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CSC Charter Review Team Call
by Maria Otanes Jan. 18, 2018

Jan. 18, 2018

Moving to 18:30 UTC Link to Adobe Connect: https://participate.icann.org/csc/ US/Canada: 1 800 550 6865 Dial in numbers: http://www.adigo.com/icann/ Conference ID: 6294

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Re: [CSC-Review] [Ext] RE: Consolidated overview comments
by Maria Otanes Jan. 18, 2018

Jan. 18, 2018

No problem. Thanks, Donna. All – Attached, please find the outline and initial draft report. It is based on the slides and includes the document I circulated yesterday. Best, Ria From: "Austin, Donna" <Donna.Austin(a)team.neustar> Date: Wednesday, January 17, 2018 at 6:52 PM To: Maria Otanes <maria.otanes(a)icann.org>, "CSC-review(a)icann.org" <CSC-review(a)icann.org> Subject: [Ext] RE: Consolidated overview comments All I’m really sorry, but I will be late joining this call tomorrow, but hopefully not too late. Donna From: CSC-Review [mailto:csc-review-bounces@icann.org] On Behalf Of Maria Otanes Sent: Wednesday, January 17, 2018 10:33 AM To: CSC-review(a)icann.org Subject: [EXTERNAL] [CSC-Review] Consolidated overview comments Dear CSC Charter Review Team, Attached is the consolidated overview of suggested changes to the charter. As a friendly reminder, the next call is scheduled for tomorrow, 18 January at 18:00 UTC. Dial in details below. Link to Adobe Connect: https://participate.icann.org/csc/ US/Canada: 1 800 550 6865 Dial in numbers: http://www.adigo.com/icann/[adigo.com] Conference ID: 6294 Talk to you tomorrow. All the best, Ria _______________________________________________________________________________________________ Ria Otanes | Secretariat Operations Coordinator Email maria.otanes(a)icann.org | Cell +1 202 679 5185 Internet Corporation for Assigned Names and Numbers Washington, DC Office | EDT / UTC-5

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Consolidated overview comments
by Maria Otanes Jan. 17, 2018

Jan. 17, 2018

Dear CSC Charter Review Team, Attached is the consolidated overview of suggested changes to the charter. As a friendly reminder, the next call is scheduled for tomorrow, 18 January at 18:00 UTC. Dial in details below. Link to Adobe Connect: https://participate.icann.org/csc/ US/Canada: 1 800 550 6865 Dial in numbers: http://www.adigo.com/icann/ Conference ID: 6294 Talk to you tomorrow. All the best, Ria _______________________________________________________________________________________________ Ria Otanes | Secretariat Operations Coordinator Email maria.otanes(a)icann.org | Cell +1 202 679 5185 Internet Corporation for Assigned Names and Numbers Washington, DC Office | EDT / UTC-5

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INPUT PLS: Proposed changes to Charter
by Austin, Donna Jan. 12, 2018

