- Internal-cg - lists.icann.org

Floor layout for open ICG meeting Thursday of LA
by Patrik Fältström Sept. 6, 2014

Sept. 6, 2014

All, FYI, the discussion with ICANN on how to deal with logistics for the open meeting in LA is proceeding. I just got the first ideas of floor plans possible. ICANN board and us are two specific groups using this room. My feedback on these is that I think both of these layouts are possible, at least in theory. Exactly whether 30 chairs are possible to have beside each other, or whether they should be two rows, for example on the stage is unknown. But the goal to get all ICG participants "on stage" should be possible as it seems. Patrik

2 2

Timeline
by Daniel Karrenberg Sept. 6, 2014

Sept. 6, 2014

Russ, the proposal I made a minute ago in order to address some points that were raised about early engagement by the ICG with communities: 1) Extend the "Prep" phase in the spreadsheet for Step 2: "ICG Develops Draft Response" back to the point where we publish the RFP. 2) Add to the text description of Step 2: "In preparation for this step the ICG will follow discussions in the communities. During this preparation the ICG will provide any needed clarifications to the communities. At this stage the ICG will also give feedback to the communities about completeness of the proposals under developments." Daniel

1 1

Re: [Internal-cg] Fwd: Possible ICG-GAC meeting in Los Angeles
by Narelle Clark Sept. 6, 2014

Sept. 6, 2014

I agree. An ICG-GAC meeting would be very helpful. Even if the agenda is only a meet and greet session, with hopefully time to hear key concerns/hopes for our undertaking. Hopefully close to our meeting. Could this be firmed up as soon as possible so that we can finalise travel? Might there be any other important stakeholders that we could consider or even arrange to meet as well? Narelle Mary Uduma <mnuduma(a)yahoo.com> wrote: Good move Lynn for ICG to have meeting with GAC in LA. Wednesday looks better than Sunday and we may propose 1hr for the meeting. Mary Uduma On Friday, September 5, 2014 12:49 PM, Joseph Alhadeff <joseph.alhadeff(a)oracle.com> wrote: Should be ok, can we confirm as soon as posdible? Sent from my Android phone using TouchDown (www.nitrodesk.com) -----Original Message----- From: Kavouss Arasteh [kavouss.arasteh(a)gmail.com<mailto:kavouss.arasteh@gmail.com>] Received: Friday, 05 Sep 2014, 12:20PM To: Lynn St.Amour [Lynn(a)lstamour.org<mailto:Lynn@lstamour.org>] CC: Internal-cg(a)icann.org<mailto:Internal-cg@icann.org> [internal-cg(a)icann.org<mailto:internal-cg@icann.org>] Subject: Re: [Internal-cg] Fwd: Possible ICG-GAC meeting in Los Angeles Dear All, It is a good idea Kavouss 2014-09-05 11:16 GMT+02:00 Lynn St.Amour <Lynn(a)lstamour.org<mailto:Lynn@lstamour.org>>: > Dear colleagues, > > in a conversation earlier this week, Alissa and I suggested that the ICG > might meet with the GAC at the ICANN LA meeting. The purpose would be > general engagement/exchange of progress/discuss concerns, etc. The agenda > would be determined at a later point, but if we are to meet with them we > need to reserve a slot. > > We received the following note from them and would like to gauge the ICG's > interest in meeting, and to know whether Wednesday would work as a possible > time? > > Best, > Lynn > > > Begin forwarded message: > > *From: *Tom Dale <tom(a)acig.com.au<mailto:tom@acig.com.au>> > *Subject: **Possible ICG-GAC meeting in Los Angeles* > *Date: *September 3, 2014 9:45:51 PM EDT > *To: *"Lynn(a)Internet-Matters.org<mailto:Lynn@Internet-Matters.org>" <Lynn(a)Internet-Matters.org<mailto:Lynn@Internet-Matters.org>> > *Cc: *"alissa(a)cooperw.in<mailto:alissa@cooperw.in>" <alissa(a)cooperw.in<mailto:alissa@cooperw.in>>, "heather.dryden(a)ic.gc.ca<mailto:heather.dryden@ic.gc.ca> > Dryden" <Heather.Dryden(a)ic.gc.ca<mailto:Heather.Dryden@ic.gc.ca>>, Olof Nordling <olof.nordling(a)icann.org<mailto:olof.nordling@icann.org>>, > "Julia Charvolen" <julia.charvolen(a)icann.org<mailto:julia.charvolen@icann.org>>, Michelle Scott Tucker < > michelle(a)acig.com.au<mailto:michelle@acig.com.au>> > > Hello Lynn > > Heather Dryden has asked me to contact you concerning a possible meeting > between GAC and the ICG in Los Angeles. > > Do you have an idea of how long you think is needed? > > While the GAC agenda is not yet finalised, there will be a session on > IANA Stewardship Transition and ICANN Accountability on the Sunday from > 1030 to 1230 that would probably be the best fit. However, I understand > that not all ICG members may be in Los Angeles so early in the ICANN > meeting. Late Wednesday morning is another possibility. Please let me know > if any times (not just the ones I have suggested) are particularly good or > problematic for you. > > You asked for a list of current GAC members. This can be found on the > GAC website at https://gacweb.icann.org/display/gacweb/GAC+Representatives > > Regards > > > Tom Dale > ACIG GAC Secretariat > > ACIG - Australian Continuous Improvement Group > evaluate :: improve :: innovate > > Cell: + 61 418 207 376 > tom(a)acig.com.au<mailto:tom@acig.com.au> <michelle(a)acig.com.au<mailto:michelle@acig.com.au>> > www.acig.com.au > > ACIG is an independent consulting firm engaged to provide secretariat > support to ICANN's Governmental Advisory Committee. > > > > _______________________________________________ > Internal-cg mailing list > Internal-cg(a)icann.org<mailto:Internal-cg@icann.org> > https://mm.icann.org/mailman/listinfo/internal-cg > > _______________________________________________ Internal-cg mailing list Internal-cg(a)icann.org<mailto:Internal-cg@icann.org> https://mm.icann.org/mailman/listinfo/internal-cg

