March 2024 - ccNSO-UACommittee

Canceled: ccNSO UA Committee Teleconference | Wednesday at 13:00 UTC (bi-monthly)
by Kimberly Carlson March 27, 2024

March 27, 2024

Dear all, The ccNSO UA Committee will meet bi-monthly, on Wednesdays at 13:00 UTC. Because of scheduling conflicts, the calls will remain on Wednesdays (previously discussed moving to Tuesdays). Please see the call details below: Join Zoom Meeting https://icann.zoom.us/j/91427477253?pwd=VFh2ck9NczlLMXdRTjhYUlRHWHFOdz09 Meeting ID: 914 2747 7253 Passcode: ccNSO-UAC1

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NOTES | UAC | 27 March 2024 (13 UTC)
by Joke Braeken March 27, 2024

March 27, 2024

NOTES | UAC | 27 March 2024 (13 UTC) 1. Welcome Abdalmomen welcomes all. Refers to Ramadan Presents agenda for today’s meeting. 2. Administrative matters if any Kim: Apologies from Vadim and Sarmad - UA day commitments Abdalmomen: Any admin matters? Bart: a. Are there any updates to SOI? None b. Update regarding the work by the small group, regarding the library and the mailing list Kim: only one submission since ICANN79. Has been added to the tracker and will be discussed at the next small team meeting Reached out to COMMS regarding potential assistance regarding increasing awareness about the list and the repository 3. Review work session ICANN79: a. Concluding the work plan b. Updates to communities Bart: exchange with UASG during the UAC session at ICANN79. Abdalmomen: leadership presented on the importance of UA for ccTLDs, and the upcoming UA day. They stressed the importance of ccTLD participation. ccTLDs to engage via UAC. UASG appreciates the work by the UAC. communicate with other groups (GAC, Board IDN group), channel with RALO’s, to brief them on UA. Abdalmomen: update to GAC. GAC staff mentioned they are looking for more cooperation between ccnso and GAC regarding UA. perhaps draft a document, on how to cooperate with GAC members, regarding UA? We also confirmed the priorities of our workplan. Regina: we presented the group to GAC. interest to cooperate more. Good presentation, and good amount of discussion. Bart: regarding item number 7. There will be a joint session with GAC at ICANN80, probably on monday. UA might be one of the topics on the agenda. The joint session between GAC and the ccnso members took place virtually, approximately 2 years ago. There are also other common topics of interest, in addition to UA. Abdalmomen: GAC workplan for the next 3 years includes UA as a topic. We need some slides regarding cooperation with GAC. Bart: will be an action item. We will have slides by mid-May, well in time for the meeting. 4. Adoption UAC work plan https://docs.google.com/document/d/1Td27YCcDrDZ3pa4JzyX6n6CAY6anIG_n2kizDMc… Bart: UAC identified some major work items. The group discussed the items in the mid- to long-term list. We did a mentimeter poll. This was the order of preference. The UAC identified work items which require additional planning. These items will be detailed and addressed in the following order: I. Develop ccTLD readiness journeys case studies Ii. Conduct survey among ccTLDs regarding UA adoption Iii. Assisting and cooperating with local counterparts to organise local events Iv. Liaising with email - and other service providers (e.g. local programming groups, W3C, registries and registrars etc) v. Planning and organising a tabletop exercise UAC members present during today’s meeting agree with the proposed order and adopt the workplan. Abdalmomen: how to plan? Bart: see item 6 on today’s agenda 5. Approve letter and plan circulation letter to ccTLD alerting them to UA work: Library, participate in UAC or subscribe to email. https://docs.google.com/document/d/11d7U0EB0qpnsq5LWM0aJZU2qjWvPEidS/edit Bart: any question on the latest proposed draft? Regina: should we keep the mailing list in future tense? Kim: it is ready. Abdalmomen: document for current ccNSO members. Bart: one of the basic rules of the ccNSO, is that ccTLDs do not need to be a ccNSO member to join any of the working groups or committees. This can be circulated to ALL ccTLD managers, ASCII or IDN. Abdalmomen: do we have contact details? Bart: yes, IANA database Sometimes the ccTLD manager of the ASCII and IDN ccTLDs are one and the same. E.g. NIXI We will address the organisation, not the ccTLD. Target any ccTLD with an interest in UA and IDN Regina: i plan to ask CENTR whether they can use it in their newsletter. I will also mention it at the Jamboree. Bart: marketing of the email list. What is the best way to target ccTLDs? Kim: the list is up and running. Questions on how to process. Confirm and verify. Should we meet? Sending the letter at the end of the week, after the subgroup met to discuss the processed and procedures? Abdalmomen: yes. Bart: one week more or less does not matter Regina: indeed. Holiday season for many Abdalmomen: Eid on 10 April. I will not be available that day. Bart: should we send the latter post Eid? Abdalmomen: no, we can send it next week. I would like to send it also to other colleagues from the middle east. Bart: are there any final questions or comments regarding the text? None Bart: how to circulate the letter. Abdalmomen to share with middle east ccTLDs, Regina with CENTR. How to avoid people receive multiple copies? What is the best and most effective way to circulate the letter Abdalmomen: task force