Hi Berry, The data elements matrix issues doc says "The field is similarly marked as “1” for Required, “(1)” for Optional or “-“ for Not Selected." What does Not Selected mean? Should that be "Not Collected"? Thanks Alex The field is similarly marked as “1” for Required, “(1)” for Optional or “-“ for Not Selected1 On Wed, Nov 7, 2018 at 2:27 PM Berry Cobb <mail@berrycobb.com> wrote:

All,

Per the proposed agenda item #5 below, please find attached materials in preparation for this discussion.

· Data Elements Matrix Issues - 7 November 2018 << provides an introduction and after review of the tables below, it lists four issues to consider

· Data Elements Matrix_20181107.pdf << contains three pages of consolidated data tables as extracted from the Purpose workbooks

o Collection of data from the Registrar (page 1)

o Transfer of data from the Registrar to the Registry (page 2)

o Disclosure of data to Internet Users (page 3)

Please provide feedback or questions to the mailing list until the meeting.

Thank you.

B

Berry Cobb

GNSO Policy Consultant

@berrycobb

*From:* Gnso-epdp-team [mailto:gnso-epdp-team-bounces@icann.org] *On Behalf Of *Caitlin Tubergen *Sent:* Wednesday, November 7, 2018 10:24 *To:* GNSO EPDP *Subject:* [Gnso-epdp-team] Proposed Agenda - EPDP Team Call #24 - Thursday, 8 Nov

Dear All,

Please find below the proposed agenda for the next EPDP Team meeting, which is scheduled for Thursday 8 November at 14.00 UTC.

Best regards,

Marika, Berry and Caitlin

*EPDP Meeting #24 Agenda *

Thursday, 8 November 2018

1. Roll Call & SOI Updates (5 minutes) 2. Welcome and Updates from EPDP Team Chair (5 minutes)

1. Review of outstanding action items 2. Other updates, if applicable

1. Review of Responsible Parties Recommendations (Thomas)* 1. Review and discuss draft recommendations 2. Confirm next steps, if any

1. Review proposed updates to staff-suggested Natural vs. Legal persons text 1. Review and discuss draft approach 2. Confirm next steps, if any

1. Review of Consolidated Data Elements Matrix

Objective of discussion:

1. Address any possible inconsistencies 2. Confirm data elements matrix for inclusion in the Initial Report 3. Confirm staff-suggested responses for Purpose Rationale questions 4. Confirm Processing Activities structure, especially Disclosure and Retention 5. Confirm Data Elements

1. Review Data Elements Matrix 2. Discuss inconsistencies identified by staff and proposed resolution 3. Confirm next steps, if any

1. Wrap and confirm next meeting to be scheduled for Tuesday 13 November at 14.00 UTC. 1. Confirm action items 2. Confirm questions for ICANN Org, if any

*Please note if the responsible parties draft recommendations are not ready for tomorrow’s call, we will discuss redaction in its place. _______________________________________________ Gnso-epdp-team mailing list Gnso-epdp-team@icann.org https://mm.icann.org/mailman/listinfo/gnso-epdp-team

-- ___________ *Alex Deacon* Cole Valley Consulting alex@colevalleyconsulting.com +1.415.488.6009

Hi All,

From the EPDP deliberations, please find attached the next versions of the Matrix Issues document as well as the consolidated data elements matrix with staff suggestions to be applied to the designated workbooks. If need, be we can review this again at our next call, but the preference would be to close out this discussion over the email list. This time, I also provided the XLS in case the PDF is harder to read.

Summary of changes made as a result of EPDP Team Meeting on 8 Nov 2018 · Purpose M – maintain transfer of data elements, including registrant contact details, from Registrar to Registry for URS, in line with current practice and expectations. Note, consider recommending that the RPM WG reviews issue of inconsistency in how UDRP/URS providers interact with Contracted Parties for the acquisition of registration data as well as the implementation of domains locks and the outcome of UDRP/URS complaints. · Purpose E Registry Escrow – As a result of Purpose M transfer of data from registrar to registry (see previous item), those data elements will also be available for Registry Escrow purposes (as the EPDP Team previously agreed that any data elements transferred from Registrar to Registry for any purpose, as those that should be available for Registry Escrow). As such, there is no need to mark additional data elements under Purpose A, although it should be factored in that the EPDP Team noted that a registry may request additional data from a registrar, for example under Purpose A (under lawful basis 6(1)b), but is not required to do so. · Optional data elements – in order to create consistency across the data elements workbooks, data elements marked as optional for purposes A and C will also be marked optional for other purposes. · Generated vs. collected – a note will be added to clarify that the data elements considered by the EPDP Team are either generated or collected. Similarly, updates will be made that a number of ID related data elements will be generated automatically upon registration by either the registrar or registry. In line with the Temporary Specification, these ID related data elements have been marked as redacted. To facilitate your review of the data elements matrix, these changes have been applied in red for now. For further details on the rationale and action taken, please see below. Berry Cobb GNSO Policy Consultant @berrycobb From: Gnso-epdp-team [mailto:gnso-epdp-team-bounces@icann.org] On Behalf Of Berry Cobb Sent: Wednesday, November 7, 2018 17:27 To: 'GNSO EPDP' Subject: Re: [Gnso-epdp-team] Proposed Agenda - EPDP Team Call #24 - Thursday, 8 Nov All, Per the proposed agenda item #5 below, please find attached materials in preparation for this discussion. · Data Elements Matrix Issues - 7 November 2018 << provides an introduction and after review of the tables below, it lists four issues to consider · Data Elements Matrix_20181107.pdf << contains three pages of consolidated data tables as extracted from the Purpose workbooks o Collection of data from the Registrar (page 1) o Transfer of data from the Registrar to the Registry (page 2) o Disclosure of data to Internet Users (page 3) Please provide feedback or questions to the mailing list until the meeting. Thank you. B Berry Cobb GNSO Policy Consultant @berrycobb From: Gnso-epdp-team [mailto:gnso-epdp-team-bounces@icann.org] On Behalf Of Caitlin Tubergen Sent: Wednesday, November 7, 2018 10:24 To: GNSO EPDP Subject: [Gnso-epdp-team] Proposed Agenda - EPDP Team Call #24 - Thursday, 8 Nov Dear All, Please find below the proposed agenda for the next EPDP Team meeting, which is scheduled for Thursday 8 November at 14.00 UTC. Best regards, Marika, Berry and Caitlin EPDP Meeting #24 Agenda Thursday, 8 November 2018 1. Roll Call & SOI Updates (5 minutes) 2. Welcome and Updates from EPDP Team Chair (5 minutes) a. Review of outstanding action items b. Other updates, if applicable 3. Review of Responsible Parties Recommendations (Thomas)* a. Review and discuss draft recommendations b. Confirm next steps, if any 4. Review proposed updates to staff-suggested Natural vs. Legal persons text a. Review and discuss draft approach b. Confirm next steps, if any 5. Review of Consolidated Data Elements Matrix Objective of discussion: 1. Address any possible inconsistencies 2. Confirm data elements matrix for inclusion in the Initial Report 3. Confirm staff-suggested responses for Purpose Rationale questions 4. Confirm Processing Activities structure, especially Disclosure and Retention 5. Confirm Data Elements 1. Review Data Elements Matrix 2. Discuss inconsistencies identified by staff and proposed resolution 3. Confirm next steps, if any 6. Wrap and confirm next meeting to be scheduled for Tuesday 13 November at 14.00 UTC. a. Confirm action items b. Confirm questions for ICANN Org, if any *Please note if the responsible parties draft recommendations are not ready for tomorrow’s call, we will discuss redaction in its place.