- Gnso-epdp-team - lists.icann.org

RySG Consultation on Work Tracks
by Rosette, Kristina May 6, 2019

May 6, 2019

Hi, The RySG team members need to consult with our RySG colleagues about the parallel tracks proposed in last Thursday's meeting. We ask that no decision be made to proceed with those proposed tracks until we've had the opportunity to consult and revert, which is unlikely to be before the end of the week (because of the GDD meeting in Bangkok). Thank you! K Kristina Rosette Senior Corporate Counsel, IP - Domains rosettek(a)amazon.com<mailto:rosettek@amazon.com> | 703.407.1354

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RRSG position on work-tracks
by Volker Greimann May 6, 2019

May 6, 2019

Hi all, regarding the proposal for Phase 2 to work in 2 tracks, the RrSG needs time to be able to properly discuss this within the SG. We therefore request that no decision be made on the work plan with regards to having tracks or not until we are able to come back with a response. While we will endeavour to present our position as soon as possible, we do not expect this to occur prior to or during the GDD Summit this week. -- Volker A. Greimann General Counsel and Policy Manager *KEY-SYSTEMS GMBH* T: +49 6894 9396901 M: +49 6894 9396851 F: +49 6894 9396851 W: www.key-systems.net Key-Systems GmbH is a company registered at the local court of Saarbruecken, Germany with the registration no. HR B 18835 CEO: Alexander Siffrin Part of the CentralNic Group PLC (LON: CNIC) a company registered in England and Wales with company number 8576358.

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Recordings, Attendance & Zoom Chat / EPDP - Phase 2 / Thursday, 02 May 2019
by Terri Agnew May 3, 2019

May 3, 2019

Dear all, Please find the attendance and zoom chat attached to this email, and the MP3 and zoom recording below from the EPDP – Phase 2 call held on Thursday, 02 May 2019 at 14:00 UTC. These have also been posted on the agenda wiki page: https://community.icann.org/x/AhhIBg MP3: https://audio.icann.org/gnso/gnso-epdp-gtld-registration-data-specs-phase-2… Zoom Recording: https://icann.zoom.us/recording/share/juSxhoG-KPuOg8oqoK2jaqB-GyE30Eecd5P-x… ** Please let me know if your name has been left off the list ** Mailing list archives of the GNSO Temp Spec gTLD RD EPDP : https://mm.icann.org/pipermail/gnso-epdp-team/ Main wiki page for the working group: https://community.icann.org/x/IYEpBQ Thank you. Kind Regards, Terri Agnew

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Notes and action items from EPDP Phase 2 Meeting #1
by Caitlin Tubergen May 2, 2019

