- Gnso-bylaws-dt - lists.icann.org

REMINDER - Doodle Poll: Recurring Weekly DT Meetings
by Julie Hedlund Aug. 25, 2016

Aug. 25, 2016

Dear DT members, This is a reminder, if you have not already done so, to please take the Doodle Poll at: http://doodle.com/poll/hwkky2zdvzkmck9p to help us to schedule our recurring weekly meetings. Note: the first of the weekly meetings will be next week, per the Doodle poll, but please make sure when you take the poll that this day and time will be available for subsequent weeks. Per the request during today’s meeting discussion, we are leaving off Mondays and Fridays. Note also that the time zone can be adjusted for your region. Please take the poll no later than COB Thursday, 25 August so that we can send out the meeting notice no later than Friday, 26 August. Thank you very much for your assistance. Kind regards, Julie Julie Hedlund, Policy Director

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MP3 and Attendance - GNSO Bylaws Implementation Drafting Team- 22 August 2016
by Nathalie Peregrine Aug. 22, 2016

Aug. 22, 2016

Dear All, Please find the MP3 recording for the GNSO Bylaws Implementation Drafting Team- call held on Monday 22 August 2016 at 17:00 UTC at: <http://mailer.samanage.com/wf/click?upn=NrFWbrBstcrPWP369qgbqlXiSKeL20xnUXz…>http://audio.icann.org/gnso/gnso-bylaws-implementation.mp3<http://audio.icann.org/gnso/gnso-bylaws-implementation.mp3 > <http://audio.icann.org/gnso/gnso-bylaws-implementation.mp3 > The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/calendar/ Attendees: Farzaneh Badii Steve Metalitz Darcy Southwell Amr Elsadr David Maher Edward Morris Steve Debianco Matthew Shears Apologies: none ICANN staff: Julie Hedlund Mary Wong Emily Barabas Nathalie Peregrine ** Please let me know if your name has been left off the list ** Mailing list archive:http://mm.icann.org/pipermail/gnso-bylaws-dt/ DT wikispace: https://community.icann.org/x/yhCsAw Thank you. Kind regards, Nathalie Adobe Chat Transcript for Monday 22 August 2016 Nathalie Peregrine:Dear all, welcome to the GNSO Bylaws Implementation Drafting Team on Monday 22 August 2016 at 1700 UTC Nathalie Peregrine:Welcome all! Mary Wong:Hello everyone Nathalie Peregrine:David Maher is on the audio bridge Nathalie Peregrine:and now in the AC room :) Nathalie Peregrine:Matthew Shears has joined the AC room matthew shears:apologies for being late Nathalie Peregrine:Bang on time, welcome! Julie Hedlund:Here is the wiki link and we'll also send it with the notes after the call: https://community.icann.org/x/yhCsAw Amr Elsadr:Thanks Julie. The link requires one to log in to confluence? Amr Elsadr:Don't see why this group shouldn't have a chair. Julie Hedlund:I don't think so, just if you want to put in a comment. Julie Hedlund:I think you can view without loggin in. Nathalie Peregrine:@ Amr, it shouldn't need to log in, let me look into the viewing restrictions Amr Elsadr:Thanks. Steve DelBianco:what is the duration of this drafting team? Steve DelBianco:When must we complete our work? Amr Elsadr:Thanks Steve. What you say makes sense to me. matthew shears:Support Steve as chair Farzaneh Badii:me too support Steve as chair. Steve DelBianco:Weekly makes sense Steve DelBianco:Not Mondays, please Amr Elsadr:Hmmm. Too bad. Mondays are a good day for me. Darcy Southwell:Support Steve as chair. Weekly meetings make sense to me too. matthew shears:Wednesdays aren't great either Farzaneh Badii:Friday Farzaneh Badii:yes Steve DelBianco:Friday fine Amr Elsadr:Friday would not work for me at all. It's a weekend over here. matthew shears:Doodle may be easier Farzaneh Badii:yes doodle. Amr Elsadr:If we do end up doing it on Fridays, I may need to be replaced on this group. Edward Morris:Friday