- ws2-ccg - lists.icann.org

Meeting #12
by Alperen Eken May 1, 2023

May 1, 2023

Dear Community Coordination Group Participants, I hope this email finds you well. The next meeting of the WS2-CCG will be held on Tuesday, 02 May 2023 at 13:00 UTC. The responses were limited in our last email discussion and agenda was going to be built on the responses. That is the reason for the late agenda setting, apologies for that. Below is the proposed meeting agenda, please feel free to comment. WS2-CCG Agenda 1. Welcome - 5 mins 2. Last Review of Clean Version of Surveys (Recommendation 1.6) - 10 mins 3. Proposed Roadmap for CCG - 10 mins 4. Recommendation 1.7 discussion - 35 mins You can also visit the meeting page here<https://community.icann.org/display/WEIA/2023-05-02+Work+Stream+2+Community…>, where you can find the meeting details. Meeting invitations were already sent, as always, if there is anything we can assist you with, please let any of the team members that are copied to the email know. Best regards, Alp (on behalf of the ICANN org team supporting the CCG)

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REMINDER | Meeting invitation | Work Stream 2 Community Coordination Group | Tuesday, 02 May at 13:00 UTC
by Devan Reed May 1, 2023

May 1, 2023

Dear all, The Work Stream 2 Community Coordination Group meeting is scheduled for Tuesday, 02 May 2023 at 13:00 UTC for 60 minutes. * Visit the Wiki agenda page: https://community.icann.org/x/QgCjDQ * Check your time zone: https://tinyurl.com/yrxyynnt <https://urldefense.com/v3/__https:/tinyurl.com/yrxyynnt__;!!PtGJab4!8ZASoKN…> Join Zoom Meeting: https://icann.zoom.us/j/97233397350?pwd=TmFzODhGaTZKbmxjR0gvZWE5ZkRQQT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/97233397350?pwd=TmFzODhG…> Meeting ID: 972 3339 7350 Passcode: s&.?T5^xux One tap mobile +13126266799,,97233397350#,,,,*3065767213# US (Chicago) +13017158592,,97233397350#,,,,*3065767213# US (Washington DC) Meeting ID: 972 3339 7350 Passcode: 3065767213 Find your local number: https://icann.zoom.us/u/ab27mBZeAk <https://urldefense.com/v3/__https:/icann.zoom.us/u/ab27mBZeAk__;!!PtGJab4!9…> Thank you. Kind regards, Devan

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Re: [ws2-ccg] [Ext] RE: ACTION and Post Meeting Information
by Alperen Eken April 24, 2023

