October 2018 - Gnso-epdp-team

Proposed agenda and related materials for Wednesday's EPDP Team meeting
by Marika Konings Oct. 23, 2018

Oct. 23, 2018

Dear EPDP Team, Please see below the proposed agenda for tomorrow’s EPDP Team meeting. Best regards, Caitlin, Berry and Marika ===================== EPDP Team Meeting – Wednesday 24 October 2018 – 17.00 – 18.30 1. Small team #1 output – Review proposed responses to charter questions and preliminary recommendations – see attached (15 min) 2. Small team #2 output – Review proposed responses to charter questions – see attached (15 min) 3. Small team #3 output – Review proposed preliminary recommendations – see attached (15 min) 4. Review updated timeline to produce Initial Report – see attached (15 min) 5. Review working methods going forward (15 min) 6. AOB Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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Small team actions
by Kurt Pritz Oct. 22, 2018

Oct. 22, 2018

To follow on to Marie’s email: If any of the groups mentioned below can break away for part of the day tomorrow, Gina will make herself available. Since it is constituency day, I am thinking you might be available, early, at lunch, or late. While it is difficult to coordinate, please make the effort to check with others in your group and determine if you can gather ate some time tomorrow. As we are losing Gina at the end of the day tomorrow, I wish to take advantage of this opportunity. If it is helpful, we can send some of the previous compromise language that was earlier developed by each of the small groups so you can use that as a starting point. Thanks and regards, Kurt > > > Dear EPDP Team, > > As discussed yesterday, the leadership team hopes to make progress on the small team topics during our meeting on Wednesday and Thursday. In order to do so, there are a couple of asks for those that participated in the small team: > > Small team #1: Applicability of Data Processing Requirements - natural vs. legal person (Charter Question H) > Participants: Alan Greenberg (ALAC), Alex Deacon (IPC), Ashley Heineman (GAC), Ben Butler (SSAC), James Bladel (RrSG), Lindsay Hamilton-Reid (RrSG), Marc Anderson (RySG), Margie Milam (BC) > > Requested Action small team #1: representatives of the IPC, BC, GAC, RrSG and RySG to meet to further discuss possible draft policy recommendation in relation to this topic, factoring in positions expressed to date. The proposed policy recommendations are to be shared with the EPDP Team in advance of Wednesday’s meeting. > > Small team #2: Applicability of Data Processing Requirements - Geographic basis (Charter Question H) > Participants: Amr Elsadr, Diane Plaut, Emily Taylor, Hadia Elminiawi, Kristina Rosette, Margie Milam, Rafik Dammak, Rahul Gosain, Thomas Rickert > > Requested Action small team #2: small team participants to further consider draft responses and consider how these could be translated into policy recommendations for inclusion into the Initial Report. The proposed policy recommendations are to be shared with the EPDP Team in advance of Wednesday’s meeting. > > Small team #3: Temporary Specification and Reasonable Access (Charter Question J) > Participants: Alan Woods (RySG), Alex Deacon (IPC), Ashley Heineman (GAC), Benedict Addis (SSAC), Farzaneh Badii (NCSG), Hadia Elminiawi (ALAC), Kurt Pritz (Chair), Mark Svancarek (BC), Rafik Dammak (GNSO Council Liaison), Thomas Rickert (ISPCP), Volker Greimann (RrSG Alternate) > > Requested Action small team #3: small team members to socialize the draft policy recommendation developed by the small team with their respective groups and share any concerns prior to Wednesday’s meeting. > > To review the small team summaries, please see: 13. Small teams #1 #2 #3 status update - 15 Oct 2018 <https://community.icann.org/download/attachments/96207825/13.%20Small%20tea…>. > > Best regards, > > Caitlin, Berry and Marika > > Marika Konings > Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) > Email: marika.konings(a)icann.org <mailto:marika.konings@icann.org> > > Follow the GNSO via Twitter @ICANN_GNSO > Find out more about the GNSO by taking our interactive courses <https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages <https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>. > > _______________________________________________ > GNSO-EPDP-Lead mailing list > GNSO-EPDP-Lead(a)icann.org <mailto:GNSO-EPDP-Lead@icann.org> > https://mm.icann.org/mailman/listinfo/gnso-epdp-lead <https://mm.icann.org/mailman/listinfo/gnso-epdp-lead>

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Updated version of data elements workbook for Purpose A posted
by Marika Konings Oct. 22, 2018

