August 2021 - Gnso-epdp-idn-team

Proposed Agenda - IDN EPDP Meeting #4 - 2 September 2021
by Emily Barabas Aug. 31, 2021

Aug. 31, 2021

Dear all, Please find below the proposed agenda for our meeting on 2 September 2021 at 13:00 UTC. Under agenda items 5, the group will begin substantive deliberations on Topic A: Consistent definition and technical utilization of RZ-LGR. Please come prepared to discuss the charter questions for this topic, beginning on page 4 of the charter: https://community.icann.org/display/epdpidn/2.+Charter Kind regards, Steve, Emily, and Marika IDN EPDP Meeting #4 Proposed Agenda 1. Roll Call & SOI Updates 2. Welcome & Chair Updates * EOI process for new Chair * Data & metrics 3. Initial review of charter questions (continued) – Topics C-G 4. Early outreach to SO/AC/SG/Cs 5. Begin deliberations on Topic A: Consistent definition and technical utilization of RZ-LGR 6. AOB * Next call: 9 September at 13:00 UTC

1 0

DOODLE POLL: IDNs EPDP Weekly Calls
by Julie Bisland Aug. 28, 2021

Aug. 28, 2021

Dear all, Please complete the Doodle poll as soon as possible to schedule a fixed meeting time for the weekly team calls moving forward. Doodle poll: https://doodle.com/poll/i7yzm7vfiry37r5p?utm_source=poll&utm_medium=link As the team’s membership covers a wide range of time zones, please be as flexible as possible in your choices. This poll will close at 22:00 UTC on Thursday, 26 August 2021. Thank you very much! Kind regards, Julie -- Julie Bisland Policy Operations Sr. Coordinator (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Skype ID: 79613b691cb8a6c1 Find out more about the GNSO by visiting: https://learn.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…>

2 1

September/October 2021 calls | IDNs EPDP Team
by Julie Bisland Aug. 27, 2021

Aug. 27, 2021

Dear all, **We are sending in advance to get dates on everyone’s calendar. The meetings in September and October 2021 for the IDNs EPDP Team are listed below and the .ics files are attached to this email. Please be sure to download them the your inbox calendars. The scheduled start time is 13:00 UTC for 60 minutes. For upcoming call agendas and for past-call recordings, please visit the Wiki: https://community.icann.org/x/gQTpCQ and select the call date on the left side (pagetree). * Thursday, 02 September 2021 (email invite has been sent) * Thursday, 09 September 2021 * Thursday, 16 September 2021 * Thursday, 23 September 2021 * Thursday, 30 September 2021 * Thursday, 07 October 2021 * Thursday, 14 October 2021 * Thursday, 21 October 2021 Future meeting invitations will be sent out closer to the date of the meeting. As a reminder, next meeting will take place on 02 September and invite has been sent. Thank you. With kind regards, Julie -- Julie Bisland Policy Operations Sr. Coordinator (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Skype ID: 79613b691cb8a6c1 Find out more about the GNSO by visiting: https://learn.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…>

1 0

Meeting Invitation | IDNs EPDP Team | Thursday, 02 September 2021 at 13:00 UTC
by Julie Bisland Aug. 27, 2021

Aug. 27, 2021

Dear all, The IDNs EPDP Team meeting is scheduled on Thursday, 02 September 2021 at 13:00 UTC for 60 minutes. Please click the link below to join the webinar: https://icann.zoom.us/j/94276275950?pwd=dG5hanFzMlpsYmh0NnFjTEQwOUV1dz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/94276275950?pwd=dG5hanFz…> Passcode: !!0tV0Wh&K For Audio only: One tap mobile : US: +13017158592,,94276275950#,,,,*5259149775# or +13126266799,,94276275950#,,,,*5259149775# Webinar ID: 942 7627 5950 Passcode: 5259149775 International numbers available: https://icann.zoom.us/u/adP1jJ0gRH [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/adP1jJ0gRH__;!!PtGJab4!v…> If this is your first time with Zoom, please take a look here: Welcome to Zoom [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> Members, participants, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Visit the Wiki agenda page: https://community.icann.org/x/lwBmCg * Check your time zone: https://tinyurl.com/4ex5bsh5 ONLY for Members and Participants * Please join via the above Main Zoom Webinar link and staff will promote you to panelist. * Please select Panelists and Attendees, or Everyone, when posting to the chat in order for everyone to see and to be captured afterwards. Only for Observers: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Julie