Jan. 12, 2018

Happy New Year Everyone We had an item that we put aside during our last call that I was going to follow up on in the New Year that related to the process for replacing a member who resigned, and what should happen if the circumstances of a member changed during their tenure. I think we need to include a separate section in the Charter to address both these possibilities, or we could expand the Recall of members section. I’ve drafted a possible section below that could be included in the Charter to address the situation. Please take some time to review and provide feedback. Changing circumstances of appointed CSC member: In the event that a member appointed to the CSC by either the ccNSO or RySG has a change in circumstances that may affect the basis upon which the member was appointed to the CSC, and if the member wishes to remain a member of the CSC, they are required to notify their appointing organization of their changing circumstances and seek re-confirmation of their appointment. The appointing organization will be responsible for considering the request in accordance with internal procedures. The appointing organization will be responsible for notifying the Chair of the CSC of the re-confirmation. The ccNSO and GNSO Councils should also be notified of the re-confirmation. In the event that the appointing organization is not willing to re-confirm the appointment, the member will be required to resign from the CSC and the appointing organization will be required to fill the vacancy as soon as possible. A temporary replacement may be appointed while attempts are made to fill the vacancy. If a member wishes to resign from the CSC because of a change in circumstances, or for any other reason, they must also notify their appointing organization. Any new appointment will need to be approved by both the ccNSO and the RySG, and the ccNSO and GNSO Councils notified of any new appointment. We should also think about whether it would be appropriate to make a change to the Membership Composition of the Charter to make it more accurate. Both the ccNSO and the RySG have some flexibility in their selection process to appoint someone who is not employed by a TLD registry, but may still be qualified to represent direct customers. Again, I’d appreciate your feedback. Membership Composition The CSC should be kept small and comprise representatives with direct experience and knowledge of IANA naming functions. At a minimum the CSC will comprise: · Two gTLD Registry Operators · Two ccTLD Registry Operators. **We might want to consider changing this to: · Two representatives gTLD Registry Operators · Two representatives ccTLD Registry Operators The RySG selection process notes that: “Candidates seeking selection through the RySG must be employed by a gTLD registry operator or explain how they are qualified to represent gTLD registry operators on the CSC.” The ccNSO notes that a candidate: “Should be employed or have active backing by a ccTLD manager and should demonstrate the support by the ccTLD manager in respect to the required time commitment to participate actively in the CSC.” Thanks everyone. We have some looming deadlines so we need to get the wrapped up in the next couple of weeks if we’re going to meet them. Donna From: CSC-Review [mailto:csc-review-bounces@icann.org] On Behalf Of Maria Otanes Sent: Wednesday, December 20, 2017 3:08 PM To: CSC-review(a)icann.org Subject: [EXTERNAL] [CSC-Review] Notes from yesterday CSC Review Team Call Dear CSC Review Team, Please find the notes from yesterday’s CSC Review Team Call (19 December) attached. Best, Ria _______________________________________________________________________________________________ Ria Otanes | Secretariat Operations Coordinator Email maria.otanes(a)icann.org<mailto:maria.otanes@icann.org> | Cell +1 202 679 5185 Internet Corporation for Assigned Names and Numbers Washington, DC Office | EDT / UTC-5 [cid:image001.png@01D3892D.91DDC440]

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CSC Charter Review Team Call
by Maria Otanes Jan. 12, 2018

Jan. 12, 2018

Link to Adobe Connect: https://participate.icann.org/csc/ US/Canada: 1 800 550 6865 Dial in numbers: http://www.adigo.com/icann/ Conference ID: 6294

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Re: [CSC-Review] [Ext] INPUT PLS: Proposed changes to Charter
by Maria Otanes Jan. 10, 2018

Jan. 10, 2018

Hi all, and Happy New Year, We’d like to schedule the next CSC Charter Review Team call. Please complete the Doodle poll below. https://doodle.com/poll/4c8uhvkfw6ywfp6y All the best, Ria From: "Austin, Donna" <Donna.Austin(a)team.neustar> Date: Tuesday, January 9, 2018 at 3:41 PM To: Maria Otanes <maria.otanes(a)icann.org>, "CSC-review(a)icann.org" <CSC-review(a)icann.org> Subject: [Ext] INPUT PLS: Proposed changes to Charter Happy New Year Everyone We had an item that we put aside during our last call that I was going to follow up on in the New Year that related to the process for replacing a member who resigned, and what should happen if the circumstances of a member changed during their tenure. I think we need to include a separate section in the Charter to address both these possibilities, or we could expand the Recall of members section. I’ve drafted a possible section below that could be included in the Charter to address the situation. Please take some time to review and provide feedback. Changing circumstances of appointed CSC member: In the event that a member appointed to the CSC by either the ccNSO or RySG has a change in circumstances that may affect the basis upon which the member was appointed to the CSC, and if the member wishes to remain a member of the CSC, they are required to notify their appointing organization of their changing circumstances and seek re-confirmation of their appointment. The appointing organization will be responsible for considering the request in accordance with internal procedures. The appointing organization will be responsible for notifying the Chair of the CSC of the re-confirmation. The ccNSO and GNSO Councils should also be notified of the re-confirmation. In the event that the appointing organization is not willing to re-confirm the appointment, the member will be required to resign from the CSC and the appointing organization will be required to fill the vacancy as soon as possible. A temporary replacement may be appointed while attempts are made to fill the vacancy. If a member wishes to resign from the CSC because of a change in circumstances, or for any other reason, they must also notify their appointing organization. Any new appointment will need to be approved by both the ccNSO and the RySG, and the ccNSO and GNSO Councils notified of any new appointment. We should also think about whether it would be appropriate to make a change to the Membership Composition of the Charter to make it more accurate. Both the ccNSO and the RySG have some flexibility in their selection process to appoint someone who is not employed by a TLD registry, but may still be qualified to represent direct customers. Again, I’d appreciate your feedback. Membership Composition The CSC should be kept small and comprise representatives with direct experience and knowledge of IANA naming functions. At a minimum the CSC will comprise: Two gTLD Registry Operators Two ccTLD Registry Operators. **We might want to consider changing this to: Two representatives gTLD Registry Operators Two representatives ccTLD Registry Operators The RySG selection process notes that: “Candidates seeking selection through the RySG must be employed by a gTLD registry operator or explain how they are qualified to represent gTLD registry operators on the CSC.” The ccNSO notes that a candidate: “Should be employed or have active backing by a ccTLD manager and should demonstrate the support by the ccTLD manager in respect to the required time commitment to participate actively in the CSC.” Thanks everyone. We have some looming deadlines so we need to get the wrapped up in the next couple of weeks if we’re going to meet them. Donna From: CSC-Review [mailto:csc-review-bounces@icann.org] On Behalf Of Maria Otanes Sent: Wednesday, December 20, 2017 3:08 PM To: CSC-review(a)icann.org Subject: [EXTERNAL] [CSC-Review] Notes from yesterday CSC Review Team Call Dear CSC Review Team, Please find the notes from yesterday’s CSC Review Team Call (19 December) attached. Best, Ria _______________________________________________________________________________________________ Ria Otanes | Secretariat Operations Coordinator Email maria.otanes(a)icann.org | Cell +1 202 679 5185 Internet Corporation for Assigned Names and Numbers Washington, DC Office | EDT / UTC-5

