May 2019 - Gnso-bylaws-dt - lists.icann.org

Proposed Agenda: Drafting Team Meeting 29 May 21:00 UTC
by Julie Hedlund May 27, 2019

May 27, 2019

Dear all, Please see the following draft agenda for the Drafting Team meeting Wednesday, 29 May at 21:00 UTC for 60 minutes. For a list of all draft documents including the current versions, see the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines. Draft Agenda: 1. Review agenda/updates to Statements of Interest 2. Section 18.12 Special IFRs * Review Guidelines for How to Use the GNSO Input Process for a Special IFR: https://docs.google.com/document/d/1uNXALBljWRf6rJcOqSCLoOo_4Axe188Mp5JWxnf… * Review Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: https://docs.google.com/document/d/1ol8461abkOqzXSahZKkuLL-7GxDWklmA0wnK1CK… 1. Section 1.3 Approval Action Community Forum: https://docs.google.com/document/d/184OpqKIWA4V7YagqTkYh4NMJ-VWDOIef3ITbmTs…<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> 2. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum: https://docs.google.com/document/d/1uBKPYQs0gzrqtU7NPenT2mkDXTAfBBW4grCwudf…<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> 3. AOB Kind regards, Julie Julie Hedlund, Policy Director

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REMINDER FOR REVIEW: SECTIONS 2.2 & 2.3 - GUIDELINES & MOTION TEMPLATES FOR SPECIFIED ACTIONS & REJECTION ACTION COMMUNITY FORUM DRAFT 17 May 2019
by Julie Hedlund May 24, 2019

May 24, 2019

Dear DT members, Per action item 4 below from the actions from the meeting on 15 May, please review the revised GUIDELINES & MOTION TEMPLATES: SECTION 2.2 PETITION PROCESS FOR SPECIFIED ACTIONS & SECTION 2.3 REJECTION ACTION COMMUNITY FORUM DRAFT 17 May 2019 at: https://docs.google.com/document/d/1uBKPYQs0gzrqtU7NPenT2mkDXTAfBBW4grCwudf… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> The guidelines were revised to make them consistent with the ccNSO guidelines, while ensuring that they reflect GNSO processes and procedures. This document will be on the agenda for the next meeting on Wednesday, 29 May. In the meantime, DT members are encouraged to make suggested edits and comments in the Google document. Thank you very much for your consideration. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, May 16, 2019 at 4:43 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 15 May 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 15 May 2019 (21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=108332293. Best Regards, Julie Julie Hedlund, Policy Director ACTIONS & NOTES: Actions: 1. Timeline: Staff will communicate with GNSO Council Leadership to see if they want a DT update on the agenda for ICANN65 to provide an update and present the documents that have been submitted for Council review. 2. Section 18.12 Special IFRs: David McAuley will redraft Section 4.5 GIP Outcomes and Processes 3. Section 1.3 Approval Action Community Forum: Staff will revise after considering ccNSO GRC guidelines and send for review. 4. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum: Staff will revise after considering ccNSO GRC guidelines and send for review. Notes: 1. Updates to Statements of Interest: No updates. 2. Timeline: ACTION: Staff will communicate with GNSO Council Leadership to see if they want a DT update on the agenda for ICANN65 to provide an update and present the documents that have been submitted for Council review. 3. Section 18.12 Special IFRs: a. Guidelines for How to Use the GNSO Input Process for a Special IFR 4.1 Introduction -- “Must select a decision process and document its deliberations and decisions. Council [may use the GIP to determine]...” -- keep it simple. -- Or could say, “should consider”. 4.3 and 4.4: -- Resolve Wolf-Ulrich’s comment -- don’t make the change. This reflects the order of the GIP. 4.5 GIP Outcomes and Processes -- Question: Section 4.5 GIP will be seeking input from SOs/ACs, but it’s not clear if this has happened or will be in conjunction with ccNSO. -- Interpret as ccNSO and GNSO doing it together and it would have been completed. -- There is also the issue of public comment. It is confusing in this document. -- Need to note the time for consultation with SOs/ACs and public comment. -- Flag for redrafting. See suggested language in the text by Steve DelBianco. ACTION: David McAuley agreed to review and redraft. b. ccNSO/GNSO guidelines -- staff is drafting, inquiry into ICANN Legal on initiation of a Special IFR -- Maxim’s concerns about what is the “consultation”? -- Make it clear in the guidelines what the outcome is with the discussion with Legal. 4. Section 1.3 Approval Action Community Forum: ACTION: Staff will revise after considering ccNSO GRC guidelines and send for review. 5. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum: ACTION: Staff will revise after considering ccNSO GRC guidelines and send for review.

