June 2016 - IOTF - lists.icann.org

Doodle Poll for IOTF Call #14 (Week of 04 July)
by Yuko Green June 21, 2016

June 21, 2016

Dear members of the IOTF, Below, please find the doodle poll link to set the meeting date and time for the week of 04 July. I intend to close the poll on 22 June, at 21:00 UTC. http://doodle.com/poll/p8mgk883my84nxhn Regards, Yuko Green Strategic Programs Manager Global Domains Division Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +1 310 578 8693 Mobile: +1 310 745 1517 E-mail: <mailto:yuko.green@icann.org> yuko.green(a)icann.org <http://www.icann.org/> www.icann.org

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IOTF Call #13 - Meeting Notes (20 June 2016 @ 19:00 UTC)
by Yuko Green June 20, 2016

June 20, 2016

Dear members of the IOTF, Please see below the meeting notes and chat history from today's IOTF call. The presentation material, audio and AC room recordings are now posted at https://www.icann.org/stewardship-implementation under "Meetings & Work Sessions" section. The transcript will be made available within the next few days. *** Meeting Notes *** Implementation Oversight Task Force (ITOF) call #13 20 June 2016 @ 19:00 UTC Please note that this meeting is being recorded. To mute or Unmute, select *6 (Star-Six) If you would like to review the last call(s), the recordings and presentation materials are posted publicly here: https://www.icann.org/stewardship-implementation Agenda: 1. Opening Remarks 2. Implementation Items PTI Staffing 3. AOB Helsinki implementation update session Work plan to finalize PTI formation documents and ICANN-PTI contracts Decision Log 4. Closing Remarks Action Items: - Provide the revised PTI staffing plan (ICANN) - Include the IANA staff's job descriptions within the revised PTI staffing plan (ICANN) - Book the room for Thursday 12:30-1:30 in Helsinki - Connect with Jonathan and Lise to finalize the work plan and decide the way forward for review with Sidley and CWG (Trang) - Share the draft project plan for IANA IPR (ICANN) ***Chat History*** Yuko Green: Hello everybody! Welcome to IOTF Call #13! Yuko Green: We'll get started shortly Yuko Green: Who may be the phone number 1108? James Gannon: I think one of they key things to bring back to the IANA staff is that we want them to be happy also, while maksing sure we get the proposal implemented, and want to come to an arrangement that works for everyone involved. We really dont want this to be a US vs IANA staff situation. Chuck: Thanks Akram. Any idea how long it will take to provide the details of the proposed revised staffing plan for PTI? Jonathan Robinson: @Akram. Thank-you. Just want to be 100% clear so we can communicate effectively if / when others ask James Gannon: Agreed! James Gannon: As an affiliate yes based on my experience of working for a US affiliate Donna Austin: @Akram--can you provide information about staff the currently perform the IANA function? Not necessarily names, but job desciptions? Greg Shatan: This sounds like very good progress indeed. Chuck: Great Akram & Trang. Thanks. Donna Austin: Thanks Akram Yuko Green: Who may be the phone number 5215? Jonathan Robinson: @Akram. Good point on the responsibility of the PTI Board to assist. Donna Austin: Yuko, 5215 is me, Donna Yuko Green: Thank you Donna James Gannon: If needed I can do Thursday Chuck: I had booked something at lunch on Thursday but may be able to switch it to Monday; I had left Monday for the IOTF meeting. Lise Fuhr: @Trang I am not there Thursday Jonathan Robinson: Happy to particpate and provide some introductory remarks, possibly together with Lise. Lise Fuhr: Why did we change from Monday Chuck: Will the time be 12:30-1 pm on Thursday? Chuck: Thanks. Chuck: I made a mistake: 12:30-1:30 . Donna Austin: It's 12.30 to 1.30 James Gannon: What was the date for the sharing of the name of PTI? Alan Greenberg: My mistake. I will attend FIRST part of IOTF and then leave. Alissa Cooper: I still am concerned that the contracts will be out for public comment at the time when the decision needs to be made about the contract being extended or not. Alissa Cooper: Rather than having the public comment periods already concluded. James Gannon: Ok thanks Trang Alissa Cooper: But I realize I may be the only person worried about that. Alissa Cooper: Thanks for the explanation, very helpful. Russ Housley: What is the timeline for IANA IPR? Russ Housley: that is the only row that is completely blank... Jonathan Robinson: @Russ. We ahve a call planned to discuss betweent the three operational communites soon. Jonathan Robinson: All. I need to leave the call @ 45 mins past the hour. Apologies. Russ Housley: I'm aware of that call, but it is unclear to me when that will come to the IOTF and CWG James Gannon: We really need that soon right? Lise Fuhr: @Russ that can be discussed at the next IPR call Russ Housley: My understanding is that high-level principles are agreed, but the details are still being discussed Jonathan Robinson: I do think that it will be helpful to ahve a project plan for IPR (however draft) to indicate the key steps in the process and initial estimates of time Jonathan Robinson: It may help to focus all on the path ahead. Russ Housley: @Jonathan Yes, that would be very helpful so that everyone knows the milestones Jonathan Robinson: @Russ. Agreed. Hopefully ICANN staff can help with providing their understanding of the key steps / mielsotnes. Russ Housley: @Greg That lines up with my understanding of the current status on IPR Greg Shatan: Thanks, @Russ. James Gannon: I wouldnt be able to make it Chuck: After Helsinki Lise Fuhr: A week after please James Gannon: Thanks all Chuck: Thanks Trang James Gannon: See you all in Finland Lise Fuhr: Bye Yuko Green: Thank you! Greg Shatan: See you in HEL! Regards, Yuko Green Strategic Programs Manager Global Domains Division Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +1 310 578 8693 Mobile: +1 310 745 1517 E-mail: <mailto:yuko.green@icann.org> yuko.green(a)icann.org <http://www.icann.org/> www.icann.org

