- Gnso-epdp-team - lists.icann.org

Triage Survey - Part 1
by Anderson, Marc Aug. 3, 2018

Aug. 3, 2018

Kurt and all, I'm in the process of working through all the sections that make up part 1 of the triage survey. In order to make sure I properly understand the deliverable I went back to charter and re-read the section on the first deliverable (triage document). For ease of reference here is the section: The first deliverable of the EPDP Team shall be a triage document of the Temporary Specification, which includes items that have the Full Consensus support of the EPDP Team that these should be adopted as is (with no further discussion or modifications needed). These items need to be: ********* In the body of the Temporary Specification (not in the Annex) ********* Within the "picket fence" (per limitations on Consensus Policy as set out in the Contracts) ********* Not obviously in violation of the GDPR / Assumed to be compliant with GDPR [Presumed to be legal according to the members' best knowledge of GDPR] ********* Consistent with ICANN's Bylaws Deliberations of this first deliverable should include at least one round of elimination of clauses, if appropriate, and a second round of Full Consensus approval of a whole set of clauses. In short for the first deliverable we ae tasked to identify what sections of the Temporary Specification should be included, as is, in the final consensus policy recommendations of this working group. Looking at part 1 of the triage survey, the questions include a box to fill out for sections the constituency does NOT support as is. This to me implies that the purpose of this triage survey is not just to inform discussions on the first triage report deliverable, but also the second "Initial Report" deliverable. To make sure everyone is on the same page could you clarify the purpose of this triage survey and how it will be used. Thank you, Marc Marc Anderson mcanderson(a)verisign.com<mailto:mcanderson@verisign.com> Cell: 571.521.9943 Office: 703.948.3404 12061 Bluemont Way, Reston, VA 20190 Verisign.com<http://www.verisign.com/>

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High-level meeting summary and action items from EPDP Team meeting - 1 August 2018
by Caitlin Tubergen Aug. 3, 2018

Aug. 3, 2018

Dear All, Below, please find a high-level summary from today’s EPDP Team Meeting. For more detailed notes, please refer to the wiki page: https://go.icann.org/2n9gcBf [go.icann.org] As a reminder, our next meeting will be Tuesday, 7 August, 13:00UTC. Best regards, Marika, Berry, and Caitlin EPDP Team Meeting #1 – 1 August 2018 Meeting Summary In this summary: “Team Members” and the “Team” are the meeting participants representing ICANN’s stakeholder groups, constituencies and advisory committees. The “Support Team” is the ICANN staff members supporting this group. The “Chair” is the Chair or Vice Chair acting as Chair. Most important actions from today’s meeting: For contribution to the “triage” document, Team Members will complete Part 1 of the (now distributed) survey - one survey response per group. Due date: 19:00UTC, August 6. The Team Members prepared statements to introduce their respective groups. To preserve that thought product, each team member who prepared a written statement will mail it to gnso-secs(a)icann.org. Each team member that made an oral statement can send a written version to the same address. In the latter case, please use the transcript as the starting point as there should be little or no edits or embellishments to the original statement. Due: 8 August. The Chair will advise the GNSO Council leadership that, pending the receipt of one comment from the Team, Rafik Dammak was confirmed as Vice Chair and that, a replacement for his role in reporting complaints about the team leadership to the Council should be replaced. Due date: August 3 All EPDP Team members and alternates to review the statement of participation and reflect on these items. Due date: August 3. Major discussion points in addition to the action items: An “early Input” request has been mailed to Supporting Organization and Advisory Committee leaders. Replies are due in 21 days. The Early Input request is a PDP requirement but is, in this case, largely redundant with the Survey that has been distributed to the Team, where the Team and the Early Input distribution has essentially the same breadth of distribution. The Charter deliverables are, in order (see, https://community.icann.org/x/0opHBQ [community.icann.org] We plan to deliver the first two prior to the Barcelona meeting but have identified possible schedule slack time so that, if an extension is needed, we might be able to extend the delivery. Triage Initial Report: Temporary Specification Initial Report: Access The Chair reviewed a speaking-order methodology for issue discussion at meetings. There was general support although it was recognized that the process of consensus-building remains complex and must be respected. The Chair reviewed plans to possibly engage with mediation expertise. There was not time for discussion on the matter and more information would be provided for discussion before decisions were made in that regard. Meetings will occur on Tuesday and Thursday at 13:00UTC. The next meeting is 7 August, 13:00UTC. We are planning a face-to-face meeting in mid to late September, potentially in Los Angeles to simplify logistics but ability of the Team to travel there will be weighed. A schedule for the ICANN Barcelona meeting was reviewed. The plan for developing the Triage report was reviewed (and is now launched).