for arab region. Big mailing list. Also another mailing list. We also have Baher and Fahd who can circulate the document to all ccTLDs from the region (GSE team at ICANN). And their colleagues for the other regions. They could keep us in copy. Bart: for the middle east that will be helpful. Probably not the most helpful way within the EU region. CENTR might be a better approach. Regina: assumed it would be sent out from the ccNSO Joke: we could PDF the letter and publish it on the ccNSO website Bart: when does the icann comm team meet? Kim: they are asking for deadlines, what we are looking for. They need specifics. Bart: we can come up with a suggestion and discuss it at the next meeting. Coordinated approach. Abdalmomen: advertise it broadly. Maybe have a banner. UAC could spread the news via their networks. Bart: we will come up with a proposed comms plan, and circulate it to the UAC mailing list. Ensure we involve the GSE team. Abdalmomen: UAC members to present the UAC work at regional fora. E.g. Middle East DNS Forum Bart: see Regina’s suggsestion to present at CENTR Jamboree. Be aware, it does not stop with just the letter. Abdalmomen: staff to ask colleagues at ICANN who prepare events, for a UAC slot on their agenda Bart: we can think about it 6. What’s next? (See Action Plan, UAC Workplan page 2) Now the working is completed, which topic does the committee want to take on and how does it want to organize its work? 7. UA session @ ICANN80? a. Organize session @ICANN80? Bart: ICANN80 is the policy forum, held 10-13 June. Only 4 days of meetings. The block schedule does not include any committee or working group meetings. Has never been the case at policy forums. We tentatively scheduled in a UA session as part of the ccNSO members meeting. A slot (75 or 90 min.) to present a topic to the ccTLDs present in Kigali. * Do you want to use such a slot? b. Topic? Bart: Looking at the action plan * the library and mailing list …. * In 2 weeks, Mirjana to share her experiences regarding UA Day in Belgrade. Capture what happened, and look forward, for instance to the next UA Day. * Share success stories * Liaising with other groups (ongoing) * Share existing UA roadmaps. Info sharing. Library. As an action item for the committee member, start capturing the roadmaps. Do you agree with the immediate future action items? Abdalmonem: ICANN80 not the best meeting to focus on UA. Have a meeting with other WGs with an interest in UA at ICANN 81 Bart: have a joint meeting with all groups interested in UA. Action item Mirjana: should i write something? Bart: no, informal oral update at the next meeting QingCai: https://www.rnids.rs/en/what-s-new/ua-day-2024-keystone-event-to-be-held-in… Bart: i will try to capture it in a portfolio overview Looking at the mid to long-term action items i. Develop ccTLD readiness journeys case studies ii. Conduct survey among ccTLDs regarding UA adoption iii. Assisting and cooperating with local counterparts to organise local events iv. Liaising with email - and other service providers (e.g. local programming groups, W3C, registries and registrars etc) v. Planning and organising a tabletop exercise Bart: first the survey. And speak about UA day events. Past and future ones. Present work to date, including library and mailing list. Abdalmomen: agree. Survey first. We need to plan the questions. Present it at icann80, publish it after icann80. Review by icann81. We can start with case studies after that. Regina: we are running the survey for the IDN World report, this year it is open to all other organisations. Maybe we could somehow connect it? Launching too many surveys among ccTLDs does not make sense. Bart: question to Seda. survey run by the UASG group. What additional questions are needed? And then decide whether it makes sense to run an independent survey. Secondary analysis. Abdalmomen: best way for running a survey. Like ccnso does. Mentimeter. 7 or 10 days open. Seda: Survey report: https://www.icann.org/en/system/files/files/ua-readiness-survey-report-cctl… Bart: first assess what is out there, before UAC starts developing its own survey Regina: can present in 2 weeks what we did to date. We also did a registrar survey in the past. Bart: first question, why survey? To understand whether ccTLDs allow IDNs? Regina: i will be on my mobile phone on 10 April. Abdalmonem traveling as well. Bart: we could meet one hour earlier instead? Bart: at ICANN80 * Present work to date (library etc) * UA days: those done to date, and invite to next UA Days Seda: team is planning for ICANN80 as well. We might have a session during Prep Week, and could allocate a slot to UAC. Bart: does the group agree to organise such a session? Green ticks in the zoom room. Regina: i will not attend in person. 8. Next meetings a. Library sub-group/mailing list: 3 April 2024 17 April 2024 - cancel b. Full group: 10 April 2024 | 13 UTC - defer to 17 April (including Mirjana’s update) 24 April 2024 | 13 UTC 9. AOB Bart: presentation by Sarmad or Seda on the UA survey at the next meeting? Seda: we are not available on the 17th due to an all hands event Regina: hope to see all in Belgrade tomorrow Thank you all Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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REMINDER: ccNSO UAC teleconference | 27 March at 13:00 UTC
by Kimberly Carlson March 27, 2024

