July 2024 - GNSO-TPR - lists.icann.org

Updated Initial Report for Review
by Christian Wheeler July 23, 2024

July 23, 2024

Dear TPR WG members, Support staff have prepared an updated TPR Initial Report (attached) based on your feedback from the WG calls and google doc assignments of the last 3 weeks. The WG’s most recent textual changes are highlighted in green within the updated Initial Report. Your current Action Item is to perform a final review of this Initial Report and identify any last textual revisions before it is published for Public Comment. Please provide any feedback via this new google doc before our next WG call (Tuesday, 30 July at 16:00 UTC): https://docs.google.com/document/d/1D_GEgTyVzH2Qley6Ps775TErd-ogswmoj7coZFL… * Note: we have attached both PDF and Word versions of the updated Initial Report—please use the PDF version when referencing line numbers in the google doc. Thank you all, and if you have any questions regarding this latest Initial Report draft, please let us know. Kind regards, Christian on behalf of the TPR WG Support Team

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2024-07-23 Transfer Policy Review PDP WG Call
by Christian Wheeler July 23, 2024

July 23, 2024

Dear TPR WG members, Please find below the Notes and Action Items from this week’s meeting. The next meeting will take place on Tuesday, 30 July 2024 at 16:00 UTC. Kind regards, Christian behalf of the TPR WG Support Team ---------------------------------------------------------------------------------------- 2024-07-23 Transfer Policy Review PDP WG Call<https://community.icann.org/display/TPRPDP/2024-07-23+Transfer+Policy+Revie…> AI: WG to review updated Initial Report (to be shared on list by support staff) and identify any final textual edits before the next WG call on 30 July 16:00 UTC: https://docs.google.com/document/d/1D_GEgTyVzH2Qley6Ps775TErd-ogswmoj7coZFL… 1. Welcome and Chair Updates 1. The Chair noted this will be the WG’s last substantive meeting before Public Comment. 2. Review Initial Report – Group 2 Homework<https://docs.google.com/document/d/1wlJmb8P6kCtO2DSzr35TvS2zS21tR56-Ol9_ILV…> 1. Lines 4201-4208 (RrSG): Remove reference to 60 day post-COR lock, and update 60 days to 30 days, to make them consistent with what the WG recommended in Groups 1 (a) and (b). 2. Lines 4282-4291 (RrSG): Remove reference to Gaining FOA, as WG recommended removing in Group 1(a) · Note: The edited TDRP is only a guide to what the updated policy could look like, to help the IRT - it is not official policy language 1. Various spots, 469 (RySG): Throughout the document, sometimes “registrar” (singular) or “registrars” (plural) is used. There will need to be a readthrough of the document to make sure it is consistently singular, where applicable. · A WG member noted there are 3 contexts for plural use: (1) All of the registrars, (2) the two (gaining registrar) involved in the transfer, and (3) registrars (meaning current sponsoring registrar or the future one) 1. Line 1285, Rec 29 (RySG): Change “Initiating” to “Responding”, as the text has more to do with responding (Rec 30 covers Initiation timing) 1. Line 1301: Rec 29 (RySG): Rationale copy paste error. · Staff has proposed text, some WG representatives believed the timeframe is not tenable due to timezone conflicts and time needed to respond. Suggested matching TEAC timeframe with the similar 24 hour timeframe in the RAA re: abuse complaints. 1. Line 1323 Rec 30 (RySG): In the Over 30 Days scenario, is the Gaining Registrar allowed to reject the Losing Registrar’s emergency situation justification? Do we want to extend the flowchart to handle that case, or do we say you have to accept it? We don’t want a hole in our process. · If the Gaining Registrar rejects then they have to investigate and still respond. This is a gap but we don’t have to fix that gap here. · TEAC is just a means of communication that has response requirements. There is no requirement they return the domain. Whether they find it meritless or not, they just need to respond. · If you disagree with the Gaining Registrar you might have to go to Contractual Compliance. Maybe IRT can address it, but we do not need to here. · WG member provided an example of a failed TEAC, and noted the policy can do more. · Chair proposed leaving this recommendation as is. 1. Line 1350 Rec 31 (RySG): Text implies progress is going to be headed in favor of the Losing Registrar and communication is only going one way (from Gaining Rr). What if it is in the other direction? It feels incomplete. · The Chair suggested that “toward resolution” is completion. · A resolution might be disputed, but there will be resolution, not always in Losing Registrar’s favor · Leave text as is 1. Line 1386 Rec 32 (RySG): Contains Rec 29’s 24-hour limit. Suggest deleting text so it doesn't contain dependency and does not have to track in multiple locations. · Agreed to remove “24-hours” and just reference Rec 29 1. Line 1452 Rec 34 (RySG): Insert “Voluntary” in title for clarity · No objections, text to be updated 1. Line 1575 Rec 38 (RySG): Does it need to mention Rec 35 for clarity? · Staff-proposed text approved to add in 1. Line 3288 (RySG):Suggest adding text “limit for the registrant and prior sponsoring registrar” to distinguish timeframe for clarity. · Agreed to add text 1. Line 3176 (RySG): Add additional rationale: “after discussing the reporter low volumes of occurrence, the working group concluded”, as the low volume didn’t make it worth our while · Agreed to add text 1. Grammatical Edits (RrSG, RySG): staff will go through and implement 3. AOB a. Staff noted that the WG has now gone through all the parts of the Initial Report. · The WG will have one more week to review the updated Initial Report to make sure text reads clearly, and identify any other preferred grammatical or textual edits. 1. Next WG meeting is 30 July, which does not give a lot of time for substantive changes · If your group does identify substantive issues, save them for public comments 1. Staff plans to send out the Initial Report, updated with WG revisions by the end of today. · Staff will remove existing highlights and only highlight the most recent changes. We will have another google doc where WG can note any final changes. AI: WG to review updated Initial Report (to be shared on list by support staff) and identify any final textual edits before the next WG call on 30 July 16:00 UTC: https://docs.google.com/document/d/1D_GEgTyVzH2Qley6Ps775TErd-ogswmoj7coZFL… 1. The Chair thanked the WG for its hard work · There is one more week to read through the Initial Report, then it will be published for Public Comment.

