September 2023 - Gnso-epdp-idn-team

Updated Text: Rec 3.5 & IG 3.6
by Ariel Liang Oct. 1, 2023

Oct. 1, 2023

Dear All, Following up on yesterday’s discussion, below includes the proposed wording of Final Recommendation 3.5 and Implementation Guidance 3.6, incorporating input from the ALAC and RySG teams. In addition, the EPDP leadership team proposed some minor refinement (highlighted in [ ]) for terminology consistency purposes. Please be so kind to review this recommendation language and raise any *final* concern on list no later than Wednesday, 4 October. According to our project plan and timeline, the consensus call process must start no later than Thursday, 5 October. You are also welcome to review the updated text for rationale and public comment summary of Rec 3.5, IG 3.6, and Rec 4.4 on pages 14-15, 20, and 47 here (in redline format): https://docs.google.com/document/d/1dH7hAtKAuLqMoVftRRvk9JSSlWQOjLuBS_PsTEV… The other redlines on this document have been accepted, as no further feedback has been raised by the deadline. Thank you all for the review. Best Regards, Ariel == Final Recommendation 3.5: In addition to explaining the mission and purpose of the applied-for [primary gTLD string] or [existing gTLD] delegated primary gTLD string, the applicant seeking to activate one or more gTLD variant labels will describe the justification of such need. The justification given by the applicant shall at minimum provide the following information: 3.5.1 The meaning or intended meaning (for non-dictionary words) of each of the applied-for variant label(s), including sources[;]. 3.5.2 Explanation of how the primary and variant labels are considered the same[;]. 3.5.3 Explain the benefits and the user communities who will benefit from the introduction of the applied-for variant label(s)[; and]. 3.5.4 A description of the steps that the applicant will take to minimize the operational and management complexities of variant gTLDs and variant domain names that impact registrars, resellers and/or registrants. Implementation Guidance 3.6: With respect to the evaluation of the information submitted per Final Recommendation 3.5: 3.6.1 The evaluation panel must include evaluators with relevant language expertise; 3.6.2 The evaluation panel should apply criteria based on a general standard of reasonableness and the criteria must be established during implementation; 3.6.3 Consistent with Recommendation 27.2 of the SubPro PDP Final Report, evaluation scores on the questions should be limited to a pass/fail scale (0-1 points only); 3.6.4 The applicant must pass each element to enable the applied-for variant label to proceed to the next stage of the application process; and 3.6.5 The evaluation outcome of any one applied-for variant label should not impact the evaluation outcome of any other applied-for variant label in the application (including the primary gTLD string).

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Phase 1 Final Report: Section Review
by Ariel Liang Sept. 29, 2023

Sept. 29, 2023

Dear All, As mentioned during yesterday’s meeting, staff have completed the drafting of all sections of the Final Report. As the same structure and much of the content from the Initial Report are repurposed for the Final Report, new / updated content is incorporated in the google docs in the redline format. Your input is particularly requested for the following sections: * Section 1: Executive Summary https://docs.google.com/document/d/10iKt4FfvNDdmbVK3XSPtmoDhnaG08HlZQhMPYKY… * Section 3: Glossary https://docs.google.com/document/d/1DgNbd2y60BCahR2D9X-86pJ9jh2aknBXfWhQgz_… * Section 5: Differences between EPDP-IDNs and ccPDP4 Recommendations https://docs.google.com/document/d/15PGL2UGSFq0yQ7a2Y6oTgMu5U3EonaJ9wW9WsgZ… You are also welcome to review other sections of the Final Report, which either have boilerplate content or fewer updates. You can find the other sections via the Table of Contents here: https://docs.google.com/document/d/18m5NKPTgtksjlBoxBDEmHJh8V1gGp85k2eQIO9s… Thank you, Ariel

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Post Call | IDNs EPDP Team call | Thursday, 28 September 2023
by Devan Reed Sept. 28, 2023

