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Recordings, attendance & AC chat from the GNSO Temp Spec gTLD RD EPDP held Wednesday, 01 August 2018
by Terri Agnew Aug. 1, 2018

Aug. 1, 2018

Dear all, Please find the attendance and AC chat attached to this email. The MP3 and AC recording below from the GNSO Temp Spec gTLD RD EPDP call held on Wednesday, 01 August 2018 at 14:00 UTC. These have also been posted on the agenda wiki page: <https://community.icann.org/x/ugBpBQ> https://community.icann.org/x/ugBpBQ MP3: https://audio.icann.org/gnso/gnso-epdp-gtld-registration-data-specs-01aug18… AC Recording: <https://participate.icann.org/p66ynmxbcv3/?OWASP_CSRFTOKEN=14dea907460b8fed…> https://participate.icann.org/p66ynmxbcv3/ ** Please let me know if your name has been left off the list ** Mailing list archives of the GNSO Temp Spec gTLD RD EPDP : <https://mm.icann.org/pipermail/gnso-epdp-team/> https://mm.icann.org/pipermail/gnso-epdp-team/ Main wiki page for the working group: <https://community.icann.org/x/IYEpBQ> https://community.icann.org/x/IYEpBQ Thank you. With kind regards, Terri

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Audio cast information for alternates and observers August 1st 2018, 14:00 UTC
by Nathalie Peregrine Aug. 1, 2018

Aug. 1, 2018

Dear all, Non-members can follow the first EPDP call taking place today at 14:00 UTC via the audio cast: Meeting Audio Cast (for alternates and observers) To join the event, click on the link: Listen in browser: http://stream.icann.org:8000/stream01 Listen in application such as iTunes: http://stream.icann.org:8000/stream01.m3u Agenda wiki page: https://community.icann.org/x/ugBpBQ Kind regards, Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

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Re: [Gnso-epdp-team] Welcome Letter - updated hyperlinks
by Marika Konings Aug. 1, 2018

Aug. 1, 2018

Also, please note that we inadvertently posted an old(er) version of the request for early input document (agenda item 4c. – you can find the latest one posted on the wiki page for today’s meeting: https://community.icann.org/x/ugBpBQ. Apologies for the inconvenience. Best regards, Marika From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org> on behalf of Caitlin Tubergen <caitlin.tubergen(a)icann.org> Date: Tuesday, July 31, 2018 at 23:00 To: "gnso-epdp-team(a)icann.org" <gnso-epdp-team(a)icann.org> Subject: [Gnso-epdp-team] Welcome Letter - updated hyperlinks Dear All, Thank you to those of you who noted some of the hyperlink errors in the Welcome Letter. Apologies for the inconvenience. The attached, updated Welcome Letter includes corrected links. Please note that the Appendix has not been updated, except to include a link where you can access all background documents: https://community.icann.org/display/EOTSFGRD/Background+Documents. Also, please note that the agenda, including some links not included in the Welcome Letter, can be found on the wiki page here: https://community.icann.org/display/EOTSFGRD/2018-08-01+EPDP+Team+call. Thank you. Best regards, Marika, Berry, and Caitlin

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Agenda of the First Meeting
by Kavouss Arasteh Aug. 1, 2018

Aug. 1, 2018

Dear Kurt Thank you again for your efforts to organize the first meeting 1. Further to your earlier action to suppress the verbal introduction by each member and replace it to written statement, I suggest that you also eliminate verbal presentation of statements by each constituency and replace it by a written one. This will economize the precious time as well. If some constituency are not ready for a short written statement today, you would kindly extend the time limit by the next meeting .That also would economies the time. 2. On the timing and duration, I strongly maintain my earlier proposal that any meeting which lasts more than 90 minutes would be less efficient at the end. I have had such experience in CCWG accountability that some meeting were even more than 2 hours and totally inefficient as we have had to allow a short break which in fact reduced the available useful time .As for the frequency of the meeting, once again I believe two times per week is also too much, we need to reflect on the matter. I think one meeting of 90 minutes per week on fixed day of the week with rotation in time zone would be sufficient. More time for reflection and efficient less time for adobe room. 3. You need to also establish some discipline on intervention time. Each intervention should be limited to maximum five minutes. Second intervention of the same person on the same topic should not be more than 3 minutes. The third and the last should be limited to 1 minute only Repetitive and long interventions from an individual, no matter how expert that person would be, create monopoly of the adobe room. 4. I suggest making every possible effort to maintain a friendly atmosphere for the meeting, no criticism, no attack, no allegation, no division of ideas and no discrimination between the constituencies. We may disagree with each other but present such disagreement with civility and not…. No personal attack at any rate and at any circumstances. Should there be any issue to resolve, that must be resolved with you AS THE CHAIR There should be no complaint to to anyone outside the EPDP Team AT ALL

