelines for 18.12 Special IANA Naming Function Reviews (IFRs): a. GNSO Input Process: DT members should review the GIP and in the context of the initiation of a Special IFR on the IANA function. See questions below. The GIP is at: https://gnso.icann.org/en/council/annex-3-input-process-manual-18jun18-en.p… [gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_coun…> -- Is it useful, is anything missing -- a gap analysis. Should help to identify any GNSO-specific items. If we do need something else suggest what that could be. Discussion: -- Note that changes to GNSO Operating Procedures need to go out for public comment and be approved by the Council. -- Could consider referencing the GIP or using another process. -- GIP seems to be fairly broad with flexibility. -- Link back to a Special IFR -- doesn't seem to quite fit. Doesn't arise to the level of seriousness of a Special IFR. -- Could use the form of the GIP but adjust it to a Special IFR. -- Impossible to know in advance what is necessary. -- Not sure we need to add points to the GIP -- could it be sufficient; rather than redrafting the GIP produce guidance for using the GIP for a Special IFR. ACTION ITEM: Put GIP language in a Google doc to customize for Special IFRs as a guidance document. Highlight what we think is necessary for the Special IFR. Can note time requirements for specific steps. b. Coordination with the ccNSO Guidelines Review Committee: DT members should think about what needs to be documented such as timing, consultation, and how to make a final joint decision. Discussion: -- Might want a formal process based on the seriousness of the subject matter. -- Having some sort of a record that the GNSO and ccNSO have discussed whether or not to bring a Special IFR. Such as a letter. 4. Next Meeting: -- The next meeting is in 3 weeks on 01 May. -- The Sub Team will take up the question of coordination with ccNSO.

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INVITE to Join ccNSO Guidelines Review Committee Monday, 29 April 1200 UTC
by Julie Hedlund April 26, 2019

April 26, 2019

Dear DT members, Apologies for the short notice, but you are hereby invited to join the next meeting of the ccNSO Guidelines Review Committee (GRC) on Monday, 29 April at 1200 UTC. On the agenda will be a brief update provided by the DT support staff on the work of the DT and a discussion on how the GRC and DT could coordinate in the drafting of joint guidelines on Special IFRs (Section 18.12). Please see the links below to join the meeting. Kind regards, Julie Julie Hedlund, Policy Director Topic: Guidelines Review Committee Time: Apr 29, 2019 12:00 PM Universal Time UTC Join Zoom Meeting https://icann.zoom.us/j/102428604 wiki: https://community.icann.org/x/oBlIBg Meeting ID: 102 428 604 Find your local number: https://zoom.us/u/aAAP6aGAx

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Next Meeting Scheduled for 02 May/Doodle Poll Results
by Julie Hedlund April 18, 2019

April 18, 2019

Dear all, We will schedule the next meeting for Thursday, 02 May at 21:00 UTC, instead of Wednesday, 01 May, because that Wednesday is a holiday for ICANN US staff. However, based on the results of the Doodle poll it appears that the usual time of Wednesdays at 21:00 UTC will work for subsequent meetings. Thus, the second meeting in May will be held on 15 May at 21:00 UTC. Kind regards, Julie Julie Hedlund, Policy Director

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3rd REMINDER: Doodle Poll / GNSO Drafting Team Meeting
by Terri Agnew April 17, 2019

April 17, 2019

Thank you for those who have completed the doodle. We are still missing several members: Erica, Wolf-Ulrich, Stephanie and Farzaneh Please complete right away. If having any issues, copy and paste the doodle link into your browser. Dear all, As per the action item, please complete the doodle to find the best date/time for the next GNSO Drafting Team Meeting. Doodle: https://doodle.com/poll/4tcp6qdvdc9k3xze I have enabled the time zone so that it can be changed to your zone. Thank you. Kind regards, Terri

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ACTION ITEM re: Section 18.12 Special IFRs & GNSO Input Process
by Julie Hedlund April 16, 2019