Sept. 28, 2023

Dear all, All recordings for the IDNs EPDP Team call held on Thursday, 28 September 2023 can be found on the agenda wiki page <https://community.icann.org/x/0IyZDg> (attendance included) and the GNSO Master Calendar<https://urldefense.com/v3/__https:/gnso.icann.org/en/group-activities/calen…>. These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom recording (including audio, visual, rough transcript, chat) * Transcript * Agenda & Notes/Action Items (if applicable) For additional information, you may consult the mailing list archives <https://mm.icann.org/pipermail/gnso-epdp-idn-team/> and the main wiki page<https://community.icann.org/x/uAPpCQ>. Thank you! Kind Regards, Devan

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Meeting Invitation | IDNs EPDP Team | Thursday, 05 October 2023 at 12:00 UTC
by Devan Reed Sept. 28, 2023

Sept. 28, 2023

Dear all, The IDNs EPDP Team meeting is scheduled on Thursday, 05 October 2023 at 12:00 UTC for 2 hours. Please click link to join the webinar: https://icann.zoom.us/j/94276275950?pwd=dG5hanFzMlpsYmh0NnFjTEQwOUV1dz09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/94276275950?pwd=dG5hanFz…> Passcode: !!0tV0Wh&K For Audio only: One tap mobile : US: +13017158592,,94276275950#,,,,*5259149775# or +13126266799,,94276275950#,,,,*5259149775# Webinar ID: 942 7627 5950 Passcode: 5259149775 International numbers available: https://icann.zoom.us/u/adP1jJ0gRH <https://urldefense.com/v3/__https:/icann.zoom.us/u/adP1jJ0gRH__;!!PtGJab4!v…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> Members, participants, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior <https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Visit the Wiki agenda page: https://community.icann.org/x/04yZDg * Check your time zone: https://tinyurl.com/345j25bp ONLY for Members and Participants * Please join via the above Main Zoom Webinar link and staff will promote you to panelist. * Please select Everyone, when posting to the chat in order for everyone to see and to be captured afterwards. Only for Observers: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Devan

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10 MINUTES REMINDER | Meeting Invitation | IDNs EPDP Team | Thursday, 28 September 2023 at 12:00 UTC
by Devan Reed Sept. 28, 2023

Sept. 28, 2023

Dear all, The IDNs EPDP Team meeting is scheduled on Thursday, 28 September 2023 at 12:00 UTC for 2 hours. Please click link to join the webinar: https://icann.zoom.us/j/94276275950?pwd=dG5hanFzMlpsYmh0NnFjTEQwOUV1dz09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/94276275950?pwd=dG5hanFz…> Passcode: !!0tV0Wh&K For Audio only: One tap mobile : US: +13017158592,,94276275950#,,,,*5259149775# or +13126266799,,94276275950#,,,,*5259149775# Webinar ID: 942 7627 5950 Passcode: 5259149775 International numbers available: https://icann.zoom.us/u/adP1jJ0gRH <https://urldefense.com/v3/__https:/icann.zoom.us/u/adP1jJ0gRH__;!!PtGJab4!v…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> Members, participants, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior <https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Visit the Wiki agenda page: https://community.icann.org/x/XZE-DQ * Check your time zone: https://tinyurl.com/2y3rvfhc [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/2y3rvfhc__;!!PtGJab4!_WsJy7P…> ONLY for Members and Participants * Please join via the above Main Zoom Webinar link and staff will promote you to panelist. * Please select Everyone, when posting to the chat in order for everyone to see and to be captured afterwards. Only for Observers: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Devan

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REMINDER | Meeting Invitation | IDNs EPDP Team | Thursday, 28 September 2023 at 12:00 UTC
by Terri Agnew Sept. 27, 2023

Sept. 27, 2023

Dear all, The IDNs EPDP Team meeting is scheduled on Thursday, 28 September 2023 at 12:00 UTC for 2 hours. Please click link to join the webinar: https://icann.zoom.us/j/94276275950?pwd=dG5hanFzMlpsYmh0NnFjTEQwOUV1dz09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/94276275950?pwd=dG5hanFz…> Passcode: !!0tV0Wh&K For Audio only: One tap mobile : US: +13017158592,,94276275950#,,,,*5259149775# or +13126266799,,94276275950#,,,,*5259149775# Webinar ID: 942 7627 5950 Passcode: 5259149775 International numbers available: https://icann.zoom.us/u/adP1jJ0gRH <https://urldefense.com/v3/__https:/icann.zoom.us/u/adP1jJ0gRH__;!!PtGJab4!v…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> Members, participants, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior <https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Visit the Wiki agenda page: https://community.icann.org/x/XZE-DQ * Check your time zone: https://tinyurl.com/2y3rvfhc [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/2y3rvfhc__;!!PtGJab4!_WsJy7P…> ONLY for Members and Participants * Please join via the above Main Zoom Webinar link and staff will promote you to panelist. * Please select Everyone, when posting to the chat in order for everyone to see and to be captured afterwards. Only for Observers: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Devan

