March 2024 - GNSO-TPR - lists.icann.org

TPR WG Action Item: CORD Recommendations Worksheet
by Christian Wheeler April 4, 2024

April 4, 2024

Dear WG Members, We have reached an important point in our work where we need feedback from all working group members. We are nearing completion of our Group 1(b) Change of Registrant Data recommendations, and we will be finalizing them over the next few weeks. In short, if you are unable to participate over the next 2-3 weeks, please ensure your alternate(s) are available to participate on your behalf so that all representative groups share their perspectives on this important topic. The format under which we will be gathering feedback should be familiar to many of you. Support Staff has compiled the draft preliminary recommendations in this Group 1(b) Recommendations for Initial Report worksheet<https://docs.google.com/document/d/1_lZLOmNQJKqAsAqxHTv8W5TQeRIm58YvS4vCPIw…>. The yellow highlighted text denotes text that Support Staff has edited based on feedback from the last meeting. By Tuesday, 9 April, we ask that all Working Group members: 1. Please review the draft preliminary recommendations<https://docs.google.com/document/d/1_lZLOmNQJKqAsAqxHTv8W5TQeRIm58YvS4vCPIw…> in detail. 2. Using the tables provided (starting on p.9 of the worksheet<https://docs.google.com/document/d/1_lZLOmNQJKqAsAqxHTv8W5TQeRIm58YvS4vCPIw…>), please identify any recommendations you believe should be changed. The tables contemplate levels of support (or lack of support): * Cannot live with the recommendation as written - this means that, unless significantly altered, your group cannot live with the text being included in the Initial Report * Could live with, but would prefer a change * Grammatical/typographical edits * Support recommendation as written 1. If you do not agree with the current text or believe edits are necessary, please identify the category (can’t live with, could live with but prefer edited text, or grammatical change), and propose alternate text. 2. If you can support the recommendation as written, please also affirmatively indicate your support in the green table. 3. Please provide your feedback by group, rather than in an individual capacity. We will be using the next 2-3 weeks to go over proposed updated text (if any). We ask all groups to review the recommendations to ensure you are comfortable with the proposed text for purposes of inclusion in the Initial Report. While we do plan to have additional time to review the comprehensive report as a whole (including Group 1(a) and Group 2), the time to raise fundamental issues with the Group 1(b) text is now. Thank you for your attention and participation. Best regards, Caitlin, Berry, Julie, Feodora, and Christian

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2024-03-26 Transfer Policy Review PDP WG Call - Follow Up
by Feodora Hamza March 27, 2024