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Re: [Gnso-epdp-team] Draft Agenda - 7 August 2018 EPDP Team Meeting
by Caitlin Tubergen Aug. 3, 2018

Aug. 3, 2018

Dear EPDP Team Members, Apologies for the additional email, but please note that the reference in the previous email to Annex A should read Appendix A. This has been corrected below. Best regards, Caitlin From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org> on behalf of Caitlin Tubergen <caitlin.tubergen(a)icann.org> Date: Thursday, August 2, 2018 at 5:11 PM To: "gnso-epdp-team(a)icann.org" <gnso-epdp-team(a)icann.org> Subject: [Gnso-epdp-team] Draft Agenda - 7 August 2018 EPDP Team Meeting Dear EPDP Team Members, Please find a draft agenda for our next meeting on Tuesday, 7 August at 13:00UTC below. Best regards, Marika, Berry, and Caitlin AGENDA: EPDP on Registration Data Temporary Specification, 7 August, 13:00 UTC The meeting scheduled for 7 Aug, 13:00UTC will center on the results of the first survey section found at https://www.surveymonkey.com/r/CC6F9F8 Before reviewing the agenda please note that: Obviously, there is not time to complete this agenda in this one meeting. We will break at a suitable point. In creating this agenda, we did not see the purpose in trying to pre-determine when that might be Depending on survey results, discussions on some sections might be allotted more or less time Roll Call & SOI Updates (5 min) Overview of EPDP Input Survey Part 1 Results (5 minutes) Substantive discussion of Temporary Specification The format for each of these discussions will be to divide the survey in half and discuss each in turn. Therefore, the discussion of the survey results is divided into two parts: Sections in the main body of the Specification (Sections 1-4) The Appendix A: Registration Data Directory Services Each group should target five minutes to discuss reasons for approval or edits with any of the sections of the Temporary Specification. If there are differences that appear immediately resolvable, we will take the time for a brief discussion toward that end. Each group will be called in random order (GNSO constituencies and stakeholder groups first). If you have a reason for speaking first (or some other place in the order), please inform the Chair or Support Team with the reason why so that might be accommodated. For example, when we discuss Transfers, we might allow the registrars to speak first as they best understand the mechanics of that process. Sections 1 – 4 (55 minutes) 1 Scope 2 Definitions and Interpretations 3 Policy Effective Date 4 Lawfulness and Purposes of Processing gTLD Registration Data Appendix A (55 minutes) Registration Data Directory Services In each case for A & B, we will summarize the Temporary Specification provisions of potential agreement and discuss a plan to address provisions that diverge. Wrap and confirm next meeting to be scheduled for Thursday 8 August at 13.00 UTC

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Draft Agenda - 7 August 2018 EPDP Team Meeting
by Caitlin Tubergen Aug. 3, 2018

Aug. 3, 2018

Dear EPDP Team Members, Please find a draft agenda for our next meeting on Tuesday, 7 August at 13:00UTC below. Best regards, Marika, Berry, and Caitlin AGENDA: EPDP on Registration Data Temporary Specification, 7 August, 13:00 UTC The meeting scheduled for 7 Aug, 13:00UTC will center on the results of the first survey section found at https://www.surveymonkey.com/r/CC6F9F8 Before reviewing the agenda please note that: Obviously, there is not time to complete this agenda in this one meeting. We will break at a suitable point. In creating this agenda, we did not see the purpose in trying to pre-determine when that might be Depending on survey results, discussions on some sections might be allotted more or less time Roll Call & SOI Updates (5 min) Overview of EPDP Input Survey Part 1 Results (5 minutes) Substantive discussion of Temporary Specification The format for each of these discussions will be to divide the survey in half and discuss each in turn. Therefore, the discussion of the survey results is divided into two parts: Sections in the main body of the Specification (Sections 1-4) The Appendix A: Registration Data Directory Services Each group should target five minutes to discuss reasons for approval or edits with any of the sections of the Temporary Specification. If there are differences that appear immediately resolvable, we will take the time for a brief discussion toward that end. Each group will be called in random order (GNSO constituencies and stakeholder groups first). If you have a reason for speaking first (or some other place in the order), please inform the Chair or Support Team with the reason why so that might be accommodated. For example, when we discuss Transfers, we might allow the registrars to speak first as they best understand the mechanics of that process. Sections 1 – 4 (55 minutes) 1 Scope 2 Definitions and Interpretations 3 Policy Effective Date 4 Lawfulness and Purposes of Processing gTLD Registration Data Annex A (55 minutes) Registration Data Directory Services In each case for A & B, we will summarize the Temporary Specification provisions of potential agreement and discuss a plan to address provisions that diverge. Wrap and confirm next meeting to be scheduled for Thursday 8 August at 13.00 UTC

