Dear all, Please find included background material for: 1. Item 8 - Terms of Reference Outreach & Involvement Standing Committee 2. Item 9A - Draft Council Statement IFRT Draft Final Report Kind regards, Bart From: Ccnso-council <ccnso-council-bounces@icann.org> on behalf of Bart Boswinkel <bart.boswinkel@icann.org> Date: Wednesday, 18 November 2020 at 15:37 To: "ccNSO-council@icann.org" <ccNSO-council@icann.org> Subject: [ccnso-council] Updated Agenda, Draft Resolutions and background material Dear all, Please find included an updated agenda and two draft resolutions. Update of the agenda: Included are two additional agenda items * 8 A: discussion results meeting strategy survey. This is informational and for discussion * 9A: draft submission on IFRT Initial report. Proposal is to discuss the submission, which will then be updated. Adoption will be on-line. Closure of Public comment is 2 December 2020. The draft resolutions pertain to item 6 on the agenda: Community Group to select the IRP panelists. Kind regards, Bart Agenda and Draft Resolutions ccNSO Council Meeting 167 19 November 2020 12.00 (noon) UTC 1. Welcome and roll call 1. Minutes & Action Items * Minutes Meeting 166. * Action items and To-do’s, if any Action Item 166-01. Bart Boswinkel, as Issue Manager of ccPDP4, to propose a procedure to the ccPDP4 IDN Working Group to nominate its chair and vice-chair. Completed Action Item 166-02. The chair is requested to prepare a call for expression taking into account the expected skillset and other requirements based on the proposed Terms of Reference for the Community Representatives Group. As soon as the call for expression of is agreed, it should be send out as soon as requested. Overtaken by events, see item 6 on the agenda. Action Item 166-03. The Chair is requested to present the draft of the Terms of Reference for the Outreach and Involvement Standing Committee at the next meeting. This committee should be tasked to oversee the list of activities in the area of Outreach and Involvement, Strategy development and communication efforts in this realm and where feasible take and consolidate other efforts of (Council) committees in this area. Ongoing, see item 8 on the agenda Action Item 166-04. The ccNSO Council requests the secretariat to launch the ccNSO Statement process in accordance with section 3 of the Guideline: ccNSO Statements. Ongoing, see item 9 on the agenda 1. Intermeeting decisions (since 20 October 2020) * Support need to develop procedure for WG/Committee Chair and Vice-Chair nomination * Approval Chair and Vice-Chair of ccPDP4 Working Group. 1. ccPDP 3 * Part 1 Retirement – Update Informational * Part 2 Review Mechanism –Update Informational 1. IDN ccPDP4: Update Informational 1. Selecting members for the Community Representatives Group, which will select the Independent Review Process (IRP) Standing Panel * Update Terms of Reference and call for Expression of Interest For discussion and decision (1) Does the ccNSO intend to participate in the Community Representatives Group?; (2) if so, does the ccNSO plan to send 1, 2 or more member(s)? (3) Does the ccNSO Council confirm approval of the current Draft ToR? Draft Resolution Decision The ccNSO Council decides that the ccNSO intends to participate in the Community Group to select the Independent Review Process (IRP) Standing Panel and supports the Terms of Reference for the Community Group, version October 7 2020, as proposed by ICANN Org. The ccNSO Council plans to participate with two (2) members in the Community Group. The Chair is requested to inform the Chairs of the other Supporting Organizations and Advisory Committees and relevant staff of ICANN Org accordingly. * Selection procedure ccNSO related candidates For discussion and decision” Approval of the Selection Procedure (4) How much time your