March 27, 2024

Dear TPR WG members, Please find below the brief notes and action items from yesterday’s meeting. Please also note that a detailed instruction Email for below mentioned document/task will follow soon. The next meeting will take place on Tuesday 9 April 2024 at 16:00 UTC. Kind regards, Christian, Caitlin, Berry, Julie and Feodora 2024-03-26 Transfer Policy Review PDP WG Call<https://community.icann.org/display/TPRPDP/2024-03-26+Transfer+Policy+Revie…> Action items and main discussion points 1. Welcome and Chair Updates 2. Overview of Group 1(b) Recommendations Review 1. High-level overview of review document [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1_lZLOmNQJKqA…> format and expectations * CORD Recommendations Worksheet: https://docs.google.com/document/d/1_lZLOmNQJKqAsAqxHTv8W5TQeRIm58YvS4vCPIw… AI: Members to complete the above document based on feedback from their constituency. * Members to provide input for each recommendation based on the documents instructions. * Feedback is needed and will be used for initial report. 1. Discussion of timeline for completing document (all participating groups are asked to provide input as a group) AI: Deadline for completion of document: 2 weeks – 9th of April 2024 (possibility of extension should the need arise) 1. Updates made as a result of last week's discussion * Rec.3.4 has new text<https://docs.google.com/document/d/1_lZLOmNQJKqAsAqxHTv8W5TQeRIm58YvS4vCPIw…>: “Unless the RNH previously opted out of receiving CORD notifications (…)” “c. the Registrary MAY additionally send the CORD notificiation to the RNH via SMS or other secure messaging system. * Rec 3.4. and 3.3.<https://docs.google.com/document/d/1_lZLOmNQJKqAsAqxHTv8W5TQeRIm58YvS4vCPIw…> seem to be contradictory in terms of methods of communication. AI: Staff to look at wording. * Rec.1.1<https://docs.google.com/document/d/1_lZLOmNQJKqAsAqxHTv8W5TQeRIm58YvS4vCPIw…> further clarity needed on definition of “Material Change”. * Input from Staff: The current implementation notes of the policy provide: Material Change: Section II.A.1.3 defines Material Change to mean a change that is not a typographical correction. Registrars have some flexibility to determine what a typographical correction is. Examples of typographical corrections could include: Changing the Registrant Name field from oJhn Smith to John Smith. Changing the Registrant Name field from Jane Kgan to Jane Kang. Changing the Registrant Organization from Example, Icn. to Example, Inc. * For more clarity members suggested to change wording for Rec3.4. as Rec 4 will have impact on it. AI: Members will provide input on the document and staff will implement based on feedback. * Rec 4.<https://docs.google.com/document/d/1_lZLOmNQJKqAsAqxHTv8W5TQeRIm58YvS4vCPIw…> Text change from MUST to MAY for opt out option. * Rec also includes a note, that explains that opt out might be addded at the data field level. Members asked why is this a note and not a recommendation? AI: Staff to consider changing it into a recommendation? * Rec. 4..1 and 4.2. were split. * Rec. 4.4.<https://docs.google.com/document/d/1_lZLOmNQJKqAsAqxHTv8W5TQeRIm58YvS4vCPIw…> additionally added explaining that Registrar MUST maintain a record of who has requested an opt out. * Members raised complexity of Opt Out model that might only suit some business models and not for all. * Members pointed out Opt Out options and lack of notificiations might open up security holes. Notification represent a key part of the security principle of transfers. * Members suggested that opting out from notifications might create unexpected security risks. * Members added that in some circumstances certain business models might need opt out options from notifications. * Group 1a) Rec.17:<https://docs.google.com/document/d/1_lZLOmNQJKqAsAqxHTv8W5TQeRIm58YvS4vCPIw…> Members pointed out that 30 day log is critical for the security profile. Exceptions should only be made in anomalous cases. * Members added that next to security concerns Rec17 gives flexibility for business models. * Members suggested that recommendations are tailored for smaller markets but might but others at risk. AI: Staff calls for the WG to consider substance or a definition of “case by case basis” and more rationale or substance on the meaning of Established Relationship 1. Overview of CORD Impact Analysis * Not discussed 2. AOB * Not discussed Feodora Hamza Policy Development Support Manager (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: +32 496 30 24 15 Email: feodora.hamza(a)icann.org<mailto:feodora.hamza@icann.org> Website: www.icann.org<http://www.icann.org>

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Post Call | Transfer Policy Review PDP WG | Tuesday, 26 March 2024
by Julie Bisland March 26, 2024

March 26, 2024

Dear all, All recordings for the Transfer Policy Review PDP WG call held on Tuesday, 26 March 2024 at 16:00 UTC can be found on the agenda wiki page <https://community.icann.org/x/wQDFE> (attendance included) and the GNSO Master calendar [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/en/group-activities/calen…>. These include: * Attendance * Audio recording * Zoom recording (including audio, visual, rough transcript, and chat.) * Transcript * Agenda and Notes/Action Items As a reminder only members and alternates can join the call as a Panelist, observers can join as an Attendee to listen. For additional information, you may consult the mailing list archives <https://mm.icann.org/pipermail/gnso-tpr/> and the main wiki page<https://community.icann.org/x/P4aUCQ>. Thank you. With kind regards, Julie

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Meeting Invitation | Transfer Policy Review PDP WG call | Tuesday, 02 April 2024
by Julie Bisland March 26, 2024