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IOTF Call #13 Agenda and Presentation Materials
by Yuko Green June 20, 2016

June 20, 2016

Dear IOTF members, Attached, please find the presentation materials for Monday's IOTF Call #13 (19:00 UTC / 12pm PDT / 3pm EDT / Tuesday 5am AEST). The agenda of the call is: 1. Opening Remarks 2. Implementation Items - PTI Staffing 3. AOB - Helsinki implementation update session - Work plan to finalize PTI formation documents and ICANN-PTI contracts - Decision Log 4. Closing Remarks The dial-in information is available below for your reference. *** Adobe Connect: <https://icann.adobeconnect.com/transitionimplexternal/> https://icann.adobeconnect.com/transitionimplexternal/ If you are Unable to log into Adobe Connect and can only join via phone: List of International Dial In Numbers: <https://www.myrcplus.com/cnums.asp?bwebid=8369444&ppc=6169409441&num=1-719- 234-7872> https://www.myrcplus.com/cnums.asp?bwebid=8369444&ppc=6169409441&num=1-719-2 34-7872 Participant Passcode: 6169409441 =========================================================== You're Invited. You've been invited to a GlobalMeetR phone only meeting. Have the meeting call you. Click the Connect Me link below. No need to dial-in. Connect Me: https://go.conferencinghub.com/1zq66 Not at your computer? You can join by dialing one of the access numbers below: Mobile: tel://1-719-234-7872,*,,6169409441# <tel://1-719-234-7872,*,,6169409441> Primary Access Number: tel://1-719-234-7872 Guest Passcode: 616 940 9441 Additional Access: USA 1-719-234-7872 Canada, Calgary +1 403 407 5801 Canada, Montreal +1 514 669 5926 Canada, Toronto +1 647 426 9175 Canada, Vancouver +1 604 224 6903 Argentina (toll free) 0800 800 1252 Argentina, Buenos Aires +54 (0) 11 5172 6020 Australia (toll free) 1 800 448 693 Australia, Brisbane +61 (0) 7 3015 0544 Australia, Melbourne +61 (0) 3 8687 0554 Australia, Sydney +61 (0) 2 8017 5796 Austria (toll free) 0800 8866 3414 Austria, Vienna +43 (0) 1 25302 1786 Bahrain (toll free) 800 81231 Bahrain, Manama +973 1619 8750 Belarus (toll free) 8 820 0011 0342 Belgium (toll free) 0800 39280 Belgium, Brussels +32 (0) 2 400 6929 Brazil (toll free) 0800 887 0244 Brazil, Rio de Janeiro +55 21 4560 0071 Brazil, Sao Paulo +55 11 4935 7170 Bulgaria (toll free) 00800 111 4951 Bulgaria, Sofia +359 (0) 2 491 6054 Canada (toll free) 1 855 950 3725 Chile (toll free) 171 800 835 945 Chile, Santiago +56 (0) 2 2666 0712 China (national) +400 613 8105 China, Beijing +86 10 5667 0006 China, Shanghai +86 21 2039 7083 Colombia (toll free) 01 800 755 0054 Colombia, Bogota +57 1 508 8125 Croatia (toll free) 0800 222 836 Cyprus (toll free) 800 97429 Czech Republic (toll free) 800 701 533 Czech Republic, Prague +420 225 986 566 Denmark (toll free) 80 70 35 87 Denmark, Copenhagen +45 32 72 78 11 Egypt (toll free) 0800 000 0541 Estonia (toll free) 800 011 1577 Estonia, Tallinn +372 622 6569 Fiji (toll free) 00800 3329 Finland (toll free) 0800 772 237 Finland, Helsinki +358 (0) 9 2310 1676 France (national) 0811 655 102 France (toll free) 0800 946 532 France, Paris +33 (0) 1 70 37 16 57 Germany (national) 01801 000 891 Germany (toll free) 0800 588 9171 Germany, Frankfurt +49 (0) 69 2222 10613 Germany, Munich +49 (0) 89 2030 31208 Greece (toll free) 00800 128 906 Greece, 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Malaysia (toll free) 1 800 816 165 Malaysia,Kuala Lumpur +60 (0) 3 7724 8003 Mexico (toll free) 01 800 283 3131 Mexico, Guadalajara +52 33 4162 3995 Mexico, Mexico City +52 55 8421 0858 Mexico, Monterrey +52 81 4162 3851 Morocco (toll free) 0800 091 297 Morocco, Casablanca +212 (0) 520 48 0023 Netherlands (toll free) 0800 020 2598 Netherlands, Amsterdam +31 (0) 20 716 8346 New Zealand (toll free) 0800 440 096 New Zealand, Auckland +64 (0) 9 929 1832 New Zealand, Christchurch +64 (0) 3 974 2592 New Zealand, Wellington +64 (0) 4 909 4679 Nigeria, Lagos +234 1 277 3948 Norway (toll free) 800 56082 Norway, Oslo +47 21 00 48 16 Oman (toll free) 800 77243 Panama (toll free) 00800 223 1431 Panama, Panama City +507 8 339 783 Peru (toll free) 0800 78127 Peru, Lima +51 (0) 1 700 9588 Philippines (toll free) 1 800 111 014 18 Philippines, Manila +63 (0)2 395 3435 Poland (toll free) 00 800 121 4357 Poland, Warsaw +48 22 295 3584 Portugal (toll free) 800 784 443 Portugal, Lisbon +351 21 424 5134 Qatar (toll free) 00 800 100 501 Romania (toll free) 0800 801 036 Romania, Bucharest +40 (0) 21 529 1307 Russia (toll free) 8 800 500 9272 Russia, Moscow +7 495 705 9452 Saudi Arabia (toll free) 800 844 9140 Saudi Arabia (toll free) 800 850 0228 Singapore +65 6622 1799 Singapore (toll free) 800 616 3193 Slovakia (toll free) 0800 002 003 Slovakia, Bratislava +421 (0)2 3321 5508 Slovenia (toll free) 0800 80594 Slovenia, Ljubljana 1 888 8200 South Africa (toll free) 0800 999 598 South Africa, Johannesburg +27 (0)11 589 8334 South Korea (toll free) 00798 6136 1526 South Korea, Seoul +82 (0) 2 6007 0087 Spain (toll free) 900 828 036 Spain, Barcelona +34 93 800 1947 Spain, Madrid +34 91 114 6654 Sweden (toll free) 0200 125 589 Sweden, Stockholm +46 (0) 8 5065 3957 Switzerland (toll free) 0800 740 361 Switzerland, Geneva +41 (0) 22 595 4796 Switzerland, Zurich +41 (0) 44 580 7208 Taiwan (toll free) 00 801 615 190 Taiwan, Taipei +886 (0) 2 2650 7322 Thailand (toll free) 001 800 6136 1530 Turkey (toll free) 00 800 448829138 Turkey, Istanbul +90 212 375 5032 UAE (toll free) 8000 3570 2658 UK (03) +44 (0)330 336 6011 UK (national) 0844 581 8070 UK (national) 0845 351 2783 UK (toll free) 0800 358 6387 Ukraine (toll free) 0800 500 923 Uruguay (toll free) 0004 019 0305 USA /Canada (toll free) 1-866-546-3377 Venezuela (toll free) 0 800 100 8373 Vietnam (toll free) 1201 1444 Regards, Yuko Green Strategic Programs Manager Global Domains Division Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +1 310 578 8693 Mobile: +1 310 745 1517 E-mail: <mailto:yuko.green@icann.org> yuko.green(a)icann.org <http://www.icann.org/> www.icann.org

