May 2016 - Cwg-framework-principles

MP3 and Attendance - CWG Framework of Operating Principles - 24 May 2016
by Terri Agnew May 24, 2016

May 24, 2016

Dear All, Please find the MP3 recording for the CWG Framework of Operating Principles call held on Tuesday, 24 May 2016 at 18:00 UTC at: http://audio.icann.org/gnso/gnso-cwg-principles-24may16-en.mp3 On page: http://gnso.icann.org/en/group-activities/calendar#may The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: <http://gnso.icann.org/calendar/> http://gnso.icann.org/calendar/ Attendees: Cheryl Langdon-Orr John Berard - (Co-Chair) Becky Burr - (Co-Chair) Jim Galvin Alan Greenberg Apologies: Annebeth Lange ICANN staff: Mary Wong Steve Chan David Tait Bart Boswinkel Terri Agnew ** Please let me know if your name has been left off the list ** Web page : <http://ccnso.icann.org/workinggroups/ccwg-framework.htm> http://ccnso.icann.org/workinggroups/ccwg-framework.htm Thank you. Kind regards, Terri Agnew GNSO Secretariat Adobe Chat Transcript for Tuesday, 24 May 2016 Terri Agnew:Dear all, welcome to the Framework of Operating Principles Cross Community Working Group meeting on the 24th of May 2016 Terri Agnew:Member wiki page: https://community.icann.org/x/qAfPAQ Becky Burr:john - i am having a bit of a fire drill here. Can you chair this as I need to be in and out Mary Wong:If we can circulate a draft Final Framework document to the WG by 7 or 8 June, we can have the WG meet again on 16 June. Bart Boswinkel:Id they refer to special budget requests? Mary Wong:@Bart, I think so - not a special process, but the normal SO/AC communty budget request Mary Wong:The problem there may be timing. Bart Boswinkel:yes it is called special budget request. However it is questionable whether appropropriate Steve Chan:@John, I was thinking of the special budget request that Bart mentioned Bart Boswinkel:appropriate Steve Chan:or the regular FY budgeting process if that's feasible (e.g., the CWG effort is known well in advance) Terri Agnew:Welcome Alan Greenberg Terri Agnew:Cheryl has rejoined on audio Cheryl Langdon-Orr (CLO):the oporator hears me just fine!!!! Alan Greenberg:Srry for being late. Cheryl Langdon-Orr (CLO):I am tlking Mary Wong:FWIW staff doew not recommend that our WG write or recommend a specific budget process for CCWGs. Mary Wong:Outside of the "normal" community budget request noted aboev, that is. Alan Greenberg:My audio is horrible. Dialing back in Alan Greenberg:back Cheryl Langdon-Orr (CLO):it is evaluation, ongoing evaluation and management of such funding that the "new system" with Mx approaches Mary Wong:Note that the GNSO's F2F WG meetings take place in conjunction with (a day before or after) an ICANN meeting. Not intersessionally. Mary Wong:And not all WGs get a F2F meeting; it is a specific consieration/seleection made by the GNSO Council. Alan Greenberg:@Mary, presuming that such adjunct meetings are still allowed Mary Wong:@Alan, true - but at the moment the concern that has been raised in the GNSO is just in connection with Meeting B. Cheryl Langdon-Orr (CLO):Alan the estemates . budgetry process we are working with the ICNN FINANCE SC on for the Accountability WS2 progrmme *does* include costs estimates right down to staff FTE commitments Cheryl Langdon-Orr (CLO):disected by qtr! Alan Greenberg:Yes Cheryl, I am aware of that. But I think at the level of the WG, we need to differentiate between the two types of "extraordinary" expenditires. Alan Greenberg:As ALAC Chair, I have *NO* money that I can allocate to WGs. I think thatthe same is true for the GNSO and ccNSO. Cheryl Langdon-Orr (CLO):if activity in a CWG becomes a "cost' to an AC or SO that is another issue altogether Mary Wong:The GNSO WG Guidelines currently allow for the WG to request approval/funding for subject matter experts and briefings, on an as-needed basis. There is also the F2F one-day meetings that Alan is mentioning that are specifically approved by the GNSO Council for particular WGs at critical points in their deliberations (but limited funding goes to that because these have been "attached" to ICANN meetings to date). Cheryl Langdon-Orr (CLO):ALAC does not have that srt of descretion Jim Cheryl Langdon-Orr (CLO):Alan has been fighting that battle for some tme recently Mary Wong:@Alan, the Chartering Orgs could always collaborate on a Community Budget Request for any particular Financial Year for a CCWG. Cheryl Langdon-Orr (CLO):issues will turn up oit of "budget Cycle" Mary Cheryl Langdon-Orr (CLO):out of Mary Wong:@Cheryl, true, but then it may be for the COs to collaborate on any additional request out of cycle they believe a CCWG might need at that point. Cheryl Langdon-Orr (CLO):and that should probably work along the same lnes as the *new* until now untied method of a collaborative approach with WG Leadership and key staff to wotk with ICANN Finance and or Board to do estimates and budgets Cheryl Langdon-Orr (CLO):and we could jusst reference that Mary Wong:@Cheryl, yes. Cheryl Langdon-Orr (CLO):Bye for now then Bart Boswinkel:Bye all