May 2, 2019

Dear EPDP Team, Please find the notes and action items from today’s EPDP Team meeting below. Best regards, Marika, Berry, and Caitlin -- EPDP Phase 2 Meeting #1 2 May 2019 Action Items Staff to develop worksheet templates for all topics in phase 2. EPDP Team Members to provide feedback on proposed worksheet template, both substance and outline. EPDP Team Members to review all Phase 1 legal memos: https://community.icann.org/pages/viewpage.action?pageId=105386422 and identify any clarifying questions by 15 May at the latest to determine whether a briefing by Bird & Bird is needed. Janis to reach out to Goran Marby to obtain further information in relation to the expectations, working methods and time commitment expected from the small team that is to work with ICANN Org to move forward the discussions with DPAs on UAM. Leadership team to develop first draft of proposed approach / work plan for review during next EPDP Team meeting (16 May 2019). Staff to schedule separate zoom training session for interested EPDP Team members. Questions for ICANN Org Is there an attorney-client relationship between ICANN Org and Bird & Bird?  Notes & Action items These high-level notes are designed to help the EPDP Team navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki at: https://community.icann.org/x/ZwPVBQ. 1. Roll Call & SOI Updates (5 minutes) Attendance will be taken from Zoom Remember to mute your microphones upon entry to Zoom, which is typically the first icon on the left on the bottom toolbar. Please state your name before speaking for transcription purposes. Please remember to review your SOIs on a regular basis and update as needed. Updates are required to be shared with the EPDP Team. 2. Brief introduction to Zoom (5 minutes) The bottom toolbar provides helpful icons, such as: Mute, look to the left of the bottom toolbar. Please mute upon entry. Manage Participants - your name will always be at the top, then hosts, co-hosts, then anyone with an open mic, then alphabetical order. Chat - you will only see Zoom chat from the time that you joined the meeting and nothing before you joined. However, the full chat will be sent to the list following the meeting. In order to see both screens, you must go to the top toolbar and toggle. The agenda will be shared by Andrea or Terri. The documents will be shared by EPDP staff support - Marika, Caitlin, or Berry. Question: how will the queue be managed as it does not appear the queue appears in the order in which hands are raised? 3. Welcome from EPDP Team Chair (10 minutes) a. Chair introduction Congratulations on completing the Phase 1 Final Report. Applying to this position was a desire to return to the ICANN community after retiring as GAC chair in 2010. My goal is to reach a good conclusion. I have met with the ICANN CEO as well as members of ICANN staff. Some constituencies have reached out to me directly. I have spoken to IPC, and I am willing to do the same for any other interested group. As a result of today’s conversation, I will make a draft outline of Phase 2, to be discussed during our next call on Thursday, 16 May. I have been in public service for 27 years. From 2007 - 2010, I was the GAC Chair. For Phase 2, the focus should be standardized access and outstanding issues from Phase 1. My understanding is the EPDP Team would like a less rigorous schedule after Phase 1; however, it will still be important to establish a target date for Phase 2 completion. Proposal to proceed with weekly calls of 90 minutes. There will be homework between each call - each group should express their views on the call topic after the call. Team members should not only talk, but also listen. Questions/Comments · Regarding a proposed target date - it would be reasonable to develop a work plan and identify an estimated time for each issue before identifying a target date. · Regarding the recent email from Keith Drazek referencing dialogue b/w Goran’s team and data protection authorities, it would be helpful if the details of this conversation are shared with this team. The proposed target date will flow from the proposed work plan. b. EPDP Statement of Participation – reminder 4. Phase 2 Potential modalities of work – Marika Konings (15 minutes): Scope (see mind map - EPDP Team Phase 2 - upd 10 March 2019.pdf) · A number of items were identified in the original EPDP Charter - including standardized access to registration data and the annex of further issues for community consideration · In addition, as a result of Phase 1 work, there were a number of items that were deferred. · Staff created a mind map to organize the issues. o Yellow items are deferred items from Phase 1 o Blue items come from the charter re: standardized access. o White items come from charter re: the annex. Use of worksheets to ensure a common understanding and agreement in relation to scope / issues to be discussed; information to be gathered; briefings to be planned; legal questions to be answered; dependencies identified, and; approach to be taken. · Example worksheet - privacy/proxy issues · One hope from staff support - if the Team is OK using this as