July 2022 - ws2-ccg - lists.icann.org

Recommendation 1.1 (diversity elements)
by Suada Hadzovic July 28, 2022

July 28, 2022

Dear WS2 CCG colleagues, I would like to kickstart our discussion with Recommendation 1.1 (diversity elements). In this regard, please find the attached WS2 Diversity rec. 1.1. -GAC Perspective Proposal Document for your consideration. it is also posted on the GAC website: https://gac.icann.org/activity/gac-involvement-in-work-stream-2-recommendat… [eur02.safelinks.protection.outlook.com] [eur02.safelinks.protection.outlook.com]<https://eur02.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefens…> I would like to emphasize that in addition to the 7 elements of diversity, two possible additional elements were discussed during the ICANN73 - Session 7 - GAC Discussion on WS2 Matters<https://gac.icann.org/sessions/icann73-session-7-gac-discussion-on-ws2-matt…>: * Diversity of resources for meaningful participation and * Diversity in attendance As it was mentioned at the first WS2 CCG call that some years ago, other elements of diversity were discarded because of the lack of consensus, we can make a comparison with the attached document Annex 1- Diversity sub-group Final Report and Recommendations CCWG-Accountability WS2 - March 2018 (page 17 is about additional elements of diversity and about varying resources -also mentioned during the WS2 CCG call) . Best regards Suada Hadzovic GAC Member From: ws2-ccg <ws2-ccg-bounces(a)icann.org> On Behalf Of Devan Reed Sent: Wednesday, April 13, 2022 3:06 PM To: WS2 CCG <ws2-ccg(a)icann.org> Subject: [ws2-ccg] FINAL REMINDER | DEADLINE 13 APRIL | Discussion & Call Information | WS2 CCG Call on 05 April 2022 Dear all, A kind reminder that TODAY, Wednesday 13 April, is the deadline to participate in the discussion below. Key points are highlighted for emphasis. Thank you in advance! Kind regards, Devan From: Alperen Eken <alperen.eken(a)icann.org<mailto:alperen.eken@icann.org>> Date: Wednesday, April 6, 2022 at 11:35 AM To: WS2 CCG <ws2-ccg(a)icann.org<mailto:ws2-ccg@icann.org>> Cc: Devan Reed <devan.reed(a)icann.org<mailto:devan.reed@icann.org>> Subject: Discussion & Call Information | WS2 CCG Call on 05 April 2022 Dear CCG Participants, I hope this email finds you well. Thank you for joining the first Work Stream 2 Community Coordination Group meeting. For those who could not join the call, or those who wish to refresh your memories regarding what was discussed during the meeting, please check the agenda wiki page,<https://eur02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcommunity…> where you can find the call recording as well as the chat archive, attendance record, notes, and action items. Please note the following action items, which represent preliminary agreements amongst the members present at the meeting. Attendees agreed that these items should be taken to the mailing list for full group approval. We will greatly appreciate input from members who were not able to join the call by Wednesday, 13 April 2022, as a final decision on these matters will help us plan the next meeting. 1. Role and input of observers. Attendees agreed that alternates and observers should be able to join and participate on calls (subject to any internal requirements from their respective appointing groups). 2. Chair. Attendees agreed that designation of a chair is not necessary at this time. Topic leads can be appointed on an "as needed" basis and the group can revisit the question of a Chair if the need arises. 3. Call times. Attendees agreed to keep Tuesday, 13-14 UTC as a one of two rotating meeting times. The second (rotating) time remains to be determined (likely via a Doodle poll). 4. Frequency of calls. Attendees agreed to have an initial call frequency of once a month, with proposed agendas circulated by staff two weeks prior to a meeting if possible. 5. Progress reports. Attendees agreed that the group should prepare periodic progress reports. 6. Sequence of work. Attendees did not have any concern with the proposal to begin the group's discussions with Recommendation 1.1 (diversity elements). Best regards, Alperen Eken (on behalf of the ICANN org team supporting the CCG)

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Meeting invitation | Work Stream 2 Community Coordination Group | Thursday, 04 August at 20:00 UTC
by Devan Reed July 25, 2022