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Re: [Gnso-epdp-team] [Ext] RE: EPDP Team - Temporary Specification Input Surveys
by Caitlin Tubergen Aug. 2, 2018

Aug. 2, 2018

Hi Kristina and EPDP Team, Attached, please find the surveys in Word format. I note the formatting looks slightly off, but SurveyMonkey has some conversion limitations. I hope these versions will still assist in your review. Please let me know if you need further assistance. Thank you. Best regards, Caitlin From: "Rosette, Kristina" <rosettek(a)amazon.com> Date: Thursday, August 2, 2018 at 10:19 AM To: Caitlin Tubergen <caitlin.tubergen(a)icann.org> Cc: "gnso-epdp-team(a)icann.org" <gnso-epdp-team(a)icann.org> Subject: [Ext] RE: EPDP Team - Temporary Specification Input Surveys Hi, Thank you, Caitlin. Would it be possible to receive the surveys in Word format? Having them in Word will allow us to distribute the questions for input without having one of our respective SG, C, AC or SO members inadvertently complete the survey while intending merely to provide input. Many thanks! Kristina From: Gnso-epdp-team [mailto:gnso-epdp-team-bounces@icann.org] On Behalf Of Caitlin Tubergen Sent: Wednesday, August 01, 2018 5:43 PM To: gnso-epdp-team(a)icann.org Subject: [Gnso-epdp-team] EPDP Team - Temporary Specification Input Surveys Dear All: In order to facilitate the triage of the Temporary Specification as outlined in the EPDP Team Charter as the first deliverable, please work with your appointing organization team members to complete the below surveys. Please find the relevant survey links and accompanying deadlines below: Part 1, due Monday, 6 August 2018 by 23:59 UTC: https://www.surveymonkey.com/r/CC6F9F8 [surveymonkey.com] Part 2, due Wednesday, 8 August by 2018 23:59 UTC: https://www.surveymonkey.com/r/7BMRCNS [surveymonkey.com] Part 3, due Monday, 13 August 2018 by 23:59 UTC: https://www.surveymonkey.com/r/7PWQPP7 [surveymonkey.com] Part 4, due Sunday, 19 August 2018 by 23:59 UTC: https://www.surveymonkey.com/r/9KD5K79 [surveymonkey.com] Thank you. Best regards, Marika, Berry, and Caitlin

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Re: [Gnso-epdp-team] Additional Resource - Handbook on European data protection law
by Stephanie Perrin Aug. 2, 2018

Aug. 2, 2018

Thanks are due to Ayden, who has been busy researching these resources. cheers Stephanie On 2018-08-02 18:46, Hammock, Statton wrote: > > Been looking for a resource like this. > > Thanks, Stephanie, for sharing. > > Statton > > *Statton Hammock* > > *V.P. Global Policy & Industry Development* > > *MarkMonitor */ *Part of Clarivate Analytics * > > Ph.: 415.971.3561 > > statton.hammock(a)markmonitor.com > > *From:*Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org> *On Behalf Of > *Stephanie Perrin > *Sent:* Thursday, August 2, 2018 7:40 AM > *To:* gnso-epdp-team(a)icann.org > *Subject:* Re: [Gnso-epdp-team] Additional Resource - Handbook on > European data protection law > > It is a great summary of all relevant law....recently updated, I think? > > Steph > > On 2018-08-02 17:50, Ayden Férdeline wrote: > > Dear all, > > I came across this resource today from the European Union Agency > for Fundamental Rights; it is a comprehensive overview of data > protection law in Europe. > > /The rapid development of information technology has exacerbated > the need for robust personal data protection, the right to which > is safeguarded by both European Union (EU) and Council of Europe > (CoE) instruments. Safeguarding this important right entails new > and significant challenges as technological advances expand the > frontiers of areas such as surveillance, communication > interception and data storage. This handbook is designed to > familiarise legal practitioners not specialised in data protection > with this emerging area of the law. / > > http://fra.europa.eu/en/publication/2018/handbook-european-data-protection-… > > I hope you do not mind if I share this resource on our mailing > list, but I personally found it very useful. > > Best wishes, > > Ayden Férdeline > > > > _______________________________________________ > > Gnso-epdp-team mailing list > > Gnso-epdp-team(a)icann.org <mailto:Gnso-epdp-team@icann.org> > > https://mm.icann.org/mailman/listinfo/gnso-epdp-team >

