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Please complete | Doodle | Work Stream 2 Community Coordination Group | Meeting #2
by Devan Reed April 13, 2022

April 13, 2022

Dear all, Please complete the doodle below to find the second rotating time for Work Stream 2 Community Coordination Group meetings. The dates represented in the doodle are from the week of 02 May 2022, but the time chosen will continue to be used to schedule future calls, reflecting the group’s decision to meet at rotating times. Doodle: https://doodle.com/meeting/participate/id/erk0gm6a If you have any questions or concerns, please do not hesitate to reach out. Thank you! Kind regards, Devan

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FINAL REMINDER | DEADLINE 13 APRIL | Discussion & Call Information | WS2 CCG Call on 05 April 2022
by Devan Reed April 13, 2022

April 13, 2022

Dear all, A kind reminder that TODAY, Wednesday 13 April, is the deadline to participate in the discussion below. Key points are highlighted for emphasis. Thank you in advance! Kind regards, Devan From: Alperen Eken <alperen.eken(a)icann.org> Date: Wednesday, April 6, 2022 at 11:35 AM To: WS2 CCG <ws2-ccg(a)icann.org> Cc: Devan Reed <devan.reed(a)icann.org> Subject: Discussion & Call Information | WS2 CCG Call on 05 April 2022 Dear CCG Participants, I hope this email finds you well. Thank you for joining the first Work Stream 2 Community Coordination Group meeting. For those who could not join the call, or those who wish to refresh your memories regarding what was discussed during the meeting, please check the agenda wiki page,<https://community.icann.org/x/JQ51Cw> where you can find the call recording as well as the chat archive, attendance record, notes, and action items. Please note the following action items, which represent preliminary agreements amongst the members present at the meeting. Attendees agreed that these items should be taken to the mailing list for full group approval. We will greatly appreciate input from members who were not able to join the call by Wednesday, 13 April 2022, as a final decision on these matters will help us plan the next meeting. 1. Role and input of observers. Attendees agreed that alternates and observers should be able to join and participate on calls (subject to any internal requirements from their respective appointing groups). 2. Chair. Attendees agreed that designation of a chair is not necessary at this time. Topic leads can be appointed on an “as needed” basis and the group can revisit the question of a Chair if the need arises. 3. Call times. Attendees agreed to keep Tuesday, 13-14 UTC as a one of two rotating meeting times. The second (rotating) time remains to be determined (likely via a Doodle poll). 4. Frequency of calls. Attendees agreed to have an initial call frequency of once a month, with proposed agendas circulated by staff two weeks prior to a meeting if possible. 5. Progress reports. Attendees agreed that the group should prepare periodic progress reports. 6. Sequence of work. Attendees did not have any concern with the proposal to begin the group’s discussions with Recommendation 1.1 (diversity elements). Best regards, Alperen Eken (on behalf of the ICANN org team supporting the CCG)

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Meeting #1 Agenda - WS2 CCG
by Alperen Eken April 7, 2022

April 7, 2022

Dear CCG Participants, We hope this email finds you well. As you know, we sent a meeting notice and an agenda invite to everyone for the first meeting of the Work Stream 2 Community Coordination Group (WS2 CCG). For the first CCG meeting, we envisage it including a short introduction for everyone and a quick overview of the role of and tasks for the CCG, as well as a discussion of logistics such as your desired meeting frequency, and alternate vs. fixed meeting times. Please find the agenda of the first meeting on the wiki, here<https://community.icann.org/display/WEIA/2022-04-05+Work+Stream+2+Community…>. In the meantime, please feel free to use the mailing list to share any updates related to the CCG from your own community groups. Please note that we will record the call and any required decisions like meeting cadence and timing, so that these decisions can be made on the list rather than the call. You will find all relevant information on the WS2 CCG community wiki page.<https://community.icann.org/pages/viewpage.action?pageId=190414934> Best regards, Alperen Eken (on behalf of the ICANN org team supporting the CCG)

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Discussion & Call Information | WS2 CCG Call on 05 April 2022
by Alperen Eken April 6, 2022