April 24, 2023

Dear all, I want to start by thanking David for his comments. I also want to join David and call members to comment on the second action item, because it will help us determine the agenda for incoming calls and start getting prepared. Regarding the first item, we wanted to wait until Sunday to avoid any confusion before creating clean copies for the survey. Below, you can find the links to clean copies with certain additions like the introductory paragraph regarding the applicability, hence the flexibility of the survey. Once more, they are open for your comments if you have any please note that they will be closed for comments on Wednesday, 26th of April 23:59UTC and then they will go through several processes like language services. 1. Diversity Survey v.1<https://docs.google.com/document/d/12aVN8kmoHB-_qfJV-oH1pzY24dxgW6k4UBsdrF7…> 2. Diversity Perceptions Survey v.1<https://docs.google.com/document/d/1OfUF_IVJdfnXusvAV85FTJ_2QU9VbuGNlIUFtDs…> Best regards, Alp -- Alperen Eken Policy Development Support Senior Analyst Internet Corporation for Assigned Names and Numbers (ICANN) From: "McAuley, David" <dmcauley(a)Verisign.com> Date: 19 April 2023 Wednesday 21:40 To: Alperen Eken <alperen.eken(a)icann.org>, WS2 CCG <ws2-ccg(a)icann.org> Subject: [Ext] RE: ACTION and Post Meeting Information Thank you, Alp. I was away last week and unfortunately missed that meeting. Nonetheless, I hope these comments are helpful. With respect to the First Action Item: On the diversity survey, I believe it sounds right. But I also find it would be helpful to read a ‘clean’ copy without all the google doc markups. On the diversity perceptions survey, I appreciate the direction it is taking – and tend to agree with Alfredo’s comments on relevance of stakeholder group in #1, especially in light of the ‘Other’ category where such concerns could be written-in if truly an issue. I have one comment with regard to the perception survey. I like the fact that each section is introduced by these words: “Types of potential questions,” thus allowing for context editing. But the survey itself might have an introductory paragraph underscoring its flexibility and possible partial inapplicability to some very few circumstances. A possible example of such a circumstance is one like the Registries Stakeholder Group. (I am speaking personally here, and definitely not speaking for either the RySG or for my employer, Verisign). It is a sophisticated working group with some demand for inside-industry knowledge, and thus less likely to have a certain age group - very young, recently employed staff members, although exceptions do occur. While there may only be a very few such circumstances, it might be worth underscoring this flexibility. With respect to the Second Action Item: The four options for next focus seem directed at specific constituencies (options a, b, and some of d) or deal with the Human Rights Framework of Interpretation. I am unsure where community coordination figures into these, and so am interested to hear the views of colleagues in this group. I will be happy to help with whichever we choose. Best regards, David David McAuley Policy Director Verisign, Inc. From: ws2-ccg <ws2-ccg-bounces(a)icann.org> On Behalf Of Alperen Eken Sent: Tuesday, April 18, 2023 5:27 PM To: WS2 CCG <ws2-ccg(a)icann.org> Subject: [EXTERNAL] [ws2-ccg] ACTION and Post Meeting Information Caution: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear all, Thank you for participating in the meeting on April 13th, 2023. You can find the wiki page on this link where meeting recordings and other details are available. There are two major action items for the group: 1. Surveys: During the call, it was agreed that we will not discuss the surveys live in meetings anymore since the group has already spent a good amount of time on them. To finalize the survey discussions, members have until Sunday, April 23rd, 2023, at 23:59 UTC to make their final comments. Below are the links to both surveys. * Diversity Survey [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1X3WybTMu6ShX…> * Diversity Perceptions Survey [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/18e4iLYeWkMO7…> 2. Choosing the Next Step: As you know, the CCG was created to work on several recommendations directed to the ICANN community that can benefit from coordination among different groups. To date, the group has worked on Recommendations 1.1, 1.2, and 1.6. For the next steps, starting from our May meeting, we would love to hear your feedback and get prepared for it. Please find four options below, select one, and state why we should continue in that direction. * Recommendation 1.7: "ICANN staff should support SO/AC/Groups in developing and publishing a process for dealing with diversity-related complaints and issues." Staff believes that continuing with a diversity recommendation would be a natural step forward. * Recommendation 2.3: Standalone Recommendations for Empowered Community. These recommendations are directed to ALAC, GAC, ASO, ccNSO, and GNSO only. It should also be noted that implementation for 2.1 and 2.2 for these groups are not fully completed either. * Recommendation 3.1: Community implementation of Human Rights Framework of Interpretation. * General Discussion of Other Community-Directed Recommendations: As stated above, CCG was founded to create a coordination mechanism in ICANN Community for the WS2 Recommendations. If you believe that your group, or ICANN Community in general, can benefit from community coordination on any of the community-directed recommendations (WS2 Rec. 1, 2, 3, and 6), please suggest a specific recommendation/sub-recommendation. Best regards, Alp Eken (on behalf of the ICANN org team supporting the CCG)

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ACTION and Post Meeting Information
by Alperen Eken April 19, 2023