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Agenda for Working Group call on 24 May
by Mary Wong May 24, 2016

May 24, 2016

Dear all, The proposed agenda for the next call, scheduled for 24 May at 1800 UTC, is as follows: 1. Roll call/updates to Statements of Interest (if applicable e.g. for GNSO members) 2. Update from WG co-chairs on Amsterdam meeting with interested Board members 3. Continue discussion of public comments received to the Draft Framework 4. Preparation for cross community discussion session at ICANN56 in Helsinki 5. Next steps/next meeting Please refer to the attachment that was sent on 13 May (see message below) for the updated tabular summary of the Public Comment Review Tool. Thanks to Jim Galvin for his positive response to this version – for the meeting, it will be greatly appreciated if everyone is able to glance through the updated document to see if there are specific comments, observations or issues they think need to be raised for WG discussion. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names and Numbers (ICANN) Email: mary.wong(a)icann.org Telephone: +1-603-5744889 From: Mary Wong <mary.wong(a)icann.org> Date: Friday, May 13, 2016 at 17:55 To: "cwg-framework-principles(a)icann.org" <cwg-framework-principles(a)icann.org> Subject: Updated Public Comment Review Tool following the meeting of 10 May Dear all, Please find attached, in “redlined” format, an updated tabular summary of the public comments received to our Draft Framework. The updates reflect the staff understanding of the discussion that took place on the working group call earlier this week, on 10 May. The next call will be held on 24 May at 1800 UTC. Staff expects that Becky and John, our co-chairs, will provide an update on discussions they are planning to have with interested Board Members at the Global Domains Division (GDD) Summit next week, and a continuation of our review of the remaining public comments. Please note that an open cross-community session on our Framework has been scheduled for the ICANN56 meeting in Helsinki, on Wednesday 29 June at 1800 Helsinki time. Our hope is that by that time we will be in a position to produce an updated, proposed Final Framework based on our analysis of the public comments, which can be presented to the community at that session for feedback and discussion. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names and Numbers (ICANN) Email: mary.wong(a)icann.org Telephone: +1-603-5744889 From: Mary Wong <mary.wong(a)icann.org<mailto:mary.wong@icann.org>> Date: Tuesday, May 10, 2016 at 16:07 To: "cwg-framework-principles(a)icann.org<mailto:cwg-framework-principles@icann.org>" <cwg-framework-principles(a)icann.org<mailto:cwg-framework-principles@icann.org>> Subject: Re: Report of public comments for review at our upcoming meeting Dear all, Further to the message below, and again in preparation for our meeting coming up in a few hours, I’m pleased to confirm that the staff report of public comments has now been published on the ICANN website, thereby closing the public forum for our Draft Framework: https://www.icann.org/public-comments/ccwg-framework-principles-draft-2016-…. We hope that the report as well as the tabular Public Comment Review Tool circulated a few days ago will be helpful to you as you review the public comments we received with a view toward updating and/or amending our draft document, as appropriate. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names and Numbers (ICANN) Email: mary.wong(a)icann.org<mailto:mary.wong@icann.org> Telephone: +1-603-5744889 From: Mary Wong <mary.wong(a)icann.org<mailto:mary.wong@icann.org>> Date: Saturday, May 7, 2016 at 02:54 To: "cwg-framework-principles(a)icann.org<mailto:cwg-framework-principles@icann.org>" <cwg-framework-principles(a)icann.org<mailto:cwg-framework-principles@icann.org>> Subject: Report of public comments for review at our upcoming meeting Dear all, To facilitate the group’s discussion at our upcoming meeting on Tuesday 10 May at 1800 UTC, and to aid your review of all the public comments that we received in response to our publication of the Draft Framework of Principles for Future CCWGs, staff has prepared the attached Public Comment Review Tool. This document is a tabular summary, excerpting the most relevant parts of each comment submitted corresponding to the specific Section and Open Question from our Draft Framework. In total, 15 relevant submissions were received from individuals as well as groups. Most of the individual commenters drew from their experiences in a number of CCWGs (including the CCWG-Accountability), and the group submissions included comments from the ALAC, the GNSO’s Registries Stakeholder Group and Intellectual Property Constituency, the International Chamber of Commerce, the Government of France and the ICANN Board. Please note that the Public Comment Review Tool does not replace your review of each of the comments received, as the full nuances of all the commenters’ concerns may need to be viewed in their full context. In this regard, allow me to take the liberty of noting, in particular, that more specific details were provided in the comments of the Government of France and the ICANN Board as well as some individual commenters (such as Mathieu Weill, co-chair of the CCWG-Accountability) that could fairly be excerpted and summarized in the Tool. For that reason, you should refer to the full set of comments at https://forum.icann.org/lists/comments-ccwg-framework-principles-22feb16/. The staff report of public comments received has been submitted for publication as well. All the relevant documents can also be viewed and downloaded from our group’s collaborative wiki space: see https://community.icann.org/x/SwSOAw for a copy of the Public Comment Review Tool and the staff report of public comments, and https://community.icann.org/x/zASOAw for a copy of the Draft Framework of Principles as published in February. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names and Numbers (ICANN) Email: mary.wong(a)icann.org<mailto:mary.wong@icann.org> Telephone: +1-603-5744889