July 25, 2022

Dear all, The Work Stream 2 Community Coordination Group meeting is scheduled for Thursday, 04 August 2022 at 20:00 UTC for 60 minutes. * Visit the Wiki agenda page: https://community.icann.org/x/PgjCCw * Check your time zone: https://tinyurl.com/3vkh3nyv Join Zoom Meeting: https://icann.zoom.us/j/97233397350?pwd=TmFzODhGaTZKbmxjR0gvZWE5ZkRQQT09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/97233397350?pwd=TmFzODhG…> Meeting ID: 972 3339 7350 Passcode: s&.?T5^xux One tap mobile +13126266799,,97233397350#,,,,*3065767213# US (Chicago) +13017158592,,97233397350#,,,,*3065767213# US (Washington DC) Meeting ID: 972 3339 7350 Passcode: 3065767213 Find your local number: https://icann.zoom.us/u/ab27mBZeAk <https://urldefense.com/v3/__https:/icann.zoom.us/u/ab27mBZeAk__;!!PtGJab4!9…> Thank you. Kind regards, Devan

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12 July Action Item Updates and Proposed 4 August Agenda
by Melissa Peters Allgood July 20, 2022

July 20, 2022

Thank you all for your participation in the 12 July CCG call. The session recording can be found here: https://icann.zoom.us/rec/play/t_8jfH8v6aClDd_4fgvljIsF_nrumuoOFRnbkp0MZSQf… Contributions made on the call and on the list have demonstrated that CCG participants agree that the 7 elements of diversity detailed in the WS2 Final Report encapsulate a shared foundational understanding of diversity. While subsequent conversations are likely necessary to ensure all elements are clear, sufficiently meaningful, and can be implemented in each community as they stand, the best use of group time and consultant efforts might be found focusing on how individual groups navigate implementation of elements in various situations. ACTION ITEMS CCG members on the call agreed that the 7 elements of diversity detailed in the WS2 Final Report are a shared foundation of diversity within the ICANN community. Individual community groups are empowered to expand upon these areas of common understanding as best fits the needs of their respective communities. Those on the call further agreed that the ICANN community seeks to ensure there are no impediments to participation within the ICANN community based on the diversity elements of gender, age, and disability. Here you will find the relevant proposed language: The ICANN community strives to ensure that there are no impediments or discrimination towards existing or potential community members based on the diversity elements of gender, age, and disability. While discussing how to best utilize the DEI consulting team, community members requested more information. Attached you will find biographies and other information about Advisory83. NEXT STEPS In preparation for our next call, 4 August at 20:00 UTC, we ask you are prepared to share feedback on the following: * The proposed no impediment language regarding age, gender, and disability detailed above. * Any questions or clarification regarding the remaining 4 elements of diversity (geographic/regional representation, language, diverse skills, and SG/C) as a foundation of common understanding, noting that the SG/C element may not be applicable across the entire community. These elements are discussed in more detail in WS2 Annex 1: https://www.icann.org/en/system/files/files/ccwg-acct-ws2-annex-1-diversity… Some on the 12 July call discussed how elements of diversity may have varying levels of importance in different contexts, situations, and groups and we hope to move the CCG into this application work. Accordingly, we propose the 4 August call focus on ensuring that each of the 7 elements are a sufficient basis of common understanding for individual groups to apply within their respective communities and, time allowing, begin discussion around application of diversity elements to community work. We anticipate this will inform where the consulting team can best support your efforts. PROPOSED AGENDA - 4 AUGUST 1. Welcome 2. Discussion regarding proposed language for approaching age, gender, and disability. 3. Discussion regarding clarification and questions about the other four elements - geographic/regional representation, language, diverse skills, and SG/C - as a shared foundation to diversity within ICANN. 4. Org team to share a tool mapping diversity requirements in individual group operating procedure documents. We welcome your feedback on this approach and, as always, please let us know if we can assist in any other way. All the best, Melissa (on behalf of the org CCG support team)

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Work Stream 2 Community Coordination Group | 12 July 2022 at 13:00 UTC
by Julie Hammer July 14, 2022

