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September 2024

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Pilot Holistic Review| Inaugural Meeting
by Jessica Puccio Sept. 28, 2024

Sept. 28, 2024

Hello members of the Pilot Holistic Review (PHR) - Thank you for completing the Doodle poll to schedule our first PHR plenary meeting, Monday, 30 September, 13:00 UTC (6am PST/9am EST/4pm MSK|AST/6:30pm IST/11pm AEST). The proposed 90-minute agenda is as follows: * Introductions — Co-Chairs, Review Team and ICANN org (30 minutes) * Pilot Holistic Review Objectives, overview of resources — ICANN org (30 minutes) * Intro to Pilot Holistic Review Team timeline and engagement — ICANN org (20 minutes) * Administrative Items —ICANN org (5 minutes) * AOB — all (2 minutes) * Meeting summary: Decisions reached and action items — Co-Chairs and ICANN org (3 minutes) Please note we will ask each of you to introduce yourselves, for up to 2 minutes, sharing information that was not included in your biography. Should you have any questions or difficulty with links, please feel free to reach out to me directly. We look forward to your valuable input! Join Zoom Meeting https://icann.zoom.us/j/96328711103?pwd=NEc3V2U4T09WcGhxNWlpSnB1eFFndz09 Meeting ID: 963 2871 1103 Passcode: k=%@KYzK36 -- Jessica Puccio Sr Coordinator, Review Support and Accountability Projects Internet Corporation for Assigned Names and Numbers (ICANN<http://www.icann.org/>)

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Pilot Holistic Review Team Member Biographies
by Jessica Puccio Sept. 27, 2024

