April 2023 - GNSO-TPR - lists.icann.org

GNSO_TPR // 31 March 2023 Project Package
by Berry Cobb May 16, 2023

May 16, 2023

Dear WG, Please find a link below to project package for the GNSO_TPR PDP (31 March 2023). This package is a snap-shot at the close of each month and developed by the leadership team to report on the working group’s activities and status of the project. It is also distributed to the GNSO Council to keep them informed as managers of the PDP. The package is deposited on the wiki so that we can track access statistics. Link: https://community.icann.org/x/MQDQCQ 1. Page 01 – Summary Dashboard, Project SitRep, and Activity Metrics 2. Page 02 – Meeting metrics, Roster, & Group Attendance 3. Page 03,04 – Project Plan, Gantt chart 4. Page 05 – Workplan Key points: * None for this period. Please let staff know if you have questions. Thank you. B Berry Cobb Policy Development – Senior Program Manager Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: +1 424 443 8960 Phone: +1 202 570 7240 Fax: +1 202 789 0104 Twitter: @berrycobb www.icann.org<https://www.icann.org/>

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Proposed agenda for meeting #89 on Tuesday 2 May 2023 at 16:00 UTC
by Caitlin Tubergen April 28, 2023

April 28, 2023

Dear Working Group members, Please find below the proposed agenda for the next meeting scheduled to take place on Tuesday, 2 May at 16:00 UTC. Kind regards, Emily, Berry, Julie, and Caitlin Transfer Policy Review - Meeting #89 Proposed Agenda 2 May 2023 1. Roll Call & SOI updates 2. Welcome and Chair Updates 3. Review of Small Team’s Informal Resolution Proposal: https://docs.google.com/document/d/1vP9Q-EyhroHIrurlqrMWOl13_6yAQX2_y7vzteO… 4. Time permitting – Draft updates from Recommendation 27, Wave 1 Items Related to TEAC and TDRP 5. AOB

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Meeting Invitation | Transfer Policy Review PDP WG call | Tuesday, 02 May 2023
by Julie Bisland April 25, 2023

April 25, 2023

Dear all, The next Transfer Policy Review PDP WG call is scheduled for Tuesday, 02 May 2023 at 16:00 UTC for 90 minutes. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. To join - Zoom Information: Main Zoom Webinar link: https://icann.zoom.us/j/95363727469?pwd=N3A3OWFSaTlUME9wZzlGajk5VUI3QT09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/95363727469?pwd=N3A3OWFS…> Passcode: @TP/^*4wg# If you are joining via audio only: One tap mobile: US: +19294362866,,95363727469#,,,,*7490739013# or +13017158592,,95363727469#,,,,*7490739013# Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or 888 788 0099 (Toll Free) or 877 853 5247 (Toll Free) Webinar ID: 953 6372 7469 Passcode: 7490739013 International numbers available: https://icann.zoom.us/u/acdLFXPLp6 <https://urldefense.com/v3/__https:/icann.zoom.us/u/acdLFXPLp6__;!!PtGJab4!v…> Members, alternates, and observers all have different access and participation directions, please read below! ALL: Before joining the call: * Please send apologies and dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> * Visit the Wiki Agenda meeting page: https://community.icann.org/x/9YLKDQ * Time conversion link: https://tinyurl.com/yvzxbppc ONLY FOR MEMBERS & ALTERNATES: * Staff will promote members and alternates to panelist once joined. * Chat: Please select Everyone so everyone can see your chat, and so it’s captured in the recording. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. * Alternate assignments will be publicly posted to the Alternate Log-Transfer Policy Review PDP<https://community.icann.org/x/V4aUCQ> wiki page. * Alternates (not replacing a member): Rename your line by adding 3 Zs (zzz) before your name and add, your affiliation - alternate after your name. * Alternates (not replacing a member) are not allowed to engage in the chat or use any of the other zoom room functionalities such as raising hands or agreeing/disagreeing. ONLY FOR OBSERVERS: * Observers will have ability to view member chat and information shared in the zoom webinar room. Observers will not be able to use chat or raise hands. Thank you. Kind regards, Julie

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Post Call | Transfer Policy Review PDP WG | Tuesday, 25 April 2023
by Julie Bisland April 25, 2023