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Re: [IOTF] [CWG-Stewardship] Rationale for PTI Staffing Recommendations
by Christopher Wilkinson June 17, 2016

June 17, 2016

Good evening: At this late stage in the CWG debate, suffice it to say that in the light of my earlier comments on this matter, I support Kurt's approach and I do not support - indeed, I would be against - Greg's approach. More generally, I am well aware that a discussion of the nuances of this issue could occupy several hours and many pages, that which we do not have time for now. Further discussion should be informed by a thorough knowledge of international best practice and of Californian and US labour laws. Which I myself and perhaps others do not have. May I also highlight one of Kurt's comments: > "If this happens, we have bigger problems than terminating secondments. In this scenario, ICANN and PTI have failed in some way and the ICANN formed in 1998 is broken apart" Indeed. The multiple international parties to the 1998 creation of ICANN would not stand idly by in such an eventuality. Much else would come back onto the table, potentially of much greater significance than 'separation' or not. Currently we benefit from the relative success, to date, of the multistakeholder model such that the International Governmental alternative is dormant. Separation would no doubt awake the alternative. CW On 16 Jun 2016, at 06:15, kurt(a)kjpritz.com wrote: > Hi Everyone: > > I thought that Greg's comments to the ICANN Rationale for PTI Staffing Recommendations merited a response focusing some operational aspects of the plan. > > To make it easier to read, I pasted Greg's comments into the document itself in italics and then followed those comments with my own. > > Thanks for taking the time to read these. i hope they are helpful to your thinking. > > Regards, > > Kurt > > --------- Original Message --------- > Subject: Re: [CWG-Stewardship] FW: [IOTF] Rationale for PTI Staffing Recommendations > From: "Greg Shatan" <gregshatanipc(a)gmail.com> > Date: 6/13/16 1:10 pm > To: "Jonathan Robinson" <jrobinson(a)afilias.info> > Cc: "cwg-stewardship(a)icann.org" <cwg-stewardship(a)icann.org> > > All, > > My thoughts on the rationale explanation are on the attached document as marginal comments. > > Greg Shatan > > On Mon, Jun 13, 2016 at 1:16 PM, Jonathan Robinson <jrobinson(a)afilias.info> wrote: > All, > > > FYI. > > > Please note We did not have an IOTF call today so have not yet had the opportunity to discuss this item. > > > Jonathan > > > From: Yuko Green [mailto:yuko.green@icann.org] > Sent: 10 June 2016 18:05 > To: iotf(a)icann.org > Subject: [IOTF] Rationale for PTI Staffing Recommendations > > > Dear members of the IOTF, > > > Attached, please find the rationale for PTI staffing recommendations we have made in the PTI Implementation Approach document. We look forward to hearing any feedback you may have. > > > Regards, > > > Yuko Green > > Strategic Programs Manager > > Global Domains Division > > Internet Corporation for Assigned Names and Numbers (ICANN) > > > Direct Line: +1 310 578 8693 > > Mobile: +1 310 745 1517 > > E-mail: yuko.green(a)icann.org > > www.icann.org > > > > _______________________________________________ > CWG-Stewardship mailing list > CWG-Stewardship(a)icann.org > https://mm.icann.org/mailman/listinfo/cwg-stewardship > _______________________________________________ CWG-Stewardship mailing list CWG-Stewardship(a)icann.org https://mm.icann.org/mailman/listinfo/cwg-stewardship > <PTI Rationale with GSS Comments(kp).docx>_______________________________________________ > CWG-Stewardship mailing list > CWG-Stewardship(a)icann.org > https://mm.icann.org/mailman/listinfo/cwg-stewardship

