August 2014 - Internal-cg - lists.icann.org

Role of liaisons was RE: Consensus building process
by Narelle Clark Aug. 22, 2014

Aug. 22, 2014

> -----Original Message----- > From: internal-cg-bounces(a)icann.org [mailto:internal-cg-bounces@icann.org] On Behalf Of Alissa Cooper > Sent: Friday, 22 August 2014 10:44 AM > > One more item I forgot to mention — this document says nothing about > the role of our two liaisons in decision-making. From my perspective I think > the liaisons should be encouraged to engage in all discussions, but when it > comes down to making consensus determinations, they should be recused. [Narelle Clark] Eh? Liaisons are there to: - advise on processes for each of the bodies they liaise with - report between the parties - in the case of the IANA liaison to advise on IANA function itself - co-ordinate interdependent timetables - possibly other stuff I have missed. ie liaise. I don't consider it completely appropriate for liaisons to be a full party to discussion. As with everything, I am willing to be convinced otherwise, but my initial reaction is that were they deemed appropriate as full members, they would be full members. Please note, this is not intended as any negative on the behaviour or character of the particular individuals, rather the principle of liaison, and the potential impact from assertions that the ICG's task has been subverted by those to close to ICANN and IANA. Regards Narelle

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Re: [Internal-cg] issues tracking table RE: Chair responsibilities
by Alissa Cooper Aug. 21, 2014

Aug. 21, 2014

Hi Narelle, We have the action items list <https://www.dropbox.com/s/ha6xg9m68wlq4bi/Action%20items.xlsx> that we can try to keep up-to-date, but I wasn’t under the impression that people were using it much. Alissa On 8/21/14, 12:46 AM, "Narelle Clark" <narelle.clark(a)accan.org.au> wrote: >The distribution of tasks also makes sense to me. > >I'd like also to reiterate the concept of maintaining a table to track >issues somewhere as the signal to noise ratio on the list is less than >ideal. > > >Narelle > >> -----Original Message----- >> From: internal-cg-bounces(a)icann.org [mailto:internal-cg- >> bounces(a)icann.org] On Behalf Of Paul Wilson >> Sent: Thursday, 21 August 2014 5:09 PM >> To: Daniel Karrenberg >> Cc: ICG >> Subject: Re: [Internal-cg] Chair responsibilities >> >> Indeed, thanks Alissa - this approach makes a lot of sense and is very >>clear. >> >> No comments from me, except that I expect plenty of work items to come >> along in future, and it may be worthwhile to maintain a table on the >> website to track these (rather than posting email updates). That could >> document not only the responsibilities of the chairs but also the tasks >> assigned to ICG members. >> >> Paul. >> >> >> >> __________________________________________________________ >> ______________ >> Paul Wilson, Director-General, APNIC <dg(a)apnic.net> >> http://www.apnic.net +61 7 3858 3100 >> >> See you at APNIC 38! http://conference.apnic.net/38 >> >> >> >> >> >> On 21 Aug 2014, at 2:38 pm, Daniel Karrenberg >> <daniel.karrenberg(a)ripe.net> wrote: >> >> > Alissa, >> > >> > Thank you for sharing this. It is encouraging to see that our chairs >> > are moving right along. Your way of organising yourselves looks very >> > reasonable to me. I am sure Patrik can deal with the fact that as an >> > ICG member he expressed a strong opinion about secretariat matters. As >> > we agreed in London the chairs should not be restrained to argue their >> > point of view as a member of the group. >> > >> > I also appreciate the clarity of your paragraph about email >> > expectations. I just hope that this does not encourage a lot of >> > private communications with the chairs. My perception so far has been >> > that we all agree that communications about our work should be visible >> > to all members of the group and above board. I expect from the chairs >> > that you will actively push back if matters of substance are >> > communicated to you privately. >> > >> > Daniel >> > _______________________________________________ >> > Internal-cg mailing list >> > Internal-cg(a)icann.org >> > https://mm.icann.org/mailman/listinfo/internal-cg >> >> _______________________________________________ >> Internal-cg mailing list >> Internal-cg(a)icann.org >> https://mm.icann.org/mailman/listinfo/internal-cg >_______________________________________________ >Internal-cg mailing list >Internal-cg(a)icann.org >https://mm.icann.org/mailman/listinfo/internal-cg

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ICG Mtg # 3 - Los Angeles
by Alice Jansen Aug. 21, 2014