April 16, 2019

Dear all, Per action item 3 below from the meeting last week: Section 18.12 Special IFRs – GNSO Input Process: Staff to put text of GNSO Input Procedure into a Google document for DT members to edit as possible Special IFR procedures/guidelines Staff has created a Google Document for you to edit at: https://docs.google.com/document/d/1_y4Qm2TdV2g2JthY4PvXRTEFn6Froz5Jw-fxemU…. The action is for DT members to edit or comment on the text of the GNSO Input Process as guidelines for how the process could be customized for the GNSO in deciding whether to request the initiation of a Special IRF in consultation with the ccNSO. The edits and comments will be discussed at the next meeting. Thank you for your assistance. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Friday, April 12, 2019 at 2:08 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 10 April 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 10 April 2019 (21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki. Best Regards, Julie Julie Hedlund, Policy Director ACTIONS & NOTES: Actions: 1. Meeting Timing: Staff will send a Doodle to see whether the current time is still preferable or whether a new time will encourage more attendance. 2. Article 4 Accountability and Review – Sections 4.2 & 4.3: Staff will a) develop a new draft with David McAuley and b) circulate to the DT for review. 3. Section 18.12 Special IFRs – GNSO Input Process: Staff to put text of GNSO Input Procedure into a Google document for DT members to edit as possible Special IFR procedures/guidelines. Notes: 1. Updates to Statements of Interest (SOIs): No updates provided. 2. Revised Draft of Guidelines/Templates for Article 4 Accountability and Review – Sections 4.2 & 4.3: Comments from David McAuley: -- Page 2 and 3: References to 4.2 and 4.3 -- highlight the fact that one is in annex D and one is in the main body of the Bylaws. -- Page 3, para 4, change to "request or support" -- Page 4, Add language/template for whether and when the GNSO wants to support an IRP (not covered by the Reconsideration Request form). ACTION ITEM: Staff will 1) develop a new draft with David McAuley and 2) circulate to the DT for review. 3. Review and Discuss Approach for Guidelines for 18.12 Special IANA Naming Function Reviews (IFRs): a. GNSO Input Process: DT members should review the GIP and in the context of the initiation of a Special IFR on the IANA function. See questions below. The GIP is at: https://gnso.icann.org/en/council/annex-3-input-process-manual-18jun18-en.p… [gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_coun…> -- Is it useful, is anything missing -- a gap analysis. Should help to identify any GNSO-specific items. If we do need something else suggest what that could be. Discussion: -- Note that changes to GNSO Operating Procedures need to go out for public comment and be approved by the Council. -- Could consider referencing the GIP or using another process. -- GIP seems to be fairly broad with flexibility. -- Link back to a Special IFR -- doesn't seem to quite fit. Doesn't arise to the level of seriousness of a Special IFR. -- Could use the form of the GIP but adjust it to a Special IFR. -- Impossible to know in advance what is necessary. -- Not sure we need to add points to the GIP -- could it be sufficient; rather than redrafting the GIP produce guidance for using the GIP for a Special IFR. ACTION ITEM: Put GIP language in a Google doc to customize for Special IFRs as a guidance document. Highlight what we think is necessary for the Special IFR. Can note time requirements for specific steps. b. Coordination with the ccNSO Guidelines Review Committee: DT members should think about what needs to be documented such as timing, consultation, and how to make a final joint decision. Discussion: -- Might want a formal process based on the seriousness of the subject matter. -- Having some sort of a record that the GNSO and ccNSO have discussed whether or not to bring a Special IFR. Such as a letter. 4. Next Meeting: -- The next meeting is in 3 weeks on 01 May. -- The Sub Team will take up the question of coordination with ccNSO.