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Implementation Update Session in Helsinki
by Yuko Green June 16, 2016

June 16, 2016

Dear IOTF members, As you know, it has been requested that there be an implementation update session in Helsinki led by members of the IOTF, including community members and ICANN implementation staff. Per today's IOTF call #11, I have opened up the Doodle Poll to see when the best time is for IOTF members to lead such a session. The session is discussed to start with a short implementation update followed by Q&A. Jonathan and Lise have both mentioned that they will be in Helsinki. At this time, I'd like to ask who from the IOTF is interested in being the panel for this session. I understand that the time is yet to be set, however, it will be helpful to start gathering the interested parties to work on the agenda and the presentation material. Regards, Yuko Green Strategic Programs Manager Global Domains Division Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +1 310 578 8693 Mobile: +1 310 745 1517 E-mail: <mailto:yuko.green@icann.org> yuko.green(a)icann.org <http://www.icann.org/> www.icann.org

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Updated draft of responses in PTI Bylaws-AoI table
by Grace Abuhamad June 16, 2016

June 16, 2016

Dear all, Per the discussion on today’s IOTF call, here attached is a redline version of the edits discussed on the call and a clean version to present to the CWG-Stewardship on Thursday. Thank you for your patience in the live editing process! --Grace -- Grace Abuhamad Manager, Public Policy ICANN | Internet Corporation for Assigned Names and Numbers 801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545 | Mobile: +1 310 200 7638 Interested in the IANA Stewardship Transition? LEARN MORE. STAY UPDATED. FOLLOW. ENGAGE. From: Grace Abuhamad <grace.abuhamad(a)icann.org> Date: Monday, June 13, 2016 at 4:47 PM To: <iotf(a)icann.org> Cc: "cwg-stewardship(a)icann.org" <cwg-stewardship(a)icann.org> Subject: Reminder: Please review the responses in PTI Bylaws table Dear all, In absence of the IOTF call today, I would just like to remind you to take some time to review the Google doc table of CWG responses on the PTI Bylaws. There are some notes and live edits made during the last IOTF call, and some comments from Chuck and Avri. The link to the document is: https://docs.google.com/document/d/1rmsp569qRxkWtNSNrJsZzENxFKLwbXVcTDWSGZJ…. I think (but will let the Chairs confirm) that the plan is still to have CWG-Stewardship sign-off in time (or during) the CWG-Stewardship meeting on Thursday 16 June. Following group sign-off, the Client Committee would then be able to share the responses with Sidley for incorporation into the PTI Bylaws. Thank you, Grace -- Grace Abuhamad Manager, Public Policy ICANN | Internet Corporation for Assigned Names and Numbers 801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545 | Mobile: +1 310 200 7638 Interested in the IANA Stewardship Transition? LEARN MORE. STAY UPDATED. FOLLOW. ENGAGE. From: Grace Abuhamad <grace.abuhamad(a)icann.org> Date: Wednesday, June 8, 2016 at 6:00 PM To: <iotf(a)icann.org> Cc: "cwg-stewardship(a)icann.org" <cwg-stewardship(a)icann.org> Subject: Process for IANA Bylaws - CWG Questions & Issues from Sidley Dear all, Per the email below, steps 1 & 2 have been completed: the CWG-Stewardship Chairs have provided initial responses, and the staff have matched these responses to the transcript of the CWG-Stewardship meeting from last week. The initial responses are available in a Google doc for the IOTF’s comments at: https://docs.google.com/document/d/1rmsp569qRxkWtNSNrJsZzENxFKLwbXVcTDWSGZJ…. Please note that the CWG-Stewardship list is copied for information. Anyone on either of these lists should feel free to review and comment on the initial responses, but the responsibility lies primarily with the IOTF at this stage. I will let the Chairs clarify the timeline for review, but my understanding is that we would like to have CWG-Stewardship sign-off in time (or during) the CWG-Stewardship meeting on Thursday 16 June. Following group sign-off, the Client Committee would then be able to share the responses with Sidley for incorporation into the PTI Bylaws. Thank you, Grace -- Grace Abuhamad Manager, Public Policy ICANN | Internet Corporation for Assigned Names and Numbers 801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545 | Mobile: +1 310 200 7638 Interested in the IANA Stewardship Transition? LEARN MORE. STAY UPDATED. FOLLOW. ENGAGE. From: <cwg-stewardship-bounces(a)icann.org> on behalf of Jonathan Robinson <jrobinson(a)afilias.info> Organization: Afilias Reply-To: Jonathan Robinson <jrobinson(a)afilias.info> Date: Monday, June 6, 2016 at 4:04 AM To: "cwg-stewardship(a)icann.org" <cwg-stewardship(a)icann.org> Subject: [CWG-Stewardship] Process for IANA Bylaws - CWG Questions & Issues from Sidley All, The substance and process for dealing with CWG Bylaws was discussed this on last week’s CWG call and then followed up by Lise & myself. Based on the discussions within the CWG, we propose the following course of action in order to get through the work as efficiently as possible. 1. Chairs will make a first attempt at answering / providing relevant input on the Sidley questions 2. Staff will review chairs’ input for consistency with the CWG meeting discussions 3. Answers / input to be shared with IOTF group for further review / development 4. Answers / input to be shared with CWG for further review / development 5. Answers / input to be shared via Client Committee with Sidley for incorporation into IANA Bylaws Thank-you Lise & Jonathan