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REMINDER FOR REVIEW: GUIDELINES & MOTION TEMPLATE: SECTION 1.3 APPROVAL ACTION COMMUNITY FORUM DRAFT 17 May 2019
by Julie Hedlund May 24, 2019

May 24, 2019

Dear DT members, Per action item 3 below from the actions from the meeting on 15 May, please review the revised GUIDELINES & MOTION TEMPLATE: SECTION 1.3 APPROVAL ACTION COMMUNITY FORUM DRAFT 17 May 2019 at: https://docs.google.com/document/d/184OpqKIWA4V7YagqTkYh4NMJ-VWDOIef3ITbmTs… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…>. The guidelines were revised to make them consistent with the ccNSO guidelines, while ensuring that they reflect GNSO processes and procedures. This document will be on the agenda for the next meeting on Wednesday, 29 May at 21:00 UTC. In the meantime, DT members are encouraged to make suggested edits and comments in the Google document. Thank you very much for your consideration. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, May 16, 2019 at 4:43 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 15 May 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 15 May 2019 (21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=108332293. Best Regards, Julie Julie Hedlund, Policy Director ACTIONS & NOTES: Actions: 1. Timeline: Staff will communicate with GNSO Council Leadership to see if they want a DT update on the agenda for ICANN65 to provide an update and present the documents that have been submitted for Council review. 2. Section 18.12 Special IFRs: David McAuley will redraft Section 4.5 GIP Outcomes and Processes 3. Section 1.3 Approval Action Community Forum: Staff will revise after considering ccNSO GRC guidelines and send for review. 4. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum: Staff will revise after considering ccNSO GRC guidelines and send for review. Notes: 1. Updates to Statements of Interest: No updates. 2. Timeline: ACTION: Staff will communicate with GNSO Council Leadership to see if they want a DT update on the agenda for ICANN65 to provide an update and present the documents that have been submitted for Council review. 3. Section 18.12 Special IFRs: a. Guidelines for How to Use the GNSO Input Process for a Special IFR 4.1 Introduction -- “Must select a decision process and document its deliberations and decisions. Council [may use the GIP to determine]...” -- keep it simple. -- Or could say, “should consider”. 4.3 and 4.4: -- Resolve Wolf-Ulrich’s comment -- don’t make the change. This reflects the order of the GIP. 4.5 GIP Outcomes and Processes -- Question: Section 4.5 GIP will be seeking input from SOs/ACs, but it’s not clear if this has happened or will be in conjunction with ccNSO. -- Interpret as ccNSO and GNSO doing it together and it would have been completed. -- There is also the issue of public comment. It is confusing in this document. -- Need to note the time for consultation with SOs/ACs and public comment. -- Flag for redrafting. See suggested language in the text by Steve DelBianco. ACTION: David McAuley agreed to review and redraft. b. ccNSO/GNSO guidelines -- staff is drafting, inquiry into ICANN Legal on initiation of a Special IFR -- Maxim’s concerns about what is the “consultation”? -- Make it clear in the guidelines what the outcome is with the discussion with Legal. 4. Section 1.3 Approval Action Community Forum: ACTION: Staff will revise after considering ccNSO GRC guidelines and send for review. 5. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum: ACTION: Staff will revise after considering ccNSO GRC guidelines and send for review.

