October 2013 - atrt2 - lists.icann.org

Preparation for Buenos Aires
by Fiona Asonga Oct. 26, 2013

Oct. 26, 2013

Hallo Brian, I would like to re-visit an old proposal on getting more public participation and interest in the draft final report we have circulated for public comments. We had considered having a webinar before teh ICANN Meeting on the proposed recommendations so that folks coming to Buenos Aires can begin thinking about the proposed recommendations. I don't know if we shall still be able to have this webinar and if the team would able to put in about half hour to an hour to discuss with the community members interested on the draft document already in the public domain. Secondly, will we work again like we did in Bejing and Durban meeting individual and or groups or focus on the public forum? Kind regards Fiona Asonga

5 7

ATRT2 Call with OWT - 1 Nov @ 14:00-15:30 UTC
by Charla Shambley Oct. 23, 2013

Oct. 23, 2013

Dear ATRT2, The purpose of this call is to update you on the progress of the Benchmarks and Metrics Project, and for you to provide to the One World Trust team your ideas and expectations relative to Accountability and Transparency performance measurement and metrics to inform their work. Christina Laybourn of One World Trust supplied several question for you to consider prior to the meeting. • What do you think will be the benefits to ICANN of using a set of Metrics and Benchmarks to measure their accountability and transparency? • What key areas of ICANN’s work do you think the Metrics need to focus on? (i.e. Transparency / engagement with stakeholders / board governance / complaints handling) • What do the metrics need to achieve in order to successfully measure and improve ICANN’s accountability? • How do you think it will be best to communicate ICANN’s progress against the metrics and benchmarks? Meeting Details: Date: Friday, 1 November 2013 Time: 14:00-15:30 UTC Please check your local time at: http://www.timeanddate.com/worldclock/fixedtime.html?msg=ATRT2+Call+with+OW… Link to Adobe Connect: http://icann.adobeconnect.com/atrt2/ CONFERENCE ID: 27318 Dial-in numbers: are listed below according to your country of residence. Should you be traveling, please refer to the full list available at: http://adigo.com/icann/ Should you require a dial-out, please provide us with your phone number. Australia 1 800 009 820 1 800 036 775 Sydney – T - +61 290 372 962 Melbourne – T – +61 399 996 500 Brisbane – T – +61 731 777 546 Brazil L - 0800 891 1597 M - 0800 891 1598 T - +55 613 717 2040 New - 0800 892 3882 Canada 1 800 550 6865 T - +1 213 233 3193 China North - 10 800 712 1212 South - 10 800 120 1212 All - 400 120 0691 Costa Rica 0 800 0 121 513 Denmark L - 8088 7326 M - 8088 6280 T - +45 89 880 470 France 0800 913 680 0800 90 25 56 T -+33 975 181 806 Kenya No dial-in number available. Kindly provide your number and we will dial out to you. Russia New - 8 10 8002 2085011 T - 7 499 5042850 United Kingdom 0800 056 9431 0800 032 6646 T - +44 207 099 0867 United States 1 800 550 6865 T - +1 213 233 3193 Charla K. Shambley Strategic Initiatives Executive Assistant ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 310-578-8921

1 0

FW: ATRT2 Report
by Brian Cute Oct. 23, 2013

Oct. 23, 2013

Larisa, We have heard that Appendix C of the Report was not included. It is Michael and Alan's report on WHOIS-RT. Would you check that and post the Appendix? Thank you. Brian