April 25, 2023

Dear all, All recordings for the Transfer Policy Review PDP WG call held on Tuesday, 25 April 2023 at 16:00 UTC can be found on the agenda wiki page <https://community.icann.org/x/84LKDQ> (attendance included) and the GNSO Master calendar<https://urldefense.com/v3/__https:/gnso.icann.org/en/group-activities/calen…>. These include: * Attendance * Audio recording * Zoom recording (including audio, visual, rough transcript, and chat.) * Transcript * Agenda and Notes/Action Items As a reminder only members and alternates can join the call as a Panelist, observers can join as an Attendee to listen. For additional information, you may consult the mailing list archives <https://mm.icann.org/pipermail/gnso-tpr/> and the main wiki page<https://community.icann.org/x/P4aUCQ>. Thank you. With kind regards, Julie

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Notes and action items: TPR WG Meeting #88 - 25 April at 1600 UTC
by Julie Hedlund April 25, 2023

April 25, 2023

Dear TPR WG members, Please find below the brief notes and action items from today’s meeting. The next meeting will be on Tuesday, 02 May at 1600 UTC. Best regards, Emily, Julie, Berry, and Caitlin ACTION ITEMS/HOMEWORK: 1. In the Recommendation 27, Wave 1 Working Document: Staff to revise the text based on the feedback from the WG members during the meeting on 25 April. See: https://docs.google.com/document/d/1GTtkEPJvYNMW27UaJZAGQlSb1BOYRhO7rSbFyb_…. 2. Ongoing -- Small Team to develop a proposal/language to codify the informal transfer resolution process is continuing its work. Volunteers: Jody Kolker, Rich Brown, Owen Smigelski Juan Manuel Rojas, Zak Muscovitch and Jothan Frakes. Notes: Transfer Policy Review - Meeting #88 Proposed Agenda 25 April 2023 1. Roll Call & SOI updates 2. Welcome and Chair Updates * Small Team to develop a proposal/language to codify the informal transfer resolution process is continuing its work. Will bring their proposal back to the group. Meeting again later today. 3. Recommendation 27, Wave 1 Items Related to TEAC and TDRP (Transfer Policy Item 4 and TDRP Items 1-5, see pages 53, 55, and 56 of the Final Issue Report [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/file/…>) and the Working Document at: https://docs.google.com/document/d/1GTtkEPJvYNMW27UaJZAGQlSb1BOYRhO7rSbFyb_… Overview: * Looking at how Rec 27 impacts the Transfer Policy – specifically today looking at the TDRP and TEAC. From the document: 3.11 Transfer Policy 4. Transfer Policy section I.A.4.6.5 provides that both registrars will retain correspondence in written or electronic form of any Transfer Emergency Action Contact (TEAC) communication and responses, and share copies of this documentation with ICANN and the registry operator upon request. This requirement does not appear to be affected by the new Registration Data Policy, which provides for retention of data elements for a period of 18 months following the life of the registration. 1. TDRP section 2.2, Statute of Limitations, provides that a dispute must be filed within 12 months of the alleged violation. This is the stated basis for the EPDP Team’s Phase 1 recommendation 15 requiring registrars to retain only those data elements deemed necessary for the purposes of the TDRP, for a period of fifteen months following the life of the registration plus three months to implement the decision, as the TDRP has “the longest justified retention period of one year.” Accordingly, this provision can be maintained under the Registration Data Policy. NOTE: If the TEAC comms are switched to be via nSP… then 3.11 might need revisiting. 2. TDRP sections 3.1.2(ii), 3.2.1, and 3.5.2 specify complainant contact information to be included in the complaint, which may include personal data. Processing of personal data that is not registration data is expected to be covered in the data processing terms in EPDP recommendations 22 and 26. Question: What DPA would be entered into and how would that affect current negotiations? Are we setting ourselves up for failure if we can’t get a DPA? Answer: Staff isn’t privy to the negotiations on that DPA, but the DPA relating to Rec 22 is in process and it would need to be in place – don’t see any reason why that wouldn’t go through. NOTE: Concern about the need for a DPA and the impact on current negotiations. The Transfer Policy Review PDP WG understands that the personal data processing is expected to be covered by the DPA for EPDP Recommendations 22 and 26. 3. TDRP section 3.1.4 (i)(b) references a "copy of Whois output." The context for this provision is a listing of documentary evidence to be annexed to a complaint by the gaining registrar. This requirement may need to be further defined for clarity on what data the registrar must copy and include. Applying the definition of “Whois data” to have the same meaning as “Registration Data” as provided in EPDP recommendation 24, this would include all data elements that were collected by the registrar. 4. TDRP section 3.1.4(ii)(c) enumerates the materials to be annexed to a complaint by the losing registrar. This provision specifies that the losing registrar is expected to provide a history of any Whois registration data changes made to the applicable registration. This requirement may need to be further defined as to what constitutes Whois modifications i.e., changes to public and/or non-public data elements. This provision may also need to be revised to clarify the scope of history available to the registrar, as it can only go as far back as data is retained. If the relevant data retention policy and uses of registration data including TDRP were disclosed to the data subject at the time of registration, this should cover such disclosure within the applicable period. NOTES: Public versus non-public data elements – privacy/proxy customer data may also come into play. Another question: Does this relate only to contact objects/data, or also host name server services? Name servers could be applicable to a TDRP. 5. TDRP section 3.2.4 provides that a panel appointed by a TDRP provider will “review all applicable documentation and compare registrant/contact data with that contained within the authoritative Whois database and reach a conclusion not later than thirty (30) days after receipt of Response.” This provision relies on comparison with the "authoritative Whois database," which does not have a clear analogue in the new Registration Data Policy. […see the Working Document] Discussion: * We might need to define better than “broadly relevant”. * Process is similar to TDRP. * Think there are two ideas in the Working Document: 1) TDRPs could be similar to a UDRP – as of now there isn’t a similar process to verify the current RNH; could be the same process for verification as UDRP; or 2) looking at evidence from both parties and panel makes its decision based on the information submitted. * Problem in a TDRP if a party doesn’t provide any information (option 2). * The way the FOA works is different now – might be worth thinking about changes to the Transfer Process being proposed – how are those impacted? * This will be incomplete until the final draft recommendations for the Transfer Policy. * We are reminding you that these are still here and need to be considered. * RySG provided input on this too. * We need to think about how each step in the process could be documented with evidence. We're already thinking about that re TEAC - how to prove a phone call happened, etc. * Concerns about how verification statements are handled in the UDRP. * I think the Rr has to provide the registration data to the UDRP panel when they are notified that the UDRP is started? ACTION ITEM: In the Recommendation 27, Wave 1 Working Document: Staff to revise the text based on the feedback from the WG members during the meeting on 25 April. See: https://docs.google.com/document/d/1GTtkEPJvYNMW27UaJZAGQlSb1BOYRhO7rSbFyb_…. 4. AOB

