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Reminder re: Draft Agenda Bylaws DT Meeting 07 November 1300 UTC
by Julie Hedlund Sept. 6, 2016

Sept. 6, 2016

Dear DT Members, Please see the following draft agenda from Steve DelBianco for our meeting on Wednesday, 07 September at 1300 UTC for 90 minutes. Please also see the attached analysis per the action item from the 31 August meeting as well as the latest versions of the tables. For reference for discussion item 3 below, please see the attached GNSO Council voting thresholds in an excerpt from the Bylaws Section 11.3 (i). Kind regards, Julie Julie Hedlund, Policy Director Proposed Agenda: 1. Roll Call/Statements of Interest 2. Review Agenda 3. DT to continue review of table and discussion of possible approaches to the work: Consider direct decisions by GNSO member groups, instead of Council For Council, propose voting rules to approve nominations to PTI. CSC, Review Teams, Empowered Community, etc. For Council, propose voting rules to approve decisions/actions related to the Empowered Community 4. Next steps?

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Correction re: Draft Agenda Bylaws DT Meeting 07 November 1300 UTC
by Julie Hedlund Sept. 2, 2016

Sept. 2, 2016

Dear DT Members, Please note that the next meeting is, of course, 07 September – not November! Kind regards, Julie From: <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Friday, September 2, 2016 at 8:59 AM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Draft Agenda Bylaws DT Meeting 07 November 1300 UTC Dear DT Members, Please see the following draft agenda from Steve DelBianco for our meeting on Wednesday, 07 November at 1300 UTC for 90 minutes. A meeting notice will be sent separately. Please also see the attached analysis per the action item from the 31 August meeting as well as the latest versions of the tables. Kind regards, Julie Julie Hedlund, Policy Director Proposed Agenda: 1. Roll Call/Statements of Interest 2. Review Agenda 3. DT to continue review of table and discussion of possible approaches to the work: Consider direct decisions by GNSO member groups, instead of Council For Council, propose voting rules to approve nominations to PTI. CSC, Review Teams, Empowered Community, etc. For Council, propose voting rules to approve decisions/actions related to the Empowered Community 4. Next steps?

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Draft Agenda Bylaws DT Meeting 07 November 1300 UTC
by Julie Hedlund Sept. 2, 2016

Sept. 2, 2016

Dear DT Members, Please see the following draft agenda from Steve DelBianco for our meeting on Wednesday, 07 November at 1300 UTC for 90 minutes. A meeting notice will be sent separately. Please also see the attached analysis per the action item from the 31 August meeting as well as the latest versions of the tables. Kind regards, Julie Julie Hedlund, Policy Director Proposed Agenda: 1. Roll Call/Statements of Interest 2. Review Agenda 3. DT to continue review of table and discussion of possible approaches to the work: Consider direct decisions by GNSO member groups, instead of Council For Council, propose voting rules to approve nominations to PTI. CSC, Review Teams, Empowered Community, etc. For Council, propose voting rules to approve decisions/actions related to the Empowered Community 4. Next steps?

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Action Item: "GNSO Council" References in the Bylaws
by Julie Hedlund Sept. 1, 2016

Sept. 1, 2016

Dear DT Members, Per the following action item from the meeting on 31 August please see the attached analysis and let us know if you have any questions, comments, or additions. Action Item: Use of "Council" versus "GNSO" -- staff will check with the original CWG, CCWG reports. Also check to see where this occurs in the Bylaws. Best regards, Julie Julie Hedlund, Policy Director

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Actions/Discussion Notes: Bylaws DT Meeting 31 August
by Julie Hedlund Aug. 31, 2016