Aug. 21, 2014

Dear ICG members, Below please find information related to ICG meetings taking place during or around the ICANN 51 meeting in Los Angeles, California. * Thursday, 16 October - Your Community Discussion with the ICG session at the ICANN 51 meeting in Los Angeles, California is currently scheduled for 10:30-12:00 (PDT). We have locked interpretation services for this event. * Friday, 17 October - Your face-to-face meeting has been confirmed for 09:00-17:30 PDT. We have locked interpretation services for this event. * Remote participation and meeting room location details will be sent to you as soon as finalized. Supported travelers must book their air travel with ICANN's authorized travel agent, where the cost will be billed directly to ICANN. Hotel rooms and tax for a specified meeting will be arranged and paid for directly by ICANN in accordance with the authorized arrival and departure dates (15-18 October 2014) for each supported traveler. ICANN will only book and pay for a non-refundable, lowest logical price airfare, and economy airfare. Reimbursement will be permitted for meeting attendance and other reasonable incidental expenses incurred. In accordance with our travel support practices<https://www.icann.org/resources/pages/travel-support-2012-02-25-en> and in line with ICG meeting #2 travel support plan, ICANN is able to support ICG members who wish to extend the dates on their airfare to allow for participation in the full ICANN week. In the event the fare extended is higher than the fare for the travel to the ICG alone, the individual traveler would be responsible for that additional fare. We understand that these additional fares are likely to be minimal, if any. However, we are unfortunately not in a position to provide any rooming accommodations or to cover any other expenses incurred outside of the dates for the ICG's face-to-face meeting (approved dates:15-18 October). As we refine details of the ICG meeting #3 logistics, we invite you to flag any travel support requests you may have by returning the attached form to cgtravel(a)icann.org<mailto:cgtravel@icann.org> by Tuesday, 26 August - COB. Thanks, Best regards, Alice

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Chair responsibilities
by Alissa Cooper Aug. 21, 2014

Aug. 21, 2014

Hi all, Mohamed, Patrik and I have sorted out how we will be dividing up various chair responsibilities going forward, and we wanted to share the results of that with you so that you know which of us you can expect to be hearing from about specific topics and which of us you should get in touch with about specific discussions. Of course, we will be working together as a team and will continue to be contributing as individual participants, but we wanted to identify point people for specific tasks so that nothing falls through the cracks. Here is the rough breakdown that we arrived at: Secretariat liaison - Patrik - Meeting planning: venues/rooms, interpreters, logistics, travel - Web site / communications - Mohamed will assist - IT needs (e.g., comments forum, Dropbox, etc.) - RFP work with Adiel Future meeting planning - Draft agenda creation - shared between Mohamed, Patrik, Alissa - Alissa will chair meetings when available, delegate otherwise - Sept 6 meeting: Mohamed and Patrik will share chairing duties Shepherding work items (setting deadlines, sending reminders, liaising with task owners) - Communities RFP - Mohamed - Secretariat document(s) - Patrik - Consensus document - Alissa - Charter - Alissa - Timeline - Alissa - IGF statement - Mohamed - Future work items will be sorted out as needed We also wanted to set expectations about private emails that we may receive from you in our capacities as chairs. If you email us about ICG administrative matters, we may forward those to the secretariat, or loop the secretariat in on the email thread. If you email any one of us about ICG matters that are not for discussion on this mailing list, we may loop in the other two chairs on the email thread. If you do not want us to loop in the other two chairs on any particular side discussion, please make that clear in your email so that the recipient among us knows to keep it private. Thanks, Alissa

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Late Self Introduction ..
by Manal Ismail Aug. 21, 2014

Aug. 21, 2014

Dear All .. Apologies to have missed the self-introductions for the second time (the first ICG meeting and this call) .. My name is Manal Ismail .. I'm Egyptian by birth, nationality and citizenship .. I work at the National Telecom Regulatory Authority of Egypt and before that at the Ministry of Communications and Information Technology .. I've been representing Egypt at the GAC for so many years now and have been nominated to the ICG through the GAC nomination process .. I'm normally funded by the Egyptian Government and have not been to the London meeting and have not requested ICANN travel support for Istanbul but cannot speak accurately about the future .. Further information is available in the detailed bio available at https://www.icann.org/resources/pages/icg-members-2014-07-29-en along with all ICG members and the group matrix file in dropbox .. Please let me know if I have overlooked anything expected to be covered in self-introductions .. Kind Regards --Manal