is fine but we should try to avoid a clash with the RPM subteam meetings that day steve metalitz:OK w/Doodle Edward Morris:Thanks Mary Amr Elsadr:Yeah. Doodle seems to be the most sensible way to proceed. Steve DelBianco:Great work on this table ! matthew shears:yes, very helpful! Julie Hedlund:All -- the table is unsynced. Darcy Southwell:The table was definitely helpful - thank you! Amr Elsadr:Assuming the DT does agree that the Council needs to be involved in the processes that allow the GNSO to envoke some of the new powers, agree with Steve. Amr Elsadr:Thanks Steve. Amr Elsadr:We may also have to coordinate this with the GNSO Review WG. Steve DelBianco:In other words, let's do the work in the table, assuming that Council represents GNSO members. At the same time, we can suggest that GNSO could create an alternate mechanism that bypasses the Council David Maher (PIR):I'd like to hear more about alternate mechaniism before proceeding on that path Steve DelBianco:I have a hard stop in about 5 minutes. Apologies, but as I said before, Mondays are terrible for me! Amr Elsadr:Fantastic. Thanks. Amr Elsadr:Agree Steve. Thanks. Steve DelBianco:a decision whether to block the budget seems procedural, but may be driven by a policy decision Amr Elsadr:Note that the GNSO Council has been sending comments in on the ICANN budget/strategic plan, but so far, only limited to how it affects the GNSO's PDP. Amr Elsadr:But as mentioned before, we will need to consider how the Council's role could be expanded. Steve DelBianco:That's true, Steve. And when GNSO was asked to approve the CWG and CCWG proposals, we used Council to gather decisions from the underlying GNSO constituencies Steve DelBianco:Think: Council as Conduit, as opposed to Council as delibeartive body Steve DelBianco:With apologies, I must drop now. Julie Hedlund:@Steve D. Thanks so much for joining and for volunteering as Chair. matthew shears:perhaps a quick run through then we can review prior to the next meeting Amr Elsadr:I actually meant we could try to begin going through it between now and the next call on-list, but don't object to starting now. Julie Hedlund:@Steve Metalitz, we do have that table and can send it around. matthew shears:works for me to Amr steve metalitz:I'll be glad to re-circulate that doc with appropriate caveats Mary Wong:@Amr, sorry - and thank you! Farzaneh Badii:perhaps the team members should volunteer for each grouping so that we don't miss something. Amr Elsadr:Not that it acutally matters, but the bylaws refer to the Council chair as the GNSO Chair, not just the Council Chair. :) Amr Elsadr:The same is not true for the vice chairs. matthew shears:no comment except to say this is useful - thanks steve metalitz:Just to note that IF it is decided that the GNSO council shouldl have responsibilities beyond management of the policy development process (and the others in current bylaws), then this decision should be reflected in an amendment to the bylaws. Amr Elsadr:@Steve: Absolutely. steve metalitz:I.e., an amendment to Article 11 matthew shears:perhaps we can have a litle more time to digest the doc before deciding where we focus? Julie Hedlund:@Mary: Yes, that is correct. We have started a draft but also should take into consideration the table the Steve metalitz has mentioned. Edward Morris:agree with Matt matthew shears:good point Amr Darcy Southwell:Agree with Amr on that. David Maher (PIR):+1 Amr Elsadr:If Steve requires assistance in chairing this group (although I doubt he does), I'm happy to help. matthew shears:support Amr for supporting steve Amr Elsadr:Thanks all. Bye. matthew shears:thanks!" Farzaneh Badii:bye Darcy Southwell:Thanks. Julie Hedlund:Thanks everyone! Have a nice morning/afternoon/evening!