Aug. 31, 2016

Dear DT Members, Please see below the action items and discussion notes captured by staff from the meeting on 31 August. These high-level notes are designed to help DT members navigate through the content of the call and are not meant as a substitute for the transcript. The MP3, transcript, and chat are provided separately and are posted on the wiki at: https://community.icann.org/display/GBIDT/DT+Meetings. Please also note the wiki workspace at: https://community.icann.org/x/yhCsAw. In addition, the latest versions of the staff analysis tables (without Annex D, and Annex D) attached for your reference. Best regards, Julie Julie Hedlund, Policy Director GNSO Bylaws Implementation Drafting Team, Wednesday, 31 August 2016 Actions/Discussion Notes 1. Leadership: Action Items: Steve DelBianco was confirmed as the Chair and Amr Elsadr will provide assistance. 2. Meeting Schedule: Action Items: Schedule weekly meetings on Wednesdays at 1300 UTC for 90 minutes. 3. Table/Analysis: Action Items: 1. Use of "Council" versus "GNSO" -- staff will check with the original CWG, CCWG reports. Also check to see where this occurs in the Bylaws. RESPONSE: This analysis will be sent via separate email. 2. Check the GNSO Review recommendations to see if any of the affect GNSO structure. RESPONSE: There are no recommendations affecting the GNSO structure. See the report at: https://gnso.icann.org/en/drafts/review-feasibility-prioritization-25feb16-…. Note also that in the GNSO Council motion adopting the report at https://gnso.icann.org/en/council/resolutions#201604 the GNSO Council amended the Feasibility and Prioritization Analysis to support the implementation of recommendation 21, to which the Working Party in turn agreed. The Independent Examiner’s recommendation #23 is the only one relating to structure and the GNSO Review WP did not recommend that it be implemented. The Council, and subsequently the Board, agreed. Discussion Notes: · Section 6.3 -- decisional participants -- how will the GNSO decide who will represent us in the EC administration? Many new responsibilities of the GNSO acting as a Decisional Participant -- who will choose that person and who will instruct that person? Need to capture in the document. · General point: The document reflects an a bias that the decision will be made by the GNSO Council. There is nothing in the Bylaws about the GNSO Council recieving decisions. The GNSO Council is the manager of the PDP. We need to look at that in each case and ask is this activity part of the management of the PDP. If not then we need to figure out who will be doing this. · What, who, how -- if we can come up with that it will be much easier. Only two "whats" -- making yes/no decisions: exercising a power, approving a rep, etc. Or, a nomination or appointments -- not just yes/no: members of a review team, liaisons, directors, person representing GNSO on the EC administration group. Decisions: who makes the decision and how? "How" is threshold of voting. What: 1) yes/no decisions 2) nominations & appointments. Could come up with a new voting rule for how Council chooses to proceed. · One track: Assume that Council expresses the GNSO's views -- explore the threshold for decision making; could be a new rule. Another track: Could the GNSO exercise nominations and decisions without going through Council. Given short timeframe: assume the Council speaks for the GNSO and decide on thresholds. But consider also the other track. · Determine which items to prioritize -- such as deciding whether to challenge a budget. But adds complexity, over just who/how makes a decision. Might not require a House structure -- could be a supermajority or majority of Council.

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MP3 and Attendance - GNSO Bylaws Implementation Drafting Team- 31 August 2016
by Nathalie Peregrine Aug. 31, 2016