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Updated Public Comment Review Tool following the meeting of 10 May
by Mary Wong May 13, 2016

May 13, 2016

Dear all, Please find attached, in “redlined” format, an updated tabular summary of the public comments received to our Draft Framework. The updates reflect the staff understanding of the discussion that took place on the working group call earlier this week, on 10 May. The next call will be held on 24 May at 1800 UTC. Staff expects that Becky and John, our co-chairs, will provide an update on discussions they are planning to have with interested Board Members at the Global Domains Division (GDD) Summit next week, and a continuation of our review of the remaining public comments. Please note that an open cross-community session on our Framework has been scheduled for the ICANN56 meeting in Helsinki, on Wednesday 29 June at 1800 Helsinki time. Our hope is that by that time we will be in a position to produce an updated, proposed Final Framework based on our analysis of the public comments, which can be presented to the community at that session for feedback and discussion. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names and Numbers (ICANN) Email: mary.wong(a)icann.org Telephone: +1-603-5744889 From: Mary Wong <mary.wong(a)icann.org<mailto:mary.wong@icann.org>> Date: Tuesday, May 10, 2016 at 16:07 To: "cwg-framework-principles(a)icann.org<mailto:cwg-framework-principles@icann.org>" <cwg-framework-principles(a)icann.org<mailto:cwg-framework-principles@icann.org>> Subject: Re: Report of public comments for review at our upcoming meeting Dear all, Further to the message below, and again in preparation for our meeting coming up in a few hours, I’m pleased to confirm that the staff report of public comments has now been published on the ICANN website, thereby closing the public forum for our Draft Framework: https://www.icann.org/public-comments/ccwg-framework-principles-draft-2016-…. We hope that the report as well as the tabular Public Comment Review Tool circulated a few days ago will be helpful to you as you review the public comments we received with a view toward updating and/or amending our draft document, as appropriate. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names and Numbers (ICANN) Email: mary.wong(a)icann.org<mailto:mary.wong@icann.org> Telephone: +1-603-5744889 From: Mary Wong <mary.wong(a)icann.org<mailto:mary.wong@icann.org>> Date: Saturday, May 7, 2016 at 02:54 To: "cwg-framework-principles(a)icann.org<mailto:cwg-framework-principles@icann.org>" <cwg-framework-principles(a)icann.org<mailto:cwg-framework-principles@icann.org>> Subject: Report of public comments for review at our upcoming meeting Dear all, To facilitate the group’s discussion at our upcoming meeting on Tuesday 10 May at 1800 UTC, and to aid your review of all the public comments that we received in response to our publication of the Draft Framework of Principles for Future CCWGs, staff has prepared the attached Public Comment Review Tool. This document is a tabular summary, excerpting the most relevant parts of each comment submitted corresponding to the specific Section and Open Question from our Draft Framework. In total, 15 relevant submissions were received from individuals as well as groups. Most of the individual commenters drew from their experiences in a number of CCWGs (including the CCWG-Accountability), and the group submissions included comments from the ALAC, the GNSO’s Registries Stakeholder Group and Intellectual Property Constituency, the International Chamber of Commerce, the Government of France and the ICANN Board. Please note that the Public Comment Review Tool does not replace your review of each of the comments received, as the full nuances of all the commenters’ concerns may need to be viewed in their full context. In this regard, allow me to take the liberty of noting, in particular, that more specific details were provided in the comments of the Government of France and the ICANN Board as well as some individual commenters (such as Mathieu Weill, co-chair of the CCWG-Accountability) that could fairly be excerpted and summarized in the Tool. For that reason, you should refer to the full set of comments at https://forum.icann.org/lists/comments-ccwg-framework-principles-22feb16/. The staff report of public comments received has been submitted for publication as well. All the relevant documents can also be viewed and downloaded from our group’s collaborative wiki space: see https://community.icann.org/x/SwSOAw for a copy of the Public Comment Review Tool and the staff report of public comments, and https://community.icann.org/x/zASOAw for a copy of the Draft Framework of Principles as published in February. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names and Numbers (ICANN) Email: mary.wong(a)icann.org<mailto:mary.wong@icann.org> Telephone: +1-603-5744889