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Welcome Letter - updated hyperlinks
by Caitlin Tubergen July 31, 2018

July 31, 2018

Dear All, Thank you to those of you who noted some of the hyperlink errors in the Welcome Letter. Apologies for the inconvenience. The attached, updated Welcome Letter includes corrected links. Please note that the Appendix has not been updated, except to include a link where you can access all background documents: https://community.icann.org/display/EOTSFGRD/Background+Documents. Also, please note that the agenda, including some links not included in the Welcome Letter, can be found on the wiki page here: https://community.icann.org/display/EOTSFGRD/2018-08-01+EPDP+Team+call. Thank you. Best regards, Marika, Berry, and Caitlin

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Draft Agenda - 01 August 2018 EPDP Team Meeting
by Caitlin Tubergen July 30, 2018

July 30, 2018

Dear All, Thank you for your interest in the Expedited Policy Development Process (EPDP) on the Temporary Specification for Registration Data. Attached, please find the proposed agenda for the first meeting of the EPDP Team that has been scheduled for Wednesday 01 August at 14.00 UTC. For an explanation of each agenda item, please see the “Welcome to the EPDP” email from Kurt Pritz. As a reminder, only EPDP Team Members and Liaisons are invited to join the call through the telephone bridge and Adobe Connect room (call details have been circulated separately). All others, observers and alternates not replacing members, are invited to observe the live audio cast. Listen: in browser: http://stream.icann.org:8000/stream01 an application such as iTunes: http://stream.icann.org:8000/stream01.m3u) or to the recording (or read the transcript) following the meeting. If you are not sure about your status, please check https://community.icann.org/x/4IpHBQ. If any members need to designate an alternate for this meeting and have not done so yet, please complete this Alternate Assignment form. If you have any questions, please do not hesitate to reach out to staff at gnso-secs(a)icann.org. Best regards, Marika Konings, Berry Cobb, and Caitlin Tubergen As a reminder, all conference call details will be circulated on the “ntfy” (short for “notify”) mailing list to which EPDP Team members and Liaisons only are subscribed in a read-only mode. These details must not be circulated on the wider public EPDP Team mailing list. To avoid burdening the EPDP Team public mailing list, please send your apologies ahead of time (apologies after the call will no longer be taken into account) and your dial-out requests to the GNSO Secretariat: gnso-secs(a)icann.org in advance of the meeting.

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EPDP Team membership information
by Nathalie Peregrine July 24, 2018

July 24, 2018

Dear all, Welcome to the EPDP Team! The EPDP Team wiki-space can be found here<https://community.icann.org/display/EOTSFGRD/EPDP+on+the+Temporary+Specific…>. Please find below information relevant to EPDP Team membership<https://community.icann.org/x/4IpHBQ>: EPDP Members: Members have been appointed by their Stakeholder Groups, Constituencies and Advisory Committees. Members have posting rights to the mailing list and access to EPDP Team conference calls. They must all complete the Acknowledgment of Terms form<https://goo.gl/forms/Hzkgtql3YEDqZSXC2>. In case of absence, they must assign an appointed Alternate via the Alternate Assignment form<https://goo.gl/forms/xtfYf9mWFZa3AmMM2>. A Statement of Interest<https://community.icann.org/x/cYLg> is a compulsory requirement, having it completed and updated before every conference call is necessary to access the conference call. All members are expected to abide by the EPDP Team Statement of Participation<https://community.icann.org/x/OgFpBQ>. Please ensure you have read it prior to posting to the mailing list or taking part in team conference calls. EPDP Alternates: Alternates have been appointed by their Stakeholder Groups, Constituencies and Advisory Committees. Alternates have read-only rights to the mailing list, and access to the audio stream of the EPDP Team conference calls, as well as to the recordings which are posted publicly on the EPDP Team wiki space<https://community.icann.org/display/EOTSFGRD/EPDP+on+the+Temporary+Specific…>, on the GNSO Master Calendar<https://gnso.icann.org/en/group-activities/calendar> and circulated on the EPDP team mailing list<https://mm.icann.org/pipermail/gnso-epdp-team/>. Alternates cannot therefore access the conference calls directly, nor the Doodle polls sent out to determine conference call scheduling. Alternates will be assigned by Members in case of Member absence for a determined period of time and will therefore replace the aforementioned Member on the mailing list and on conference calls. During this period, the Member will lose his/her posting rights and access to conference calls. This role swap will take effect only upon completion of the Alternate Assignment form<https://goo.gl/forms/xtfYf9mWFZa3AmMM2>. EPDP team observers: The team is composed of appointed members, alternates and liaisons only, but observers will be welcome to join the mailing list on a read-only basis. To subscribe to the mailing list with observer status, please sign up here: https://goo.gl/forms/iZg5JWHOnERsoEMI2. Note that the names of mailing list observers will be published on the EPDP Team’s wiki page. As a reminder, the EPDP Team wiki space<https://community.icann.org/display/EOTSFGRD/EPDP+on+the+Temporary+Specific…> contains all the background documentation necessary to prepare for the EPDP team conference calls. If you have any question regarding membership, conference calls, documentation, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> and we’ll be more than happy to assist! Kind regards, Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