Oct. 22, 2018

Dear EPDP Team, Please note that an updated version of the data elements workbook for Purpose A has been posted on the wiki page for your review: https://community.icann.org/x/5AC8BQ. In addition to the updates agreed during yesterday’s meeting, staff has made further editorial updates to ready the document for publication in the Initial Report (for example, taking out references to small team inputs as well as referencing relevant Bylaws sections). As a reminder, the contracted parties committed to providing feedback on the language that has been stricken out in the purpose statement by the end of Constituency Day (Tuesday). Staff will continue working through the other data elements workbooks in a similar manner and will alert you as these get posted. The deadline to flag any concerns / issues is Friday 26 October at the latest so that any issues can be addressed as soon as possible thereafter. Best regards, Caitlin, Berry and Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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ICANN Org response to question re. use of WHOIS data by OCTO
by Marika Konings Oct. 22, 2018

Oct. 22, 2018

Dear EPDP Team, Please find hereby the response of ICANN Org to the question in relation to use of WHOIS data by OCTO: QUESTION: Further input is requested to explore how WHOIS was used before the Temp Spec was adopted, in OCTO's activities. The original Org response does not address that issue. For example, did OCTO use WHOIS in its law enforcement training and outreach activities, or engagement with the cybersecurity community, or to facilitate or respond to large scale botnet attacks, such as Conficker or Avalanche? Individual members may follow up with the CTO for follow up questions, if available at ICANN63. RESPONSE: Regarding the EPDP Team’s follow-up question on how OCTO used WHOIS data for training and outreach activities, prior to the effective date of the Temporary Specification, use of WhOIS data to identify the registrant and the technical data related to a domain name was part of the training materials. The training showed how one could use WHOIS data to attempt to contact a registrant or the hosting provider in cases of compromised machines, etc. Since the Temporary Specification became effective, the training no longer shows one how to use public WHOIS data to contact a registrant, instead as part of the training, a brief overview of where the policy discussions are and how people can get involved in the discussion is provided. The EPDP Team’s follow-up question also asks how OCTO used WHOIS data for engagement with cybersecurity community, or to facilitate or respond to large scale botnet attacks, such as Conficker or Avalanche. Conficker, Andromeda and other large-scale actions are typically managed by the Law Enforcement agencies, not OCTO. OCTO’s role in those activities does not involve the use of personal data in WHOIS. Those Law Enforcement agencies would be better placed to discuss their operational procedures and the effect of the Temporary Specification on their operations. The response will be posted here: https://community.icann.org/x/ahppBQ. Best regards, Caitlin, Berry and Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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Re: [Gnso-epdp-team] Final HIT Slide Deck and slide / time allocation
by Marika Konings Oct. 22, 2018

Oct. 22, 2018

Note that a couple of minor updates were made to the slide deck (see attached). Presenters are requested to gather at the room 20 minutes prior to the start of the meeting. Best regards, Caitlin, Berry and Marika From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Date: Monday, October 22, 2018 at 9:59 AM To: EPDP <gnso-epdp-team(a)icann.org> Subject: [Gnso-epdp-team] Final HIT Slide Deck and slide / time allocation Dear EPDP Team, Following yesterday’s meeting, please find below the allocation of slides and times for the different parts of the presentation. Attached you will find the updated slide deck which hopefully addresses all input provided. As a reminder, those EPDP Team members not presenting are requested to sit in the front row seats so that during the Q & A session it will be easy for Kurt to identify who wants to respond from the perspective of the EPDP Team as a whole. Best regards, Caitlin, Berry and Marika High Interest Topic Session – Monday 22 October from 15.15 – 16.45 in room 111/112 Topic Speaker Slides Time Welcome/Intro Kurt 1-4 3 minutes Team Composition + Timeline Rafik 5-6 3 minutes Scope + Triage Report Kurt 6-7 3 minutes Tools + Methods Thomas 8, 9, blank workbook 6 minutes Initial Report Kurt 10 3 minutes Purposes for Processing Data Alan W. 11 – 13 4 minutes Lawful Basis Diane 14 4 minutes Data Processing Activities + Data Elements Matrix Amr 15 – 17 4 minutes Small Teams Emily 18 – 19 4 minutes Expected Next Steps + Q&A Moderator + Wrap Kurt 20 – 22 56 minutes Data Processing Terms + URS/UDRP* N/A 23 - 28 N/A *These slides are included as reference material but will not be presented during the session. Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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Final HIT Slide Deck and slide / time allocation
by Marika Konings Oct. 22, 2018