a template, we could build upon it, add deliberations, proposed recommendations, and ultimately include it in the Initial Report. · Issue description and Charter question - this comes from Phase 1. Support staff added expected deliverable. (As a reminder, this deals with display of information by affiliated P/P providers.) · There is a section where legal questions could be identified. Support staff did not identify any legal questions at this time. · There is a section for required reading and briefings to be provided. In Phase 1, for example, the Team identified that it would be helpful to have a GDPR briefing. · There is a section for dependencies. · Lastly, there is a section for proposed timing and approach. This is the section where we anticipate the group to identify proposed approach and dependencies. · The template is a starting point. If this is helpful, support staff will move forward and complete templates for all of the identified issues. If you believe this is unhelpful and/or something is missing, please let us know so we can edit the template accordingly. Questions/Comments 5. Discussion of phase 2 process, focus, timeline and expected outcomes (45 minutes) a. Each team and team member to provide their input on expectations and vision for phase 2: RySG - The Registries Stakeholder Group is committed to participating actively and in good faith to develop appropriate consensus policy recommendations around access to non-public registration data per our charter and to ensuring such recommendations provide a clear path to compliance with the GDPR, are commercially reasonable and implementable, take into account our differing business models, and do not inhibit innovation. We agree that developing a responsible and reasonable timeline and milestones are important to ensuring a comprehensive approach to the important work of Phase 2, however we note that this is something we will need to discuss within our stakeholder group to ensure proper resourcing is available. RrSG - Three concerns and objectives - first, to gain some sort of legal and regulatory assurances that we can participate in an access model. We have operational concerns because we do not know what volume we expect. We must also guard against abuse. There are also economic concerns - deploying a system such as this will likely be expensive. With respect to a target date, the pace of Phase 1 was unsustainable. It’s reasonable to set a target date but the date should be supported by a realistic work plan. We’d like clarity regarding Goran’s proposal for a small group to interact with DPAs. IPC - The IPC would like to get to consensus on recommendations related to questions in the charter. We hope we can reach agreement on a concrete and specific group of third parties who may access non-public registration data. We hope there is agreement on questions related to access that strikes a balance b/w privacy rights of the registrant and the legitimate interests of third parties. We believe Phase 2 work should occur in two concurrent workstreams. One workstream should be standardized access and the other workstream will be deferred issues from Phase 1. We would like to see demonstrable progress by the Montreal meeting. BC - It will be helpful to set a date and get this done quickly. Essential to ensure ICANN is complying with the GDPR. We hope the work plan will move quickly and focus on the important work of the TSG and the unified access model. We believe it’s critical to the security and stability of the DNS to provide access to non-public registration data. One of the first things to focus on is third party interests. One work track should be focused on unified access model. The other work track should focus on issues deferred from Phase 1. ISPCP - Looking forward to working with you all in a collegial manner towards a solution compliant with GDPR. NCSG - Build upon what was recommended in Phase 1, particularly the items that had consensus. The stakeholder group is a basic unit of representation - we advise the Chair to keep in mind that constituencies are not the same as stakeholders group. As we deal with legitimate interest, this should be done on a case-by-case basis - we do not see the process of disclosure by a group being categorically accredited as having a legitimate interest. We would like the team to consider whether a data privacy impact assessment needs to be conducted- specifically article 34 of the GDPR. GAC - We concur with much of what has been said so far, particularly by the RrSG and IPC. We would like any system to be GDPR compliant and to meet the various needs in the group. A target date would be ideal, and we are looking forward to a commitment to meeting a timeline in Phase 2. We would like to put forward 12 months as a target date. We also believe in categories of interests - in order to help set a process for credentialing. If workstreams can be done in parallel, that would be helpful. We could also look to the TSG to help guide our work. ALAC - Committed to seeing this through and that we end up with something that protects privacy where appropriate. We also need to consider