1 0

IDNs EPDP Team meeting
by ICANN Policy Calendar Aug. 27, 2021

Aug. 27, 2021

Meeting: IDNs EPDP Team meeting Date/time: Every Thursday at 13:00 UTC for 1 hour, beginning Thursday, 02 September 2021 through 21 October 2021 Please click the link to join the webinar: https://icann.zoom.us/j/94276275950?pwd=dG5hanFzMlpsYmh0NnFjTEQwOUV1dz09 Passcode: !!0tV0Wh&K For Audio only: One tap mobile : US: +13017158592,,94276275950#,,,,*5259149775# or +13126266799,,94276275950#,,,,*5259149775# Webinar ID: 942 7627 5950 Passcode: 5259149775 International numbers available: https://icann.zoom.us/u/adP1jJ0gRH If this is your first time with Zoom, please take a look here: Welcome to Zoom [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> Members, participants, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Visit the 02 Sept) Wiki agenda page (see left side for future dates): https://community.icann.org/x/lwBmCg * Check your time zone: https://tinyurl.com/4ex5bsh5 ONLY for Members and Participants * Please join via the above Main Zoom Webinar link and staff will promote you to panelist. * Please select Panelists and Attendees, or Everyone, when posting to the chat in order for everyone to see and to be captured afterwards. Only for Observers: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands.

1 0

**Reminder to complete-doodle closes soon!** DOODLE POLL: IDNs EPDP Weekly Calls
by Julie Bisland Aug. 26, 2021

Aug. 26, 2021

**Reminder to complete-doodle closes soon!** Dear all, Please complete the Doodle poll as soon as possible to schedule a fixed meeting time for the weekly team calls moving forward. Doodle poll: https://doodle.com/poll/i7yzm7vfiry37r5p?utm_source=poll&utm_medium=link [doodle.com]<https://urldefense.com/v3/__https:/doodle.com/poll/i7yzm7vfiry37r5p?utm_sou…> As the team’s membership covers a wide range of time zones, please be as flexible as possible in your choices. This poll will close at 22:00 UTC on Thursday, 26 August 2021. Thank you very much! Kind regards, Julie -- Julie Bisland Policy Operations Sr. Coordinator (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Skype ID: 79613b691cb8a6c1 Find out more about the GNSO by visiting: https://learn.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…>

1 0

Post Call | IDNs EPDP Team call | Wednesday, 25 August 2021 at 13:00 UTC
by Julie Bisland Aug. 25, 2021

Aug. 25, 2021

Dear all, All recordings for the IDNs EPDP Team call held on Wednesday, 25 August 2021 can be found on the agenda wiki page <https://community.icann.org/x/E4FLCg> (attendance included) and the GNSO Master calendar [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/en/group-activities/calen…>. These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom chat archive * Zoom recording (including audio, visual, rough transcript) * Transcript For additional information, you may consult the mailing list archives <https://mm.icann.org/pipermail/gnso-epdp-idn-team/> and the main wiki page<https://community.icann.org/x/uAPpCQ>. Thank you! Kind Regards, Julie

2 1

Notes and action items - IDNs EPDP Meeting #3 - 25 August 2021
by Emily Barabas Aug. 25, 2021