April 6, 2022

Dear CCG Participants, I hope this email finds you well. Thank you for joining the first Work Stream 2 Community Coordination Group meeting. For those who could not join the call, or those who wish to refresh your memories regarding what was discussed during the meeting, please check the agenda wiki page,<https://community.icann.org/x/JQ51Cw> where you can find the call recording as well as the chat archive, attendance record, notes, and action items. Please note the following action items, which represent preliminary agreements amongst the members present at the meeting. Attendees agreed that these items should be taken to the mailing list for full group approval. We will greatly appreciate input from members who were not able to join the call by Wednesday, 13 April 2022, as a final decision on these matters will help us plan the next meeting. 1. Role and input of observers. Attendees agreed that alternates and observers should be able to join and participate on calls (subject to any internal requirements from their respective appointing groups). 2. Chair. Attendees agreed that designation of a chair is not necessary at this time. Topic leads can be appointed on an “as needed” basis and the group can revisit the question of a Chair if the need arises. 3. Call times. Attendees agreed to keep Tuesday, 13-14 UTC as a one of two rotating meeting times. The second (rotating) time remains to be determined (likely via a Doodle poll). 4. Frequency of calls. Attendees agreed to have an initial call frequency of once a month, with proposed agendas circulated by staff two weeks prior to a meeting if possible. 5. Progress reports. Attendees agreed that the group should prepare periodic progress reports. 6. Sequence of work. Attendees did not have any concern with the proposal to begin the group’s discussions with Recommendation 1.1 (diversity elements). Best regards, Alperen Eken (on behalf of the ICANN org team supporting the CCG)

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10 MINUTES | REMINDER | Meeting invitation | Work Stream 2 Community Coordination Group | Tuesday, 05 April at 13:00 UTC
by Devan Reed April 5, 2022

April 5, 2022

Dear all, The Work Stream 2 Community Coordination Group meeting is scheduled for Tuesday, 05 April 2022 at 13:00 UTC for 60 minutes. * Visit the Wiki agenda page: https://community.icann.org/x/JQ51Cw * Check your time zone: https://tinyurl.com/2p8cjx72 Join Zoom Meeting: https://icann.zoom.us/j/97233397350?pwd=TmFzODhGaTZKbmxjR0gvZWE5ZkRQQT09 Meeting ID: 972 3339 7350 Passcode: s&.?T5^xux One tap mobile +13126266799,,97233397350#,,,,*3065767213# US (Chicago) +13017158592,,97233397350#,,,,*3065767213# US (Washington DC) Meeting ID: 972 3339 7350 Passcode: 3065767213 Find your local number: https://icann.zoom.us/u/ab27mBZeAk Thank you. Kind regards, Devan

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Meeting invitation | Work Stream 2 Community Coordination Group | Tuesday, 05 April at 13:00 UTC
by Devan Reed April 5, 2022

April 5, 2022

Dear all, The Work Stream 2 Community Coordination Group meeting is scheduled for Tuesday, 05 April 2022 at 13:00 UTC for 60 minutes. * Visit the Wiki agenda page: https://community.icann.org/x/JQ51Cw * Check your time zone: https://tinyurl.com/2p8cjx72 Join Zoom Meeting: https://icann.zoom.us/j/97233397350?pwd=TmFzODhGaTZKbmxjR0gvZWE5ZkRQQT09 Meeting ID: 972 3339 7350 Passcode: s&.?T5^xux One tap mobile +13126266799,,97233397350#,,,,*3065767213# US (Chicago) +13017158592,,97233397350#,,,,*3065767213# US (Washington DC) Meeting ID: 972 3339 7350 Passcode: 3065767213 Find your local number: https://icann.zoom.us/u/ab27mBZeAk Thank you. Kind regards, Devan

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Work Stream 2 Community Coordination Group
by ICANN Policy Calendar March 31, 2022

March 31, 2022

The Work Stream 2 Community Coordination Group meeting is scheduled for Tuesday, 05 April 2022 at 13:00 UTC for 60 minutes. * Visit the Wiki agenda page: https://community.icann.org/x/JQ51Cw * Check your time zone: https://tinyurl.com/2p8cjx72 Join Zoom Meeting: https://icann.zoom.us/j/97233397350?pwd=TmFzODhGaTZKbmxjR0gvZWE5ZkRQQT09 Meeting ID: 972 3339 7350 Passcode: s&.?T5^xux One tap mobile +13126266799,,97233397350#,,,,*3065767213# US (Chicago) +13017158592,,97233397350#,,,,*3065767213# US (Washington DC) Meeting ID: 972 3339 7350 Passcode: 3065767213 Find your local number: https://icann.zoom.us/u/ab27mBZeAk