March 27, 2024

Dear ccNSO UAC, The next ccNSO UAC teleconference is scheduled for 27 March at 13:00 UTC. Agenda: 1. Welcome 2. Administrative matters if any 3. Review work session ICANN79: * Concluding the work plan * Updates to communities 4. Adoption UAC work plan (https://docs.google.com/document/d/1Td27YCcDrDZ3pa4JzyX6n6CAY6anIG_n2kizDMc…) 5. Approve letter and plan circulation letter to ccTLD alerting them to UA work: Library, participate in UAC or subscribe to email. (https://docs.google.com/document/d/11d7U0EB0qpnsq5LWM0aJZU2qjWvPEidS/edit ) 6. What’s next? (See Action Plan, UAC Workplan page 2) Now the working is completed, which topic does the committee want to take on and how does it want to organize its work? 1. UA session @ ICANN80? * Organize session @ICANN80? * Topic? 2. Next meetings * Library sub-group/mailing list: 3 April 2024, 17 April 2024 * Full group: 10 April 2024, 24 April 2024, 1. AOB Please see the call details below: Join Zoom Meeting https://icann.zoom.us/j/91427477253?pwd=VFh2ck9NczlLMXdRTjhYUlRHWHFOdz09 Meeting ID: 914 2747 7253 Passcode: ccNSO-UAC1

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ccNSO UA Committee Teleconference | Wednesday at 13:00 UTC (bi-monthly)
by Kimberly Carlson March 27, 2024

March 27, 2024

***STARTING IN ONE HOUR*** Dear all, The ccNSO UA Committee will meet bi-monthly, on Wednesdays at 13:00 UTC. Because of scheduling conflicts, the calls will remain on Wednesdays (previously discussed moving to Tuesdays). Please see the call details below: Join Zoom Meeting https://icann.zoom.us/j/91427477253?pwd=VFh2ck9NczlLMXdRTjhYUlRHWHFOdz09 Meeting ID: 914 2747 7253 Passcode: ccNSO-UAC1