the needs of those that want access. The EU comment on the Phase 1 Final Report indicated that we have a responsibility to balance the interests. We have a concern with a UAM if we look at data elements which every group will get access to and look to the conditions of every request, we may be here forever. If we serialize the two work streams, we may end up changing the rules as contracted parties are already implementing recommendations. Working in parallel could be helpful. SSAC - Wish to avoid the unsustainable pace that occurred at the end of Phase 1; however, we do need to maintain momentum to have reliable and predictable access to appropriate levels of registration data. Emphasize SSR issues as it relates to the Internet ecosystem as a whole. Our focus will include appropriate legitimate access for security researchers. Board liaisons ICANN Org liaisons - As per the EPDP Charter - we are here to provide timely input on ICANN org-related questions. We are not here to advocate for a specific position or to participate on consensus calls. Everyone is eager to get back to work. No one questioned the outcome of Phase 1 or the GDPR. The team cannot establish the target date until we review the tasks ahead of us and the pace at which we want to accomplish the tasks. There did not seem to be any objections to working in parallel, so we can take that into account when building the work proposal. 6. Review of legal guidance obtained during phase 1 (5 minutes) Proposed approach · All legal memos are housed on the wiki: https://community.icann.org/pages/viewpage.action?pageId=105386422 · EPDP team members should review all of the legal memos · Proposal to have a call with Bird & Bird to review the memos · All Team members please review or revisit the legal memos. If there is a prevailing feeling that we need to organize a special briefing, we can do so. If not, we will not. Discussion · Does Bird & Bird have attorney-client relationship with ICANN org? 7. ICANN65 planning – 1. EPDP Team Phase 2 meetings planned: Tuesday 25 June from 8.30 – 15.00 Thursday 27 June from 8.30 – 15.00 2. IRT meetings planned: Wednesday 26 June from 10.30 – 12.00 3. Travel support – Staff support team is following up with those who identified a potential need. As a reminder, requirement is that the requesting member is (1) otherwise not able to attend AND (2) no alternate is already funded to ICANN65. Please let us know as soon as possible if you have not yet responded. Per the previous process, supported members will be posted to the wiki page. · Please note that these meeting dates and times are still tentative - members should already pencil these in, but a confirmation will come later once the overall schedule has been finalized. · Janis will not be able to attend the entire Marrakech meeting due to a family commitment. Rafik agreed to moderate the conversation on 25 June. · Goran Marby letter regarding sub team - is there any objection to creating a sub team? The main issue of the sub team would be what kind of policy questions do we need to raise in relation to a unified access model. Feedback · The track Goran is working on is a siloed effort from what this team is doing. Caution against more silos with smaller groups of people working. · Understanding what may be required to potential volunteers would be helpful. For example, is travel required, how often will the team meet, where will the team meet, etc. · This is an excellent idea - it’s good that ICANN is doing its best to get clarification now regarding uniform access. It’s also a good idea b/c it provides transparency into the conversations that are happening. · It is important if we form a group, we understand what this group is doing. Also, those within the EPDP should know what is going on within ICANN. If we are going to do this, we need representation, which may the group larger than it would otherwise be. · Constant consultation with DPAs on models, until we decide to differentiate b/w one request and another, we may not get anywhere. We need to come up with a model of layered access. There were a number of policy decisions inherent in the TSG’s work - proceeding ahead where policy decisions are made at the ICANN org level instead of at the community level is worrisome. Building the TSG system may be overkill - contracted parties may be able to handle requests without using a big, expensive system. · Recommendation 3 - a unified access model is one form, but not the only form, of standardized access. The proposed TSG is one form, but not the only form, of a model. It’s unclear everyone is referring to the same thing when referring to UAM. · Action: Janis to reach out to Goran to get more confirmation. 8. Wrap and confirm next meeting to be scheduled for Thursday, 16 May at 14.00 UTC (5 minutes) 1. Proposed call schedule going forward · 90-minute call every Thursday at 14:00 UTC 2. Confirm action items 3. Confirm questions for ICANN Org, if any · No meeting next week, but will discuss the proposed work plan on 16 May. · We may consider a F2F meeting b/w Marrakech and Montreal but that can be discussed at a later meeting.