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IOTF Call #12 - Meeting Notes (15 June 2016 @ 20:00 UTC)
by Yuko Green June 15, 2016

June 15, 2016

Dear members of the IOTF, Please see below the meeting notes and chat history from today's IOTF call. The presentation material, audio and AC room recordings are now posted at https://www.icann.org/stewardship-implementation under "Meetings & Work Sessions" section. The transcript will be made available within the next few days. *** Meeting Notes *** Implementation Oversight Task Force (ITOF) call #12 15 June 2016 @ 20:00 UTC Please note that this meeting is being recorded. To mute or Unmute, select *6 (Star-Six) If you would like to review the last call(s), the recordings and presentation materials are posted publicly here: https://www.icann.org/stewardship-implementation Agenda: 1. Opening Remark 2. Implementation Items TI Bylaws and Articles of Incorporation: Chairs' response to Sidley's question PTI Staffing 3. AOB Helsinki implementation update session Work plan to finalize PTI formation documents and ICANN-PTI contracts Decision Log 4. Closing Remarks Decisions: PTI Bylaws & AoI table 5.2.3 closed 5.3.3 closed 5.11.3 closed 6.1 closed ***Chat History*** Yuko Green: Hello everybody, welcome to the IOTF call #12! Yuko Green: We will get started shortly. Yuko Green: The table is available at https://docs.google.com/document/d/1rmsp569qRxkWtNSNrJsZzENxFKLwbXVcTDWSGZJE qcU/edit?usp=sharing Yuko Green: All - the comments could not fit into PDF, thus I encourage you to open up the Google Doc from above provided link. Grace Abuhamad: If there is no decision/agreement, could I move this suggestion to a comment rather than part of the draft response at this stage? matthew shears: if the PTI manager is the President I think it is desirable to have an independent chair Oscar Robles: I support that, unless there is strong support to keep it matthew shears: but soft option is fine - its a balancing act Cheryl Langdon-Orr (CLO): Yes we need not wordsmith here rather just ensure correect intent Greg Shatan: I am 211xxx6873 (dialed in while rebooting computer). I've been on for a few minutes. Grace Abuhamad: The text is as follows currently: Grace Abuhamad: Chairperson is required.Chairperson must be elected by the board.Chairperson must not be the PTI manager.Chairperson must be one of the NomCom / independent directors. There is a preference that the Chairperson be a NomCom-appointed director if possible. President may be PTI manager (must be PTI manager?). There is a preference is that neither the PTI president and chairperson be PTI staff (whether seconded from ICANN or not). Grace Abuhamad: oops - bad copy paste. One moment please Greg Shatan: ICANN only nominates 3. NomCom nominates the other two. Grace Abuhamad: Here is the correct existing text: Grace Abuhamad: Chairperson is required.Chairperson must be elected by the board.Chairperson must not be the PTI manager.There is a preference that the Chairperson be a NomCom-appointed director if possible. President may be PTI manager. There is a preference is that neither the PTI president and chairperson be PTI staff (whether seconded from ICANN or not). Trang Nguyen: Paragraph 1112: " The PTI Boardcould be comprised of three directors who are employed by ICANN or PTI (for example, theICANN Executive responsible for PTI, the ICANN CTO and the IANA Managing Director),and two additional independent directors. " Yuko Green: CWG Proposal states: "The PTI Boardcould be comprised of three directors who are employed by ICANN or PTI (for example, theICANN Executive responsible for PTI, the ICANN CTO and the IANA Managing Director),and two additional independent directors. The two additional directors must be nominatedusing an appropriately rigorous nomination mechanism (e.g. through the use of the ICANNNominating Committee)." Greg Shatan: That last preference contradicts the President being the PTI manager. Greg Shatan: ICANN appoints all 5 nominees. Cheryl Langdon-Orr (CLO): Correct Greg matthew shears: agree - the issue is more one of balance between nom com appointed and PTI staff Cheryl Langdon-Orr (CLO): yup Cheryl Langdon-Orr (CLO): Yes not Both Grace Abuhamad: Is the sentence correct now? "There is a preference is that both the PTI president and chairperson be PTI staff (whether seconded from ICANN or not)." Lise Fuhr: @Grace missing a not Cheryl Langdon-Orr (CLO): nope Grace Grace Abuhamad: "here is a preference that both the PTI president and chairperson