March 26, 2024

Dear all, The next Transfer Policy Review PDP WG call is scheduled for Tuesday, 02 April 2024 at 16:00 UTC for 90 minutes. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. Zoom Information: Main Zoom Webinar link: https://icann.zoom.us/j/95363727469?pwd=N3A3OWFSaTlUME9wZzlGajk5VUI3QT09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/95363727469?pwd=N3A3OWFS…> Passcode: @TP/^*4wg# If you are joining via audio only: One tap mobile: US: +19294362866,,95363727469#,,,,*7490739013# or +13017158592,,95363727469#,,,,*7490739013# Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or 888 788 0099 (Toll Free) or 877 853 5247 (Toll Free) Webinar ID: 953 6372 7469 Passcode: 7490739013 International numbers available: https://icann.zoom.us/u/acdLFXPLp6 <https://urldefense.com/v3/__https:/icann.zoom.us/u/acdLFXPLp6__;!!PtGJab4!v…> Members, alternates, and observers all have different access and participation directions, please read below! ALL: Before joining the call: * Please send apologies and dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> * Visit the Wiki Agenda meeting page: https://community.icann.org/x/awATEw * Time conversion link: https://tinyurl.com/25sbj93u ONLY FOR MEMBERS & ALTERNATES: * Staff will promote members and alternates to panelist once joined. * Chat: Please select Everyone so everyone can see your chat, and so it’s captured in the recording. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. * Alternate assignments will be publicly posted to the Alternate Log-Transfer Policy Review PDP<https://community.icann.org/x/V4aUCQ> wiki page. * Alternates (not replacing a member): Rename your line by adding 3 Zs (zzz) before your name and add, your affiliation - alternate after your name. * Alternates (not replacing a member) are not allowed to engage in the chat or use any of the other zoom room functionalities such as raising hands or agreeing/disagreeing. ONLY FOR OBSERVERS: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Julie Policy Team Supporting the GNSO

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**STARTS IN 15 MINUTES** Meeting Invitation | Transfer Policy Review PDP WG call | Tuesday, 26 March 2024
by Julie Bisland March 26, 2024

March 26, 2024

**STARTS IN 15 MINUTES** Dear all, The next Transfer Policy Review PDP WG call is scheduled for Tuesday, 26 March 2024 at 16:00 UTC for 90 minutes. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. Zoom Information: Main Zoom Webinar link: https://icann.zoom.us/j/95363727469?pwd=N3A3OWFSaTlUME9wZzlGajk5VUI3QT09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/95363727469?pwd=N3A3OWFS…> Passcode: @TP/^*4wg# If you are joining via audio only: One tap mobile: US: +19294362866,,95363727469#,,,,*7490739013# or +13017158592,,95363727469#,,,,*7490739013# Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or 888 788 0099 (Toll Free) or 877 853 5247 (Toll Free) Webinar ID: 953 6372 7469 Passcode: 7490739013 International numbers available: https://icann.zoom.us/u/acdLFXPLp6 <https://urldefense.com/v3/__https:/icann.zoom.us/u/acdLFXPLp6__;!!PtGJab4!v…> Members, alternates, and observers all have different access and participation directions, please read below! ALL: Before joining the call: * Please send apologies and dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> * Visit the Wiki Agenda meeting page: https://community.icann.org/x/wQDFE * Time conversion link: https://tinyurl.com/mpe37d4n [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/mpe37d4n__;!!PtGJab4!_NUzftO…> ONLY FOR MEMBERS & ALTERNATES: * Staff will promote members and alternates to panelist once joined. * Chat: Please select Everyone so everyone can see your chat, and so it’s captured in the recording. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. * Alternate assignments will be publicly posted to the Alternate Log-Transfer Policy Review PDP<https://community.icann.org/x/V4aUCQ> wiki page. * Alternates (not replacing a member): Rename your line by adding 3 Zs (zzz) before your name and add, your affiliation - alternate after your name. * Alternates (not replacing a member) are not allowed to engage in the chat or use any of the other zoom room functionalities such as raising hands or agreeing/disagreeing. ONLY FOR OBSERVERS: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Julie Policy Team Supporting the GNSO

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REMINDER | Meeting Invitation | Transfer Policy Review PDP WG call | Tuesday, 26 March 2024
by Terri Agnew March 25, 2024