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Reminder MEMBERS ONLY: Doodle poll: first meeting EPDP Team
by Terri Agnew July 24, 2018

July 24, 2018

Dear Members, For those who have not yet filled in the Doodle poll, please do so now. Reminder, this is for MEMBERS only as Alternates, unless designed by a MEMBER via the Alternate Assignment form [goo.gl] <https://urldefense.proofpoint.com/v2/url?u=https-3A__goo.gl_forms_xtfYf9mWF…> , do not have access to conference calls. Thank you! Nathalie From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org <mailto:gnso-epdp-team-bounces@icann.org> > on behalf of Nathalie Peregrine <nathalie.peregrine(a)icann.org <mailto:nathalie.peregrine@icann.org> > Date: Monday, July 23, 2018 at 9:56 AM To: "gnso-epdp-team(a)icann.org <mailto:gnso-epdp-team@icann.org> " <gnso-epdp-team(a)icann.org <mailto:gnso-epdp-team@icann.org> > Cc: "gnso-secs(a)icann.org <mailto:gnso-secs@icann.org> " <gnso-secs(a)icann.org <mailto:gnso-secs@icann.org> > Subject: [Gnso-epdp-team] MEMBERS ONLY: Doodle poll: first meeting EPDP Team Dear EPDP Members, Although we earlier confirmed the proposed date and time of the first meeting, some feedback has indicated that several of you may not be available at the proposed time and date. As such, we would like to ask you to fill out the following doodle poll as soon as possible to determine what day may work best. Based on the time zone spread of members so far, a time has been proposed that hopefully will not be too inconvenient for anyone: Doodle poll: https://doodle.com/poll/vmzqgdv6znfg92r7 [doodle.com] <https://urldefense.proofpoint.com/v2/url?u=https-3A__doodle.com_poll_vmzqgd…> Please note this poll is for MEMBERS ONLY. If a Member will be absent for the period of the first meeting, please assign an Alternate using the Assignment form [goo.gl] <https://urldefense.proofpoint.com/v2/url?u=https-3A__goo.gl_forms_k9SSz92Ey…> . Alternates will not be allowed on the call without the absent Member having completed this form and formally assigned his or her Alternate. Kind regards, Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses <applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages <https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

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Reminder MEMBERS ONLY: Doodle poll: first meeting EPDP Team
by Nathalie Peregrine July 23, 2018

July 23, 2018

Dear Members, For those who have not yet filled in the Doodle poll, please do so now. Reminder, this is for MEMBERS only as Alternates, unless designed by a MEMBER via the Alternate Assignment form<https://goo.gl/forms/xtfYf9mWFZa3AmMM2>, do not have access to conference calls. Thank you! Nathalie From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org> on behalf of Nathalie Peregrine <nathalie.peregrine(a)icann.org> Date: Monday, July 23, 2018 at 9:56 AM To: "gnso-epdp-team(a)icann.org" <gnso-epdp-team(a)icann.org> Cc: "gnso-secs(a)icann.org" <gnso-secs(a)icann.org> Subject: [Gnso-epdp-team] MEMBERS ONLY: Doodle poll: first meeting EPDP Team Dear EPDP Members, Although we earlier confirmed the proposed date and time of the first meeting, some feedback has indicated that several of you may not be available at the proposed time and date. As such, we would like to ask you to fill out the following doodle poll as soon as possible to determine what day may work best. Based on the time zone spread of members so far, a time has been proposed that hopefully will not be too inconvenient for anyone: Doodle poll: https://doodle.com/poll/vmzqgdv6znfg92r7 [doodle.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__doodle.com_poll_vmzqgd…> Please note this poll is for MEMBERS ONLY. If a Member will be absent for the period of the first meeting, please assign an Alternate using the Assignment form [goo.gl]<https://urldefense.proofpoint.com/v2/url?u=https-3A__goo.gl_forms_k9SSz92Ey…>. Alternates will not be allowed on the call without the absent Member having completed this form and formally assigned his or her Alternate. Kind regards, Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

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FOR MEMBERS AND ALTERNATES: Please complete Acknowledgment of Terms form
by Nathalie Peregrine July 23, 2018

July 23, 2018

Dear Members and Alternates, For those of you who have not yet done so, please complete the Acknowledgment of Terms form: https://goo.gl/forms/782HFjvdWYXJThqC3 This is a compulsory requirement for all Members and Alternates of the EPDP Team. Thank you! Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

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