April 19, 2023

Dear all, Thank you for participating in the meeting on April 13th, 2023. You can find the wiki page on this link where meeting recordings and other details are available. There are two major action items for the group: 1. Surveys: During the call, it was agreed that we will not discuss the surveys live in meetings anymore since the group has already spent a good amount of time on them. To finalize the survey discussions, members have until Sunday, April 23rd, 2023, at 23:59 UTC to make their final comments. Below are the links to both surveys. * Diversity Survey<https://docs.google.com/document/d/1X3WybTMu6ShXnTf0ayURme-zc2cTmgzvf25yPt6…> * Diversity Perceptions Survey<https://docs.google.com/document/d/18e4iLYeWkMO7Z8DhnXH5jeTux-CZZXfYJORDl6_…> 2. Choosing the Next Step: As you know, the CCG was created to work on several recommendations directed to the ICANN community that can benefit from coordination among different groups. To date, the group has worked on Recommendations 1.1, 1.2, and 1.6. For the next steps, starting from our May meeting, we would love to hear your feedback and get prepared for it. Please find four options below, select one, and state why we should continue in that direction. * Recommendation 1.7: "ICANN staff should support SO/AC/Groups in developing and publishing a process for dealing with diversity-related complaints and issues." Staff believes that continuing with a diversity recommendation would be a natural step forward. * Recommendation 2.3: Standalone Recommendations for Empowered Community. These recommendations are directed to ALAC, GAC, ASO, ccNSO, and GNSO only. It should also be noted that implementation for 2.1 and 2.2 for these groups are not fully completed either. * Recommendation 3.1: Community implementation of Human Rights Framework of Interpretation. * General Discussion of Other Community-Directed Recommendations: As stated above, CCG was founded to create a coordination mechanism in ICANN Community for the WS2 Recommendations. If you believe that your group, or ICANN Community in general, can benefit from community coordination on any of the community-directed recommendations (WS2 Rec. 1, 2, 3, and 6), please suggest a specific recommendation/sub-recommendation. Best regards, Alp Eken (on behalf of the ICANN org team supporting the CCG)

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Meeting invitation | Work Stream 2 Community Coordination Group | Tuesday, 02 May at 13:00 UTC
by Devan Reed April 18, 2023

April 18, 2023

Dear all, The Work Stream 2 Community Coordination Group meeting is scheduled for Tuesday, 02 May 2023 at 13:00 UTC for 60 minutes. * Visit the Wiki agenda page: https://community.icann.org/x/QgCjDQ * Check your time zone: https://tinyurl.com/yrxyynnt Join Zoom Meeting: https://icann.zoom.us/j/97233397350?pwd=TmFzODhGaTZKbmxjR0gvZWE5ZkRQQT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/97233397350?pwd=TmFzODhG…> Meeting ID: 972 3339 7350 Passcode: s&.?T5^xux One tap mobile +13126266799,,97233397350#,,,,*3065767213# US (Chicago) +13017158592,,97233397350#,,,,*3065767213# US (Washington DC) Meeting ID: 972 3339 7350 Passcode: 3065767213 Find your local number: https://icann.zoom.us/u/ab27mBZeAk <https://urldefense.com/v3/__https:/icann.zoom.us/u/ab27mBZeAk__;!!PtGJab4!9…> Thank you. Kind regards, Devan

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ON NOW | Meeting invitation | Work Stream 2 Community Coordination Group | Thursday, 13 April at 20:00 UTC
by Devan Reed April 13, 2023