8 10

Final agenda for meeting in Istanbul
by Patrik Fältström Sept. 6, 2014

Sept. 6, 2014

All, Attached, and in the dropbox, is the final (version 4) agenda for the meeting in Istanbul. As you can see in the agenda we have a 30 min slot where ICG members can give short(!) descriptions of what is happening in their community, if there is such interest. Can the ones being interested, if any, let this be known on this list so the chair of that agenda point can do time management accordingly? Patrik & Muhammed

7 13

URL for RFP v16
by Paul Wilson Sept. 6, 2014

Sept. 6, 2014

https://www.dropbox.com/s/9wlc1qwd6lsdl56/IANA%20Transition%20RFP%20v16.doc… ________________________________________________________________________ Paul Wilson, Director-General, APNIC <dg(a)apnic.net> http://www.apnic.net +61 7 3858 3100 See you at APNIC 38! http://conference.apnic.net/38

1 0

RfP - most recent draft
by Alice Jansen Sept. 6, 2014

Sept. 6, 2014

Dear ICG Members, Paul has just uploaded the most recent version of the RfP - https://www.dropbox.com/sh/7x5poce3wb8ffsv/AACcD-qilARjs86-8XYH7R20a/RFP/IA… You will find a copy of the document attached to this email. Thanks Best regards Alice

1 0

Re: [Internal-cg] consensus building
by Joseph Alhadeff Sept. 6, 2014

Sept. 6, 2014

Jari Just to note that it's best to discuss a process solution before a controversy emerges so I think that time spent now is advisable... Joe Sent from my Android phone using TouchDown (www.nitrodesk.com) -----Original Message----- From: Martin Boyle [Martin.Boyle(a)nominet.org.uk] Received: Saturday, 06 Sep 2014, 12:35AM To: Jari Arkko [jari.arkko(a)piuha.net] WUKnoben [wolf-ulrich.knoben(a)t-online.de] CC: Coordination Group [internal-cg(a)icann.org] Subject: Re: [Internal-cg] consensus building I think that this is very sensible, Jari. I still think it will be worth noting "... a *small* minority disagree..." -----Original Message----- From: internal-cg-bounces(a)icann.org [mailto:internal-cg-bounces@icann.org] On Behalf Of Jari Arkko Sent: 05 September 2014 17:20 To: WUKnoben Cc: Coordination Group Subject: Re: [Internal-cg] consensus building I think the dedicated voting thresholds make the process too rigid and formal. I think the explanation of making an attempt to reach consensus or at the very least having only a minority disagree is sufficient. At the end of the day, rather than pure numbers the actual situation has to be taken into account and a decision has to be made. My meta comment is also that we're spending a lot of time in designing the process for the controversial situations, when it is quite obvious that if we fail to reach broad consensus on the proposal the NTIA will in any case observe that their requirements have not been fulfilled. (I do believe we will likely get _some_ controversy no matter how perfect the solution will be. But it is a different thing to have a couple of extreme opinions vs. significant parts of the communities having a problem.) Jari _______________________________________________ Internal-cg mailing list Internal-cg(a)icann.org https://mm.icann.org/mailman/listinfo/internal-cg