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**Updated with audio cast / Proposed agenda and preparatory materials for EPDP Phase 2 Meeting #1 - Thursday 2 May at 14.00 UTC
by Terri Agnew May 1, 2019

May 1, 2019

As a result of various requests to facilitate observers to follow the EPDP Phase 2 deliberations in real time, audio cast will be made available for the EPDP plenary meetings. Staff will be monitoring audio cast attendance numbers so that the EPDP leadership can assess its usage. As a reminder, the zoom recording, mp3 recording, chat transcript and transcript of the EPDP plenary meetings will be publicly posted as soon as available on the EPDP wiki page and GNSO master calendar. Meeting Audio Cast (for observers) To join the event, click on the link: Listen in browser: http://stream.icann.org:8000/stream01 Listen in application such as iTunes: http://stream.icann.org:8000/stream01.m3u Thank you. Kind regards, Terri From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Date: Tuesday, April 30, 2019 at 9:56 AM To: "gnso-epdp-team(a)icann.org" <gnso-epdp-team(a)icann.org> Subject: [Gnso-epdp-team] Proposed agenda and preparatory materials for EPDP Phase 2 Meeting #1 - Thursday 2 May at 14.00 UTC Dear EPDP Team, Please find below the proposed agenda for the next EPDP Team meeting which is scheduled for Thursday 2 May at 14.00 UTC (call details have been circulated separately). In preparation for this meeting, we would like to encourage you to review the following materials: * EPDP Team Charter (https://community.icann.org/x/0opHBQ) * EPDP Team Statement of Participation (https://community.icann.org/x/yYWGBg) * Mind map: EPDP Team Phase 2 - upd 10 March 2019.pdf<https://community.icann.org/download/attachments/105388008/EPDP%20Team%20Ph…> * Worksheet templates (https://community.icann.org/x/5oaGBg) Also, please make sure that you have reviewed the revised process for alternate participation (see email attached). Best regards, Caitlin, Berry and Marika ======== EPDP Phase 2 - Meeting #1 Proposed Agenda Thursday, 2 May 2019 at 14.00 UTC 1. Roll Call & SOI Updates (5 minutes) 2. Brief introduction to Zoom (5 minutes) 3. Welcome from EPDP Team Chair (10 minutes) a. Chair introduction b. EPDP Statement of Participation – reminder 4. Phase 2 Potential modalities of work – Marika Konings (15 minutes): 1. Scope (see mind map - EPDP Team Phase 2 - upd 10 March 2019.pdf<https://community.icann.org/download/attachments/105388008/EPDP%20Team%20Ph…>) 2. Use of work sheets to ensure common understanding and agreement in relation to scope / issues to be discussed; information to be gathered; briefings to be planned; legal questions to be answered; dependencies identified, and; approach to be taken. 5. Discussion of phase 2 process, focus, timeline and expected outcomes (45 minutes) a. Each team and team member to provide their input on expectations and vision for phase 2: i. RySG ii. RrSG iii. IPC iv. BC v. ISPCP vi. NCSG vii. GAC viii. ALAC ix. SSAC x. Board liaisons xi. ICANN Org liaisons 6. Review of legal guidance obtained during phase 1 (5 minutes) * Proposed approach – Caitlin Tubergen * Discussion 7. ICANN65 planning – Marika Konings (5 minutes) * EPDP Team Phase 2 meetings planned: o Tuesday 25 June from 8.30 – 15.00 o Thursday 27 June from 8.30 – 15.00 * IRT meetings planned: o Wednesday 26 June from 10.30 – 12.00 * Travel support – Staff support team is following up with those who identified a potential need. As a reminder, requirement is that the requesting member is (1) otherwise not able to attend AND (2) no alternate is already funded to ICANN65. 8. Wrap and confirm next meeting to be scheduled for Thursday, 16 May at 14.00 UTC (5 minutes) * Proposed call schedule going forward * Confirm action items * Confirm questions for ICANN Org, if any Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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Fwd: [council] FW: Letter from Mr. Marby 5.1.2019
by Marika Konings May 1, 2019