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Post Call | Transfer Policy Review PDP WG | Tuesday, 23 July 2024
by Julie Bisland July 23, 2024

July 23, 2024

Dear all, All recordings for the Transfer Policy Review PDP WG call held on Tuesday, 23 July 2024 at 16:00 UTC can be found on the agenda wiki page <https://community.icann.org/x/FQBhF> (attendance included) and the GNSO Master calendar<https://urldefense.com/v3/__https:/gnso.icann.org/en/group-activities/calen…>. These include: * Attendance * Audio recording * Zoom recording (including audio, visual, rough transcript, and chat.) * Transcript * Agenda and Notes/Action Items As a reminder only members and alternates can join the call as a Panelist, observers can join as an Attendee to listen. For additional information, you may consult the mailing list archives<https://urldefense.com/v3/__https:/lists.icann.org/hyperkitty/list/gnso-tpr…> and the main wiki page<https://community.icann.org/x/P4aUCQ>. Thank you. With kind regards, Julie

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Meeting Invitation | Transfer Policy Review PDP WG call | Tuesday, 30 July 2024
by Julie Bisland July 23, 2024

July 23, 2024

Dear all, The next Transfer Policy Review PDP WG call is scheduled for Tuesday, 30 July 2024 at 16:00 UTC for 90 minutes. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. Zoom Information: Main Zoom Webinar link: https://icann.zoom.us/j/95363727469?pwd=N3A3OWFSaTlUME9wZzlGajk5VUI3QT09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/95363727469?pwd=N3A3OWFS…> Passcode: @TP/^*4wg# If you are joining via audio only: One tap mobile: US: +19294362866,,95363727469#,,,,*7490739013# or +13017158592,,95363727469#,,,,*7490739013# Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or 888 788 0099 (Toll Free) or 877 853 5247 (Toll Free) Webinar ID: 953 6372 7469 Passcode: 7490739013 International numbers available: https://icann.zoom.us/u/acdLFXPLp6 <https://urldefense.com/v3/__https:/icann.zoom.us/u/acdLFXPLp6__;!!PtGJab4!v…> Members, alternates, and observers all have different access and participation directions, please read below! ALL: Before joining the call: * Please send apologies and dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> * Visit the Wiki Agenda meeting page: https://community.icann.org/x/FwBhF * Time conversion link: https://tinyurl.com/27t3fccz ONLY FOR MEMBERS & ALTERNATES: * Staff will promote members and alternates to panelist once joined. * Chat: Please select Everyone so everyone can see your chat, and so it’s captured in the recording. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. * Alternate assignments will be publicly posted to the Alternate Log-Transfer Policy Review PDP<https://community.icann.org/x/V4aUCQ> wiki page. * Alternates (not replacing a member): Rename your line by adding 3 Zs (zzz) before your name and add, your affiliation - alternate after your name. * Alternates (not replacing a member) are not allowed to engage in the chat or use any of the other zoom room functionalities such as raising hands or agreeing/disagreeing. ONLY FOR OBSERVERS: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Julie Policy Team Supporting the GNSO