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**ON IN 2 MINUTES** Meeting Invitation | Transfer Policy Review PDP WG call | Tuesday, 25 April 2023
by Julie Bisland April 25, 2023

April 25, 2023

**ON IN 2 MINUTES** Dear all, The next Transfer Policy Review PDP WG call is scheduled for Tuesday, 25 April 2023 at 16:00 UTC for 90 minutes. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. To join - Zoom Information: Main Zoom Webinar link: https://icann.zoom.us/j/95363727469?pwd=N3A3OWFSaTlUME9wZzlGajk5VUI3QT09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/95363727469?pwd=N3A3OWFS…> Passcode: @TP/^*4wg# If you are joining via audio only: One tap mobile: US: +19294362866,,95363727469#,,,,*7490739013# or +13017158592,,95363727469#,,,,*7490739013# Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or 888 788 0099 (Toll Free) or 877 853 5247 (Toll Free) Webinar ID: 953 6372 7469 Passcode: 7490739013 International numbers available: https://icann.zoom.us/u/acdLFXPLp6 <https://urldefense.com/v3/__https:/icann.zoom.us/u/acdLFXPLp6__;!!PtGJab4!v…> Members, alternates, and observers all have different access and participation directions, please read below! ALL: Before joining the call: * Please send apologies and dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> * Visit the Wiki Agenda meeting page: https://community.icann.org/x/84LKDQ * Time conversion link: https://tinyurl.com/jekr9bk5 [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/jekr9bk5__;!!PtGJab4!97xq1W-…> ONLY FOR MEMBERS & ALTERNATES: * Staff will promote members and alternates to panelist once joined. * Chat: Please select Everyone so everyone can see your chat, and so it’s captured in the recording. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. * Alternate assignments will be publicly posted to the Alternate Log-Transfer Policy Review PDP<https://community.icann.org/x/V4aUCQ> wiki page. * Alternates (not replacing a member): Rename your line by adding 3 Zs (zzz) before your name and add, your affiliation - alternate after your name. * Alternates (not replacing a member) are not allowed to engage in the chat or use any of the other zoom room functionalities such as raising hands or agreeing/disagreeing. ONLY FOR OBSERVERS: * Observers will have ability to view member chat and information shared in the zoom webinar room. Observers will not be able to use chat or raise hands. Thank you. Kind regards, Julie