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ccNSO UA Committee Teleconference | Wednesday at 13:00 UTC (bi-monthly)
by Kimberly Carlson March 19, 2024

March 19, 2024

Dear all, The ccNSO UA Committee will meet bi-monthly, on Wednesdays at 13:00 UTC. Because of scheduling conflicts, the calls will remain on Wednesdays (previously discussed moving to Tuesdays). Please see the call details below: Join Zoom Meeting https://icann.zoom.us/j/91427477253?pwd=VFh2ck9NczlLMXdRTjhYUlRHWHFOdz09 Meeting ID: 914 2747 7253 Passcode: ccNSO-UAC1

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FW: [Ext] UASG work monthly report（Mar 2024）
by Joke Braeken March 18, 2024

March 18, 2024

Dear All, Please find enclosed the latest report by Qing Cai (.cn) – ccNSO appointed liaison to UASG. Best regards, Joke Braeken

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NOTES | ICANN79 Universal Acceptance Committee (UAC)
by Joke Braeken March 2, 2024

March 2, 2024

NOTES | ICANN79 Universal Acceptance Committee (UAC) Saturday, 2 March 2024 | 13:15-14:30 local (17:15-18:30 UTC) https://sched.co/1a173 — 1. Welcome Welcome by chair Abdalmonem First time we meet face to face. Warm welcome to all members and our guests Introduction by Anil Kumar Jain (UASG) Introduction by Nabil, UASG Vice chair and chair of the measurements working group Reference to UA Day celebrations coming soon. 2. Admin matters a. Statement of Interest changes UAC members. Mandatory for ccNSO WG/C new members. Will soon be available to all. Ai-Chin: update to SOI. I left .tw, will continue to work in AP community. b. Action Items See items on agenda later today c. Schedule various presentations 3. Meeting with UA Steering Group a. Welcome to UASG b. Introduction by UASG Anil: explains the UASG structure, and the various working groups. For instance: EAI Self-assessment tools now available. Aim is to inform the ccTLD community about the work by UASG Abdalmomen: how to imagine this world without universal acceptance? Anil: UASG trying to ensure that UA is well engrossed in the various SO/ACs at ICANN. We have liaisons with the various efforts. Happy that the ccNSO has taken up a step. Looking forward to increased involvement by ccTLDs. Often ccTLDs are gvt-related. Gvt is one entity, which is very important for the promotion of UA. Gvt can influence the big technologies such as google, microsoft to ensure services to their citizens are inclusive in nature. Promote UA to registries, registrars and registrants. Honoured to speak here today. I offer my support to this committee on behalf of UASG, whether it be in terms of technology, policy or otherwise. Not just work on awareness, but also on the technological adoption. Abdalmonem: huge number of applications regarding UA Day. shortlist of 50 applications Nabil: good overview of our work and the various WGs by Anil. Other milestone for our measure WG: We created a curriculum for academia. Course in universities. To increase awareness among students in computer science field. Use of scripts. ITU resolution on role of administrations by members states regarding UA and use of IDNs. it is not just ICANN talking about UA. Next step is to invite faculties worldwide to teach the course. Abdalmomen: reference to related courses on ICANN Learn c. Introduction by UAC Introduction about UAC and its purpose by Abdalmomen. Focus on information sharing. Policy development is out of scope for the ccNSO. For instance, liaising with other groups within icann. Ccnso appointed liaison to UASG. We are exploring activities. Why UAC? To fill in the gap of info sharing. Complement the efforts already happening, not duplicate. UAC is open to all ccTLD managers. Whether ot not the ccTLD is a member of the ccnso or not. READ MORE | https://community.icann.org/x/UIfxDg >>> UAC recent activity: 1. ccNSO appointed liaison to UASG regularly informs ccNSO Council & UAC about UASG activities 2. UAC defined its work plan for the year ahead o Taking into consideration the UAC scope as defined in its charter, UAC further explored the relevance of the themes for the ccTLD community and ccNSO in general, to better understand how to organise potential work on these themes. o Phased approach: · Brainstorming via napkin pitches (completed) · Performing an impact-effort analysis (ongoing) · Setting priorities (ongoing) 3. Launch of the UA library