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FOR REVIEW: SECTIONS 2.2 & 2.3 - GUIDELINES & MOTION TEMPLATES FOR SPECIFIED ACTIONS & REJECTION ACTION COMMUNITY FORUM DRAFT 17 May 2019
by Julie Hedlund May 17, 2019

May 17, 2019

Dear DT members, Per action item 4 below from the actions from the meeting on 15 May, please review the revised GUIDELINES & MOTION TEMPLATES: SECTION 2.2 PETITION PROCESS FOR SPECIFIED ACTIONS & SECTION 2.3 REJECTION ACTION COMMUNITY FORUM DRAFT 17 May 2019 at: https://docs.google.com/document/d/1uBKPYQs0gzrqtU7NPenT2mkDXTAfBBW4grCwudf… The guidelines were revised to make them consistent with the ccNSO guidelines, while ensuring that they reflect GNSO processes and procedures. This document will be on the agenda for the next meeting on Wednesday, 29 May. In the meantime, DT members are encouraged to make suggested edits and comments in the Google document. Thank you very much for your consideration. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, May 16, 2019 at 4:43 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 15 May 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 15 May 2019 (21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=108332293. Best Regards, Julie Julie Hedlund, Policy Director ACTIONS & NOTES: Actions: 1. Timeline: Staff will communicate with GNSO Council Leadership to see if they want a DT update on the agenda for ICANN65 to provide an update and present the documents that have been submitted for Council review. 2. Section 18.12 Special IFRs: David McAuley will redraft Section 4.5 GIP Outcomes and Processes 3. Section 1.3 Approval Action Community Forum: Staff will revise after considering ccNSO GRC guidelines and send for review. 4. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum: Staff will revise after considering ccNSO GRC guidelines and send for review. Notes: 1. Updates to Statements of Interest: No updates. 2. Timeline: ACTION: Staff will communicate with GNSO Council Leadership to see if they want a DT update on the agenda for ICANN65 to provide an update and present the documents that have been submitted for Council review. 3. Section 18.12 Special IFRs: a. Guidelines for How to Use the GNSO Input Process for a Special IFR 4.1 Introduction -- “Must select a decision process and document its deliberations and decisions. Council [may use the GIP to determine]...” -- keep it simple. -- Or could say, “should consider”. 4.3 and 4.4: -- Resolve Wolf-Ulrich’s comment -- don’t make the change. This reflects the order of the GIP. 4.5 GIP Outcomes and Processes -- Question: Section 4.5 GIP will be seeking input from SOs/ACs, but it’s not clear if this has happened or will be in conjunction with ccNSO. -- Interpret as ccNSO and GNSO doing it together and it would have been completed. -- There is also the issue of public comment. It is confusing in this document. -- Need to note the time for consultation with SOs/ACs and public comment. -- Flag for redrafting. See suggested language in the text by Steve DelBianco. ACTION: David McAuley agreed to review and redraft. b. ccNSO/GNSO guidelines -- staff is drafting, inquiry into ICANN Legal on initiation of a Special IFR -- Maxim’s concerns about what is the “consultation”? -- Make it clear in the guidelines what the outcome is with the discussion with Legal. 4. Section 1.3 Approval Action Community Forum: ACTION: Staff will revise after considering ccNSO GRC guidelines and send for review. 5. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum: ACTION: Staff will revise after considering ccNSO GRC guidelines and send for review.