July 14, 2022

Hi Everyone, Once again, my sincere apologies for missing most of the meeting on 12 July. I have since then listened to the meeting recording and wish to offer some comments that I would have made if I’d been online earlier in the hour. With regard to the 7 elements of Diversity in the WS2 Report, the SSAC certainly supports these elements as a common starting point. Indeed, the following SSAC Correspondence documents are relevant: - SSAC2018-02 dated 3 January 2018 noted in its review of the WS2 Draft Recommendations to Improve Diversity that “The SSAC is generally supportive of the recommendations and notes the observation that the elements of diversity identified in the report may have varying importance in different contexts, situations or groups within ICANN." - SSAC2018-25 dated 3 October 2018 advised of the SSAC Approval of the CCWG-Accountability-WS2 Final Report (encompassing the Diversity Recommendations). In offering this support, I agree with the comments offered by Pam during the meeting (minute 27) that not all elements are applicable in every situation, and Pam observed that this was also acknowledged in the WS2 Report (“…all identified elements of diversity are relevant and may have varying importance in different contexts, situations, or groups within ICANN.”) Sebastien commented much later in the meeting (minute 49) that he felt that the 7th element (Stakeholder Group or Constituency) “...is not a diversity issue at the level of each group. It is a diversity issue at the global level. …We don’t need to take that into account…”. I do see that for most SO/ACs, this element is probably not relevant, but had I been on the call, I would have made the point in response to Sebastien that this element is relevant for the SSAC. The SSAC seeks members with SSR (Security, Stability and Resiliency) skills and experience from a range of stakeholder backgrounds so that its advice can be well-informed by input from these different perspectives. In any case, given that this element is relevant “at the global level” which I interpret to mean for the Board and groups such as the NomCom, then I do think it should remain on the list. In response to my comments on taking a “no impediment/no discrimination" approach for elements such as age, gender and disability rather than a “meet a quota” approach, Sebastien commented, using age as an example, that “..we can’t put that aside…” (minute 56). I really don’t think our views disagree too much, Sebastien. These elements are important, and should not be put aside, but I think there are sensitivities involved if you try to collect data on them or follow a “representational” approach. What I was trying to say was that these elements need to be addressed slightly differently to achieve the desired outcome. To finish off, I thought I would share a brief summary of what the SSAC has done following the approval of the WS2 report by the Board. The SSAC has taken this report, and specifically the Diversity Recommendations, into account in its annual review of membership by the SSAC Administrative Committee as well as in the work of the Membership Committee. I have summarized this in the attached document titled: SSAC Implementation of Diversity Recommendation 1. I look forward to our next meeting and hopefully I’ll get the time right!! :-) Cheers, Julie On 12 Jul 2022, at 5:04 am, Devan Reed <devan.reed(a)icann.org> wrote: Dear Julie, Just a reminder about the Community Coordination Group call scheduled for 13:00 UTC on 12 July. We plan to discuss each SO/AC/Group’s expectations and needs for subject matter assistance that the diversity consultant can provide, as we understand that different groups may have different concerns and considerations regarding each of the diversity elements. As such, we hope that you will be able to attend the call to provide your input. CCG Meeting Framing: Consultant conversation: In principle, do each of your communities agree that the 7 key elements of diversity should be used as a common starting point for all diversity considerations within ICANN? Are there objections to any of these elements at a high-level? (not looking for additional elements, but with these as the foundational understanding) As the team supporting all of you, we anticipated that each of your groups might have different needs supporting implementation of these 7 key elements - this is where we thought the diversity consultant might help. Today, we’d like to hear from each of you as to where your community anticipates gaps, would benefit from subject matter expertise, or needs support with implementation of the 7 key elements. If your community hasn’t yet had this conversation, please share that as well. We recognize that each group has their way of approaching all the work before them. As it pertains to Rec 1.1, we want to make sure that we are utilizing the consultant resource in a way that fits your needs. Thank you! Kind regards, Devan, Alp, and Melissa

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ON NOW | Meeting invitation | Work Stream 2 Community Coordination Group | Tuesday, 12 July at 13:00 UTC
by Devan Reed July 12, 2022

July 12, 2022

Dear all, The Work Stream 2 Community Coordination Group meeting is scheduled for Tuesday, 12 July 2022 at 13:00 UTC for 60 minutes. * Visit the Wiki agenda page: https://community.icann.org/x/NwjCCw * Check your time zone: https://tinyurl.com/ysawm9xy<https://urldefense.com/v3/__https:/tinyurl.com/ysawm9xy__;!!PtGJab4!9frml0U…> Join Zoom Meeting: https://icann.zoom.us/j/97233397350?pwd=TmFzODhGaTZKbmxjR0gvZWE5ZkRQQT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/97233397350?pwd=TmFzODhG…> Meeting ID: 972 3339 7350 Passcode: s&.?T5^xux One tap mobile +13126266799,,97233397350#,,,,*3065767213# US (Chicago) +13017158592,,97233397350#,,,,*3065767213# US (Washington DC) Meeting ID: 972 3339 7350 Passcode: 3065767213 Find your local number: https://icann.zoom.us/u/ab27mBZeAk<https://urldefense.com/v3/__https:/icann.zoom.us/u/ab27mBZeAk__;!!PtGJab4!9…> Thank you. Kind regards, Devan

