November 2023 - GNSO-TPR - lists.icann.org

Notes and action items: TPR WG on 07 Nov at 1600. UTC
by Julie Hedlund Nov. 7, 2023

Nov. 7, 2023

Dear TPR WG members, Please find below the brief notes and action items from today’s meeting. The next meeting will be on Tuesday, 14 November at 1600 UTC. Kind regards, Christian, Caitlin, Berry and Julie ACTION ITEMS/HOMEWORK: 1. WG to review the Working Document “Changes to Bulk Transfer Recs following 3,10, 21 Oct 2023 Call” at https://docs.google.com/document/d/1_T41SQAH3duIPS9qhYE71iM5CAxpA3KUpgy55DK… to confirm that the revisions based on the 21 October discussion are accurately reflected. 2. WG members to review the Swimlane to make sure it is accurate (see attached). 3. IANA ID (slide 24) – Staff to reference the text in the report but WG members should note if Implementation Guidance is needed. 4. a) With respect to syntax requirement (slide 30) – not sure registries can verify. Rick Wilhelm to check. b) Staff to review the discussions. 5. WG members to review the following materials before the next call if you have not already done so: * The recording from the 17 January WG meeting [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/rec/play/M9Q6l-3ucT4SL0OiD…>, where Berry presented the swim lane diagram * an updated swim lane diagram (attached), which shows how the recommendations interrelate (attached) * a slide deck (attached – starting at slide 44). Transfer Policy Review Proposed Agenda 07 November 2023 1. Welcome and Chair updates * Chair updates: Short recap from ICANN78 – we made some good progress, closing out our work on our ICANN bulk transfer discussions. The group agreed to some minor nits in the bulk transfer recommendations. We will have an action item for the WG to review the highlighted changes from ICANN78 to ensure staff captured those correctly. Staff went ahead and made updates to the working document and highlighted those so that it's clear to see what changed since the last time that we reviewed the recommendations. * So when we circulate the action items for today's call, it's just a reminder to make sure that what staff changed in the recommendations is what the Working Group had in mind, and things were captured correctly. But we'll make sure to circulate that in the action item. ACTION ITEM: WG to review the Working Document “Changes to Bulk Transfer Recs following 3,10, 21 Oct 2023 Call” at https://docs.google.com/document/d/1_T41SQAH3duIPS9qhYE71iM5CAxpA3KUpgy55DK… to confirm that the revisions based on the 21 October discussion are accurately reflected. 1. Recap of work to date: where are we now? * Group 1(a) recommendations * Swimlane Overview -- see attached document: ACTION ITEM: WG members to review the Swimlane to make sure it is accurate (see attached). Where we landed after the public comment -- see attached slides: * Overview of FOA recommendations – start at slide 23 ACTON ITEM: IANA ID (slide 24) – Staff to reference the text in the report but WG members should note if Implementation Guidance is needed. * Overview of Auth Codes/TAC recommendations – start at slide 28 ACTION ITEMS: 1) With respect to syntax requirement (slide 30) – not sure registries can verify. Rick Wilhelm to check. 2) Staff to review the discussions. * Overview of Wave 1 recommendations – start at slide 35 * Overview of NACK-ing recommendations – start at slide 37 * Note that slide 43 has a list of resources including an updated Initial Report following the public comment review at: https://drive.google.com/file/d/10arRg9YLpNQCJbSbsWETs3FBeqTthRSl/view?usp=…. WG members are encouraged to review the documents. * Group 1(b) deliberations refresher – start at slide 44 * Change of Registrant * Question: So a change of registrant could be initiated and the notification is sent to the existing registrant. In 24 hours, regardless of what they do, that change is going to take into effect, not giving people enough time really to respond and say my account with my registrar has been compromised. Is there some other process where there protections against this? * The problem is that we have so many different business models, and if you want to protect the account of a registrant we first must acknowledge that there is a large portion of the registrars who have no control over registered accounts. When you start messing with this change of registrant language you are delving into a technical minefield which hits on huge operational issues. So we decided maybe we should send notifications. Tone the policy down. So this is sort of a very tricky policy that we are going to deliberate on. * I think it is very important to keep in mind that this does create operational issues, and we really don't want to put a barrier to updating registration data, especially if that is inaccurate personal data. We want people to be able to update that as easily as possible. So I I'm definitely still in support of the text on screen, with a notification rather than a confirmation process. To the question of whether 24 h is long enough I think I want to compare that to the previous or the current core process that's live right now, which is to process it within one day. And so I think we're not actually changing that we're just making it more specific -- 24 hours. I think that that is enough notification, because, if the change is unexpected to the registrant, that generally means that there's a problem somewhere else, like maybe their account was compromised, and that's what needs to be addressed. There should be other processes in place to handle account security. * Question: What is the general approach we will take to developing CoR recommendations? Answer: Staff will formulate a plan to share with the WG for input. * Suggestion to look back on the original recommendations on CoR to get some history/context. * Meeting on the 14th and then taking the 21st off. Will send calendar notifications leading up to ICANN79. ACTION ITEM: WG members to review the following materials before the next call if you have not already done so: * The recording from the 17 January WG meeting [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/rec/play/M9Q6l-3ucT4SL0OiD…>, where Berry presented the swim lane diagram * an updated swim lane diagram (attached), which shows how the recommendations interrelate (attached) * a slide deck (attached – starting at slide 44).