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MP3 and Attendance - CWG Framework of Operating Principles - 10 May 2016
by Terri Agnew May 10, 2016

May 10, 2016

Dear All, Please find the MP3 recording for the CWG Framework of Operating Principles call held on Tuesday, 10 May 2016 at 18:00 UTC at: http://audio.icann.org/gnso/gnso-cwg-principles-10may16-en.mp3 On page: http://gnso.icann.org/en/group-activities/calendar#may The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: <http://gnso.icann.org/calendar/> http://gnso.icann.org/calendar/ Attendees: Cheryl Langdon-Orr John Berard - (Co-Chair) Becky Burr - (Co-Chair) Avri Doria Jim Galvin Alan Greenberg Apologies: Annebeth Lange ICANN staff: Mary Wong Steve Chan David Tait Bart Boswinkel Terri Agnew ** Please let me know if your name has been left off the list ** Web page : <http://ccnso.icann.org/workinggroups/ccwg-framework.htm> http://ccnso.icann.org/workinggroups/ccwg-framework.htm Thank you. Kind regards, Terri Agnew GNSO Secretariat Adobe Chat Transcript for Tuesday, 10 May 2016 Terri Agnew:Dear all, welcome to the Framework of Operating Principles Cross Community Working Group meeting on the 10th May 2016 john:sorry, hit enter too soon, Berard john:say something so I can confirm i am connected Terri Agnew:Hi John thank you for this, I will update the line name Jim Galvin:Somebody is not on mute and is typing. Mary Wong:Avri sent me an email saying she would be late due to another call. Mary Wong:@Cheryl, sorry about the time - if it helps, it's 2 a.m. here in Singapore! Mary Wong:CONGRATS BECKY!!! Becky Burr:apologies, need to figure out how to turn the mic on. thanks everyone. Terri Agnew:Becky, private AC chat you with directions how to activate Steve Chan:I can see it as well Jim Galvin:I do not see in the AdobeConnect but I do have a separate copy open locally. Alan Greenberg:Not here! Becky Burr:likewise, I don't see it in Adobe Terri Agnew:you may need to update your Adobe connect plug in's with this link: http://tinyurl.com/icannactest Ensure all 3 steps pass. On the fourth step, install the add-on. This will run adobe connect outside of the web browser. Adobe connect prefers Firefox browser. Jim Galvin:I now see it in Adobe. Cheryl Langdon-Orr (CLO):Happy to reinforce the language.... I think it is a poivotsl point Bart Boswinkel:This could also be re-inforced by combining this notion with stonger langauge around need for internal rules for a group to be agreed up before the actual work starts Mary Wong:@Bart, yes, absolutely. Mary Wong:In that regard, this group will also need to consider the feedback that seems to indicate little support for more formal operational rules n the Framework, but to include any such that are necessary in the Charter for the CCWG in question. Bart Boswinkel:Yes, and their is a difernce between the CCWG and CWG Terri Agnew:Welcome Avri Avri Doria:thanks Terri, sorry i am late. Cheryl Langdon-Orr (CLO):Perfect Mary Some can be To be used unless otherwise ... ... ... in the Charter etc., Becky Burr:I agree John - I don't feel the need to do that Cheryl Langdon-Orr (CLO):Agree Alan Cheryl Langdon-Orr (CLO):YES Jim thus our use of Principles nd Guidelines... Bart Boswinkel:ORiginally when this group started there were two outstanding core principles for a CCWG: one charter explicitly adopted by two or more SO/AC Bart Boswinkel: and the fumnal product wouldbe approved by the chartering organisations. Cheryl Langdon-Orr (CLO):Future MAY bring new Interpretations of such Frameworks Mary Wong:Some of the comments on implementatin are reflected starting at the bottom of Page 10 of he Tabular Summary. Bart Boswinkel:It could be if charterd by the chartering organisations to do so Bart Boswinkel:at the time of adoption of the recomendation Cheryl Langdon-Orr (CLO):I AGree with you Avri this is essential Bart Boswinkel:AS AVRi says it couldbe part of the recommendations to the chartering organisations Cheryl Langdon-Orr (CLO):The work from te Implementation WG was pretty clear on this John Cheryl Langdon-Orr (CLO): AAnd in the current CWG/CCWG we have activly ensured tht we have close input from ley people from the WG's to work with Implementation Mary Wong:An IRT can (should?) be separate from the CCWG; it's just composed partly of intersted CCWG memebrs. So a CCWG can (should?) be closed once its recommendations are completed/adopted. Mary Wong:Note also the RySG comments that (per Cheryl) the recommendations on implementation from the Policy & Implementation WG may be worth considering. John Berard:is there a term of art for a WG going into suspended animation? Mary Wong:AFAIK, no Alan Greenberg:It may choose to remain in place pending adoption by the Board and implementation. Mary Wong:Not policy, at least, not policy that is within the remit of a SO :) Bart Boswinkel:That assumes the chair and co-chair remain active Bart Boswinkel:as soon as a wg clsoes they are in-active Cheryl Langdon-Orr (CLO):Fair point Bart... but then we ned to replace them with competant alterntes Alan Greenberg:I have to drop off now. Good meeting. Bart Boswinkel:Going back to Jim's point and the drift of John's argument Mary Wong:Thanks Alan Mary Wong:Sevearl commenters seemed to think we need more clarity.. Mary Wong:It looks like there will be a Helsinki session. Cheryl Langdon-Orr (CLO):Thanks everyone great progress ... good call ... Talk soon, catch up soon to plan for Helsinki. docs soon aafter some of you gather in Amsterdam please... Jim Galvin:WHen will we meet again? Jim Galvin:@mary thanks! Cheryl Langdon-Orr (CLO):YES do meeting in 14 days Bart Boswinkel:9 pm Mary Wong:It's 2 a.m. in Singapore an 4 a.m. in Sydney Bart Boswinkel:that is fine Mary Wong:For 1800 UTC Cheryl Langdon-Orr (CLO):0400 is fine for me Bart Boswinkel:21.UTC Mary Wong:OK Bart Boswinkel: is fine as well Cheryl Langdon-Orr (CLO):HAPPY with 0400 Jim Galvin:I'm in no position to complain. Take it to the mailing list. :-) Bart Boswinkel:Bye all David Tait:Thanks all Steve Chan:thanks all Cheryl Langdon-Orr (CLO):bye for now then Thanks John Becky et.al.