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FOR REVIEW: GUIDELINES & MOTION TEMPLATE: SECTION 1.3 APPROVAL ACTION COMMUNITY FORUM DRAFT 17 May 2019
by Julie Hedlund May 17, 2019

May 17, 2019

Dear DT members, Per action item 3 below from the actions from the meeting on 15 May, please review the revised GUIDELINES & MOTION TEMPLATE: SECTION 1.3 APPROVAL ACTION COMMUNITY FORUM DRAFT 17 May 2019 at: https://docs.google.com/document/d/184OpqKIWA4V7YagqTkYh4NMJ-VWDOIef3ITbmTs…. The guidelines were revised to make them consistent with the ccNSO guidelines, while ensuring that they reflect GNSO processes and procedures. This document will be on the agenda for the next meeting on Wednesday, 29 May. In the meantime, DT members are encouraged to make suggested edits and comments in the Google document. Thank you very much for your consideration. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, May 16, 2019 at 4:43 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 15 May 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 15 May 2019 (21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=108332293. Best Regards, Julie Julie Hedlund, Policy Director ACTIONS & NOTES: Actions: 1. Timeline: Staff will communicate with GNSO Council Leadership to see if they want a DT update on the agenda for ICANN65 to provide an update and present the documents that have been submitted for Council review. 2. Section 18.12 Special IFRs: David McAuley will redraft Section 4.5 GIP Outcomes and Processes 3. Section 1.3 Approval Action Community Forum: Staff will revise after considering ccNSO GRC guidelines and send for review. 4. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum: Staff will revise after considering ccNSO GRC guidelines and send for review. Notes: 1. Updates to Statements of Interest: No updates. 2. Timeline: ACTION: Staff will communicate with GNSO Council Leadership to see if they want a DT update on the agenda for ICANN65 to provide an update and present the documents that have been submitted for Council review. 3. Section 18.12 Special IFRs: a. Guidelines for How to Use the GNSO Input Process for a Special IFR 4.1 Introduction -- “Must select a decision process and document its deliberations and decisions. Council [may use the GIP to determine]...” -- keep it simple. -- Or could say, “should consider”. 4.3 and 4.4: -- Resolve Wolf-Ulrich’s comment -- don’t make the change. This reflects the order of the GIP. 4.5 GIP Outcomes and Processes -- Question: Section 4.5 GIP will be seeking input from SOs/ACs, but it’s not clear if this has happened or will be in conjunction with ccNSO. -- Interpret as ccNSO and GNSO doing it together and it would have been completed. -- There is also the issue of public comment. It is confusing in this document. -- Need to note the time for consultation with SOs/ACs and public comment. -- Flag for redrafting. See suggested language in the text by Steve DelBianco. ACTION: David McAuley agreed to review and redraft. b. ccNSO/GNSO guidelines -- staff is drafting, inquiry into ICANN Legal on initiation of a Special IFR -- Maxim’s concerns about what is the “consultation”? -- Make it clear in the guidelines what the outcome is with the discussion with Legal. 4. Section 1.3 Approval Action Community Forum: ACTION: Staff will revise after considering ccNSO GRC guidelines and send for review. 5. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum: ACTION: Staff will revise after considering ccNSO GRC guidelines and send for review.

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Actions & Notes: GNSO Drafting Team Meeting 15 May 21:00 UTC
by Julie Hedlund May 16, 2019