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Recording and transcripts of ICG 19th Aug. call ..
by Manal Ismail Aug. 21, 2014

Aug. 21, 2014

Dear Alice .. As I had some technical challenges in hearing the ICG 19th Aug. conf call clearly, I would appreciate knowing when the recording and transcripts of the call will be available .. Kind Regards --Manal

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issues tracking table RE: Chair responsibilities
by Narelle Clark Aug. 21, 2014

Aug. 21, 2014

The distribution of tasks also makes sense to me. I'd like also to reiterate the concept of maintaining a table to track issues somewhere as the signal to noise ratio on the list is less than ideal. Narelle > -----Original Message----- > From: internal-cg-bounces(a)icann.org [mailto:internal-cg- > bounces(a)icann.org] On Behalf Of Paul Wilson > Sent: Thursday, 21 August 2014 5:09 PM > To: Daniel Karrenberg > Cc: ICG > Subject: Re: [Internal-cg] Chair responsibilities > > Indeed, thanks Alissa - this approach makes a lot of sense and is very clear. > > No comments from me, except that I expect plenty of work items to come > along in future, and it may be worthwhile to maintain a table on the > website to track these (rather than posting email updates). That could > document not only the responsibilities of the chairs but also the tasks > assigned to ICG members. > > Paul. > > > > __________________________________________________________ > ______________ > Paul Wilson, Director-General, APNIC <dg(a)apnic.net> > http://www.apnic.net +61 7 3858 3100 > > See you at APNIC 38! http://conference.apnic.net/38 > > > > > > On 21 Aug 2014, at 2:38 pm, Daniel Karrenberg > <daniel.karrenberg(a)ripe.net> wrote: > > > Alissa, > > > > Thank you for sharing this. It is encouraging to see that our chairs > > are moving right along. Your way of organising yourselves looks very > > reasonable to me. I am sure Patrik can deal with the fact that as an > > ICG member he expressed a strong opinion about secretariat matters. As > > we agreed in London the chairs should not be restrained to argue their > > point of view as a member of the group. > > > > I also appreciate the clarity of your paragraph about email > > expectations. I just hope that this does not encourage a lot of > > private communications with the chairs. My perception so far has been > > that we all agree that communications about our work should be visible > > to all members of the group and above board. I expect from the chairs > > that you will actively push back if matters of substance are > > communicated to you privately. > > > > Daniel > > _______________________________________________ > > Internal-cg mailing list > > Internal-cg(a)icann.org > > https://mm.icann.org/mailman/listinfo/internal-cg > > _______________________________________________ > Internal-cg mailing list > Internal-cg(a)icann.org > https://mm.icann.org/mailman/listinfo/internal-cg

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Call/Meeting Archives
by Alice Jansen Aug. 21, 2014

Aug. 21, 2014

Dear ICG Members, For your information, your call and meeting archives may be found at: https://www.icann.org/resources/pages/icg-archives-2014-07-31-en Minutes of your call #1 have been edited in light of your comments and posted at: https://www.icann.org/en/system/files/files/prelim-report-icg-10jul14-en.pdf The final London minutes will be posted today. Please note that the following ICG call #2 archives are available: Recordings: * EN - http://audio.icann.org/meetings/coordination-group/icg-19aug14-en.mp3 * FR - http://audio.icann.org/meetings/coordination-group/icg-19aug14-fr.mp3 * AR - http://audio.icann.org/meetings/coordination-group/icg-19aug14-ar.mp3 * ES - http://audio.icann.org/meetings/coordination-group/icg-19aug14-es.mp3 * RU - http://audio.icann.org/meetings/coordination-group/icg-19aug14-ru.mp3 * PT - http://audio.icann.org/meetings/coordination-group/icg-19aug14-pt.mp3 * ZH - http://audio.icann.org/meetings/coordination-group/icg-19aug14-zh.mp3 Transcripts: * EN - https://www.icann.org/en/system/files/files/transcript-icg-19aug14-en.pdf * ES - https://www.icann.org/es/system/files/files/transcript-icg-19aug14-es.pdf Chat Transcript: https://www.icann.org/en/system/files/files/transcript-chat-icg-19aug14-en.… Agenda: https://www.icann.org/en/system/files/files/agenda-icg-19aug14-en.pdf We will make sure to post outstanding transcripts as we receive them from language services. Thank you Best regards Alice