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Doodle Poll: Recurring Weekly DT Meetings
by Julie Hedlund Aug. 22, 2016

Aug. 22, 2016

Dear DT members, Per today’s action items, please take the Doodle Poll at: http://doodle.com/poll/hwkky2zdvzkmck9p to help us to schedule our recurring weekly meetings. Note: the first of the weekly meetings will be next week, per the Doodle poll, but please make sure when you take the poll that this day and time will be available for subsequent weeks. Per the request during today’s meeting discussion, we are leaving off Mondays and Fridays. Note also that the time zone can be adjusted for your region. Please take the poll no later than COB Thursday, 25 August so that we can send out the meeting notice no later than Friday, 26 August. Thank you very much for your assistance. Kind regards, Julie Julie Hedlund, Policy Director

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Setting date and time for initial organizational meeting of this GNSO Bylaws Implementation Drafting Team
by Mary Wong Aug. 21, 2016

Aug. 21, 2016

Dear all, if you have not yet done so, please fill out the Doodle poll to set the date and time for our first organizational meeting: http://doodle.com/poll/vdcxmgqbwhz4bgtt. Please note that the most popular, and therefore most likely, day and time for this first meeting is Monday 22 August at/after 1600 UTC. We will close the Doodle poll on Friday 19 August at 1200 UTC – but in the meantime, if you can hold an hour on Monday, from 1600-1700 UTC, as a possible meeting time, we would greatly appreciate it. We will confirm this (or alternative) time as soon as we can on Friday. Please also see the additional notes from staff (below) for further background on our work. Thank you! Cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names and Numbers (ICANN) Email: mary.wong(a)icann.org Telephone: +1-603-5744889 From: Mary Wong <mary.wong(a)icann.org> Date: Friday, August 12, 2016 at 13:18 To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: Welcome to the GNSO Bylaws Implementation Drafting Team Dear all, This note is to let you know that staff has created this mailing list for this Drafting Team (DT) to facilitate our work. Thank you all for volunteering to join the DT! Please see below a list of suggestions and requests that we hope you can respond to at your earliest convenience: 1. First organizational meeting: As you know, this DT was created in part to provide the GNSO Council with a draft implementation plan for any necessary updates to the GNSO Operating Procedures, or possibly the Bylaws as they relate to the GNSO, arising as a result of the revised ICANN Bylaws that were adopted in May. The Council has requested that this DT submit the proposed implementation plan by 30 September (see http://gnso.icann.org/en/council/resolutions#20160630-2 for the full Council resolution). To that end, staff proposes that a first organizational meeting of the DT be held during the week of 22 August, during which we can discuss the scope of our work, proposed mechanisms to achieve the timeline and frequency of meetings. We therefore request that you fill out this Doodle poll as soon as possible: http://doodle.com/poll/vdcxmgqbwhz4bgtt. Please NOTE: this poll is to schedule the first DT meeting only. However, if there are specific times going forward for these days of the week for which you will have a standing conflict, please indicate this in the Comments section at the bottom of the poll. 2. Initial notes on the DT’s work: Although we will be working to a tight timeline, please note that the implementation plan for the Council is not intended to include specific language for new or amended rules and procedures. Drafting of these new or amended processes will therefore likely begin only after completion and approval of the implementation plan. Our understanding is that the initial task of the DT will be to identify and agree on what new or additional obligations the GNSO now has as a result of the revised Bylaws. Following that initial task, the DT should then see what (if any) existing GNSO processes can be used to address that new or additional obligation, and if there are none, whether an existing process can be modified or if a new process needs to be created. Staff anticipates that these points will be highlighted in the implementation plan, which will also contain proposed timelines for developing and adopting any amendments or new processes. To assist in the DT’s initial work, staff prepared the attached table that we distributed to the GNSO Council for its information just before the Helsinki meeting. We prepared the table to facilitate the GNSO’s implementation of the new Bylaws, and welcome your feedback, corrections and updates. Of course, the DT should not feel constrained to use or rely solely on the staff table, but we hope that it is a helpful starting point at least. The staff table can also be downloaded from the GNSO website at https://gnso.icann.org/en/drafts/revised-bylaws-notes-comments-procedures-1…. 3. DT members’ check-in The following members have been subscribed to this mailing list; if you see that someone’s name has been omitted or added in error, please let us know as soon as possible. Thank you! Representing the Registries SG: David Maher Representing the Registrars SG: Darcy Southwell Representing the Business Constituency: Steve DelBianco Representing the IPC: Steve Metalitz Representing the ISPCPC: Malcolm Hutty Representing the NCSG: Farzaneh Badii, Amr Elsadr, Matthew Shears NCA Nominee: Edward Morris Thanks and cheers Mary and Julie (we will be your staff support for the DT)