May 16, 2019

Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 15 May 2019 (21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=108332293. Best Regards, Julie Julie Hedlund, Policy Director ACTIONS & NOTES: Actions: 1. Timeline: Staff will communicate with GNSO Council Leadership to see if they want a DT update on the agenda for ICANN65 to provide an update and present the documents that have been submitted for Council review. 2. Section 18.12 Special IFRs: David McAuley will redraft Section 4.5 GIP Outcomes and Processes 3. Section 1.3 Approval Action Community Forum: Staff will revise after considering ccNSO GRC guidelines and send for review. 4. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum: Staff will revise after considering ccNSO GRC guidelines and send for review. Notes: 1. Updates to Statements of Interest: No updates. 2. Timeline: ACTION: Staff will communicate with GNSO Council Leadership to see if they want a DT update on the agenda for ICANN65 to provide an update and present the documents that have been submitted for Council review. 3. Section 18.12 Special IFRs: a. Guidelines for How to Use the GNSO Input Process for a Special IFR 4.1 Introduction -- “Must select a decision process and document its deliberations and decisions. Council [may use the GIP to determine]...” -- keep it simple. -- Or could say, “should consider”. 4.3 and 4.4: -- Resolve Wolf-Ulrich’s comment -- don’t make the change. This reflects the order of the GIP. 4.5 GIP Outcomes and Processes -- Question: Section 4.5 GIP will be seeking input from SOs/ACs, but it’s not clear if this has happened or will be in conjunction with ccNSO. -- Interpret as ccNSO and GNSO doing it together and it would have been completed. -- There is also the issue of public comment. It is confusing in this document. -- Need to note the time for consultation with SOs/ACs and public comment. -- Flag for redrafting. See suggested language in the text by Steve DelBianco. ACTION: David McAuley agreed to review and redraft. b. ccNSO/GNSO guidelines -- staff is drafting, inquiry into ICANN Legal on initiation of a Special IFR -- Maxim’s concerns about what is the “consultation”? -- Make it clear in the guidelines what the outcome is with the discussion with Legal. 4. Section 1.3 Approval Action Community Forum: ACTION: Staff will revise after considering ccNSO GRC guidelines and send for review. 5. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum: ACTION: Staff will revise after considering ccNSO GRC guidelines and send for review.

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Recordings, attendance & chat / GNSO Drafting Team Meeting on Wednesday, 15 May 2019 at 21:00 UTC
by Michelle DeSmyter May 16, 2019

May 16, 2019

Dear All, Please find the attendance and AC chat attached, and the MP3 and Adobe Connect recording below for the GNSO Drafting Team to Further Develop Guidelines and Principles for the GNSO’s Roles and Obligations as a Decisional Participant in the Empowered Community call held on Wednesday, 15 May 2019 at 21:00 UTC for 60 minutes. Attendance of the call is also posted on the agenda wiki page: https://community.icann.org/x/BQV1Bg MP3: https://audio.icann.org/gnso/gnso-bylaws-15may19-en.mp3 Zoom Recording: https://icann.zoom.us/recording/share/fROxnKFEFMaX5LzeefUaNpaxyS5K8XL11vH1n… The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: https://gnso.icann.org/en/group-activities/calendar [gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…> ** Please let me know if your name has been left off the list ** Mailing list archives: http://mm.icann.org/pipermail/gnso-bylaws-dt/ Thank you. Kind regards, Michelle

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REMINDER FOR REVIEW Re: Section 18.12 Draft Guidelines for How to Use the GNSO Input Process for Special IFRs
by Julie Hedlund May 13, 2019