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Re: [Internal-cg] Chairing - way forward
by Alissa Cooper Aug. 20, 2014

Aug. 20, 2014

Reminder: People who wish to volunteer for a chair role need to do so by 23:59 UTC today, Aug 11. I believe the current list of volunteers is as follows: Wolf-Ulrich Knoben Patrik Fälström Mohamed El Bashir Alissa Cooper Thanks, Alissa On 8/7/14, 10:57 AM, "Alissa Cooper" <alissa(a)cooperw.in> wrote: >Hi all, > >Thanks to everyone for engaging on the topic of chair structure. Taking >in all of the in-person and email discussion thus far, I think we have a >viable path forward. My observations are: > >1. In response to the compromise I suggested on July 31 [i], the group >demonstrated broad support for a 1+2 structure, with an objection from >Jean-Jacques and ALAC. This included support from people who had >previously stated preferences for other structures, and even support from >people who had previously said they could not live with 1+2. This is what >some people might call “consensus” and what I would normally describe as >“rough consensus” in support of 1+2. > >2. We have very strong support for a “1+something” chair structure, >following the recent mail from Jean-Jacques [ii]. I don’t think we have >anyone objecting to 1+something at this point. > >3. We have had lengthy discussions on the list about geographic >diversity. We have very strong support in the group for having >geographically diverse participation throughout the stewardship >transition plan development process. We have differences of opinion >within the group about the extent to which that diversity must be >required to extend to the chairs of the ICG. > >4. We have a demonstrated need to agree within the ICG about the methods, >both electronic and in-person, that we will use to arrive at and judge >consensus within this group going forward. > >Taking the above into consideration, let's proceed as follows: > >Go forward with a 1+2 structure — 1 chair and 2 vice-chairs. I believe >the current list of people who have volunteered to serve in these roles >is: > >Russ Housley >Patrik Fälström >Mohamed El Bashir >Keith Drazek >Alissa Cooper > >(I do not think we need re-confirmations from the above people because >they have mostly re-confirmed already on the list at some point over the >last several weeks, but if any of the above listed people wants to >withdraw, please say so.) > >Taking the suggestion from Jean-Jacques, I think we should give people a >few more days to volunteer. So if you would like to volunteer, please >make that known on the list by August 11, 23:59 UTC. > >On August 12, Joe, who previously agreed to detail the chair roles and >run the selection process [iii], and Wolf-Ulrich, who has agreed to help >Joe while Joe is traveling, will launch the selection process. In making >their selections, ICG participants should take the geographic diversity >discussions we’ve had into account. > >Joe and Wolf-Ulrich will also begin drafting a proposal that describes >the methods the group will use for arriving at and judging consensus >going forward, and will make that proposal available to the group for >discussion when it is ready. > >Thanks, >Alissa > > >[i] http://mm.icann.org/pipermail/internal-cg/2014-July/000582.html > >[ii] http://mm.icann.org/pipermail/internal-cg/2014-August/000769.html > >[iii] http://mm.icann.org/pipermail/internal-cg/2014-July/000381.html > > > > >_______________________________________________ >Internal-cg mailing list >Internal-cg@icann.orghttps://mm.icann.org/mailman/listinfo/internal-cg

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Call#2 - Roll call
by Alice Jansen Aug. 19, 2014

Aug. 19, 2014

Dear ICG Members, Please flag any inconsistencies you may notice (off list). We will share call archives as soon as available. Thanks! Best regards Alice --- ICG Members * Adiel Akplogan * Joseph Alhadeff * Kavouss Aratesh * Jari Arkko * James Bladel * Martin Boyle * Narelle Clark * Alissa Cooper * Keith Davidson * Jandyr Dos Santos * Keith Drazek * Heather Dryden * Mohamed El Bashir * Patrik Fältström * Demi Getschko * Hartmut Glaser * Russ Housley * Manal Ismail * Daniel Karrenberg * Wolf-Ulrich Knoben * Xiaodong Lee * Milton Mueller * Russ Mundy * Jon Nevett * Michael Niebel * Jean-Jacques Subrenat * Mary Uduma * Paul Wilson Liaisons: * Elise Gerich * Kuo-Wei Wu Support: * Samantha Dickinson * Alice Jansen * Ergys Ramaj * Theresa Swinehart

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