not be PTI staff (whether seconded from ICANN or not)." Cheryl Langdon-Orr (CLO): YES matthew shears: yes Donna Austin 2: President = PTI Manager; Chaiirperson is elected by the Board, but must not be the President = PTI Manager. Cheryl Langdon-Orr (CLO): Yes Chuck it is IMO Grace Abuhamad: I can type whichever you would like! It's not my text :) elise: I understand it the way Donna has said it. Cheryl Langdon-Orr (CLO): Phew AAkram thanks I was looking for a 'headslap'ICON for a moment then Donna Austin 2: Would you have a circumstance where you would have a President and a PTI Manager? Donna Austin 2: that should be, where you would have a President and the PTI Manager on the Board of the PTI? Donna Austin 2: @Jonathan, and mine too. Cheryl Langdon-Orr (CLO): yup Greg Shatan: Chuck you are correct matthew shears: if PTI manager = President then yes, Chair should be indepedent Lise Fuhr: @Chuck yes Donna Austin 2: @Chuck, agree the Chair would be independent as the preferred option. Greg Shatan: This was all supposed to be so lightweight <sigh> Cheryl Langdon-Orr (CLO): LOL matthew shears: yes, correct! Trang Nguyen: I think the 2 options are either the Chair is a NomCom nominated director, or the Chair is not the PTI President. Cheryl Langdon-Orr (CLO): I agree that was the assumption @Jonthan Chuck Gomes: Thanks Matthew. Lise Fuhr: Yes elise: Akram said - regardless of whether the presidnet is on the board or not - the chairmanship should not be held by the president elise: dictated by akram to elise Donna Austin 2: If the President is not the PTI Manager, who will be the President? One of the three appointments made by ICANN? Chuck Gomes: Once again we are not going to be able to finish the Bylaws. I think it is very important that we spend some time on the rationale document in this meeting. Greg Shatan: What is the job description of the President if they are not the PTI Manager? matthew shears: perhaps we should just say that the chair should be appointed by the nomcom matthew shears: that would leave the option of President being PTI manager and being on the Board Chuck Gomes: The best person for chair might not be a nom-com appointee. matthew shears: agree chuck - but this is PTI and there does need to be some degree of independence am ong the key roles Alissa Cooper: Not sure if it helps anyway, but you're talking about a board for an affiliate that is going to have a dozen employees who will be carrying out clerical functions. Might not be necessary to over-optimize given the likely responsibilities of this board. Back to lurking ... Cheryl Langdon-Orr (CLO): zudio? Cheryl Langdon-Orr (CLO): Llow for review is OK Cheryl Langdon-Orr (CLO): Allow Grace Abuhamad: I will provide a redline version and clean version to the full IOTF and CWG groups in advance of CWG call Cheryl Langdon-Orr (CLO): Thx Grace Donna Austin 2: Thanks Chuck and I can confirm that this is the position of the RySG. Chuck Gomes: Let's figure out what we need to do to make secondment work and do it. Donna Austin 2: Sorry all, I have to drop for another call. Cheryl Langdon-Orr (CLO): bye Donna Lise Fuhr: Bye Donna Cheryl Langdon-Orr (CLO): If and when is OK I heard New Staff Lise Fuhr: @Jonathan - correct Lise Fuhr: Sorry for confusion Lise Fuhr: Not hire new staff - but when hiring new staff then to PTI matthew shears: apologies have to drop off Avri Doria: my issue is with conflict of interest in the senior most person. Chuck Gomes: @ Lise: Would that hamper recruiting for new staff? Oscar Robles: yes, please Avri Doria: Chuck, i doubt it. if is a good place to work, people looking for a job will want to work there. Avri Doria: ( said as someone who is always looking for work ) Avri Doria: i think the class issue can be dealt with Avri Doria: i.e. treat all employees equally. Cheryl Langdon-Orr (CLO): Yes Avri it shuld be abe to be Jonathan Robinson: Thanks Akram. Good to have you on the call. Lise Fuhr: Thank you bye all Cheryl Langdon-Orr (CLO): Bye everyone talk again *soon*... Jonathan Robinson: Sorry for my part in the overrun Avri Doria: good travels all who are travelling Regards, Yuko Green Strategic Programs Manager Global Domains Division Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +1 310 578 8693 Mobile: +1 310 745 1517 E-mail: <mailto:yuko.green@icann.org> yuko.green(a)icann.org <http://www.icann.org/> www.icann.org

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IOTF Call #12 Agenda and Presentation Materials
by Yuko Green June 14, 2016