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Welcome to the GNSO Bylaws Implementation Drafting Team
by Mary Wong Aug. 12, 2016

Aug. 12, 2016

Dear all, This note is to let you know that staff has created this mailing list for this Drafting Team (DT) to facilitate our work. Thank you all for volunteering to join the DT! Please see below a list of suggestions and requests that we hope you can respond to at your earliest convenience: 1. First organizational meeting: As you know, this DT was created in part to provide the GNSO Council with a draft implementation plan for any necessary updates to the GNSO Operating Procedures, or possibly the Bylaws as they relate to the GNSO, arising as a result of the revised ICANN Bylaws that were adopted in May. The Council has requested that this DT submit the proposed implementation plan by 30 September (see http://gnso.icann.org/en/council/resolutions#20160630-2 for the full Council resolution). To that end, staff proposes that a first organizational meeting of the DT be held during the week of 22 August, during which we can discuss the scope of our work, proposed mechanisms to achieve the timeline and frequency of meetings. We therefore request that you fill out this Doodle poll as soon as possible: http://doodle.com/poll/vdcxmgqbwhz4bgtt. Please NOTE: this poll is to schedule the first DT meeting only. However, if there are specific times going forward for these days of the week for which you will have a standing conflict, please indicate this in the Comments section at the bottom of the poll. 2. Initial notes on the DT’s work: Although we will be working to a tight timeline, please note that the implementation plan for the Council is not intended to include specific language for new or amended rules and procedures. Drafting of these new or amended processes will therefore likely begin only after completion and approval of the implementation plan. Our understanding is that the initial task of the DT will be to identify and agree on what new or additional obligations the GNSO now has as a result of the revised Bylaws. Following that initial task, the DT should then see what (if any) existing GNSO processes can be used to address that new or additional obligation, and if there are none, whether an existing process can be modified or if a new process needs to be created. Staff anticipates that these points will be highlighted in the implementation plan, which will also contain proposed timelines for developing and adopting any amendments or new processes. To assist in the DT’s initial work, staff prepared the attached table that we distributed to the GNSO Council for its information just before the Helsinki meeting. We prepared the table to facilitate the GNSO’s implementation of the new Bylaws, and welcome your feedback, corrections and updates. Of course, the DT should not feel constrained to use or rely solely on the staff table, but we hope that it is a helpful starting point at least. The staff table can also be downloaded from the GNSO website at https://gnso.icann.org/en/drafts/revised-bylaws-notes-comments-procedures-1…. 3. DT members’ check-in The following members have been subscribed to this mailing list; if you see that someone’s name has been omitted or added in error, please let us know as soon as possible. Thank you! Representing the Registries SG: David Maher Representing the Registrars SG: Darcy Southwell Representing the Business Constituency: Steve DelBianco Representing the IPC: Steve Metalitz Representing the ISPCPC: Malcolm Hutty Representing the NCSG: Farzaneh Badii, Amr Elsadr, Matthew Shears NCA Nominee: Edward Morris Thanks and cheers Mary and Julie (we will be your staff support for the DT)

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