Sept. 27, 2024

Hello Volunteers - We wanted to thank everyone for completing the intake form in such a timely manner. Using the Google addresses provided, an external drive was created for everyone to access resources and future documents requiring collaboration. Currently, there is a folder labeled Team Member Biographies<https://drive.google.com/drive/folders/1kaaz0afjBe7Q7l0e5gXPA90hvCt5SrLU> which contains the information that has been shared so far. While we will have time on the agenda for Introductions, we also encourage you to peruse the folder and familiarize yourself with your fellow team members, ahead of Monday’s meeting. If there are any issues accessing the drive, please let me know and I will address immediately. Looking forward to “meeting” you all very soon. Kind Regards -- Jessica Puccio Sr Coordinator, Review Support and Accountability Projects Internet Corporation for Assigned Names and Numbers (ICANN<http://www.icann.org/>) On 9/23/24, 17:04, "RSA Coordinators" <rsa-coordinators(a)icann.org<mailto:rsa-coordinators@icann.org>> wrote: Hello, Pilot Holistic Review Team members! My name is Jessica Puccio, and I am a Coordinator for ICANN org’s Review Support and Accountability Team. I will be helping support you throughout the Pilot Holistic Review. Everyone should have received our initial email with a few onboarding tasks that are required prior to the team’s inaugural call. Thanks to all who have already started working on them. I wanted to send a reminder to please complete the following tasks by the requested dates: * Inaugural Meeting Doodle Poll We are extending the opportunity to share your availability via the doodle poll for another 24 hours. Please click here <https://doodle.com/meeting/participate/id/b6229gzb> and respond no later than 24 September 2024 (23:59 UTC). * Intake Form and Policy Acknowledgements Please complete this intake form<https://forms.gle/5Q28kSCYGMUyEF836>, no later than 25 September 2024 (23:59 UTC). * PHR Relevant Materials * The Terms of Reference<https://www.icann.org/en/system/files/files/pilot-holistic-review-tor-13may…> details the work of the PHR Team at a high-level, including its objectives and deliverables. * The Operating Standards<https://community.icann.org/display/PHR/Pilot+Holistic+Review+Project+-+ATR…> are designed to ensure that the Pilot Holistic Review is conducted in a transparent, predictable, and efficient manner. We suggest you focus on sections 3, 4, and 5, as these pertain to the operational elements of the PHR. Your Co-Chairs also have an additional request to help facilitate the onboarding process. They would like each review team member to write a short (2-3 paragraph) biography that could be shared with the group. Please reply to this email with your information no later than 27 September 2024. Thank you again for your commitment to ensuring this project is a success. Please do not hesitate if you have any questions or concerns. Kind Regards -- Jessica Puccio Sr Coordinator, Review Support and Accountability Projects Internet Corporation for Assigned Names and Numbers (ICANN<http://www.icann.org/>) On 9/18/24, 09:02, "RSA Coordinators" <rsa-coordinators(a)icann.org<mailto:rsa-coordinators@icann.org>> wrote: Pilot Holistic Review (PHR) Team members, We are excited to launch the onboarding process for the team! The first step is to schedule the team’s inaugural call. Please complete this doodle poll<https://doodle.com/meeting/participate/id/b6229gzb>, indicating your availability, no later than 22 September 2024 (23:59 UTC). Onboarding Materials and Tasks The Reviews Support and Accountability (RSA) Team compiled the following materials and tasks that need to be reviewed and completed prior to the inaugural call. Intake Form and Policy Acknowledgements To identify meeting times that work best for all team members, please complete this intake form<https://forms.gle/5Q28kSCYGMUyEF836>, no later than 25 September 2024 (23:59 UTC). The form includes sections to complete your Statement of Interest and to read and accept ICANN’s Privacy Policy and PHR Conflict of Interest Policy. PHR Relevant Materials The community-agreed Terms of Reference and the Board-approved Pilot Holistic Review Operating Standards are the guiding documents for the Pilot Holistic Review. We ask that you familiarize yourself with both documents. * The Terms of Reference<https://www.icann.org/en/system/files/files/pilot-holistic-review-tor-13may…> details the work of the PHR Team at a high-level, including its objectives and deliverables. * The Operating Standards<https://community.icann.org/display/PHR/Pilot+Holistic+Review+Project+-+ATR…> are designed to ensure that the Pilot Holistic Review is conducted in a transparent, predictable, and efficient manner. We suggest you focus on sections 3, 4, and 5, as these pertain to the operational elements of the PHR. PHR Wiki Working Space All information about the review (composition, plenary calls and reports, etc.) will be posted on the PHR’s dedicated wiki space: https://community.icann.org/x/E4CfEw. Please familiarize yourself with this space as it will serve as a resource for the review team throughout the pilot. Please let us know if you need assistance navigating this working space. Suggested ICANN Learn Courses To prepare all team members for the dynamic team work required to conduct the PHR, we have identified a short-list of recommended ICANN Learn courses: * Collaboration Skills<https://learn.icann.org/#/online-courses/fc490ed7-056f-4c88-a622-b8dab36259…> - (16 minutes) * Anti-Harassment<https://learn.icann.org/#/curricula/8bac5493-78ae-4a61-82b1-b08fc25f2f43> - (34 minutes - 1 hour) * Unconscious Bias <https://learn.icann.org/#/online-courses/364fbaa2-51c2-4eef-bc4e-37b245d8f6…> * Constructive Dialogue<https://learn.icann.org/#/online-courses/cebe767d-4011-4494-b400-80da2c8d5c…> - (26 minutes) * Facilitation Skills<https://learn.icann.org/#/online-courses/684439ec-cbd6-42cc-b069-0164e48486…> - (19 minutes) * Benefitting from Inclusion<https://learn.icann.org/#/online-courses/455d9794-23a9-4151-9fc9-0b1172280f…> - (3 minutes) Thank you again for volunteering your time to participate in this important work. Please do not hesitate to contact us<mailto:rsa-coordinators@icann.org> if you have any questions or concerns. We look forward to working with everyone! Best regards, Larisa Gurnick Vice President, Review Support and Accountability, Global Domains and Strategy

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