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**15-MINUTE REMINDER** Meeting Invitation | Transfer Policy Review PDP WG call | Tuesday, 23 July 2024
by Julie Bisland July 23, 2024

July 23, 2024

**15-MINUTE REMINDER** Dear all, The next Transfer Policy Review PDP WG call is scheduled for Tuesday, 23 July 2024 at 16:00 UTC for 90 minutes. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. Zoom Information: Main Zoom Webinar link: https://icann.zoom.us/j/95363727469?pwd=N3A3OWFSaTlUME9wZzlGajk5VUI3QT09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/95363727469?pwd=N3A3OWFS…> Passcode: @TP/^*4wg# If you are joining via audio only: One tap mobile: US: +19294362866,,95363727469#,,,,*7490739013# or +13017158592,,95363727469#,,,,*7490739013# Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or 888 788 0099 (Toll Free) or 877 853 5247 (Toll Free) Webinar ID: 953 6372 7469 Passcode: 7490739013 International numbers available: https://icann.zoom.us/u/acdLFXPLp6 <https://urldefense.com/v3/__https:/icann.zoom.us/u/acdLFXPLp6__;!!PtGJab4!v…> Members, alternates, and observers all have different access and participation directions, please read below! ALL: Before joining the call: * Please send apologies and dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> * Visit the Wiki Agenda meeting page: https://community.icann.org/x/FQBhF * Time conversion link: https://tinyurl.com/bdst6kxj ONLY FOR MEMBERS & ALTERNATES: * Staff will promote members and alternates to panelist once joined. * Chat: Please select Everyone so everyone can see your chat, and so it’s captured in the recording. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. * Alternate assignments will be publicly posted to the Alternate Log-Transfer Policy Review PDP<https://community.icann.org/x/V4aUCQ> wiki page. * Alternates (not replacing a member): Rename your line by adding 3 Zs (zzz) before your name and add, your affiliation - alternate after your name. * Alternates (not replacing a member) are not allowed to engage in the chat or use any of the other zoom room functionalities such as raising hands or agreeing/disagreeing. ONLY FOR OBSERVERS: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Devan Policy Team Supporting the GNSO

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Proposed Agenda - TPR Working Group Meeting #137 - 23 July 2024
by Christian Wheeler July 22, 2024

July 22, 2024

Dear TPR WG members, Please find below the proposed agenda for our next call, taking place on Tuesday, 23 July 2024 at 16:00 UTC. As a reminder, the current WG Action Item is to: 1. Review the draft Initial Report – Group 2 Recs + Annexes 4, 8-10, and 2. Identify any “CANNOT LIVE WITH” text or other updates via the Homework 3 google doc<https://docs.google.com/document/d/1wlJmb8P6kCtO2DSzr35TvS2zS21tR56-Ol9_ILV…> before tomorrow’s WG call. Thank you and we look forward to seeing you virtually. Kind regards, Christian on behalf of the TPR WG Support Team ---------- Transfer Policy Review - Meeting #137 Proposed Agenda 23 July 2024 Proposed Agenda: 1. Welcome and Chair Updates 2. Review Initial Report – Group 2 Homework<https://docs.google.com/document/d/1wlJmb8P6kCtO2DSzr35TvS2zS21tR56-Ol9_ILV…> 3. AOB

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**REMINDER** Meeting Invitation | Transfer Policy Review PDP WG call | Tuesday, 23 July 2024
by Julie Bisland July 22, 2024