June 14, 2016

Dear IOTF members, Attached, please find the presentation materials for Wednesday's IOTF Call #12 (20:00 UTC / 1pm PDT / 4pm EDT / Thursday 6am AEST). The agenda of the call is: 1. Opening Remarks 2. Implementation Items - PTI Bylaws and Articles of Incorporation: Chairs' response to Sidley's question - PTI Staffing 3. AOB - Helsinki implementation update session - Work plan to finalize PTI formation documents and ICANN-PTI contracts - Decision Log 4. Closing Remarks The dial-in information is available below for your reference. *** Adobe Connect: <https://icann.adobeconnect.com/transitionimplexternal/> https://icann.adobeconnect.com/transitionimplexternal/ If you are Unable to log into Adobe Connect and can only join via phone: List of International Dial In Numbers: <https://www.myrcplus.com/cnums.asp?bwebid=8369444&ppc=6169409441&num=1-719- 234-7872> https://www.myrcplus.com/cnums.asp?bwebid=8369444&ppc=6169409441&num=1-719-2 34-7872 Participant Passcode: 6169409441 =========================================================== You're Invited. You've been invited to a GlobalMeetR phone only meeting. Have the meeting call you. Click the Connect Me link below. No need to dial-in. Connect Me: https://go.conferencinghub.com/1zq66 Not at your computer? You can join by dialing one of the access numbers below: Mobile: tel://1-719-234-7872,*,,6169409441# <tel://1-719-234-7872,*,,6169409441> Primary Access Number: tel://1-719-234-7872 Guest Passcode: 616 940 9441 Additional Access: USA 1-719-234-7872 Canada, Calgary +1 403 407 5801 Canada, Montreal +1 514 669 5926 Canada, Toronto +1 647 426 9175 Canada, Vancouver +1 604 224 6903 Argentina (toll free) 0800 800 1252 Argentina, Buenos Aires +54 (0) 11 5172 6020 Australia (toll free) 1 800 448 693 Australia, Brisbane +61 (0) 7 3015 0544 Australia, Melbourne +61 (0) 3 8687 0554 Australia, Sydney +61 (0) 2 8017 5796 Austria (toll free) 0800 8866 3414 Austria, Vienna +43 (0) 1 25302 1786 Bahrain (toll free) 800 81231 Bahrain, Manama +973 1619 8750 Belarus (toll free) 8 820 0011 0342 Belgium (toll free) 0800 39280 Belgium, Brussels +32 (0) 2 400 6929 Brazil (toll free) 0800 887 0244 Brazil, Rio de Janeiro +55 21 4560 0071 Brazil, Sao Paulo +55 11 4935 7170 Bulgaria (toll free) 00800 111 4951 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Malaysia (toll free) 1 800 816 165 Malaysia,Kuala Lumpur +60 (0) 3 7724 8003 Mexico (toll free) 01 800 283 3131 Mexico, Guadalajara +52 33 4162 3995 Mexico, Mexico City +52 55 8421 0858 Mexico, Monterrey +52 81 4162 3851 Morocco (toll free) 0800 091 297 Morocco, Casablanca +212 (0) 520 48 0023 Netherlands (toll free) 0800 020 2598 Netherlands, Amsterdam +31 (0) 20 716 8346 New Zealand (toll free) 0800 440 096 New Zealand, Auckland +64 (0) 9 929 1832 New Zealand, Christchurch +64 (0) 3 974 2592 New Zealand, Wellington +64 (0) 4 909 4679 Nigeria, Lagos +234 1 277 3948 Norway (toll free) 800 56082 Norway, Oslo +47 21 00 48 16 Oman (toll free) 800 77243 Panama (toll free) 00800 223 1431 Panama, Panama City +507 8 339 783 Peru (toll free) 0800 78127 Peru, Lima +51 (0) 1 700 9588 Philippines (toll free) 1 800 111 014 18 Philippines, Manila +63 (0)2 395 3435 Poland (toll free) 00 800 121 4357 Poland, Warsaw +48 22 295 3584 Portugal (toll free) 800 784 443 Portugal, Lisbon +351 21 424 5134 Qatar (toll free) 00 800 100 501 Romania (toll free) 0800 801 036 Romania, Bucharest +40 (0) 21 529 1307 Russia (toll free) 8 800 500 9272 Russia, Moscow +7 495 705 9452 Saudi Arabia (toll free) 800 844 9140 Saudi Arabia (toll free) 800 850 0228 Singapore +65 6622 1799 Singapore (toll free) 800 616 3193 Slovakia (toll free) 0800 002 003 Slovakia, Bratislava +421 (0)2 3321 5508 Slovenia (toll free) 0800 80594 Slovenia, Ljubljana 1 888 8200 South Africa (toll free) 0800 999 598 South Africa, Johannesburg +27 (0)11 589 8334 South Korea (toll free) 00798 6136 1526 South Korea, Seoul +82 (0) 2 6007 0087 Spain (toll free) 900 828 036 Spain, Barcelona +34 93 800 1947 Spain, Madrid +34 91 114 6654 Sweden (toll free) 0200 125 589 Sweden, Stockholm +46 (0) 8 5065 3957 Switzerland (toll free) 0800 740 361 Switzerland, Geneva +41 (0) 22 595 4796 Switzerland, Zurich +41 (0) 44 580 7208 Taiwan (toll free) 00 801 615 190 Taiwan, Taipei +886 (0) 2 2650 7322 Thailand (toll free) 001 800 6136 1530 Turkey (toll free) 00 800 448829138 Turkey, Istanbul +90 212 375 5032 UAE (toll free) 8000 3570 2658 UK (03) +44 (0)330 336 6011 UK (national) 0844 581 8070 UK (national) 0845 351 2783 UK (toll free) 0800 358 6387 Ukraine (toll free) 0800 500 923 Uruguay (toll free) 0004 019 0305 USA /Canada (toll free) 1-866-546-3377 Venezuela (toll free) 0 800 100 8373 Vietnam (toll free) 1201 1444 Yuko Green Strategic Programs Manager Global Domains Division Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +1 310 578 8693 Mobile: +1 310 745 1517 E-mail: <mailto:yuko.green@icann.org> yuko.green(a)icann.org <http://www.icann.org/> www.icann.org