Aug. 25, 2021

Dear all, Please find below the notes and action items from today’s meeting on Wednesday, 25 August 2021 at 13:00 UTC. A doodle poll will be circulated shortly to assist with scheduling next week’s meeting. Please respond to this poll as quickly as possible. Best regards, Steve, Marika, and Emily IDNs EPDP – Notes and Action Items Meeting #3 on 25 August 2021 Action Items: ACTION ITEM 1: Members to read background documents included in Edmon’s welcome email and confirm when they have done so here<https://community.icann.org/download/attachments/172720403/IDN%20EPDP%20-%2…>. The welcome email is available at: https://mm.icann.org/pipermail/gnso-epdp-idn-team/2021-July/000002.html ACTION ITEM 2: Staff to circulate and members/participants to fill out doodle poll to schedule next week’s meeting and future meetings. Notes: 1. Roll Call & SOI Updates 1. Welcome & Chair Updates * Today’s discussions under agenda item 4 will assist in development of the work plan. Please refer to the document<https://community.icann.org/download/attachments/172720403/IDN%20EPDP%20-%2…> included on the agenda for a summary of the proposed approach. * Members are reminded to read the background documents included in the Chair’s welcome email and confirm when they have done so. ACTION ITEM 1: Members to read background documents included in Edmon’s welcome email and confirm when they have done so here<https://community.icann.org/download/attachments/172720403/IDN%20EPDP%20-%2…>. The welcome email is available at: https://mm.icann.org/pipermail/gnso-epdp-idn-team/2021-July/000002.html * Additional clarification on the role of members and participants in the EPDP: In normal discussions, members and participants take part on equal footing. Members will have an opportunity to present perspectives from the groups they represent. Only members take part in consensus calls. 1. Background briefing from ICANN org (continued from last week) * Please refer to slides<https://community.icann.org/download/attachments/171835713/GNSO%20IDN%20EPD…> for a summary the key takeaways from this presentation. * Edmon highlighted the mapping document<https://docs.google.com/spreadsheets/d/1jQrzU9NDOlMwNw4zFcndOFEYhSIo3EAXAHT…> as a key resource for presenting work completed previously as it relates to items in the EPDP charter. * Question: Will the EPDP be looking at the IDN Implementation Guidelines? Is version 4.0 authoritative? * Answer: The focus is on the process to update the IDN Implementation Guidelines and not the substance, but the issue is not completely straightforward. Version 4.0 is not fully approved at this time. The operational track was tasked to suggest adjustments. If that is not possible, this EPDP will look into the future process for updating the Guidelines and also look into what is needed to put version 4.0 into place. * Additional clarification: Version 4.0 is not currently authoritative because it was not ratified by the Board due to the fact that process concerns were raised. Most registry operators are currently using version 3.0. 1. Begin initial review of charter questions * Initial review approach document<https://community.icann.org/download/attachments/172720403/IDN%20EPDP%20-%2…> suggests that the EPDP work through the topics in the charter in sequence, A-G. * No objections raised to deliberating on the topics in the order they are presented in the charter. * Next step is to conduct a general discussion of each topic to get a sense of range of positions & interests and understand whether the topic and its charter questions are fit for purpose to solicit early input from the SOs/AC/SG/Cs. The Working Group will also consider how much time is needed to deliberate on each topic using a poll. * Topic A: Consistent definition and technical utilization of RZ-LGR. This topic covers a lot of materials that has been covered elsewhere, but it is important to confirm previous work and make sure that we have a consistent definition of variants and how this relates to RZ-LGR. * Suggestion to call the informal poll a collection of perspectives or temperature of the room, because both members and participants will take part. Suggestion was noted. * Question: Are there external dependencies for topics A-G that will impact the workload for addressing these topics? * The mapping document outlines specific areas where the EPDP may need to coordinate with the SubPro IRT. This is something the EPDP leadership and staff will need to track, but is not necessarily a dependency. * Topic G will depend on the operations track. * Topic A estimated level of effort: High = 10+ call hours: 5/23 (22%); Medium = 5 to 10 call hours (15/23): 65%; Low = < 5 call hours: (3/23) 13% * One member noted that Topic A may have some dependencies with Topic B. * Response: This was taken into account of the sequence of the charter questions. The two topics will flow into one another. * Topic B “Same entity” at the top-level defines what IDN variant is all about. Includes fundamental questions about the same entity principle. * Topic B estimated level of effort: High = 10+ call hours: 7/22 (32%); Medium = 5 to 10 call hours (7/22): 32%; Low = < 5 call hours: (8/22) 36% * Given the split of responses, the leadership team will need to think through what this means for budgeting time in the work plan. 1. AOB * Current time slot will conflict every other week with the ALAC CPWG call. * Proposal for new reoccurring time slot: 13:00 UTC on Tuesday or Thursday. * Staff will send out a doodle to confirm the slot for next week and future meetings. ACTION ITEM 2: Staff to circulate and members/participants to fill out doodle poll to schedule next week’s meeting and future meetings. * Edmon will be meeting with the ICANN General Counsel for guidance on timing for his transition out of the Chair role. Additional updates will follow.