Aug. 31, 2016

Dear All, Please find the MP3 recording for the GNSO Bylaws Implementation Drafting Team- call held on Wednesday 31 August 2016 at 13:00 UTC at: <http://mailer.samanage.com/wf/click?upn=BicbgE3FNUxHuHwOPdgXp7PxnHhpBITaBzf…> https://audio.icann.org/gnso/gnso-bylaws-implementation-31aug16-en.mp3 <https://audio.icann.org/gnso/gnso-bylaws-implementation-31aug16-en.mp3> The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/calendar/ Attendees: Farzaneh Badii Steve Metalitz Darcy Southwell Amr Elsadr David Maher Edward Morris Steve Debianco Apologies: Matthew Shears ICANN staff: Julie Hedlund Emily Barabas Nathalie Peregrine ** Please let me know if your name has been left off the list ** Mailing list archive:http://mm.icann.org/pipermail/gnso-bylaws-dt/ DT wikispace: https://community.icann.org/x/yhCsAw Thank you. Kind regards, Nathalie Adobe Chat Transcript for Wednesday 31 August 2016 Nathalie Peregrine:Dear all, welcome to the GNSO Bylaws Implementation Drafting Team on Wednesday 31 August 2016 at 1300 UTC Nathalie Peregrine:Meeting page: https://community.icann.org/x/sRasAw Steve DelBianco [GNSO - CSG]:Do need the help, Amr Amr Elsadr:Sure Steve. Thanks. Farzaneh Badii:we hear you Julie Julie Hedlund:Many apologies. My phone died. Julie Hedlund:Dialing back in. Julie Hedlund:Please continue your conversation. Edward Morris:Fine with me Darcy Southwell:Fine with me Amr Elsadr:Sounds good. Farzaneh Badii:fine Nathalie Peregrine:noted: weekly meetings for90 mins steve metalitz:OK w me. re weekly calls Julie Hedlund:Joining back in. Julie Hedlund:I heard 90 minutes at this time each week -- correct? Farzaneh Badii:yes steve metalitz:Annex D is separate doc Farzaneh Badii:am I having connection issues? I can't hear Steve Farzaneh Badii:yes it's me sorry about that Farzaneh Badii:what is our starting point? we go with the order of document? Edward Morris:Correct Steve. Amr Elsadr:There are also new processes in the operating procedures that the Council oversees, which do not involve the PDP, such as the GNSO Input Process. Amr Elsadr:So the Council role has already expanded beyond its traditional role. Steve DelBianco [GNSO - CSG]:RIght, that was my point Amr. Agree Amr Elsadr:Also, Article X, section 3.7 refers to the Council Chair as the "GNSO Chair", so may be helpful in considering extra PDP activities. Steve DelBianco [GNSO - CSG]:New Bylaws describe how PTI, CSC, IFR recommendations come from "Council". Was that something that CWG and CCWG had in our final reports? Amr Elsadr:@SteveDB: +1 Amr Elsadr:Very much agree with Steve. In any case, each type of motion on Council has different voting thresholds (adopting recs on consensus policies vs. initiating PDPs vs. non consensus policy recs). No reason to assume that there is a de facto voting threshold we need to use. Edward Morris:Although certainly willing to consider some creative decisionmaking alternatives, any alternative should respect the current power balance within the GNSO, including the role of the NCA's.. steve metalitz:Steve DB are you referring anything outside 17.3.d? Farzaneh Badii:16.3 mentions council too Julie Hedlund:@Steve: It occurs elsewhere. Steve DelBianco [GNSO - CSG]:17.3 d Amendments to the CSC Charter shall not be effective unless ratified by the vote of a simple majority of each of the ccNSO and GNSO Councils pursuant to each such organizations’ procedures Farzaneh Badii:Is this deadline realistic? I am a bit worried we might not be able to meet it. Julie Hedlund:@Steve DelBianco: I have captured that as an action item in the notes. I will take that action. Darcy Southwell:Yes Edward Morris:Yes Amr Elsadr:Sounds right Steve. Julie Hedlund:@Steve DelBianco: Per staff that is the intent of the charter. An implementation plan, but not development of the procedures. That can come after. Farzaneh Badii:so we just need to decide on implementation plan. Farzaneh Badii:that's a bit easier Edward Morris:The goal in setting the deadline was to have it completed by the date of the transition. The next Council meeting, which will consider our outout, is October 13th. Amr Elsadr:Just a bit. ;-) Farzaneh Badii:no steve metalitz:@Steve DB -- agree re safeguards built into EC thresholds. But we may wish to have additional safeguard. Darcy Southwell:Even if we come up with Steve's proposed two rules, we still have to test them against each power to ensure they work. It may be that they generally work but that certain powers require a more specific solution. Amr Elsadr:@SteveDB: If I am understanding you correctly, you are suggesting coming up with principles to guide our work, which sounds good to me. Steve DelBianco [GNSO - CSG]:It's a bit more than principles, Amr Edward Morris:No Edward Morris:Correct Steve Julie Hedlund:@Steve DelBianco: That is correct I believe. I can check. (no changes to Council structure in the GNSO Review) Julie Hedlund:@Steve: I will check. I think not. Amr Elsadr:I'm not sure how we would go about priotitizing things here. If Steve could provide examples on how this could be practically done, I'd be grateful. Amr Elsadr:Sorry. That was me. Got dropped off the call. Julie Hedlund:@Steve DelBianco: This call was scheduled for 60 minutes. Nathalie Peregrine:Amr, we're dialing you bacl Nathalie Peregrine:back Amr Elsadr:Thanks. Julie Hedlund:Subsequent calls will be scheduled for 90 minutes. Nathalie Peregrine:Amr is back on Edward Morris:Or an Inspection request Amr Elsadr:On the last action item, I don't think GNSO structural issues were addressed at all in the last review. Julie Hedlund:@Amr: I think that is correct, but I will checking nonetheless. Amr Elsadr:I'm fine to stay on for another 30 minutes. Darcy Southwell:I unfortunately have another committment today so have to drop Nathalie Peregrine:@ Steve, and all, so confirmed same date and time for weekly meetings? Nathalie Peregrine:Perfect thanks Amr Elsadr:Thanks all. Bye. Farzaneh Badii:bye