March 25, 2024

Dear all, The next Transfer Policy Review PDP WG call is scheduled for Tuesday, 26 March 2024 at 16:00 UTC for 90 minutes. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. Zoom Information: Main Zoom Webinar link: https://icann.zoom.us/j/95363727469?pwd=N3A3OWFSaTlUME9wZzlGajk5VUI3QT09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/95363727469?pwd=N3A3OWFS…> Passcode: @TP/^*4wg# If you are joining via audio only: One tap mobile: US: +19294362866,,95363727469#,,,,*7490739013# or +13017158592,,95363727469#,,,,*7490739013# Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or 888 788 0099 (Toll Free) or 877 853 5247 (Toll Free) Webinar ID: 953 6372 7469 Passcode: 7490739013 International numbers available: https://icann.zoom.us/u/acdLFXPLp6 <https://urldefense.com/v3/__https:/icann.zoom.us/u/acdLFXPLp6__;!!PtGJab4!v…> Members, alternates, and observers all have different access and participation directions, please read below! ALL: Before joining the call: * Please send apologies and dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> * Visit the Wiki Agenda meeting page: https://community.icann.org/x/wQDFE * Time conversion link: https://tinyurl.com/mpe37d4n [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/mpe37d4n__;!!PtGJab4!8LyYX7n…> ONLY FOR MEMBERS & ALTERNATES: * Staff will promote members and alternates to panelist once joined. * Chat: Please select Everyone so everyone can see your chat, and so it’s captured in the recording. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. * Alternate assignments will be publicly posted to the Alternate Log-Transfer Policy Review PDP<https://community.icann.org/x/V4aUCQ> wiki page. * Alternates (not replacing a member): Rename your line by adding 3 Zs (zzz) before your name and add, your affiliation - alternate after your name. * Alternates (not replacing a member) are not allowed to engage in the chat or use any of the other zoom room functionalities such as raising hands or agreeing/disagreeing. ONLY FOR OBSERVERS: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Julie Policy Team Supporting the GNSO

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Proposed agenda - TPR Working Group Meeting #123 - 26 March 2024
by Caitlin Tubergen March 22, 2024

March 22, 2024

Dear TPR WG members, Please find below the proposed agenda for our next call, taking place on Tuesday, 26 March 2024 at 16:00 UTC. Thank you. Kind regards, Christian, Julie, Feodora, Berry, and Caitlin ---------- Transfer Policy Review - Meeting #123 Proposed Agenda 26 March 2024 1. Welcome and Chair Updates 2. Overview of Group 1(b) Recommendations Review a. High-level overview of review document<https://docs.google.com/document/d/1_lZLOmNQJKqAsAqxHTv8W5TQeRIm58YvS4vCPIw…> format and expectations b. Discussion of timeline for completing document (all participating groups are asked to provide input as a group) c. Updates made as a result of last week's discussion 3. AOB

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Notes and action items: TPR WG on 19 March 2024 1600 UTC
by Feodora Hamza March 20, 2024

March 20, 2024

Dear TPR WG members, Please find below the brief notes and action items from yesterday’s meeting. The next meeting will take place on Tuesday 26 March 2024 at 16:00 UTC. Kind regards, Christian, Caitlin, Berry, Julie and Feodora ============================================================================= 2024-03-19 Transfer Policy Review PDP WG Call<https://icann.zoom.us/rec/play/9lEm_hd1PPxM43L6LBcH71bEteTTZ_FHTAqgJurOQyw4…> Main discussion and action items 1. Welcome and Chair Updates * The meeting commenced with welcoming all attendees. There were no specific updates from the chair. 2. ICANN79 TPR Sessions Debrief * Staff provided updates to the draft recommendation language, accessible provided here.<https://docs.google.com/presentation/d/1U-tBO5Ai_J54eBNYR7yuaVtbUgDre5eD9Qx…> * Wiki page to ICANN79 session 1, which took place on 2 March 2024: https://community.icann.org/display/TPRPDP/2024-03-02+ICANN79+Transfer+Poli… * Discussion revolved around the updates to the CORD Draft Recommendations: 1. Clarification was made regarding the use of two colors of highlights in the presentation, where yellow indicated changes to the draft language, and blue highlighted points for discussion. 2. Preliminary recommendation 1.1 was updated to clarify changes to registrant data, particularly concerning email addresses. 3. Examples were sought to understand non-material changes to email addresses. 4. Recommendation 3.4 sparked considerable discussion during the session, particularly regarding opt-out options and notification methods. 5. Concerns were raised about potential contradictions between recommendations 3.3 and 3.4 regarding notification methods. 6. Group consensus leaned towards including SMS and other secure communication methods as an option for notifications alongside email. 7. There was uncertainty regarding the inclusion of an opt-out option and its implications. 8. Discussion ensued on whether to make the opt-out option mandatory or optional for registrars, with consideration for guardrails. 9. Questions arose regarding notifications to new email addresses following an update, prompting further deliberation. 10. The current consensus favored retaining the opt-out option as optional for registrars. 11. Recommendation 3.7 was discussed regarding the consolidation of notifications and verification requests. 12. There was a proposal to change recommendation 4 from "must" to "may" regarding opt-out provisions. 2b. Poll Questions * Poll questions<https://icann.zoom.us/rec/play/uDckWswitJdfg6hzdqHIuAog1OCO4WhcSbjATHLMClAk…> were proposed to clarify outstanding issues related to opt-out. * Consideration was given to whether opt-out should apply to changes in email addresses and the scope of opt-out concerning different types of data changes. * Scenarios were presented to illustrate different opt-out cases. * Discussion continued on whether the opt-out option should be mandatory or optional for registrars. * The group expressed interest in making the opt-out option optional, with specified parameters. 2c. Established Relationships (time permitting) * Red-lined Recommendation 17 from Group One was discussed, particularly focusing on established relationships. * Proposed revisions to Recommendation 17 aimed to provide flexibility for registrars while addressing security concerns. * Concerns were raised regarding the lack of a clear definition for established relationships and the potential risks associated with them. * Staff emphasized the need for strong rationale to justify lessening the 30-day transfer restriction. 3. Any Other Business (AOB) * No additional topics were raised. Feodora Hamza Policy Development Support Manager (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: +32 496 30 24 15 Email: feodora.hamza(a)icann.org<mailto:feodora.hamza@icann.org> Website: www.icann.org<http://www.icann.org>