WHAT IS THIS? | a vetted list of resources on UA, Internationalised Domain Names (IDNs) and Email Address Internationalisation (EAI) for ccTLDs. Includes: link to tools, articles, reports and more. PURPOSE | Provide central and open space of relevant information for ccTLDs HOW? | UAC subgroup acts as Editorial Board for the UAC library. The Editorial Board reviews incoming requests for inclusion in the library. The group is guided by its Terms of Reference. READ MORE? | https://community.icann.org/x/UIAvEQ How to submit content: ccnso-uac-submissions(a)icann.org<mailto:ccnso-uac-submissions@icann.org> What to include: * Your name: * Category (presentations/reports, tools, definitions/policies, articles/commentaries, case studies: * Short summary (why is this relevant/why should this be included) * Source: * <Include any attachments> * Link to presentation: Maria: There are useful and practical materials at UASG to add: 1. Trainings, 2.UA Curiculum 3. UA game >>> Upcoming work items 1. Reaching out to ccTLD managers globally, to increase awareness about UAC and its activities. (E-mail by UAC leadership team) 2. Finalising the UAC workplan 3. Assisting in organizing sessions on UA readiness and practices during ICANN public meetings. (e.g. Tech Day, ccNSO Members Meetings) 4. Liaising with other relevant ICANN groups (e.g. UASG, GAC IDN WG, Board IDN/UA WG) 5. Creating an e-mail list for all ccTLDs interested in UA, IDNs and EAI, as a platform for information exchange d. Identification areas of mutual interest & next steps Bart: up to leadership by UAC and UASG to determine how a potential cooperation between the 2 groups could look like. For instance: materials sharing. Also in future: UA Day. UAC intends to play a more active role in UA day events, and to engage ccTLDs more. Another potential area is sharing success stories. To stress the importance of UA, why it matters, and how it makes a difference. Let’s revisit when we run through the workplan. Abdalmomen: interested in running a survey related to UA, in cooperation with UASG. Anil: gvt can request vendors to be UA ready. Cctld managers to identify the communities that have an influence. We can involve them in the work, train them. Adopt UA related activities. Abdalmomen: we should not duplicate work by UASG. Up to cctld managers themselves if and how, but we can increase awareness. Nabil: ticket system will increase the collaboration. Abdalmomen: offer cctld managers to check UA readiness via a linl 4. Completion of Work Plan https://docs.google.com/document/d/1Td27YCcDrDZ3pa4JzyX6n6CAY6anIG_n2kizDMc… Bart: priority setting still needs to be done. These items here are major projects. High effort, require a lot of planning. I will explain how the UAC defined the various projects. See page 4. a. Summary of Napkin Pitches & Impact/Effort Analysis Phased approach: * Step 1: napkin exercise. As per the charter, the UAC should liaise with various groups to be a point of contact regarding ccTLDs and UA-related matters. To identify why it is relevant for ccTLDs? For the ccNSO? And how can IGLC execute? They explored this for 2 major tasks: firstly, liaising, secondly, organising UA practices sessions for ccTLDs. Napkin tables are included in the google doc with the workplan * Step 2: impact-effort analysis How much impact does a certain action have? How much effort does it require? You end up with 4 categories: quick wins, major projects, fill ins, thankless tasks. They are already working on the quick wins. But now they need to start working on the major projects. See step 3 * Step 3: priority setting Volunteer time and other resources are limited. Therefore, priority-setting is fundamental. Suggested major mid- to long-term projects, for which the priority-setting still needs to happen: * Liaising with email - and other service providers, including for instance local programming groups, W3C, registries and registrars, etc. * Planning and organising a tabletop exercise * Conducting a survey among ccTLDs regarding UA adoption * Assisting and cooperating with local counterparts to organise local events * Developing ccTLD UA readiness journeys, case studies Jiankang: general comment. ccTLDs have good relation with the local gvt. Both can work together. How to encourage more ccTLD managers? How to encourage more ccTLDs to work together? Shubham Saran, NIXI (.in): <Comment> Identifying