3 2

Re: [Internal-cg] whereabouts
by Narelle Clark Sept. 6, 2014

Sept. 6, 2014

I recall it being in the Doodle poll... -- Narelle Clark Deputy CEO Australian Communications Consumer Action Network Suite 402 Level 4, 55 Mountain St Ultimo NSW 2007 Ph: 02 9288 4000 Direct: 02 9288 4007 Fax: 02 9288 4019 TTY: 02 9281 5322 Alissa Cooper <alissa(a)cooperw.in> wrote: Hi Milton, I let the whole group (and indeed the whole world) know about this 5 weeks ago: http://mm.icann.org/pipermail/internal-cg/2014-July/000557.html http://mm.icann.org/pipermail/internal-cg/2014-July/000580.html But from conversations with people this week it seemed like a reminder would be useful. Indeed Mohamed and Patrik will be chairing the meeting. Best, Alissa On 9/5/14, 10:14 AM, "Milton L Mueller" <mueller(a)syr.edu<mailto:mueller@syr.edu>> wrote: Alissa, I had no idea you would not be here for the meeting. I saw you here in Istanbul earlier. A concern: as chair of this largish group you should never presume that communications among the people you are in closer daily contact with magically filter out to the rest of us. Indeed, those kinds of assumptions can disempower committee members who are not part of the same community. So the question is, who will chair the meeting? Presumably you have worked something out with Patrik and Mohamed. From: internal-cg-bounces(a)icann.org<mailto:internal-cg-bounces@icann.org> [mailto:internal-cg-bounces@icann.org] On Behalf Of Alissa Cooper Sent: Friday, September 5, 2014 2:47 AM To: ICG Subject: [Internal-cg] whereabouts I think most people know this, but since I’ve gotten a couple questions, I wanted to re-iterate that I will not be able to attend the meeting tomorrow in person. I have a personal engagement in the US tomorrow and my travel back was scheduled before the ICG scheduled its meeting. I will try to attend the second half of the meeting remotely but I’m not sure if I will have phone or Internet connectivity. I believe there are a few other ICG members who will be joining remotely as well. Best wishes for a productive meeting, Alissa _______________________________________________ Internal-cg mailing list Internal-cg(a)icann.org<mailto:Internal-cg@icann.org> https://mm.icann.org/mailman/listinfo/internal-cg

9 16

Re: [Internal-cg] Chair of the meeting
by Joseph Alhadeff Sept. 6, 2014

Sept. 6, 2014

Agreed. Sorry just saw this now. Sent from my Android phone using TouchDown (www.nitrodesk.com) -----Original Message----- From: Patrik Fältström [paf(a)frobbit.se] Received: Saturday, 06 Sep 2014, 7:05AM To: Jon Nevett [jon(a)donuts.co] CC: ICG [internal-cg(a)icann.org] Subject: Re: [Internal-cg] Chair of the meeting Jon, This takes 10 seconds. I have got request to ensure we agree we should be acting chairs in the absence of Alissa. Patrik On 6 sep 2014, at 03:29, Jon Nevett <jon(a)donuts.co> wrote: > Patrik: > > Why do we need to "formalize the selection of the acting chairs" of the meeting? We have elected a Chair and two Vice Chairs. The Chair can't be at the meeting. Obviously, the two Vice Chairs should chair the meeting as they see fit. We don't need to do anything else as a group and should not take any time on it in the am. > > Best, > > Jon > > On Sep 5, 2014, at 4:17 PM, Patrik Fältström <paf(a)frobbit.se> wrote: > >> Daniel, Kavouss, >> >> Let me recommend the two of you meet before the meeting and simply sort out between the two of you how the meeting is to be opened. >> >> I appreciate your cooperation! >> >> Patrik >> >> On 5 sep 2014, at 19:29, Kavouss Arasteh <kavouss.arasteh(a)gmail.com> wrote: >> >>> IF YOU ARE MORE SENIOR ( IN AGE ) above....I have no problem >>> but we should know that >>> KAVOUSS >>> >>> >>> 2014-09-05 13:44 GMT+02:00 Daniel Karrenberg <daniel.karrenberg(a)ripe.net>: >>> On 5.09.14 13:40 , Patrik Fältström wrote: >>> > All, >>> > >>> > Mohammed and I have been talking about this, and we see no objection against us chairing the meeting. Muhammed from morning to lunch, and me from lunch to the end of the meeting. >>> > >>> > We do propose that a volunteer open the meeting, and propose this to formalize the selection of the acting chairs of the meeting. >>> > >>> > Can we get a volunteer that can open the meeting? >>> >>> I *love* to play "most senior member" and do these things. >>> ;-) ;-) ;-) >>> >>> If someone else considers themselves more senior or otherwise qualified, >>> I will not fight for it. >>> >>> Daniel >>> >>> > >>> > Patrik & Mohammed >>> > >>> > >>> > >>> > _______________________________________________ >>> > Internal-cg mailing list >>> > Internal-cg(a)icann.org >>> > https://mm.icann.org/mailman/listinfo/internal-cg >>> > >>> >>> _______________________________________________ >>> Internal-cg mailing list >>> Internal-cg(a)icann.org >>> https://mm.icann.org/mailman/listinfo/internal-cg >>> >> >> _______________________________________________ >> Internal-cg mailing list >> Internal-cg(a)icann.org >> https://mm.icann.org/mailman/listinfo/internal-cg >