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Proposed Agenda - IDN EPDP Meeting #98 - Thursday, 28 September 2023 at 12:00 UTC
by Daniel Gluck Sept. 26, 2023

Sept. 26, 2023

Hi All, Please find below the proposed agenda for our meeting on Thursday, 28 September 2023 at 12:00 UTC (2-hour call) IDNs EPDP Meeting #98 Proposed Agenda 1. Roll Call and SOI Updates (2min) 2. Welcome and Chair Updates (5min) 3. Review of comments for outstanding Recs 3.5 and 4.4 and IG 3.6(55min) 4. Review Selected Sections of the P1 Final Report (55min) 5. AOB (3 min) Thanks! Ariel, Steve, and Dan

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ICANN78 prep week schedule is now published / How to Create your Prep Week Schedule
by Julie Bisland Sept. 26, 2023

Sept. 26, 2023

Dear all, The ICANN78 prep week schedule is now published! Please take a moment to read the information below to help create your prep week schedule and add sessions to your calendar. For the prep week schedule, go here: https://icann78.sched.com/ [icann78.sched.com]<https://urldefense.com/v3/__https:/icann78.sched.com/__;!!PtGJab4!5PS-FK-94…> * Click Sign up or Log in and enter your information (email address and create password) * Once you “Join Event”, the schedule shows up with blank circular buttons to the left of each session. Hover over each button and click “ADD TO MY SCHEDULE” (see screenshot below) or just click in each circle to add the checkmark. [cid:image001.png@01D9F088.BCB928D0] * Once you’ve selected all sessions, click the My Schedule link in the lower left corner or hover over your profile and select My Schedule. [cid:image002.png@01D9F088.BCB928D0] Or [cid:image003.png@01D9F088.BCB928D0] * You will see this message, “A copy of your schedule has been sent to your(a)email.com<mailto:your@email.com>.” To export the schedule, click the Phone icon: [cid:image004.png@01D9F088.BCB928D0] * On the page that appears, notice the sections “Mobile” and “Calendar Sync for Google Calendar, Outlook & Apple Calendar”. In the “Calendar Sync …” section, select Export Calendar, and click the link next to “My Schedule”. When the .ics is exported, add it to the appropriate calendar (see screenshots below). Or, after exporting, drag and drop the .ics file directly into your calendar.. [cid:image005.png@01D9F088.BCB928D0] [cid:image006.png@01D9F088.BCB928D0] The ICANN78 Schedule<https://meetings.icann.org/en/icann78> will be posted 02 October 2023. Please email questions to us at: gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> and we will be more than happy to assist! Kind regards, Policy Team Supporting the GNSO -- Julie Bisland Policy Operations Sr. Coordinator (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Skype ID: 79613b691cb8a6c1 Find out more about the GNSO by visiting: https://learn.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…>

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Notes and Action Items - IDNs EPDP Meeting #97 - 21 September 2023
by Daniel Gluck Sept. 25, 2023