1 0

**15-minute reminder** Meeting Invitation | IDNs EPDP | Wednesday, 25 August 2021 at 13:00 UTC
by Julie Bisland Aug. 25, 2021

Aug. 25, 2021

**15-minute reminder** Dear all, The IDNs EPDP Team meeting is scheduled on Wednesday, 25 August 2021 at 13:00 UTC for 60 minutes. Please click the link below to join the webinar: https://icann.zoom.us/j/94276275950?pwd=dG5hanFzMlpsYmh0NnFjTEQwOUV1dz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/94276275950?pwd=dG5hanFz…> Passcode: !!0tV0Wh&K For Audio only: One tap mobile : US: +13017158592,,94276275950#,,,,*5259149775# or +13126266799,,94276275950#,,,,*5259149775# Webinar ID: 942 7627 5950 Passcode: 5259149775 International numbers available: https://icann.zoom.us/u/adP1jJ0gRH [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/adP1jJ0gRH__;!!PtGJab4!v…> If this is your first time with Zoom, please take a look here: Welcome to Zoom [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> Members, participants, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Visit the Wiki agenda page: https://community.icann.org/x/QQE_Cg * Check your time zone: https://tinyurl.com/6353d7cc [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/6353d7cc__;!!PtGJab4!tGFa7hP…> ONLY for Members and Participants * Please join via the above Main Zoom Webinar link and staff will promote you to panelist. * Please select Panelists and Attendees when posting to the chat in order for everyone to see and to be captured afterwards. Only for Observers: Observers will have ability to view member chat and information shared in the zoom webinar room. Observers will not be able to use chat or raise hands. Thank you. Kind regards, Julie

1 0

**REMINDER** Meeting Invitation | IDNs EPDP | Wednesday, 25 August 2021 at 13:00 UTC
by Julie Bisland Aug. 24, 2021

Aug. 24, 2021

Dear all, The IDNs EPDP Team meeting is scheduled on Wednesday, 25 August 2021 at 13:00 UTC for 60 minutes. Please click the link below to join the webinar: https://icann.zoom.us/j/94276275950?pwd=dG5hanFzMlpsYmh0NnFjTEQwOUV1dz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/94276275950?pwd=dG5hanFz…> Passcode: !!0tV0Wh&K For Audio only: One tap mobile : US: +13017158592,,94276275950#,,,,*5259149775# or +13126266799,,94276275950#,,,,*5259149775# Webinar ID: 942 7627 5950 Passcode: 5259149775 International numbers available: https://icann.zoom.us/u/adP1jJ0gRH [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/adP1jJ0gRH__;!!PtGJab4!v…> If this is your first time with Zoom, please take a look here: Welcome to Zoom [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> Members, participants, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Visit the Wiki agenda page: https://community.icann.org/x/QQE_Cg * Check your time zone: https://tinyurl.com/6353d7cc [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/6353d7cc__;!!PtGJab4!tGFa7hP…> ONLY for Members and Participants * Please join via the above Main Zoom Webinar link and staff will promote you to panelist. * Please select Panelists and Attendees when posting to the chat in order for everyone to see and to be captured afterwards. Only for Observers: Observers will have ability to view member chat and information shared in the zoom webinar room. Observers will not be able to use chat or raise hands. Thank you. Kind regards, Julie

1 0