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Notes from yesterday CSC Review Team Call
by Maria Otanes Dec. 20, 2017

Dec. 20, 2017

Dear CSC Review Team, Please find the notes from yesterday’s CSC Review Team Call (19 December) attached. Best, Ria _______________________________________________________________________________________________ Ria Otanes | Secretariat Operations Coordinator Email maria.otanes(a)icann.org | Cell +1 202 679 5185 Internet Corporation for Assigned Names and Numbers Washington, DC Office | EDT / UTC-5

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Re: [CSC-Review] Background Material for CSC Review Team Call
by Maria Otanes Dec. 18, 2017

Dec. 18, 2017

In addition, please note the purpose of the call will be to go over the call you had with the CSC, and discuss some of the items noted as requiring further discussion by the Review Team, in particular: 1. Should responsibilities include reference to IANA survey? 2. Monthly meetings and potentially adjusting attendance requirement for Liaisons 3. Review of selection criteria and process to see if it requires adjustment in light of changing circumstances for members, ie Jay and Elaine no longer work for the InternetNZ and Donuts but continue as members of the CSC. 4. CSC relationship with PTI Board etc. 5. Travel Funding Thanks, Ria From: CSC-Review <csc-review-bounces(a)icann.org> on behalf of Maria Otanes <maria.otanes(a)icann.org> Date: Monday, December 18, 2017 at 7:10 PM To: "CSC-review(a)icann.org" <CSC-review(a)icann.org> Subject: [CSC-Review] Background Material for CSC Review Team Call Dear CSC Review Team, Please find attached the background material for tomorrow’s (Tuesday, 19 December) CSC Review Team call scheduled at 16:00 UTC. It’s scheduled for an hour, but everyone who completed the Doodle poll noted their availability at 17:00 UTC as well should the call run over. Please let me know if you have any questions. Best, Ria _______________________________________________________________________________________________ Ria Otanes | Secretariat Operations Coordinator Email maria.otanes(a)icann.org | Cell +1 202 679 5185 Internet Corporation for Assigned Names and Numbers Washington, DC Office | EDT / UTC-5

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Background Material for CSC Review Team Call
by Maria Otanes Dec. 18, 2017

Dec. 18, 2017

Dear CSC Review Team, Please find attached the background material for tomorrow’s (Tuesday, 19 December) CSC Review Team call scheduled at 16:00 UTC. It’s scheduled for an hour, but everyone who completed the Doodle poll noted their availability at 17:00 UTC as well should the call run over. Please let me know if you have any questions. Best, Ria _______________________________________________________________________________________________ Ria Otanes | Secretariat Operations Coordinator Email maria.otanes(a)icann.org | Cell +1 202 679 5185 Internet Corporation for Assigned Names and Numbers Washington, DC Office | EDT / UTC-5

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CSC Review Team Call (19 December, 16:00 UTC)
by Maria Otanes Dec. 18, 2017

Dec. 18, 2017

Link to Adobe Connect: https://participate.icann.org/csc/ US/Canada: 1 800 550 6865 Dial in numbers: http://www.adigo.com/icann/ Conference ID: 6294

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