July 22, 2024

Dear all, The next Transfer Policy Review PDP WG call is scheduled for Tuesday, 23 July 2024 at 16:00 UTC for 90 minutes. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. Zoom Information: Main Zoom Webinar link: https://icann.zoom.us/j/95363727469?pwd=N3A3OWFSaTlUME9wZzlGajk5VUI3QT09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/95363727469?pwd=N3A3OWFS…> Passcode: @TP/^*4wg# If you are joining via audio only: One tap mobile: US: +19294362866,,95363727469#,,,,*7490739013# or +13017158592,,95363727469#,,,,*7490739013# Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or 888 788 0099 (Toll Free) or 877 853 5247 (Toll Free) Webinar ID: 953 6372 7469 Passcode: 7490739013 International numbers available: https://icann.zoom.us/u/acdLFXPLp6 <https://urldefense.com/v3/__https:/icann.zoom.us/u/acdLFXPLp6__;!!PtGJab4!v…> Members, alternates, and observers all have different access and participation directions, please read below! ALL: Before joining the call: * Please send apologies and dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> * Visit the Wiki Agenda meeting page: https://community.icann.org/x/FQBhF * Time conversion link: https://tinyurl.com/bdst6kxj ONLY FOR MEMBERS & ALTERNATES: * Staff will promote members and alternates to panelist once joined. * Chat: Please select Everyone so everyone can see your chat, and so it’s captured in the recording. * If unable to attend, members must communicate their alternate replacement using this google form<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLScXP3-H…>. * Alternate assignments will be publicly posted to the Alternate Log-Transfer Policy Review PDP<https://community.icann.org/x/V4aUCQ> wiki page. * Alternates (not replacing a member): Rename your line by adding 3 Zs (zzz) before your name and add, your affiliation - alternate after your name. * Alternates (not replacing a member) are not allowed to engage in the chat or use any of the other zoom room functionalities such as raising hands or agreeing/disagreeing. ONLY FOR OBSERVERS: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Devan Policy Team Supporting the GNSO

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2024-07-16 Transfer Policy Review PDP WG Call
by Feodora Hamza July 17, 2024

July 17, 2024

Dear TPR WG members, Please find below the brief notes and action items from this week’s meeting. The next meeting will take place on Tuesday 23 July 2024 at 16:00 UTC. Kind regards, Feodora on behalf of the TPR WG Support Team 2024-07-16 Transfer Policy Review PDP WG Call<https://community.icann.org/display/TPRPDP/2024-07-16+Transfer+Policy+Revie…> AI: WG to complete Homework 3 (Group 2 Recs/Impact, Annex 4, Annexes 8-10) before next WG call (23rd July): https://docs.google.com/document/d/1wlJmb8P6kCtO2DSzr35TvS2zS21tR56-Ol9_ILV… 1. Welcome and Chair Updates * The meeting commenced with welcome remarks and updates from the chair. Discussion ensued regarding Group 1B recommendations, highlighting the need for extensive review due to substantial discussion and various viewpoints among participants. * RrSG conducted an informal poll was regarding the handling of TAC in registrar systems. Scenario A involved validation of auth info codes before proceeding with transfers, favoured by 23 respondents. Scenario B, where codes are accepted as provided without validation, was favoured by 17 respondents. It was noted that some registrars employ a mixed approach depending on registry implementation. 2. Review Initial Report – Group 1(b) Homework<https://docs.google.com/document/d/1FwzYxPkdjMlg92DjJvYBglByc3oPZ3Wuat9jBN4…> * The group reviewed the homework assignment concerning Group 1B recommendations, specifically focusing on change of registrant data. No "cannot live with" items were identified, except for one entry related to Group 2 recommendations, which was discussed separately. * Concerns were raised regarding the clarity of fee allocation recommendations for full portfolio transfers. The group agreed to draft implementation guidance to specify that fees should be apportioned based on the number of domain names transferred per registry, ensuring clarity and consistency in application. * Feedback was invited on the proposed draft implementation guidance to address any concerns or suggestions for improvement. * Additional concerns from Group 1A recommendations were discussed, where support staff proposed language adjustments to clarify the authoritative nature of policy recommendation texts. * WG members provided minor editorial suggestions, including standardizing capitalizations for consistency across the document. * The discussion concluded with agreement to incorporate suggested changes and finalize the report accordingly. 3. Introduce Group 2 section homework AI: WG to complete Homework 3 (Group 2 Recs/Impact, Annex 4, Annexes 8-10) before next WG call (23rd July): https://docs.google.com/document/d/1wlJmb8P6kCtO2DSzr35TvS2zS21tR56-Ol9_ILV… 1. AOB Feodora Hamza Policy Development Support Manager (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: +32 496 30 24 15 Email: feodora.hamza(a)icann.org<mailto:feodora.hamza@icann.org> Website: www.icann.org<http://www.icann.org>