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**10-MINUTE REMINDER** Meeting Invitation | Transfer Policy Review PDP WG call | Tuesday, 25 April 2023
by Julie Bisland April 25, 2023

April 25, 2023

**10-MINUTE REMINDER** Dear all, The next Transfer Policy Review PDP WG call is scheduled for Tuesday, 25 April 2023 at 16:00 UTC for 90 minutes. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. To join - Zoom Information: Main Zoom Webinar link: https://icann.zoom.us/j/95363727469?pwd=N3A3OWFSaTlUME9wZzlGajk5VUI3QT09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/95363727469?pwd=N3A3OWFS…> Passcode: @TP/^*4wg# If you are joining via audio only: One tap mobile: US: +19294362866,,95363727469#,,,,*7490739013# or +13017158592,,95363727469#,,,,*7490739013# Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or 888 788 0099 (Toll Free) or 877 853 5247 (Toll Free) Webinar ID: 953 6372 7469 Passcode: 7490739013 International numbers available: https://icann.zoom.us/u/acdLFXPLp6 <https://urldefense.com/v3/__https:/icann.zoom.us/u/acdLFXPLp6__;!!PtGJab4!v…> Members, alternates, and observers all have different access and participation directions, please read below! ALL: Before joining the call: * Please send apologies and dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> * Visit the Wiki Agenda meeting page: https://community.icann.org/x/84LKDQ * Time conversion link: https://tinyurl.com/jekr9bk5 [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/jekr9bk5__;!!PtGJab4!97xq1W-…> ONLY FOR MEMBERS & ALTERNATES: * Staff will promote members and alternates to panelist once joined. * Chat: Please select Everyone so everyone can see your chat, and so it’s captured in the recording. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. * Alternate assignments will be publicly posted to the Alternate Log-Transfer Policy Review PDP<https://community.icann.org/x/V4aUCQ> wiki page. * Alternates (not replacing a member): Rename your line by adding 3 Zs (zzz) before your name and add, your affiliation - alternate after your name. * Alternates (not replacing a member) are not allowed to engage in the chat or use any of the other zoom room functionalities such as raising hands or agreeing/disagreeing. ONLY FOR OBSERVERS: * Observers will have ability to view member chat and information shared in the zoom webinar room. Observers will not be able to use chat or raise hands. Thank you. Kind regards, Julie

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REMINDER | Meeting Invitation | Transfer Policy Review PDP WG call | Tuesday, 25 April 2023
by Devan Reed April 24, 2023