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Report of public comments for review at our upcoming meeting
by Mary Wong May 10, 2016

May 10, 2016

Dear all, To facilitate the group’s discussion at our upcoming meeting on Tuesday 10 May at 1800 UTC, and to aid your review of all the public comments that we received in response to our publication of the Draft Framework of Principles for Future CCWGs, staff has prepared the attached Public Comment Review Tool. This document is a tabular summary, excerpting the most relevant parts of each comment submitted corresponding to the specific Section and Open Question from our Draft Framework. In total, 15 relevant submissions were received from individuals as well as groups. Most of the individual commenters drew from their experiences in a number of CCWGs (including the CCWG-Accountability), and the group submissions included comments from the ALAC, the GNSO’s Registries Stakeholder Group and Intellectual Property Constituency, the International Chamber of Commerce, the Government of France and the ICANN Board. Please note that the Public Comment Review Tool does not replace your review of each of the comments received, as the full nuances of all the commenters’ concerns may need to be viewed in their full context. In this regard, allow me to take the liberty of noting, in particular, that more specific details were provided in the comments of the Government of France and the ICANN Board as well as some individual commenters (such as Mathieu Weill, co-chair of the CCWG-Accountability) that could fairly be excerpted and summarized in the Tool. For that reason, you should refer to the full set of comments at https://forum.icann.org/lists/comments-ccwg-framework-principles-22feb16/. The staff report of public comments received has been submitted for publication as well. All the relevant documents can also be viewed and downloaded from our group’s collaborative wiki space: see https://community.icann.org/x/SwSOAw for a copy of the Public Comment Review Tool and the staff report of public comments, and https://community.icann.org/x/zASOAw for a copy of the Draft Framework of Principles as published in February. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names and Numbers (ICANN) Email: mary.wong(a)icann.org Telephone: +1-603-5744889

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