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Meeting Invitation | Transfer Policy Review PDP WG call | Tuesday, 14 November 2023
by Julie Bisland Nov. 7, 2023

Nov. 7, 2023

Dear all, The next Transfer Policy Review PDP WG call is scheduled for Tuesday, 14 November 2023 at 16:00 UTC for 90 minutes. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. To join - Zoom Information: Main Zoom Webinar link: https://icann.zoom.us/j/95363727469?pwd=N3A3OWFSaTlUME9wZzlGajk5VUI3QT09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/95363727469?pwd=N3A3OWFS…> Passcode: @TP/^*4wg# If you are joining via audio only: One tap mobile: US: +19294362866,,95363727469#,,,,*7490739013# or +13017158592,,95363727469#,,,,*7490739013# Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or 888 788 0099 (Toll Free) or 877 853 5247 (Toll Free) Webinar ID: 953 6372 7469 Passcode: 7490739013 International numbers available: https://icann.zoom.us/u/acdLFXPLp6 <https://urldefense.com/v3/__https:/icann.zoom.us/u/acdLFXPLp6__;!!PtGJab4!v…> Members, alternates, and observers all have different access and participation directions, please read below! ALL: Before joining the call: * Please send apologies and dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> * Visit the Wiki Agenda meeting page: https://community.icann.org/x/QYBFE * Time conversion link: https://tinyurl.com/29u8jzmr ONLY FOR MEMBERS & ALTERNATES: * Staff will promote members and alternates to panelist once joined. * Chat: Please select Everyone so everyone can see your chat, and so it’s captured in the recording. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. * Alternate assignments will be publicly posted to the Alternate Log-Transfer Policy Review PDP<https://community.icann.org/x/V4aUCQ> wiki page. * Alternates (not replacing a member): Rename your line by adding 3 Zs (zzz) before your name and add, your affiliation - alternate after your name. * Alternates (not replacing a member) are not allowed to engage in the chat or use any of the other zoom room functionalities such as raising hands or agreeing/disagreeing. ONLY FOR OBSERVERS: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Julie

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Post Call | Transfer Policy Review PDP WG | Tuesday, 07 November 2023
by Julie Bisland Nov. 7, 2023

Nov. 7, 2023

Dear all, All recordings for the Transfer Policy Review PDP WG call held on Tuesday, 07 November 2023 at 16:00 UTC can be found on the agenda wiki page <https://community.icann.org/x/P4BFE> (attendance included) and the GNSO Master calendar<https://urldefense.com/v3/__https:/gnso.icann.org/en/group-activities/calen…>. These include: * Attendance * Audio recording * Zoom recording (including audio, visual, rough transcript, and chat.) * Transcript * Agenda and Notes/Action Items As a reminder only members and alternates can join the call as a Panelist, observers can join as an Attendee to listen. For additional information, you may consult the mailing list archives <https://mm.icann.org/pipermail/gnso-tpr/> and the main wiki page<https://community.icann.org/x/P4aUCQ>. Thank you. With kind regards, Julie

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**15-MINUTE REMINDER** Meeting Invitation | Transfer Policy Review PDP WG call | Tuesday, 07 November 2023
by Julie Bisland Nov. 7, 2023