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AT THE TOP OF THE HOUR | Meeting invitation | Work Stream 2 Community Coordination Group | Tuesday, 12 July at 13:00 UTC
by Devan Reed July 12, 2022

July 12, 2022

Dear all, The Work Stream 2 Community Coordination Group meeting is scheduled for Tuesday, 12 July 2022 at 13:00 UTC for 60 minutes. * Visit the Wiki agenda page: https://community.icann.org/x/NwjCCw * Check your time zone: https://tinyurl.com/ysawm9xy<https://urldefense.com/v3/__https:/tinyurl.com/ysawm9xy__;!!PtGJab4!9frml0U…> Join Zoom Meeting: https://icann.zoom.us/j/97233397350?pwd=TmFzODhGaTZKbmxjR0gvZWE5ZkRQQT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/97233397350?pwd=TmFzODhG…> Meeting ID: 972 3339 7350 Passcode: s&.?T5^xux One tap mobile +13126266799,,97233397350#,,,,*3065767213# US (Chicago) +13017158592,,97233397350#,,,,*3065767213# US (Washington DC) Meeting ID: 972 3339 7350 Passcode: 3065767213 Find your local number: https://icann.zoom.us/u/ab27mBZeAk<https://urldefense.com/v3/__https:/icann.zoom.us/u/ab27mBZeAk__;!!PtGJab4!9…> Thank you. Kind regards, Devan

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REMINDER | Meeting invitation | Work Stream 2 Community Coordination Group | Tuesday, 12 July at 13:00 UTC
by Devan Reed July 11, 2022

July 11, 2022

Dear all, The Work Stream 2 Community Coordination Group meeting is scheduled for Tuesday, 12 July 2022 at 13:00 UTC for 60 minutes. * Visit the Wiki agenda page: https://community.icann.org/x/NwjCCw * Check your time zone: https://tinyurl.com/ysawm9xy]<https://urldefense.com/v3/__https:/tinyurl.com/ysawm9xy__;!!PtGJab4!9frml0U…> Join Zoom Meeting: https://icann.zoom.us/j/97233397350?pwd=TmFzODhGaTZKbmxjR0gvZWE5ZkRQQT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/97233397350?pwd=TmFzODhG…> Meeting ID: 972 3339 7350 Passcode: s&.?T5^xux One tap mobile +13126266799,,97233397350#,,,,*3065767213# US (Chicago) +13017158592,,97233397350#,,,,*3065767213# US (Washington DC) Meeting ID: 972 3339 7350 Passcode: 3065767213 Find your local number: https://icann.zoom.us/u/ab27mBZeAk<https://urldefense.com/v3/__https:/icann.zoom.us/u/ab27mBZeAk__;!!PtGJab4!9…> Thank you. Kind regards, Devan

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Meeting #3 Time & Agenda | WS2 CCG
by Alperen Eken July 1, 2022

July 1, 2022

Dear CCG Participants, I hope this email finds you well. The third meeting of the WS2 CCG will be held on 12 July 2022, Tuesday at 13:00 UTC. Meeting invitations were already sent, if you have any concerns or questions, please reach out to any of us (Melissa, Devan, Alp). Proposed agenda: 1. Welcome 2. Review of the action items from last call 3. SO/AC/Groups’ expectations and needs for subject matter assistance from the consultant 4. Continue discussion on diversity recommendation 1.1 5. AOB You can find the proposed agenda for the meeting above and on the linked meeting wiki page.<https://community.icann.org/display/WEIA/2022-07-12+Work+Stream+2+Community…> To expand the third item of the agenda, as conversations have developed since our last meeting, we’ve realized that different SO/AC/Groups may need different support from the DEI consulting team. As such, we’d like to hear from each of you regarding considerations your group needs/seeks from the consultant, for example, is there a specific diversity element your group would appreciate additional subject matter expertise on, or is there a specific element of implementation that you're having difficulty grappling with in the context of your group's needs. In addition to that we envisage that fourth item of the agenda will include updates from SO/AC/Groups regarding the diversity recommendation 1.1. You can find the diversity recommendations on page 18 of the linked WS2 Final Report<https://www.icann.org/en/system/files/files/ccwg-acct-ws2-final-24jun18-en.…>. Please let us know if you would like to make a presentation or share any document, so that we can do necessary preparations. Best regards, Alp (on behalf of the ICANN org team supporting the CCG)

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