May 1, 2019

For your information, please see below. Best regards, Caitlin, Berry and Marika Begin forwarded message: From: "Drazek, Keith via council" <council(a)gnso.icann.org<mailto:council@gnso.icann.org>> Date: 01 May 2019 at 08:11:08 GMT-6 To: "council(a)gnso.icann.org<mailto:council@gnso.icann.org>" <council(a)gnso.icann.org<mailto:council@gnso.icann.org>> Cc: "gnso-secs(a)icann.org<mailto:gnso-secs@icann.org>" <gnso-secs(a)icann.org<mailto:gnso-secs@icann.org>> Subject: [council] FW: Letter from Mr. Marby 5.1.2019 Reply-To: "Drazek, Keith" <kdrazek(a)verisign.com<mailto:kdrazek@verisign.com>> Hi all, Last week, Janis Karklins and I met with ICANN staff in Los Angeles to help streamline his onboarding as new EPDP Phase 2 Chair. The meetings were designed to help bring Janis up to speed on the role of the GNSO as PDP manager, PDP operating procedures, the history of the EPDP Phase 1, upcoming Phase 1 implementation work, and review of the “mind map” to prepare for kicking off Phase 2. Most of our time was spent with ICANN Policy staff supporting the EPDP (Marika, Caitlin and Berry) but we did have the opportunity to chat with Goran and some of his team. Pam and Rafik were both able to dial in for a portion of the meetings as well. The key takeaways from our interaction with Goran were (1) it is still unclear that a UAM with ICANN in a centralized role will be a viable solution, (2) that he is still working with the European Commission and DPAs to explore whether a UAM might be viable (both from a legal and risk assumption perspective), and (3) that he wants to engage with the EPDP Team to help inform that ongoing work. Please note the attached letter from Goran confirming that, which I see as a positive development on several fronts. Increased collaboration between ICANN Org and the EPDP Team is a good thing here, as Goran works to secure some indication from the EDPB that a UAM is workable, or not. Getting that answer, or some indication, will help the EPDP Team in structuring its work and ensuring we’re not wasting valuable time chasing a potentially non-compliant solution. Frankly, if the answer comes back that a UAM with ICANN taking on a centralized role is *not* viable in the eyes of the EDPB, we’re better off knowing that early in the Phase 2 work. Also, as there are references to the TSG framework in his letter, it’s important to note that Goran acknowledges that any EDPB feedback on a UAM and TSG framework will “inform the EPDP Phase 2 deliberations,” so this is an opportunity for the EPDP Team to help ensure the *right* policy questions are being posed. Please see the attached letter and let me know if you have any questions. I’m also happy to give a verbal update of the meetings during our 16 May Council call. We will forward this to the EPDP Team list. Best, Keith From: Goran Marby <goran.marby(a)icann.org<mailto:goran.marby@icann.org>> Sent: Wednesday, May 01, 2019 3:47 AM To: Drazek, Keith <kdrazek(a)verisign.com<mailto:kdrazek@verisign.com>>; karklinsj(a)gmail.com<mailto:karklinsj@gmail.com> Cc: David Olive <david.olive(a)icann.org<mailto:david.olive@icann.org>>; Cassia Oliveira <cassia.oliveira(a)icann.org<mailto:cassia.oliveira@icann.org>> Subject: [EXTERNAL] Letter from Mr. Marby 5.1.2019 Cassia Oliveira on behalf of Goran Marby Dear Janis and Keith, Attached please find letter from Mr. Marby. Thank you. Regards, Göran Marby President & CEO ICANN +1(310) 578 8690 Cássia Oliveira Sr. Manager, Office of the President & CEO cassia.oliveira(a)icann.org<mailto:cassia.oliveira@icann.org> +1(310) 578 8656

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Proposed agenda and preparatory materials for EPDP Phase 2 Meeting #1 - Thursday 2 May at 14.00 UTC
by Marika Konings April 30, 2019