4 4

ATRT 2 Draft Report Update
by Larisa B. Gurnick Oct. 22, 2013

Oct. 22, 2013

Dear ATRT2, Publication The Draft Report was published for Public Comment<http://www.icann.org/en/news/public-comment/atrt2-recommendations-21oct13-e…> on 21 October. Updated version of the report<http://www.icann.org/en/about/aoc-review/atrt/draft-recommendations-15oct13…> was uploaded today (adding Appendix C - SSR and deleting one sentence on page 17, per Brian). The translations of the Public Comment Announcement and the Executive Summary into 5 UN languages, plus Portuguese were completed yesterday and are in the process of being posted by web admin. This will be completed on 24 October, well within the 28 October due date for posting materials for public comment for ICANN 48. The translations of the body of the ATRT2 Draft Report and the ICC Report into 5 UN languages, plus Portuguese are currently underway. Staff feedback Appropriate staff have begun a detailed review and analysis of the published report for accuracy, clarity and preliminary assessment of implementability. Staff feedback will be collected at a detailed recommendation level, summarized and presented to the Board for their consideration prior to meeting with the ATRT 2 in Buenos Aires. Additionally, proposed corrections, questions and other staff feedback will be summarized and presented to the Review Team as it becomes available, but no later than 9 December. Inventory of ATRT2 Draft Recommendations Staff has assembled a Detailed Inventory of ATRT2 Draft Recommendations to facilitate the assessment process. At Brian's request, I am attaching this inventory and it is also available on the wiki<https://community.icann.org/display/ATRT2/ATRT2+Report>. Best regards, Larisa B. Gurnick Consultant/Senior Director, Organizational Reviews Internet Corporation for Assigned Names and Numbers (ICANN) larisa.gurnick(a)icann.org<mailto:larisa.gurnick@icann.org> 310 383-8995

1 0

FW: ATRT2 Report - inaccuracies
by Larisa B. Gurnick Oct. 22, 2013

Oct. 22, 2013

Dear ATRT2, Staff has identified several areas of the ATRT2 Draft Report where we believe there is an opportunity to clear up some inaccuracies. Staff would like to call your attention to the items detailed below. Once you've had a chance to review and consider these items, and if you agree that they should be corrected, then a Correction List can be created and published as an Addendum to the Draft Report. Since the Draft Report is scheduled to be published for Public Comment today and to stay on the previously discussed schedule, addressing the items noted below via a Correction List would be the best way to proceed. Best regards, Larisa From: Samantha Eisner Sent: Monday, October 21, 2013 10:13 AM To: Larisa B. Gurnick Cc: Amy Stathos Subject: ATRT2 Report - inaccuracies Importance: High Hi Larisa - The following are 4 items - not from the executive summary - that we recommend that the ATRT2 take a second look at prior to publication of the report to help clear up some inaccuracies. Please let us know if you have questions. 1. Page 17: "Until August 2012, ICANN's Board consisted of all-volunteer, non-compensated Directors" - This is inaccurate. After the December 2011 Resolution approving Board compensation, while there was time needed to allow for structuring of payment and Board member election of compensation, all Board members who initially elected compensation were compensated on a retroactive basis to the time of the resolution. No matter the start date of the compensation in 2012, all board members that elected compensation had the expectation of compensation - which was met - going back to December 2011. The wording of this statement in the report is inaccurate as it suggests that Board members did not receive compensation for their service for periods prior to August 2012, which is wrong. In addition, the Board Chair was eligible for compensation beginning in 2010, and received payment prior to August 2012. 2. Page 21: "This question is difficult to explore given the nature of redactions. ATRT2 has put this question to ICANN Staff for feedback as to the proper scope of redaction could be reasonably confirmed and is awaiting Staff's reply" - At the meeting with the ATRT2 in L.A., staff posed the question back to the ATRT2 that we required further information on the community concerns relating to redaction before we could address this issue. We have not received any further communication on this issue from the ATRT2, and as previously expressed, do not have the ability to answer this question as posed, without specific reference to concerns. This statement appears to inaccurately reflect the status of the communication on this issue. 3. Page 24-25: The GAC has submitted edits to the document and the revised text remains to be reviewed/approved by the Board. The Board then will need to develop Bylaws amendments that would impose a time limit and require a super majority of the Board in order to reject GAC advice. - This does not accurately reflect the work that was done or the status of the implementation. The revisions were not drafted by the GAC, they were jointly drafted through the BGRI Working Group, which includes members of the Board. The BGRI has also requested that Bylaws revisions NOT be drafted/put through at this time to allow for more holistic Bylaws revisions that may be necessitated, so as not to take these issues piecemeal. It is inaccurate to suggest that the Board is failing to take action in this instance when it is expressly following the request of the BGRI to NOT do something. Further, the Board, through the Chair, has indicated that the consultation process as designed - including the higher voting threshold - will be used when/if Board-GAC consultation is necessary. This is implemented in principle, and the statement in the report does not reflect this reality. 4. Page 43 - Reconsideration review - on 13-3, the Board, through the NGPC, actually accepted reconsideration of the issue, though the ultimate decision was that the action should not be overturned. This is different from the Board denying reconsideration, which is what happened in the other instances cited. -- Samantha Eisner Senior Counsel, ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, California 90094 Direct Dial: +1 310 578 8631 samantha.eisner(a)icann.org<mailto:samantha.eisner@icann.org>