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Reminder: Please review the responses in PTI Bylaws table
by Grace Abuhamad June 13, 2016

June 13, 2016

Dear all, In absence of the IOTF call today, I would just like to remind you to take some time to review the Google doc table of CWG responses on the PTI Bylaws. There are some notes and live edits made during the last IOTF call, and some comments from Chuck and Avri. The link to the document is: https://docs.google.com/document/d/1rmsp569qRxkWtNSNrJsZzENxFKLwbXVcTDWSGZJ…. I think (but will let the Chairs confirm) that the plan is still to have CWG-Stewardship sign-off in time (or during) the CWG-Stewardship meeting on Thursday 16 June. Following group sign-off, the Client Committee would then be able to share the responses with Sidley for incorporation into the PTI Bylaws. Thank you, Grace -- Grace Abuhamad Manager, Public Policy ICANN | Internet Corporation for Assigned Names and Numbers 801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545 | Mobile: +1 310 200 7638 Interested in the IANA Stewardship Transition? LEARN MORE. STAY UPDATED. FOLLOW. ENGAGE. From: Grace Abuhamad <grace.abuhamad(a)icann.org> Date: Wednesday, June 8, 2016 at 6:00 PM To: <iotf(a)icann.org> Cc: "cwg-stewardship(a)icann.org" <cwg-stewardship(a)icann.org> Subject: Process for IANA Bylaws - CWG Questions & Issues from Sidley Dear all, Per the email below, steps 1 & 2 have been completed: the CWG-Stewardship Chairs have provided initial responses, and the staff have matched these responses to the transcript of the CWG-Stewardship meeting from last week. The initial responses are available in a Google doc for the IOTF’s comments at: https://docs.google.com/document/d/1rmsp569qRxkWtNSNrJsZzENxFKLwbXVcTDWSGZJ…. Please note that the CWG-Stewardship list is copied for information. Anyone on either of these lists should feel free to review and comment on the initial responses, but the responsibility lies primarily with the IOTF at this stage. I will let the Chairs clarify the timeline for review, but my understanding is that we would like to have CWG-Stewardship sign-off in time (or during) the CWG-Stewardship meeting on Thursday 16 June. Following group sign-off, the Client Committee would then be able to share the responses with Sidley for incorporation into the PTI Bylaws. Thank you, Grace -- Grace Abuhamad Manager, Public Policy ICANN | Internet Corporation for Assigned Names and Numbers 801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545 | Mobile: +1 310 200 7638 Interested in the IANA Stewardship Transition? LEARN MORE. STAY UPDATED. FOLLOW. ENGAGE. From: <cwg-stewardship-bounces(a)icann.org> on behalf of Jonathan Robinson <jrobinson(a)afilias.info> Organization: Afilias Reply-To: Jonathan Robinson <jrobinson(a)afilias.info> Date: Monday, June 6, 2016 at 4:04 AM To: "cwg-stewardship(a)icann.org" <cwg-stewardship(a)icann.org> Subject: [CWG-Stewardship] Process for IANA Bylaws - CWG Questions & Issues from Sidley All, The substance and process for dealing with CWG Bylaws was discussed this on last week’s CWG call and then followed up by Lise & myself. Based on the discussions within the CWG, we propose the following course of action in order to get through the work as efficiently as possible. 1. Chairs will make a first attempt at answering / providing relevant input on the Sidley questions 2. Staff will review chairs’ input for consistency with the CWG meeting discussions 3. Answers / input to be shared with IOTF group for further review / development 4. Answers / input to be shared with CWG for further review / development 5. Answers / input to be shared via Client Committee with Sidley for incorporation into IANA Bylaws Thank-you Lise & Jonathan

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3 Doodle Polls for IOTF discussions
by Yuko Green June 13, 2016

June 13, 2016

Dear members of IOTF, As per today's IOTF call #11, I am opening up 3 doodle polls for you to participate. Poll 1: IOTF Call #12 There is a need to continue reviewing the response to Sidley's question regarding the PTI Bylaws and Articles of Incorporation. Though we have a call set for Wednesday, 15 June, it was requested that we have another call on Monday, 13 June. I'd like to send out the invitation on Friday, thus I will be closing this poll by 19:00 UTC tomorrow (Friday, 10 June). http://doodle.com/poll/p8r25syta9nd23id Poll 2: IOTF Call #14 As traveling to Helsinki may not start until later in the week, I would like to schedule an IOTF call #14 earlier in the week of 20 June. I will be closing this poll by 19:00 UTC on Monday, 13 June. http://doodle.com/poll/swb4y2myiwkfdqp2 Poll 3: Implementation Update Session in Helsinki It was discussed that we will utilize the lunch hour to provide the implementation updates and Q&A session. Please note, the doodle is set with the Helsinki Local time, and all 4 options are from 12:30pm-1:30pm in Helsinki local time. In order to maximize the IOTF panel options, I'd like as many participations as possible, even if you cannot make it to any of the proposed options. The Doodle allows you to select "Cannot make it" for that scenario. I will be closing this poll by 19:00 UTC on Monday, 13 June. http://doodle.com/poll/aqmk2ztesvf3sz6p Any questions, please let me know. Regards, Yuko Green Strategic Programs Manager Global Domains Division Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +1 310 578 8693 Mobile: +1 310 745 1517 E-mail: <mailto:yuko.green@icann.org> yuko.green(a)icann.org <http://www.icann.org/> www.icann.org

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