group will need to finalize its appointment of member(s)? (If selection procedure is adopted 7 working days after ccNSO received the list with candidates.) Draft Resolution Decision The ccNSO Council approves the interim selection procedure for ccNSO appointed candidates on the Community Group to select the Independent Review Process (IRP) Standing Panel as proposed. The Secretariat is requested to publish the interim procedure and inform the ccTLD community accordingly 1. Update Council Election process Update by Council Election Process Manager 1. Terms of Reference Outreach & Involvement Standing Committee For discussion: Overview of items to be included in Terms of Reference: Scope, Composition and Working Methods 8A Results ICANN Org meeting survey For discussion Background has recently concluded its Meeting Strategy Survey. The result per SO and AC have been made available. In addition, ICANN Org has consolidated the results (shared separately). Early December the results will be discussed at the SO/AC Chairs Roundtable, and they will also feed into an update of the ICANN Meeting Strategy document. ICANN Meeting Strategy Survey Results Group URL ALAC Responses (48) https://www.surveymonkey.com/results/SM-N56C5ZR67/[surveymonkey.com]<https://urldefense.com/v3/__https:/www.surveymonkey.com/results/SM-N56C5ZR67/__;!!PtGJab4!o9PTPCP6FPtgExsKfX9h-u_RfUgocuEc60lXP5ZYvIBHT-7igi-nyRm1WmofA934YVnDhlrjiw$> ccNSO Responses (25) https://www.surveymonkey.com/results/SM-YR8RLKT67/[surveymonkey.com]<https://urldefense.com/v3/__https:/www.surveymonkey.com/results/SM-YR8RLKT67/__;!!PtGJab4!o9PTPCP6FPtgExsKfX9h-u_RfUgocuEc60lXP5ZYvIBHT-7igi-nyRm1WmofA934YVnb_dAd4Q$> GAC Responses (24) https://www.surveymonkey.com/results/SM-H8M275R67/[surveymonkey.com]<https://urldefense.com/v3/__https:/www.surveymonkey.com/results/SM-H8M275R67/__;!!PtGJab4!o9PTPCP6FPtgExsKfX9h-u_RfUgocuEc60lXP5ZYvIBHT-7igi-nyRm1WmofA934YVlbBbkl5Q$> GNSO Responses (70) https://www.surveymonkey.com/results/SM-TQKG85R67/[surveymonkey.com]<https://urldefense.com/v3/__https:/www.surveymonkey.com/results/SM-TQKG85R67/__;!!PtGJab4!o9PTPCP6FPtgExsKfX9h-u_RfUgocuEc60lXP5ZYvIBHT-7igi-nyRm1WmofA934YVkhIy7kpQ$> RSSAC Responses (2) https://www.surveymonkey.com/results/SM-ZK3JD5R67/[surveymonkey.com]<https://urldefense.com/v3/__https:/www.surveymonkey.com/results/SM-ZK3JD5R67/__;!!PtGJab4!o9PTPCP6FPtgExsKfX9h-u_RfUgocuEc60lXP5ZYvIBHT-7igi-nyRm1WmofA934YVnFrszzgQ$> SSAC Responses (7) https://www.surveymonkey.com/results/SM-LPSNY5R67/[surveymonkey.com]<https://urldefense.com/v3/__https:/www.surveymonkey.com/results/SM-LPSNY5R67/__;!!PtGJab4!o9PTPCP6FPtgExsKfX9h-u_RfUgocuEc60lXP5ZYvIBHT-7igi-nyRm1WmofA934YVl0i534UA$> All Responses (176) https://www.surveymonkey.com/results/SM-K288XKT67/[surveymonkey.com]<https://urldefense.com/v3/__https:/www.surveymonkey.com/results/SM-K288XKT67/__;!!PtGJab4!o9PTPCP6FPtgExsKfX9h-u_RfUgocuEc60lXP5ZYvIBHT-7igi-nyRm1WmofA934YVkuTQ7f7g$> 1. Update ccNSO Statement procedure regarding the Amendment of Article 10 ICANN Bylaws Informational 9A. Draft Council Statement IFRT Draft Final Report Informational to be adopted on-line 1. Update ECA & CSC * ECA (Informational) * CSC (Informational) 1. Chair, Vice-Chairs, Councillors, RO’s and Secretariat 1. Update WGs * SOPC * GRC * MPC * IGLC 1. Update liaisons * Update ALAC Liaison (written update to folow) * Update GNSO Liaison (written update to follow) 1. Meetings Next Council Meetings * December 17 – 18:00 UTC * Additional dates January, February and March 2021 to be suggested 1. AOB 1. Closure regular meeting Extraordinary Council meeting directly following the regularCouncil meeting Board Seat 12 Nomination Process 2021 This meeting is closed, and will be chaired by Byron Holland 1. Update Board Seat 12 Nomination Process 1. Update & Discussion state-of-affairs