May 13, 2019

Dear all, As a reminder, please see the request for your review below per action item #2 from the last meeting. Kind regards, Julie From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Wednesday, May 8, 2019 at 4:30 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] FOR REVIEW Re: Section 18.12 Draft Guidelines for How to Use the GNSO Input Process for Special IFRs Dear all, Per action item #2 below from the meeting on 02 May, please see the draft for your review of Section 18.12 Guidelines for How to Use the GNSO Input Process for a Special IFRs developed by Heather and staff at: https://docs.google.com/document/d/1uNXALBljWRf6rJcOqSCLoOo_4Axe188Mp5JWxnf… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…>. The Google Document is set to allow anyone with the link to provide edits in suggestion mode. Please provide your comments/suggested edits by COB Tuesday, 14 May as the document will be on the agenda for the meeting on 15 May at 21:00 UTC. Thank you very much. Kind regards, Julie Julie Hedlund, Poicy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Friday, May 3, 2019 at 2:21 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 02 May 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 02 May 2019 (21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=105388160. Best Regards, Julie Julie Hedlund, Policy Director ACTIONS & NOTES: Actions: 1. Article 4, 4.3 and Annex D, 4.2: Put out for a final review for a week. 2. Section 18.12 Special IFRs: * Staff and Heather Forrest will draft guidelines for how to use the GNSO Input Process for a Special IFR * Staff will prepare questions for the ccNSO GRC to consider on consultation guidelines. 3. Timeline/Work Plan: Staff and Heather Forrest will update the timeline/work Plan Notes: 1. Updates to Statements of Interest (SOIs): No updates provided. 2. Brief update on the timeline 3. Article 4 Accountability and Review - 4.3 Independent Review Process (IRP) for Covered ICANN Actions, and Annex D: EC Mechanism – 4.2 Community IRP – final version for review/approval -- Send out for final approval for one week, to end Friday, 10 May. 4. Section 18.12 Special IFRs; a. Guidelines for Consultation with the ccNSO: -- ccNSO Guidelines Review Committee (GRC) met with DT members on Monday, 29 April concerning how to coordinate on developing guidelines on a “meaningful consultation” to initiate a Special IFR. -- Questions were raised about whether the ccNSO and GNSO can initiate a Special IFR and the Bylaws seem to confirm that they can, although support staff will query ICANN Legal for confirmation on this and also about what happens after a Special IFR is launched. -- Staff took the action to draft questions for the ccNSO relating to how it would consult with the GNSO on initiating a Special IFR, such as who would be the liaison from the two groups, what would be the trigger for initiation, how will communications be recorded, etc. b. GNSO Guidelines on How to Develop Input for a Special IFR -- Question: Is GIP workable for special IFR? Answer: Yes, but time is the constraining element. GIP needs to be tailored to account for the short timeframe. -- Simplify process and can take some elements of GIP to cover our needs. -- Steve DelBianco commented that GIP has not been used before and that we could use GIP as a rough framework to create something "bespoke". -- If we create something “bespoke” and we find it needs to be changed once we use it (if we use it) we won’t be able to easily make changes without going through the public comment/Council approval process. If we do it as guidelines, we have the flexibility to change easily.  -- The GIP might be used in the future if necessary, just like the EPDP (which hadn’t been used before). If we develop guidelines, we would leave Annex 3 of the Operating Procedure as is. -- Staff should not just rely on the existing rules but think about how to make it as simple as possible for the Special IFR purposes. -- There is utility for having adjunct guidelines documents that reference the Operating Procedures. Guideline documents can change without changing the Operating Procedures. -- If we change Annex 3 of the Operating Procedures, the changes would need to be put out for public comment, and the GNSO Council would formally need to approve the Revised Operating Procedures. -- Question: If we draft guidelines to say "in Annex 3, in case of Special IFR, note in particular the following sections, and omit the following sections" then we don't need public comment?  Anser: Correct. Those guidelines can change and evolve while the Operating Procedures can remain static. ACTION ITEM: Heather to work with staff to develop a rough guideline as a separate stand-alone "HOW TO GUIDE" (e.g., how to use ANNEX 3 in the event of special IFR) to circulate with the DT. It will progress on the idea of creating guidelines on how to use the GIP for a Special IFR, rather than creating a separate Annex in the Operating Procedures to provide input for a Special IFR.

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Reminder - Proposed Agenda: Drafting Team Meeting 15 May 21:00 UTC
by Julie Hedlund May 13, 2019

May 13, 2019

Dear all, Please see the following draft agenda for the Drafting Team meeting Wednesday, 15 May at 21:00 UTC for 60 minutes. For a list of all draft documents including the current versions, see the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines. You can find the current timeline attached and also on the wiki at: https://community.icann.org/display/GBIDT/DT+Timeline+and+Background+Docume…. Draft Agenda: 1. Review agenda/updates to Statements of Interest 2. Brief Update on the Timeline 3. Article 4 Accountability and Review - 4.3 Independent Review Process (IRP) for Covered ICANN Actions, and Annex D: EC Mechanism – 4.2 Community IRP – final version for review/approval (attached) 4. Section 18.12 Special IFRs: * Guidelines for How to Use the GNSO Input Process for a Special IFR – See: https://docs.google.com/document/d/1uNXALBljWRf6rJcOqSCLoOo_4Axe188Mp5JWxnf… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> * Status of Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR 1. Section 1.3 Approval Action Community Forum – Review initial draft (attached) 2. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum – Review initial draft (attached) 3. AOB Kind regards, Julie Julie Hedlund, Policy Director