Oct. 22, 2018

Dear EPDP Team, Following yesterday’s meeting, please find below the allocation of slides and times for the different parts of the presentation. Attached you will find the updated slide deck which hopefully addresses all input provided. As a reminder, those EPDP Team members not presenting are requested to sit in the front row seats so that during the Q & A session it will be easy for Kurt to identify who wants to respond from the perspective of the EPDP Team as a whole. Best regards, Caitlin, Berry and Marika High Interest Topic Session – Monday 22 October from 15.15 – 16.45 in room 111/112 Topic Speaker Slides Time Welcome/Intro Kurt 1-4 3 minutes Team Composition + Timeline Rafik 5-6 3 minutes Scope + Triage Report Kurt 6-7 3 minutes Tools + Methods Thomas 8, 9, blank workbook 6 minutes Initial Report Kurt 10 3 minutes Purposes for Processing Data Alan W. 11 – 13 4 minutes Lawful Basis Diane 14 4 minutes Data Processing Activities + Data Elements Matrix Amr 15 – 17 4 minutes Small Teams Emily 18 – 19 4 minutes Expected Next Steps + Q&A Moderator + Wrap Kurt 20 – 22 56 minutes Data Processing Terms + URS/UDRP* N/A 23 - 28 N/A *These slides are included as reference material but will not be presented during the session. Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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Fwd: Re: Frustration with no AC Chat.
by Stephanie Perrin Oct. 22, 2018

Oct. 22, 2018

-------- Forwarded Message -------- Subject: Re: [Gnso-epdp-team] Frustration with no AC Chat. Date: Mon, 22 Oct 2018 01:03:25 +0200 From: Stephanie Perrin <stephanie.perrin(a)mail.utoronto.ca> To: Alan Greenberg <alan.greenberg(a)mcgill.ca> I completely agree. Chat is the most economical, expeditious way to register or correct a fact, express support, or provide urls and references. WHy has it been cancelled? Stephanie Perrin On 2018-10-22 00:49, Alan Greenberg wrote: > I'd like to express my frustration with no Adobe Connect Chat. > > There are times when a repeat intervention would not be necessary if > we could enter a chat message into the formal meeting record. The > speaker queue would, I suspect, be far shorter. > > Is it not possible to use the regular AC room for the team Members?? > > Alan > > _______________________________________________ > Gnso-epdp-team mailing list > Gnso-epdp-team(a)icann.org > https://mm.icann.org/mailman/listinfo/gnso-epdp-team

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Draft slides for High Interest Topic Session for your review
by Marika Konings Oct. 22, 2018

Oct. 22, 2018

Dear EPDP Team, Please find attached a first draft of the slide deck for the High Interest Topic (HIT) Session for your review. Please note that the leadership team did not have a chance to review this yet in detail, but in the interest of time agreed to already share this for your input. At a minimum, updates will need to be made to reflect any outcomes or updates from Saturday’s F2F meeting. Similarly, some of the more text heavy slides could be transformed into speaking points with only key bullets on the slide. For those that volunteered to represent the EPDP Team and present part of the presentation (Alan Woods, Diane Plaut, Thomas Rickert, Hadia Elminiawi, Emily Taylor, Milton Mueller, Ashley Heineman, Benedict Addis), please indicate if there is a specific part which you would be interested in presenting. We look forward to receiving your feedback. Best regards, Caitlin, Berry and Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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Frustration with no AC Chat.
by Alan Greenberg Oct. 22, 2018

Oct. 22, 2018

I'd like to express my frustration with no Adobe Connect Chat. There are times when a repeat intervention would not be necessary if we could enter a chat message into the formal meeting record. The speaker queue would, I suspect, be far shorter. Is it not possible to use the regular AC room for the team Members?? Alan

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Re: [Gnso-epdp-team] Frustration with no AC Chat.
by Margie Milam Oct. 22, 2018

Oct. 22, 2018

I share Alan's frustration as well. Margie On 10/22/18, 12:50 AM, "Gnso-epdp-team on behalf of Alan Greenberg" <gnso-epdp-team-bounces(a)icann.org on behalf of alan.greenberg(a)mcgill.ca> wrote: I'd like to express my frustration with no Adobe Connect Chat. There are times when a repeat intervention would not be necessary if we could enter a chat message into the formal meeting record. The speaker queue would, I suspect, be far shorter. Is it not possible to use the regular AC room for the team Members?? Alan _______________________________________________ Gnso-epdp-team mailing list Gnso-epdp-team(a)icann.org https://urldefense.proofpoint.com/v2/url?u=https-3A__mm.icann.org_mailman_l…

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