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Re: TPR WG Homework: Initial Report - Group 2
by Christian Wheeler July 17, 2024

July 17, 2024

Hello TPR WG Members, As a reminder, the current Action Item for all WG members is to review the draft Initial Report (attached) and provide feedback via the table documents linked in the email below (also found in the TPR Google Shared Drive<https://drive.google.com/drive/folders/0AI7gzEWcGJ3pUk9PVA>). The aim is to complete this review as well as any updates to the Initial Report by the end of July. Before the next WG call (23 July at 16:00 UTC), all WG members are asked to complete Homework 3, covering Group 2 Recs, Annex 4, and Annexes 8-10. Homework 3: Group 2 + Annex 8-10 (due 23 July): https://docs.google.com/document/d/1wlJmb8P6kCtO2DSzr35TvS2zS21tR56-Ol9_ILV… Thank you, and if you have any questions, please do not hesitate to contact us. Kind regards, Christian on behalf of the TPR WG Support Team From: Christian Wheeler <christian.wheeler(a)icann.org> Date: Wednesday, July 10, 2024 at 1:39 PM To: "gnso-tpr(a)icann.org" <gnso-tpr(a)icann.org> Subject: TPR WG Homework: Initial Report - Group 1(b) Hello TPR WG Members, As a reminder, the current Action Item for all WG members is to review the draft Initial Report (attached) and provide any feedback (i.e. CANNOT LIVE WITH, CAN LIVE WITH but with changes, & Grammatical Edits) via the table documents linked below. The aim is to complete this review as well as any updates to the Initial Report before the end of July. To accomplish this, the WG is tackling its Initial Report review and discussion in 3 sections: Homework 1: Group 1(a) + Annex 1-2 (due 9 July): https://docs.google.com/document/d/1cFGxapltR3x9p49rPFV37RoNT6cBlwu8DPzndfZ… Homework 2: Group 1(b) + Annex 3, 5-7, 11-12 (due 16 July): https://docs.google.com/document/d/1FwzYxPkdjMlg92DjJvYBglByc3oPZ3Wuat9jBN4… Homework 3: Group 2 + Annex 8-10 (due 23 July): https://docs.google.com/document/d/1wlJmb8P6kCtO2DSzr35TvS2zS21tR56-Ol9_ILV… Having reviewed Group 1(a) Initial Report content edits this week, the assignment due next week (16 July, 16:00 UTC) is Homework 2, highlighted above. Please strive to complete each assignment before the WG meeting on each due date. These google docs may also be found in the TPR WG’s Google Shared Drive<https://drive.google.com/drive/folders/0AI7gzEWcGJ3pUk9PVA>. Thank you all for your hard work to push through these last few weeks to get to Public Comment. If you have any questions about the assignments, please do not hesitate to contact us. Kind regards, Christian on behalf of the TPR WG Support Team

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Post Call | Transfer Policy Review PDP WG | Tuesday, 16 July 2024
by Devan Reed July 16, 2024

July 16, 2024

Dear all, All recordings for the Transfer Policy Review PDP WG call held on Tuesday, 16 July 2024 at 16:00 UTC can be found on the agenda wiki page <https://community.icann.org/x/EQBhF> (attendance included) and the GNSO Master calendar<https://urldefense.com/v3/__https:/gnso.icann.org/en/group-activities/calen…>. These include: * Attendance * Audio recording * Zoom recording (including audio, visual, rough transcript, and chat.) * Transcript * Agenda and Notes/Action Items As a reminder only members and alternates can join the call as a Panelist, observers can join as an Attendee to listen. For additional information, you may consult the mailing list archives<https://urldefense.com/v3/__https:/lists.icann.org/hyperkitty/list/gnso-tpr…> and the main wiki page<https://community.icann.org/x/P4aUCQ>. Thank you. With kind regards, Devan

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