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Work Stream 2 Community Coordination Group
by ICANN Policy Calendar March 31, 2022

March 31, 2022

The Work Stream 2 Community Coordination Group meeting is scheduled for Tuesday, 05 April 2022 at 13:00 UTC for 60 minutes. * Visit the Wiki agenda page: https://community.icann.org/x/JQ51Cw * Check your time zone: https://tinyurl.com/2p8cjx72 Join Zoom Meeting: https://icann.zoom.us/j/97233397350?pwd=TmFzODhGaTZKbmxjR0gvZWE5ZkRQQT09 Meeting ID: 972 3339 7350 Passcode: s&.?T5^xux One tap mobile +13126266799,,97233397350#,,,,*3065767213# US (Chicago) +13017158592,,97233397350#,,,,*3065767213# US (Washington DC) Meeting ID: 972 3339 7350 Passcode: 3065767213 Find your local number: https://icann.zoom.us/u/ab27mBZeAk

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REMINDER | ACTION: CCG Doodle Poll
by Devan Reed March 28, 2022

March 28, 2022

**Please disregard if you have already completed the newest doodle poll. Dear all, A kind reminder to please complete the below doodle poll to schedule the first meeting of the Work Stream 2 Community Coordination Group. Options are for the week of 04 April and the week of 11 April 2022. Doodle: https://doodle.com/meeting/participate/id/RdGl295e Thank you in advance! Kind regards, Devan Reed (on behalf of the ICANN org team supporting the CCG) Dear CCG Participants, We hope this email finds you well. As you know, we had circulated a Doodle poll to try to find a suitable time for a proposed first meeting of the Work Stream 2 Community Coordination Group (CCG) last week. We understand completely that it will not be possible to find a single time that will work for all, especially given the differences in time zones and geographical locations within the group. We hope to be able to find better alternatives once the CCG has held its first meeting and had a discussion about the role and attendance of primary representatives and alternates. To help schedule that first meeting, please be so kind as to fill out the updated Doodle poll here<https://doodle.com/meeting/organize/id/RdGl295e>, which includes time slots in a wider range. We will be grateful if you can complete it by Wednesday 30 March. For the first CCG meeting, we envisage it including a short introduction for everyone and a quick overview of the role of and tasks for the CCG, as well as a discussion of logistics such as your desired meeting frequency, and alternate vs. fixed meeting times. We will be sharing a proposed agenda for the first meeting well in advance, through the CCG mailing list. In the meantime, please feel free to use the the mailing list to share any updates related to the CCG from your own community groups. Best regards, Alperen Eken (on behalf of the ICANN org team supporting the CCG)

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ACTION: CCG Doodle Poll
by Alperen Eken March 24, 2022

March 24, 2022

Dear CCG Participants, We hope this email finds you well. As you know, we had circulated a Doodle poll to try to find a suitable time for a proposed first meeting of the Work Stream 2 Community Coordination Group (CCG) last week. We understand completely that it will not be possible to find a single time that will work for all, especially given the differences in time zones and geographical locations within the group. We hope to be able to find better alternatives once the CCG has held its first meeting and had a discussion about the role and attendance of primary representatives and alternates. To help schedule that first meeting, please be so kind as to fill out the updated Doodle poll here<https://doodle.com/meeting/organize/id/RdGl295e>, which includes time slots in a wider range. We will be grateful if you can complete it by Wednesday 30 March. For the first CCG meeting, we envisage it including a short introduction for everyone and a quick overview of the role of and tasks for the CCG, as well as a discussion of logistics such as your desired meeting frequency, and alternate vs. fixed meeting times. We will be sharing a proposed agenda for the first meeting well in advance, through the CCG mailing list. In the meantime, please feel free to use the the mailing list to share any updates related to the CCG from your own community groups. Best regards, Alperen Eken (on behalf of the ICANN org team supporting the CCG)

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