April 24, 2023

Dear all, The next Transfer Policy Review PDP WG call is scheduled for Tuesday, 25 April 2023 at 16:00 UTC for 90 minutes. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. To join - Zoom Information: Main Zoom Webinar link: https://icann.zoom.us/j/95363727469?pwd=N3A3OWFSaTlUME9wZzlGajk5VUI3QT09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/95363727469?pwd=N3A3OWFS…> Passcode: @TP/^*4wg# If you are joining via audio only: One tap mobile: US: +19294362866,,95363727469#,,,,*7490739013# or +13017158592,,95363727469#,,,,*7490739013# Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or 888 788 0099 (Toll Free) or 877 853 5247 (Toll Free) Webinar ID: 953 6372 7469 Passcode: 7490739013 International numbers available: https://icann.zoom.us/u/acdLFXPLp6 <https://urldefense.com/v3/__https:/icann.zoom.us/u/acdLFXPLp6__;!!PtGJab4!v…> Members, alternates, and observers all have different access and participation directions, please read below! ALL: Before joining the call: * Please send apologies and dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> * Visit the Wiki Agenda meeting page: https://community.icann.org/x/84LKDQ * Time conversion link: https://tinyurl.com/jekr9bk5 [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/jekr9bk5__;!!PtGJab4!97xq1W-…> ONLY FOR MEMBERS & ALTERNATES: * Staff will promote members and alternates to panelist once joined. * Chat: Please select Everyone so everyone can see your chat, and so it’s captured in the recording. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. * Alternate assignments will be publicly posted to the Alternate Log-Transfer Policy Review PDP<https://community.icann.org/x/V4aUCQ> wiki page. * Alternates (not replacing a member): Rename your line by adding 3 Zs (zzz) before your name and add, your affiliation - alternate after your name. * Alternates (not replacing a member) are not allowed to engage in the chat or use any of the other zoom room functionalities such as raising hands or agreeing/disagreeing. ONLY FOR OBSERVERS: * Observers will have ability to view member chat and information shared in the zoom webinar room. Observers will not be able to use chat or raise hands. Thank you. Kind regards, Julie

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Proposed agenda for meeting #88 on Tuesday 25 April 2023 at 16:00 UTC
by Emily Barabas April 21, 2023

April 21, 2023

Dear Working Group members, Please find below the proposed agenda for the next meeting scheduled to take place on Tuesday 25 April at 16:00 UTC. If you have not yet done so, please review Recommendation 27, Wave 1 Items Related to TEAC and TDRP (see pages 53, 55, and 56 of the Final Issue Report here<https://gnso.icann.org/sites/default/files/file/field-file-attach/final-iss…>) prior to the call. Kind regards, Caitlin, Berry, Julie, and Emily Transfer Policy Review - Meeting #88 Proposed Agenda 25 April 2023 1. Roll Call & SOI updates 2. Welcome and Chair Updates 3. Review of any new Fast Undo Proposals, if applicable (see section I.C. of the working document [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1Mq-Zu-fTdu4x…>) 4. Time permitting – Recommendation 27, Wave 1 Items Related to TEAC and TDRP (Transfer Policy Item 4 and TDRP Items 1-5, see pages 53, 55, and 56 of the Final Issue Report<https://gnso.icann.org/sites/default/files/file/field-file-attach/final-iss…>) 5. AOB

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Action Item: Review Early Input Documents on Group 2 Charter Questions
by Emily Barabas April 19, 2023

April 19, 2023

Dear Working Group members, The deadline has now passed for groups to submit early written input on group 2 charter questions. While there may be some late submissions, the following have been received so far: * At-Large Advisory Committee (ALAC)<https://community.icann.org/download/attachments/167543988/AL-ALAC-CO-0423-…> * Registries Stakeholder Group (RySG)<https://community.icann.org/download/attachments/167543988/RySG_comment_Tra…> * Registrar Stakeholder Group (RrSG)<https://community.icann.org/download/attachments/167543988/RrSG%20-%20Trans…> * NonCommercial Stakeholder Group (NCSG)<https://community.icann.org/download/attachments/167543988/NCSG%20Input%20t…> * Business Constituency (BC)<https://community.icann.org/download/attachments/167543988/COMMENTS%20ON%20…> Please make sure to read these comments in full. In addition, if you represent a group that has submitted early written input, please be ready to speak to the input on upcoming calls. The comments are posted on the wiki here<https://community.icann.org/display/TPRPDP/Community+Input> and responses have been added to the relevant working documents: TEAC working document<https://docs.google.com/document/d/1ejqMnKrN5Pnqyne6G4jHj-DPTfFLVidmeSDpyPM…>, TDRP working document<https://docs.google.com/document/d/1i6tLO_qbSa-ace0BnKaAn7voP1UA1RjYlrRo2Zn…>, Gap Analysis document<https://docs.google.com/document/d/1Mq-Zu-fTdu4xrI1h1YPB1ITGRTxAp2gKzef7cTk…>. Kind regards, Caitlin, Julie, Berry, and Emily Emily Barabas Policy Development Support Senior Manager Internet Corporation for Assigned Names and Numbers (ICANN) Phone: +31 (0)6 84507976 www.icann.org<http://www.icann.org/>

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