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Re: [Gnso-epdp-team] Notes prior to the EPDP call
by Alan Greenberg Aug. 2, 2018

Aug. 2, 2018

Please ignore - replied to wrong message. Alan At 02/08/2018 10:58 AM, Alan Greenberg wrote: >Thanks Kurt. Happy to talk. alangreenberg-mtl >on Skype and phone: 514 483 3853. I am available >any time after 12:30 EDT, 9:30 am if you are in LA. > >Alan > >At 02/08/2018 01:45 AM, Kurt Pritz wrote: >>Thanks Alan. >> >>That option is available and the Alternatesâ >>bios will be added to the member pages. >> >>Kurt >> >>Sent from my iPhone >> >> > On Jul 31, 2018, at 10:16 PM, Alan Greenberg >> <alan.greenberg(a)mcgill.ca> wrote: >> > >> > Alternates will from time to time replace >> Members and but cannot send to this list. I >> suggest that they send their Bios to >> GNSO-Secs(a)icann.org for linking to their names >> in the membership/alternates list (https://community.icann.org/x/4IpHBQ) >> > >> > Alan >> > >> > _______________________________________________ >> > Gnso-epdp-team mailing list >> > Gnso-epdp-team(a)icann.org >> > https://mm.icann.org/mailman/listinfo/gnso-epdp-team >> >

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Re: [Gnso-epdp-team] Notes prior to the EPDP call
by Alan Greenberg Aug. 2, 2018

Aug. 2, 2018

Alternates will from time to time replace Members and but cannot send to this list. I suggest that they send their Bios to GNSO-Secs(a)icann.org for linking to their names in the membership/alternates list (https://community.icann.org/x/4IpHBQ) Alan

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Additional Resource - Handbook on European data protection law
by Ayden Férdeline Aug. 2, 2018

Aug. 2, 2018

Dear all, I came across this resource today from the European Union Agency for Fundamental Rights; it is a comprehensive overview of data protection law in Europe. The rapid development of information technology has exacerbated the need for robust personal data protection, the right to which is safeguarded by both European Union (EU) and Council of Europe (CoE) instruments. Safeguarding this important right entails new and significant challenges as technological advances expand the frontiers of areas such as surveillance, communication interception and data storage. This handbook is designed to familiarise legal practitioners not specialised in data protection with this emerging area of the law. http://fra.europa.eu/en/publication/2018/handbook-european-data-protection-… I hope you do not mind if I share this resource on our mailing list, but I personally found it very useful. Best wishes, Ayden Férdeline

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Notes prior to the EPDP call
by Kurt Pritz Aug. 2, 2018

Aug. 2, 2018

Hello Everyone: I hope you don’t mind that I write to you informally from time to time on matters that come to mind where I think it would be of benefit to communicate immediately and not wait for meetings. In the interest of the meeting tomorrow going smoothly, I want to call your attention to one item in the agenda and “Welcome” note that were sent yesterday. We have replaced the typical introductory remarks where we go around the table and allow each member to introduce themselves. That would take over an hour of the two-hour session and I want to make better use of your time. Instead, 2-3 minutes will be allotted to each group to describe its goals for this collaboration and whatever else the members want to describe:e.g., the names of the members or any challenges / opportunities they face. Please select a member of your group to speak for all of you. I have also asked that each member send in a brief “bio” (2-4 sentences) that we can post in the team wiki pages. (We have received one so far.) Thank you for making this adjustment. Also, I aspire to start the meeting right at the appointed hour. Please login to the meeting slightly before that time. I have sat through many meetings that start late, calculating the combined hourly rate of attendees waiting for the meeting to start. Thanks in advance for making your best efforts here. I certainly understand you have professional matters that must be addressed and might delay your entry from time to time. I hope you found this useful. I welcome your feedback at anytime. My contact information is below. Sincerely, Kurt Kurt Pritz +1-310-400-4184 kurt(a)kjpritz.com Skype: kjpritz WeChat: kjpritz

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