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Bylaws Table Comparison and Annex D Analysis
by Julie Hedlund Aug. 30, 2016

Aug. 30, 2016

Dear Bylaws DT members, Please see attached for discussion tomorrow two tables. One is the staff analysis of the Bylaws without Annex D as compared to the table provided by Steve Metalitz. This is provided in redlined and clean versions. The second is the staff analysis of Annex D, but also taking into consideration the analysis provided in the table from Steve Metalitz. Please let us know if you have any questions. Kind regards, Julie Julie Hedlund, Policy Director

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Proposed Agenda: 31 August Meeting 1300 UTC
by Julie Hedlund Aug. 29, 2016

Aug. 29, 2016

Dear DT Members, Please see for your consideration the following proposed agenda for our first weekly meeting on Wednesday, 31 August at 1300 UTC. The meeting notice has been sent separately. Please let us know of any suggested changes to the agenda. The proposed agenda also is posted on the wiki meeting page at: https://community.icann.org/display/GBIDT/31-08-2016+GNSO+Bylaws+Implementa…. For reference concerning action items, please see below the notes from the last meeting. Proposed Agenda: 1. Roll Call/Statements of Interest 2. Review Agenda 3. Confirm Steve DelBianco and Amr Elsadr as Co-Chairs 4. Confirm date, time, frequency of DT meetings 5. DT to continue review of table summarizing Bylaw changes affecting the GNSO and consequential procedural changes/additions potentially needed 6. Next steps? Best regards, Julie Julie Hedlund, Policy Director GNSO Bylaws Implementation Drafting Team, Monday 22 August 2016 Actions/Discussion Notes 1. Chair selection Action Items: Keep open the call for volunteers until the next call. Current volunteers: Steve DelBianco and Amr Elsadr. 2. Timing of meetings Action Items: Staff will send a new Doodle Poll to select the time and date for recurring weekly meetings, avoiding Monday and Friday. 3. Guidelines for Operations Discussion Notes: Follow the GNSO Working Group Guidelines. Not all rules would apply. 4. Overview/scope of work Action Items: DT members should go through the table (attached) in detail looking at possible new obligations or rights, and procedures. Steve Metalitz will send an alternate version of an analysis table for comparison. Discussion Notes: · Implementation plan is due 30 September. · There will be subsequent work for language/procedures. · Role of the GNSO as a decisional participant in the empowered community – staff assumption in the absence of any other mechanism the decision making may be the GNSO Council. · Current Bylaws on managing the policy development process -- some assumptions could be inconsistent; change role of Council in the Bylaws? Are new duties related to the PDP? Can we assume they will be discharged by the Council or are they distinct? · Possible two tracks (from Steve DelBianco) 1) simple implementation -- assume the GNSO Council -- thresholds and procedures to exercise prerogatives as decisional participant; 2) raise the question of whether some other means of sounding out the intentions or decisions of the constituencies should be constructed (not through Council)? Note that we should coordinate with the GNSO Review WG -- re: operating procedures and/or Bylaws. · Or could have 3 options (from Steve Metalitz): 1) GNSO Council, current voting mechanisms; 2) GNSO Council, different voting mechanisms; 3) Some other method. Filter questions: Does it fit in PDP or not? Such as the ICANN budget. What can we take off the table (that is already part of the PDP)? · Think of the Council as a conduit.