April 30, 2019

Dear EPDP Team, Please find below the proposed agenda for the next EPDP Team meeting which is scheduled for Thursday 2 May at 14.00 UTC (call details have been circulated separately). In preparation for this meeting, we would like to encourage you to review the following materials: * EPDP Team Charter (https://community.icann.org/x/0opHBQ) * EPDP Team Statement of Participation (https://community.icann.org/x/yYWGBg) * Mind map: EPDP Team Phase 2 - upd 10 March 2019.pdf<https://community.icann.org/download/attachments/105388008/EPDP%20Team%20Ph…> * Worksheet templates (https://community.icann.org/x/5oaGBg) Also, please make sure that you have reviewed the revised process for alternate participation (see email attached). Best regards, Caitlin, Berry and Marika ======== EPDP Phase 2 - Meeting #1 Proposed Agenda Thursday, 2 May 2019 at 14.00 UTC 1. Roll Call & SOI Updates (5 minutes) 2. Brief introduction to Zoom (5 minutes) 3. Welcome from EPDP Team Chair (10 minutes) a. Chair introduction b. EPDP Statement of Participation – reminder 4. Phase 2 Potential modalities of work – Marika Konings (15 minutes): 1. Scope (see mind map - EPDP Team Phase 2 - upd 10 March 2019.pdf<https://community.icann.org/download/attachments/105388008/EPDP%20Team%20Ph…>) 2. Use of work sheets to ensure common understanding and agreement in relation to scope / issues to be discussed; information to be gathered; briefings to be planned; legal questions to be answered; dependencies identified, and; approach to be taken. 5. Discussion of phase 2 process, focus, timeline and expected outcomes (45 minutes) a. Each team and team member to provide their input on expectations and vision for phase 2: i. RySG ii. RrSG iii. IPC iv. BC v. ISPCP vi. NCSG vii. GAC viii. ALAC ix. SSAC x. Board liaisons xi. ICANN Org liaisons 6. Review of legal guidance obtained during phase 1 (5 minutes) * Proposed approach – Caitlin Tubergen * Discussion 7. ICANN65 planning – Marika Konings (5 minutes) * EPDP Team Phase 2 meetings planned: * Tuesday 25 June from 8.30 – 15.00 * Thursday 27 June from 8.30 – 15.00 * IRT meetings planned: * Wednesday 26 June from 10.30 – 12.00 * Travel support – Staff support team is following up with those who identified a potential need. As a reminder, requirement is that the requesting member is (1) otherwise not able to attend AND (2) no alternate is already funded to ICANN65. 8. Wrap and confirm next meeting to be scheduled for Thursday, 16 May at 14.00 UTC (5 minutes) * Proposed call schedule going forward * Confirm action items * Confirm questions for ICANN Org, if any Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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Re: [Gnso-epdp-team] [Ntfy-gnso-epdp-team] May and June calls / GNSO Temp Spec gTLD RD EPDP – Phase 2
by Chris Disspain April 30, 2019

April 30, 2019

Terri, Janis, León and I are highly unlikely to make the call on 2 May as we will be in the middle of our Board workshop. Apologies. Cheers, CD > On 29 Apr 2019, at 15:43, Terri Agnew <terri.agnew(a)icann.org> wrote: > > Dear all, > > Please find attached the recurring ics attachmens for the GNSO Temp Spec gTLD RD EPDP – Phase 2 calls taking place in May and June 2019. Please download them to your inbox calendars. The details of the calls are as follows: > > Duration of each call: 90 minutes > Thursday, 02 May 2019 > Thursday, 16 May 2019 > Thursday, 23 May 2019 > Thursday, 30 May 2019 > Thursday, 06 June 2019 > Thursday, 13 June 2019 > > Email invitations for each call will be sent out closer to the date of the meeting with the first meeting on Thursday, 02 May 2019 at 14:00 UTC for 90 minutes, invite has been sent. > **Please note, these meetings will take place weekly on Thursday’s with exception of 09 May due to the GDD summit and will resume on 16 May with the weekly meetings. > > Thank you. > Kind regards, > > Terri > > <GNSO Temp Spec gTLD RD EPDP – Phase 2 .ics><GNSO Temp Spec gTLD RD EPDP – Phase 2 [7].ics><GNSO Temp Spec gTLD RD EPDP – Phase 2 [8].ics><GNSO Temp Spec gTLD RD EPDP – Phase 2 [9].ics><GNSO Temp Spec gTLD RD EPDP – Phase 2 [10].ics><GNSO Temp Spec gTLD RD EPDP – Phase 2 [11].ics><Zoom FAQ.pdf><Welcome to Zoom! - optimized.pdf>_______________________________________________ > Ntfy-gnso-epdp-team mailing list > Ntfy-gnso-epdp-team(a)icann.org <mailto:Ntfy-gnso-epdp-team@icann.org> > https://mm.icann.org/mailman/listinfo/ntfy-gnso-epdp-team <https://mm.icann.org/mailman/listinfo/ntfy-gnso-epdp-team>