1 0

Re: [Internal-cg] consensus building
by Joe Alhadeff Sept. 5, 2014

Sept. 5, 2014

I've taken a shot at some comments on the draft...mostly in terms of phrasing... ----- Original Message ----- From: kavouss.arasteh(a)gmail.com To: joseph.alhadeff(a)oracle.com, jjs(a)dyalog.net Cc: Martin.Boyle(a)nominet.org.uk, internal-cg(a)icann.org Sent: Thursday, September 4, 2014 1:34:26 AM GMT -05:00 US/Canada Eastern Subject: Re: [Internal-cg] consensus building Dear All, In order to facilitate your tasks I have included my earlier amendment in the doc. as labeled V5 rev ka 04 Sept as attached Kavouss 2014-09-04 5:51 GMT+02:00 Joe Alhadeff < joseph.alhadeff(a)oracle.com > : I think there are perhaps two amendments I would suggest to Martin's comments. 1. Quorum as a concept should probably be more clearly applied only to voting/ultimate decision-making. In its normal usage it also applies to when a meeting can be held based on attendance of members. 2. I agree that operational communities have a special role, but also believe that we need to consider all communities. Is there a way to keep the text as is and address Martin's concern in IV instead? Joe ----- Original Message ----- From: Martin.Boyle(a)nominet.org.uk To: alissa(a)cooperw.in , Wolf-Ulrich.Knoben(a)t-online.de , internal-cg(a)icann.org Sent: Wednesday, September 3, 2014 5:08:54 PM GMT -05:00 US/Canada Eastern Subject: Re: [Internal-cg] consensus building Thank you Alissa: this reflects my concerns well. I note that we did this discussion entirely by e-mail, so I can understand how Wolf-Ulrich missed it. I have a couple of other comments - all are in the marked-up draft attached and placed in drop-box. Best Martin -----Original Message----- From: internal-cg-bounces(a)icann.org [mailto: internal-cg-bounces(a)icann.org ] On Behalf Of Alissa Cooper Sent: 03 September 2014 11:29 To: Wolf-Ulrich Knoben; internal-cg(a)icann.org Subject: Re: [Internal-cg] consensus building Wolf-Ulrich, Thanks for your work on this. On 9/2/14, 1:19 AM, "WUKnoben" wrote: > >* “small minority”: should further be discussed. I added > the condition that a recommendation is not reached if at least one of >the ICG > communities (according to the list) as a whole is firmly and formally >opposed. > That would mean a formal written objection by the community >leadership on > behalf of their community. > I’m not sure this matches what was being discussed on the list. If we use the text Martin had suggested, I think the third bullet under section 4(b) should read: "After enough time has passed for the ICG to consider and attempt to accommodate objections, the ICG can reach a conclusion if at most a small minority disagrees and their objections have been documented. It is not expected that the representatives of an operational community significantly and directly affected by a conclusion would be overruled in this process.” Alissa _______________________________________________ Internal-cg mailing list Internal-cg(a)icann.org https://mm.icann.org/mailman/listinfo/internal-cg _______________________________________________ Internal-cg mailing list Internal-cg(a)icann.org https://mm.icann.org/mailman/listinfo/internal-cg _______________________________________________ Internal-cg mailing list Internal-cg(a)icann.org https://mm.icann.org/mailman/listinfo/internal-cg

5 7