3 2

ATRT2 - Doodle Poll for Call with OWT
by Charla Shambley Oct. 21, 2013

Oct. 21, 2013

Dear ATRT2 Members and Ms. Laybourn: Please click on the following link to participate in the doodle poll to determine a convenient time for a call with Christina Laybourn of One World Trust. http://doodle.com/qgxr9p6cz2sbk3qf I will send out a calendar invitation for either 30 October or 1 November once I hear back from everyone. Regards, Charla Charla K. Shambley Strategic Initiatives Executive Assistant ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 310-578-8921

3 2

Observations concerning the ATRT Process
by Brian Cute Oct. 21, 2013

Oct. 21, 2013

All, Attached is a draft of observations from the ATRT2 concerning the ATRT process. ATRT1 included an Appendix with its own observations and this may be a useful tool for communicating with ATRT2 about our learnings. I offer it for discussion purposes and am interested in feedback/edits. Also attached is a document from Ray Plzak, ICANN Board member who is Chair of the Structural Improvements Committtee (SIC). The SIC is looking at ways to improve the "organizational reviews" (not the AoC Reviews). The attachment reflects approaches the SIC is considering to improve the organizational reviews. With an understanding that the two reviews are different in their respective bases and in how they are conduct, this tools could be useful in considering how to introduce efficiencies for future ATRT reviews. I would be interested in reactions or feedback on that document as well. Best, Brian

1 0

Proposed timeline from Draft Report to Final Report
by Larisa B. Gurnick Oct. 17, 2013

Oct. 17, 2013

Dear ATRT2, Below is the proposed timeline leading up to the issuance of the Final Report, based on input from Brian, Alan, and Lise. [cid:image002.png@01CECB6C.2BE07580] Please note that staff will launch several Doodle Polls, as indicated above. Also, please note that the Full Team call previously scheduled for 24 Oct (22 UTC) has been cancelled. Best regards, Larisa B. Gurnick Consultant/Senior Director, Organizational Reviews Internet Corporation for Assigned Names and Numbers (ICANN) larisa.gurnick(a)icann.org<mailto:larisa.gurnick@icann.org> 310 383-8995

1 0

ATRT2 - Weekly Full RT Call Cancelled
by Charla Shambley Oct. 15, 2013

Oct. 15, 2013

Dear ATRT2 Members - As reflected in your Review Team Calendar <https://community.icann.org/display/ATRT2/Conference+Calls> , this week's call has been cancelled. I will send out an invitation for your next call, currently scheduled on 24 October at 22:00-23:30. Please let me know if you have any questions in the meantime. Regards, Charla Charla K. Shambley Strategic Initiatives Executive Assistant ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 310-578-8921

3 2

Master with edits
by Brian Cute Oct. 15, 2013

Oct. 15, 2013

Larisa, Here is the updated version. Have not changed all the numbering. Call me if you questions. Brian

8 11