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Introductory message
by Janis Karklins April 23, 2019

April 23, 2019

Dear Members of the EPDP Team, As I assume the duties of the Chair of the EPDP team of the second phase of the process, I would like to thank the GNSO Council for placing trust in me and appointing me to perform this important function. I also would like to pay tribute to the EPDP Team for the work accomplished during the first phase and their dedication to a task, which is far from trivial. We have a daunting task ahead, which is exacerbated by the ambiguity surrounding the precise outline of implementation of the GDPR. We will be targeting a moving object as we develop the most effective way forward. It won’t be simple, but extremely interesting from a systemic point of view. I hope that my previous experience in handling diplomatic negotiations in different circles at the UN as well as chairing the ICANN GAC from 2007 to 2010 will be beneficial for the team in advancing our objectives. I have been with the Latvian diplomatic service for the past 27 years holding different positions in bilateral and multilateral settings. From 2000 to 2007, I was Latvian ambassador to the UN in Geneva and in that capacity was chosen to lead the preparations of the second phase of the World Summit on the Information Society (WSIS) that culminated with the adoption of the Tunis Agenda, partly devoted to global Internet governance issues. Since then my activities have been linked, directly or indirectly, with ICANN, either chairing the GAC or engaging with ICANN in different UN fora (Internet Governance Forum, WSIS Forum or UN Commission on Science and Technology for Development). At the time of chairing the ICANN GAC, I was involved in the development of the IDN Fast Track policy and opening of the GAC meetings to the ICANN community. I look forward working with the team as well as ICANN supporting staff and rely on team’s collective wisdom and desire to reach a successful outcome. As soon as all members of the team will be announced, we will start our substantive activities. Thank you in advance, Janis Karklins

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Additional updates
by Rafik Dammak April 20, 2019

April 20, 2019

Dear EPDP Team: First, I would like to share with you that GNSO Council just approved the appointment of Janis Karklins as the new EPDP Team Chair. With that, I believe my role as acting chair ends. On other hand, I appreciate some members’ concerns that we should avoid making decisions and waiting for the new chair appointment. At this stage, we are not making binding decisions on the team’s future work plan; we are only doing some prep work during this transition phase. We are trying to organize and compile the feedback we've received so far into a digestible format to assist (1) the new chair in the leadership transition and to assist in speeding up that process; (2) the team members in communicating additional thoughts (if any) after having had time to digest the discussions from ICANN64; and (3) I and staff support team as we prepare supporting materials for the Team’s early work in Phase 2. For those who are willing, we welcome any feedback you would like to provide. Worksheet Template As outlined in my last email, the leadership and staff support team have put together a worksheet template, which is designed to assist the team in developing its work plan for Phase 2 for each issue identified on the mind map. The worksheet template outlines: (1) a description of the issue; (2) associated charter questions (if any); (3) expected deliverable(s); (4) legal questions (if any); (5) required reading; (6) requested briefings; (7) dependencies; (8) proposed timing and approach We are looking to receive any feedback on the template or on the example worksheet we circulated two weeks ago. While we hope this means you find this format helpful for our future work, we continue to welcome feedback on the template. We also thought it would be helpful to provide an example worksheet on the topic of standardized access, as this is a topic that many of you prioritized for our work in Phase 2. As previously noted, I understand our regular meetings have not yet resumed, but early feedback will allow new leadership and staff to comprehensively prepare for Phase 2. Thank you. Best regards, Rafik Dammak GNSO Council liaison

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