April 13, 2023

From: ws2-ccg <ws2-ccg-bounces(a)icann.org> on behalf of Devan Reed <devan.reed(a)icann.org> Date: Thursday, April 13, 2023 at 2:45 PM To: "ws2-ccg(a)icann.org" <ws2-ccg(a)icann.org> Subject: [ws2-ccg] 15 MINUTE REMINDER | Meeting invitation | Work Stream 2 Community Coordination Group | Thursday, 13 April at 20:00 UTC Dear all, The Work Stream 2 Community Coordination Group meeting is scheduled for Thursday, 13 April 2022 at 20:00 UTC for 60 minutes. * Visit the Wiki agenda page: https://community.icann.org/x/PwCjDQ * Check your time zone: https://tinyurl.com/4e35vrxw [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/4e35vrxw__;!!PtGJab4!-pYUsSH…> Join Zoom Meeting: https://icann.zoom.us/j/97233397350?pwd=TmFzODhGaTZKbmxjR0gvZWE5ZkRQQT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/97233397350?pwd=TmFzODhG…> Meeting ID: 972 3339 7350 Passcode: s&.?T5^xux One tap mobile +13126266799,,97233397350#,,,,*3065767213# US (Chicago) +13017158592,,97233397350#,,,,*3065767213# US (Washington DC) Meeting ID: 972 3339 7350 Passcode: 3065767213 Find your local number: https://icann.zoom.us/u/ab27mBZeAk <https://urldefense.com/v3/__https:/icann.zoom.us/u/ab27mBZeAk__;!!PtGJab4!9…> Thank you. Kind regards, Devan

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15 MINUTE REMINDER | Meeting invitation | Work Stream 2 Community Coordination Group | Thursday, 13 April at 20:00 UTC
by Devan Reed April 13, 2023

April 13, 2023

Dear all, The Work Stream 2 Community Coordination Group meeting is scheduled for Thursday, 13 April 2022 at 20:00 UTC for 60 minutes. * Visit the Wiki agenda page: https://community.icann.org/x/PwCjDQ * Check your time zone: https://tinyurl.com/4e35vrxw Join Zoom Meeting: https://icann.zoom.us/j/97233397350?pwd=TmFzODhGaTZKbmxjR0gvZWE5ZkRQQT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/97233397350?pwd=TmFzODhG…> Meeting ID: 972 3339 7350 Passcode: s&.?T5^xux One tap mobile +13126266799,,97233397350#,,,,*3065767213# US (Chicago) +13017158592,,97233397350#,,,,*3065767213# US (Washington DC) Meeting ID: 972 3339 7350 Passcode: 3065767213 Find your local number: https://icann.zoom.us/u/ab27mBZeAk <https://urldefense.com/v3/__https:/icann.zoom.us/u/ab27mBZeAk__;!!PtGJab4!9…> Thank you. Kind regards, Devan

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REMINDER | Meeting invitation | Work Stream 2 Community Coordination Group | Thursday, 13 April at 20:00 UTC
by Devan Reed April 13, 2023

April 13, 2023

Dear all, The Work Stream 2 Community Coordination Group meeting is scheduled for Thursday, 13 April 2022 at 20:00 UTC for 60 minutes. * Visit the Wiki agenda page: https://community.icann.org/x/PwCjDQ * Check your time zone: https://tinyurl.com/4e35vrxw Join Zoom Meeting: https://icann.zoom.us/j/97233397350?pwd=TmFzODhGaTZKbmxjR0gvZWE5ZkRQQT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/97233397350?pwd=TmFzODhG…> Meeting ID: 972 3339 7350 Passcode: s&.?T5^xux One tap mobile +13126266799,,97233397350#,,,,*3065767213# US (Chicago) +13017158592,,97233397350#,,,,*3065767213# US (Washington DC) Meeting ID: 972 3339 7350 Passcode: 3065767213 Find your local number: https://icann.zoom.us/u/ab27mBZeAk <https://urldefense.com/v3/__https:/icann.zoom.us/u/ab27mBZeAk__;!!PtGJab4!9…> Thank you. Kind regards, Devan

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ACTION & Meeting #11
by Alperen Eken April 7, 2023