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April, May & June 2023 | Transfer Policy Review PDP WG
by Devan Reed March 20, 2024

March 20, 2024

**We are sending in advance to get dates on everyone’s calendar. Dear all, The calls for April, May & June 2024 for the Transfer Policy Review PDP WG are listed below. The calls take place on Tuesdays at 16:00 UTC for 90 minutes. Please be sure to download the .ics as “recurring” vs. a one-time event to ensure all the dates show up on your calendar. * Tuesday, 02 April 2024 * Tuesday, 09 April 2024 * Tuesday, 16 April 2024 * Tuesday, 23 April 2024 * Tuesday, 30 April 2024 * Tuesday, 07 May 2024 – No Meeting due to CPH Summit * Tuesday, 14 May 2024 * Tuesday, 21 May 2024 * Tuesday, 28 May 2024 * Tuesday, 04 June 2024 Future invitations will be sent out closer to the date of the call. Thank you. With kind regards, Devan

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Canceled: Transfer Policy Review PDP WG
by ICANN Policy Calendar March 20, 2024

March 20, 2024

Meeting: Transfer Policy Review PDP WG Date/time: Occurs every Tuesday at 16:00 UTC for 90 minutes, 02 April – 04 June 2024 (note: 07 May – no meeting due to CPH Summit) Alternate replacement confirmations – Members who are unable to attend, please complete the google form<https://docs.google.com/forms/d/e/1FAIpQLScXP3-H595xH4EFgaR3ydOr-1o9BLAVGUI…> to communicate who the alternate is replacing you. Join the Zoom Webinar: https://icann.zoom.us/j/95363727469?pwd=N3A3OWFSaTlUME9wZzlGajk5VUI3QT09 Passcode: @TP/^*4wg# ALL: Before joining the call: * Please send apologies and dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> * 2024 Wiki page: https://community.icann.org/x/S4BFE ONLY for Members & Alternates: * Please join via the above Zoom Webinar link and staff will promote you to Panelist * Alternate assignments will be posted to the Alternate Log-Transfer Policy Review PDP wiki page<https://community.icann.org/x/V4aUCQ>. * Chat: Please select Everyone when posting to the chat in order for everyone to see and to be captured afterwards. * Alternates (not replacing a member): Please rename your line in Zoom by adding THREE Zs “zzz” before your name, and in parentheses, (your affiliation - alternate), after your name. * Alternates (not replacing a member) are not allowed to engage in the chat or use any of the other zoom room functionalities such as raising hands or agreeing/disagreeing. ONLY for Observers: * Observers will have ability to view member chat and information shared in the zoom webinar room. Observers will not be able to use chat or raise hands. For Audio only: One tap mobile: US: +19294362866,,95363727469#,,,,*7490739013# or +13017158592,,95363727469#,,,,*7490739013# Webinar ID: 953 6372 7469 Passcode: 7490739013 International numbers available: https://icann.zoom.us/u/acdLFXPLp6

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