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FW: [cctldcommunity] Rejection Actions: FY20 Operating Plan and Budget and FY20 Five Year Operating Plan Update
by McAuley, David May 9, 2019

May 9, 2019

Hello Heather and fellow drafting team members and staff, Given my participation both in this GNSO team and also in the ccNSO counterpart (the ccNSO Guideline Review Committee), I thought it would be useful to share ccNSO Chair Katrina Sataki's email (below) to the ccTLD community regarding ICANN Board approval (of FY 20 OP Plan and Budget and FY20 Five Year Operating Plan Update) that is now subject to Empowered Community Review (with possible rejection action). Best regards, David David McAuley Sr International Policy & Business Development Manager Verisign Inc. 703-948-4154 From: cctldcommunity <cctldcommunity-bounces(a)lists.nic.cz> On Behalf Of Katrina Sataki Sent: Thursday, May 09, 2019 10:25 AM To: 'ccNSO Members' <ccnso-members(a)icann.org>; ccTLDcommunity(a)cctld-managers.org Subject: [EXTERNAL] [cctldcommunity] Rejection Actions: FY20 Operating Plan and Budget and FY20 Five Year Operating Plan Update Dear ccTLD Community, On 3 May 2019, the ICANN Board of Directors approved the FY20 Operating Plan and Budget and FY20 Five Year Operating Plan Update. On 8 May, the ccNSO as a Decisional participant received a notice from the ICANN Secretary pursuant to Section 22.5(a)(v) of the ICANN Bylaws. The approved FY20 Operating Plan and Budget and FY20 Five Year Operating Plan Update is subject to Rejection Action Petitions from the community. The FY20 Operating Plan is available at: https://www.icann.org/en/system/files/files/adoptedopplan-fy20-03may19-en.p… FY20 Budget is available at: https://www.icann.org/en/system/files/files/adopted-total-budget-fy20-03may…. FY20 Five Year Operating Plan Update is available at: https://www.icann.org/en/system/files/files/adopted-opplan-2016-2020-fy20-0… The specific procedures that the Community needs to follow are detailed in Section 2 of Annex D of the ICANN Bylaws, available at https://www.icann.org/resources/pages/governance/bylaws-en/#annexD[icann.or…. If you are interested in submitting a Rejection Action Petition to the ccNSO Council, please consult Section 2 of Annex D for the requirements, which must be met. Please be advised that per Annex D Section 2.2(a)(i)(A) the Rejection Action Petition must be: "...based on one or more significant issues that were specifically raised in the applicable public comment period(s) relating to perceived inconsistencies with the Mission, purpose and role set forth in ICANN's Articles of Incorporation and Bylaws, the global public interest, the needs of ICANN's stakeholders, financial stability, or other matter of concern to the community." Please also see our internal Guideline: ccNSO Procedure for the Exercise of the Empowered Community's rights to Reject Specified Actions at https://ccnso.icann.org/sites/default/files/field-attached/guideline-reject… According to the Guideline, the ccNSO will consider a Rejection Action Petition from the following constituents: - ccTLD managers, - individual(s) directly related to a ccTLD manager, - ccNSO working groups or committees mandated to submit such a petition, - Regional ccTLD organisations (as defined in section 10.5 of the ICANN Bylaws), - the ccNSO Council. The deadline for submission of your Rejection Action Petition to the ccNSO role account dedicated to petition submission ccnso-petitions(a)icann.org<mailto:ccnso-petitions@icann.org> is 18 May, 2019, 23.59 UTC. All relevant information will be published at https://ccnso.icann.org/en/decisional-participant/rejection-actions.htm. Kindest regards, Katrina Sataki Chair of the ccNSO Council

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