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2nd REMINDER: Doodle Poll / GNSO Drafting Team Meeting
by Terri Agnew April 16, 2019

April 16, 2019

If having any issues, copy and paste the doodle link into your browser. Dear all, As per the action item, please complete the doodle to find the best date/time for the next GNSO Drafting Team Meeting. Doodle: https://doodle.com/poll/4tcp6qdvdc9k3xze I have enabled the time zone so that it can be changed to your zone. Thank you. Kind regards, Terri

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REMINDER: Doodle Poll / GNSO Drafting Team Meeting
by Terri Agnew April 15, 2019

April 15, 2019

Dear all, As per the action item, please complete the doodle to find the best date/time for the next GNSO Drafting Team Meeting. Doodle: https://doodle.com/poll/4tcp6qdvdc9k3xze <https://doodle.com/poll/4tcp6qdvdc9k3xze%20> I have enabled the time zone so that it can be changed to your zone. Thank you. Kind regards, Terri

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Doodle Poll / GNSO Drafting Team Meeting
by Terri Agnew April 12, 2019

April 12, 2019

Dear all, As per the action item, please complete the doodle to find the best date/time for the next GNSO Drafting Team Meeting. Doodle: https://doodle.com/poll/4tcp6qdvdc9k3xze I have enabled the time zone so that it can be changed to your zone. Thank you. Kind regards, Terri

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Actions & Notes: GNSO Drafting Team Meeting 10 April 21:00 UTC
by Julie Hedlund April 12, 2019

April 12, 2019

Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 10 April 2019 (21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki. Best Regards, Julie Julie Hedlund, Policy Director ACTIONS & NOTES: Actions: 1. Meeting Timing: Staff will send a Doodle to see whether the current time is still preferable or whether a new time will encourage more attendance. 2. Article 4 Accountability and Review – Sections 4.2 & 4.3: Staff will a) develop a new draft with David McAuley and b) circulate to the DT for review. 3. Section 18.12 Special IFRs – GNSO Input Process: Staff to put text of GNSO Input Procedure into a Google document for DT members to edit as possible Special IFR procedures/guidelines. Notes: 1. Updates to Statements of Interest (SOIs): No updates provided. 2. Revised Draft of Guidelines/Templates for Article 4 Accountability and Review – Sections 4.2 & 4.3: Comments from David McAuley: -- Page 2 and 3: References to 4.2 and 4.3 -- highlight the fact that one is in annex D and one is in the main body of the Bylaws. -- Page 3, para 4, change to "request or support" -- Page 4, Add language/template for whether and when the GNSO wants to support an IRP (not covered by the Reconsideration Request form). ACTION ITEM: Staff will 1) develop a new draft with David McAuley and 2) circulate to the DT for review. 3. Review and Discuss Approach for Guidelines for 18.12 Special IANA Naming Function Reviews (IFRs): a. GNSO Input Process: DT members should review the GIP and in the context of the initiation of a Special IFR on the IANA function. See questions below. The GIP is at: https://gnso.icann.org/en/council/annex-3-input-process-manual-18jun18-en.p… -- Is it useful, is anything missing -- a gap analysis. Should help to identify any GNSO-specific items. If we do need something else suggest what that could be. Discussion: -- Note that changes to GNSO Operating Procedures need to go out for public comment and be approved by the Council. -- Could consider referencing the GIP or using another process. -- GIP seems to be fairly broad with flexibility. -- Link back to a Special IFR -- doesn't seem to quite fit. Doesn't arise to the level of seriousness of a Special IFR. -- Could use the form of the GIP but adjust it to a Special IFR. -- Impossible to know in advance what is necessary. -- Not sure we need to add points to the GIP -- could it be sufficient; rather than redrafting the GIP produce guidance for using the GIP for a Special IFR. ACTION ITEM: Put GIP language in a Google doc to customize for Special IFRs as a guidance document. Highlight what we think is necessary for the Special IFR. Can note time requirements for specific steps. b. Coordination with the ccNSO Guidelines Review Committee: DT members should think about what needs to be documented such as timing, consultation, and how to make a final joint decision. Discussion: -- Might want a formal process based on the seriousness of the subject matter. -- Having some sort of a record that the GNSO and ccNSO have discussed whether or not to bring a Special IFR. Such as a letter. 4. Next Meeting: -- The next meeting is in 3 weeks on 01 May. -- The Sub Team will take up the question of coordination with ccNSO.

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