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Actions/Discussion Notes: Bylaws DT Meeting 22 August
by Julie Hedlund Aug. 26, 2016

Aug. 26, 2016

Dear DT Members, Please see below the action items and discussion notes captured by staff from the meeting on 22 August. These high-level notes are designed to help DT members navigate through the content of the call and are not meant as a substitute for the transcript. The MP3, transcript, and chat are provided separately and are posted on the wiki at: https://community.icann.org/display/GBIDT/DT+Meetings. Please also note the wiki workspace at: https://community.icann.org/x/yhCsAw. In addition, the staff analysis table is attached for your reference in Word and PDF. Best regards, Julie Julie Hedlund, Policy Director GNSO Bylaws Implementation Drafting Team, Monday 22 August 2016 Actions/Discussion Notes 1. Chair selection Action Items: Keep open the call for volunteers until the next call. Current volunteers: Steve DelBianco and Amr Elsadr. 2. Timing of meetings Action Items: Staff will send a new Doodle Poll to select the time and date for recurring weekly meetings, avoiding Monday and Friday. 3. Guidelines for Operations Discussion Notes: Follow the GNSO Working Group Guidelines. Not all rules would apply. 4. Overview/scope of work Action Items: DT members should go through the table (attached) in detail looking at possible new obligations or rights, and procedures. Steve Metalitz will send an alternate version of an analysis table for comparison. Discussion Notes: · Implementation plan is due 30 September. · There will be subsequent work for language/procedures. · Role of the GNSO as a decisional participant in the empowered community – staff assumption in the absence of any other mechanism the decision making may be the GNSO Council. · Current Bylaws on managing the policy development process -- some assumptions could be inconsistent; change role of Council in the Bylaws? Are new duties related to the PDP? Can we assume they will be discharged by the Council or are they distinct? · Possible two tracks (from Steve DelBianco) 1) simple implementation -- assume the GNSO Council -- thresholds and procedures to exercise prerogatives as decisional participant; 2) raise the question of whether some other means of sounding out the intentions or decisions of the constituencies should be constructed (not through Council)? Note that we should coordinate with the GNSO Review WG -- re: operating procedures and/or Bylaws. · Or could have 3 options (from Steve Metalitz): 1) GNSO Council, current voting mechanisms; 2) GNSO Council, different voting mechanisms; 3) Some other method. Filter questions: Does it fit in PDP or not? Such as the ICANN budget. What can we take off the table (that is already part of the PDP)? · Think of the Council as a conduit.

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RESULTS - Doodle Poll: Recurring Weekly DT Meetings
by Julie Hedlund Aug. 26, 2016

Aug. 26, 2016

Dear DT members, Based on the Doodle Poll the day and time with the most responses is on Wednesdays at 1300 UTC. We will send out a meeting notice shortly for the first of our weekly meetings, which will begin on Wednesday, 31 August at 1300 UTC. Kind regards, Julie Julie Hedlund, Policy Director From: <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, August 25, 2016 at 11:23 AM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] REMINDER - Doodle Poll: Recurring Weekly DT Meetings Dear DT members, This is a reminder, if you have not already done so, to please take the Doodle Poll at: http://doodle.com/poll/hwkky2zdvzkmck9p to help us to schedule our recurring weekly meetings. Note: the first of the weekly meetings will be next week, per the Doodle poll, but please make sure when you take the poll that this day and time will be available for subsequent weeks. Per the request during today’s meeting discussion, we are leaving off Mondays and Fridays. Note also that the time zone can be adjusted for your region. Please take the poll no later than COB Thursday, 25 August so that we can send out the meeting notice no later than Friday, 26 August. Thank you very much for your assistance. Kind regards, Julie Julie Hedlund, Policy Director

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