Nov. 7, 2023

**15-MINUTE REMINDER** Dear all, The next Transfer Policy Review PDP WG call is scheduled for Tuesday, 07 November 2023 at 16:00 UTC for 90 minutes. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. To join - Zoom Information: Main Zoom Webinar link: https://icann.zoom.us/j/95363727469?pwd=N3A3OWFSaTlUME9wZzlGajk5VUI3QT09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/95363727469?pwd=N3A3OWFS…> Passcode: @TP/^*4wg# If you are joining via audio only: One tap mobile: US: +19294362866,,95363727469#,,,,*7490739013# or +13017158592,,95363727469#,,,,*7490739013# Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or 888 788 0099 (Toll Free) or 877 853 5247 (Toll Free) Webinar ID: 953 6372 7469 Passcode: 7490739013 International numbers available: https://icann.zoom.us/u/acdLFXPLp6 <https://urldefense.com/v3/__https:/icann.zoom.us/u/acdLFXPLp6__;!!PtGJab4!v…> Members, alternates, and observers all have different access and participation directions, please read below! ALL: Before joining the call: * Please send apologies and dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> * Visit the Wiki Agenda meeting page: https://community.icann.org/x/P4BFE * Time conversion link: https://tinyurl.com/2htzcfpy [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/2htzcfpy__;!!PtGJab4!4lp4Rtc…> ONLY FOR MEMBERS & ALTERNATES: * Staff will promote members and alternates to panelist once joined. * Chat: Please select Everyone so everyone can see your chat, and so it’s captured in the recording. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. * Alternate assignments will be publicly posted to the Alternate Log-Transfer Policy Review PDP<https://community.icann.org/x/V4aUCQ> wiki page. * Alternates (not replacing a member): Rename your line by adding 3 Zs (zzz) before your name and add, your affiliation - alternate after your name. * Alternates (not replacing a member) are not allowed to engage in the chat or use any of the other zoom room functionalities such as raising hands or agreeing/disagreeing. ONLY FOR OBSERVERS: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Devan

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REMINDER | Meeting Invitation | Transfer Policy Review PDP WG call | Tuesday, 07 November 2023
by Terri Agnew Nov. 6, 2023

Nov. 6, 2023

Dear all, The next Transfer Policy Review PDP WG call is scheduled for Tuesday, 07 November 2023 at 16:00 UTC for 90 minutes. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. To join - Zoom Information: Main Zoom Webinar link: https://icann.zoom.us/j/95363727469?pwd=N3A3OWFSaTlUME9wZzlGajk5VUI3QT09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/95363727469?pwd=N3A3OWFS…> Passcode: @TP/^*4wg# If you are joining via audio only: One tap mobile: US: +19294362866,,95363727469#,,,,*7490739013# or +13017158592,,95363727469#,,,,*7490739013# Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or 888 788 0099 (Toll Free) or 877 853 5247 (Toll Free) Webinar ID: 953 6372 7469 Passcode: 7490739013 International numbers available: https://icann.zoom.us/u/acdLFXPLp6 <https://urldefense.com/v3/__https:/icann.zoom.us/u/acdLFXPLp6__;!!PtGJab4!v…> Members, alternates, and observers all have different access and participation directions, please read below! ALL: Before joining the call: * Please send apologies and dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> * Visit the Wiki Agenda meeting page: https://community.icann.org/x/P4BFE * Time conversion link: https://tinyurl.com/2htzcfpy [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/2htzcfpy__;!!PtGJab4!4lp4Rtc…> ONLY FOR MEMBERS & ALTERNATES: * Staff will promote members and alternates to panelist once joined. * Chat: Please select Everyone so everyone can see your chat, and so it’s captured in the recording. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. * Alternate assignments will be publicly posted to the Alternate Log-Transfer Policy Review PDP<https://community.icann.org/x/V4aUCQ> wiki page. * Alternates (not replacing a member): Rename your line by adding 3 Zs (zzz) before your name and add, your affiliation - alternate after your name. * Alternates (not replacing a member) are not allowed to engage in the chat or use any of the other zoom room functionalities such as raising hands or agreeing/disagreeing. ONLY FOR OBSERVERS: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Devan

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For your review: TPR recap recording + documents
by Caitlin Tubergen Nov. 2, 2023

Nov. 2, 2023

Dear TPR WG members, It was great to see many of you in Hamburg. As discussed during our session, Support Staff has been working with Leadership to prepare some materials to refresh the group on the preliminary agreements we have made over the last 980 days since the Council initiated this PDP. (For those of you who did not attend the ICANN78 session, Berry informed us that we are about to close in on 1000 days of work.) Since it’s been a while (and thank you to everyone for sticking with this work!), we thought it would be helpful to have a brief refresher before we pivot back to our charter questions on Change of Registrant (Group 1(b)). Our Tuesday, 7 November 2023 meeting will be dedicated to this refresher exercise. To prepare for the call, please review the following materials in advance: * the recording from the 17 January WG meeting<https://icann.zoom.us/rec/play/M9Q6l-3ucT4SL0OiDJ0zQc9EmlMzB84MywmdUKDQqgAq…>, where Berry presented the swim lane diagram * an updated swim lane diagram, which shows how the recommendations interrelate (attached) * a slide deck, which provides an overview of the recommendations the group has agreed on to date (attached) We recommend listening to the Zoom recording<https://icann.zoom.us/rec/play/M9Q6l-3ucT4SL0OiDJ0zQc9EmlMzB84MywmdUKDQqgAq…> first before reviewing the updated swim lane and the slide deck as these will make more sense after a refresher from the recording. Thank you. Best regards, Christian, Julie, Berry, and Caitlin

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