Local counterparts /players will be a crucial aspect from awareness and eventually adoption point of view to make success stories Bart: in addition to what Jiankang said. See item 5 on the agenda. Jiankang: email list for UA related to ccTLDs Bart: indeed. In the pipeline. Coming soon. Target those within the registries with an interest, and that have UA and related matters as part of their jobs. Barrack: AFTLD tried to have UA activities for ccTLDs. One question i regularly get: bring out the value for ccTLDs. That is THE question to answer. What value are we adding? That needs to be better explained. Bart: i understand your point Perhaps we can go back to the napkin pitches. See page 4. What is benefit from a ccTLD perspective? (notes paused for a moment) Abdalmomen: raise awareness. Even important for ASCII ccTLDs. Nabil: important comment. I shared a link to developing curricula What are the advantages for business? Huge amounts involved. For countries that only use the latin script. Cooperation with other countries. Business opportunity for all. The measurements WG prepares a whitepaper how ccTLDs can develop their business b. Identify order of preference of projects: i.Discussion and determining order of high effort work items Mentimeter polling. www.menti.com<http://www.menti.com> 5199 0643 [cid:image001.png@01DA6CAF.0C6DA5C0] Philippe Fouquart: As a side note to item 1 on the action point list (and mindful that this is a ccNSO session :) there may be a middle ground in reaching out at least to those constituencies within ICANN/Gnso (registrars, registries etc.) and I would respectfully suggest to include the ISPs here. This may turn that item into a somewhat lower hanging fruit. ii. Sign-off work plan 10: yes 1: doubts 0: no Ai-Chin: we did promo for several years. ccTLDs not good for promotion part. User demand is not so much. It is important that the email service providers act. The focus of the items in the workplan is on info sharing and capacity buikilding. But concretely, the promo of idns with email service providers is missing. Even gmail cannot use chinese IDN. you can send an email, but even gmail itself can not use the IDN email application. That is why i responded “orange” (doubts) Bart: very realistic point of view Anil: ccTLD managers are very influential. They can influence the community to adopt UA, and to make the systems inclusive. There are 2 aspect: * Adoption IDN. technological support available * Email services. UASG has a specialised working on Email Address Internationalisation (EAI) Microsoft and google are now adopting. They declared they will support many local languages in their products. I feel very strong that the UAC role will be effective and supportive for our cause. Regina: as vice chair of the UASC. invite to ccTLDs to join. We want to keep the group as useful and practical as possib;e. Thanks much for your input. Connections locally and with the tech service providers is important and good. Big thanks to icann staff to help supporting this group. Useful input in keeping the UAC on track. Maria: It seems ccTLDs are still need more awareness rising materials/sessions to jump into all aspects of UA adoption issues. What is meant under UA adoption on ccTLDs side. After that it will be more clear what ccTLDs can do on their local levels to motivate other entities to implement UA. Abdalmomen: thanks all. We are out of time. 5. Letter of UAC to ccTLD managers a. Presentation around ICANN79 b. Presentation UA during prep week c. Presentation to the GAC. Sunday 3 March 09.00-10.00 local time. d. Presentation ccNSO: update of work UAC to date ccNSO Working Group and Committee Updates Wednesday, 6 March 2024 | 13:15-14:30 (17:15-18:30 UTC) https://sched.co/1a1Do 6. Next meetings two weekly cadence, starting Tuesday, 19 March or Wednesda, 20 March 2024 7. AOB 8. Adjourn Workplan (item 4) https://docs.google.com/document/d/1Td27YCcDrDZ3pa4JzyX6n6CAY6anIG_n2kizDMc… Letter to IDN ccTLD managers (item 5) https://docs.google.com/document/d/11d7U0EB0qpnsq5LWM0aJZU2qjWvPEidS/edit?u… Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> ICANN79 links to bookmark now * ccNSO Schedule https://community.icann.org/x/MIEJEQ * ccNSO Session Highlights https://community.icann.org/x/jIEvEQ * Tech Day https://community.icann.org/x/T4EJEQ

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