April 7, 2023

Dear Community Coordination Group Participants, I hope this email finds you well. Many thanks to you for your participation and contribution to the draft survey during the last meeting. The next meeting of the WS2-CCG will be held on Thursday, 13 April 2023 at 20:00 UTC. Below is the proposed meeting agenda as mentioned in the last meeting, please feel free to comment. WS2-CCG Agenda 1. Welcome - 5 mins 2. Finalize - Diversity Survey<https://docs.google.com/document/d/1X3WybTMu6ShXnTf0ayURme-zc2cTmgzvf25yPt6…> - 15 mins 3. Discussion - Diversity Survey - Perceptions<https://docs.google.com/document/d/18e4iLYeWkMO7Z8DhnXH5jeTux-CZZXfYJORDl6_…> - 35 mins 4. AOB - 5 mins You can also visit the meeting page here<https://community.icann.org/display/WEIA/2023-04-13+Work+Stream+2+Community…>, where you can find the meeting details. ACTION: For item #3, please go to the document and suggest edits and make comments. This will help each participant to be able to think about others’ comments and suggestions before the meeting. Meeting invitations were already sent, as always, if there is anything we can assist you with, please let any of the team members that are copied to the email know. Best regards, Alp (on behalf of the ICANN org team supporting the CCG)

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ACTION ITEMS and Post Meeting Notes
by Alperen Eken Feb. 22, 2023

Feb. 22, 2023

Dear all, Thank you for your participation to the meeting on 21 February 2023. You can find the wiki page on this link<https://community.icann.org/display/WEIA/2023-02-21+Work+Stream+2+Community…> where meeting recording and other details are available. Before jumping into our action items. I would like to take the opportunity to share group’s cumulative attendance data with you, our average attendance rate is 69% and you can find further attendance details attached. We have two major action items for WS2 Recommendation 1.6. 1. Diversity Survey<https://docs.google.com/document/d/1X3WybTMu6ShXnTf0ayURme-zc2cTmgzvf25yPt6…> Please review the action items from the last email for the first survey and weigh in if you haven't already done so. On the call, on 21 February 2023, Julie mentioned that some groups may not wish to ask about education/training as that wasn't the original intent of the "skills" category in WS2; some groups may instead wish to ask about specific skills/skillsets. If your group is interested in doing so, please consider the types of skills you'd like to ask about and make comments on the survey document. Julie also noted that Q24 wasn't reflective of the original WS2 discussion, so you may wish to weigh in on whether or not this question is relevant for your group; keep in mind that not all groups need to ask all questions, so we will leave it in if some groups are interested. 1. Diversity Perceptions Survey<https://docs.google.com/document/d/18e4iLYeWkMO7Z8DhnXH5jeTux-CZZXfYJORDl6_…> For the second survey (on perceptions), we aren't diving into wordsmithing at this stage but rather gathering your feedback on whether these categories would be useful to you. Unlike the first survey, which will be asked across the community (with tweaking options depending on which groups participants select at the start), the second survey is entirely optional; some groups may already know what strategies or initiatives they wish to focus on to improve diversity and inclusivity in their groups, and some may wish to draw on some of these survey questions to gather more data for an informed approach. If your group is interested, please weigh in on the types of categories in this document - are these useful? are they sufficient? are there gaps? Please note that these surveys, when finalized, will be a part of diversity toolkit, Recommendation 1.6. Once finalized by WS2 CCG and went through several processes within ICANN Org, the toolkit will be sent to SO/AC/Groups and according to WS2 Report, these tools are to be used by these groups to implement WS2 Recommendations 1.3, 1.4, and 1.5. * Recommendation 1.3: Each SO/AC/Group, supported by ICANN staff, should undertake an initial assessment of their diversity for all of their structures including leadership based on their Diversity Criteria and publish the results on their official website. * Recommendation 1.4: Each SO/AC/Group should use the information from their initial assessment to define and publish on their official website their Diversity Criteria objectives and strategies for achieving these, as well as a timeline for doing so. * Recommendation 1.5: Each SO/AC/Group, supported by ICANN staff, should undertake a regular update of their diversity assessment against their Diversity Criteria and objectives at all levels including leadership. Ideally this update should be carried out annually but not less than every three years. They should publish the results on their official website and use this information to review and update their objectives, strategies, and timelines. Best regards, Alp Eken (on behalf of the ICANN org team supporting the CCG)

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