Sept. 25, 2023

Hi All, Please find below the notes and action items from the 21 September 2023 IDNs EPDP meeting #97<https://community.icann.org/x/jZaZDg> at 12:00 UTC. Best Regards, Ariel, Steve, and Dan Action Items * The chair asked registries and registrars to work on Rec 3.5.4 by next week, including having a discussion together with the ALAC after they finish their review, to find potential solutions to this recommendation item. * The registries and registrars will also work on reviewing and potentially proposing updated language for I.G. 3.6 by next week. * The team will review the proposed Rec 4.4 for discussion next week. Notes Roll Call and SOI Updates (2min) Welcome and Chair Updates (5min) * The chair welcomed everyone to the call and started by updating the team on the .Quebec situation. * EPDP Leadership will respond to comments sent regarding this topic to let them know that GNSO Council will be taking over responsibility in that matter. Review of comments for Rec 3.5, I.G. 3.6, and Rec 4.4 (90 min) * Staff described the proposed language for Recommendation 3.5 that was circulated on the IDNs EPDP mailing list for review * They then described comments received from team members representing the registrars, registries, and ICANN Org on Rec 3.5.4 and I.G. 3.6 * It was pointed out that the recent board resolution on “singular vs plural” (see recommendation 24.3 https://www.icann.org/en/system/files/files/scorecard-subpro-pdp-board-acti…) may be of note for these items. This also leaves a possibility for these items to be covered by the implementation team and not the EPDP. * A different team member asked to see possible examples of this in action. * It was replied that end users have to deal with “equivalent” domain names on a regular basis, due to a variety of factors. At the end of the day, it may be confusing but the important domains for this team to consider are names that are registered. Having the variants activated vs not activated can create confusion in different ways. This participant would also like to see scenarios that could be presented to applicants to reduce the confusion. * The chair pushed back on providing examples and instead posed the idea to the team on what if the question was about permutation issues instead of user confusion. * One comment submitted asked about user-confusion and the burden placed on applicants for IDN TLDs. * Another team member responded to these comments from the perspective of the At Large, including a discussion about subjectivity of the criteria for applicants. * The chair discussed their approach to re-wording 3.5.4. This included the idea of not having a ceiling (as described in 8.1) and addressing the concerns of the team by including more specific criteria within all of 3.5 (incl. 3.5.4) about the top and second level. This is to make sure the applicant understands permutations and the challenges that could arise because of that. If the language is not agreed upon, everyone is open to compromise, and this is part of the process. * ICANN staff described a scenario where there may be user confusion: * Instead of getting one domain they expected, they get 16 variants, without knowledge of what this means or how to make this work. * There is not really a compliance issue at play to verify information at the registration level, but it is about providing awareness of variants at the time of application. * A team member from the ALAC asked for additional time to review the proposed language due to recent travel * ACTION ITEM: The chair asked registries and registrars to work on Rec 3.5.4 by next week, including having a discussion together with the ALAC after they finish their review, to find potential solutions to this recommendation item. * They are trying to address the potential for frivolous applications and for the applicants to demonstrate that they understand the potential consequences of a new gTLD, with up to four free variants. * Once it is in the registry agreement, the applicant will not be held to much of their application agreement (outside of application fee and registration information) * Staff also described Implementation Guidance 3.6, with the comments received on this from team members * ACTION ITEM: The registries and registrars will also work on reviewing and potentially proposing updated language for I.G. 3.6 by next week. * Staff then described the language proposed by leadership for Recommendation 4.4 * A team member commented that the language is very similar to that in the 2012 Applicant Guidebook. * Staff affirmed that this is the source of much of Rec 4.4. but adapted for variants. * There is a concern that this may not be relevant due to a revised applicant guidebook. * Leadership described the reason for duplication being that there is no new guidebook at this time and that it is unsure what a new guidebook will say. * The team member agreed with this and approved of the current text as long as it does not create conflict with the future guidebook. * ACTION ITEM: The team will review the proposed Rec 4.4 for discussion next week. Timeline and Consensus Call Updates (20 min) * The updated timeline for the phase 1 final report was presented by staff. Presuming that Recs 3.5 and 4.4 and I.G. 3.6 can be finalized by 28 September, the timeline covers the consensus call starting on or around 28 September and concluding by 16 October. ICANN78 starts later that same week and there are three sessions planned for the EPDP in Hamburg - two on Sunday, one on Monday 23 October. The third and final session will be the final opportunity to resolve any challenges to the consensus designation. The Goal at this meeting is to inform the GNSO Council that the Phase 1 Initial Report is complete during the Council Session on 25 October. If there are any recommendations without full consensus, minority statements would be due on 30 October. Finally, on or before 9 November, the plan is to submit the Phase 1 Final Report to the GNSO Council. * Initial feedback from team members was positive for the timeline. * The consensus call process was then detailed by Staff. The consensus call is for just the recommendations and not the report as a whole. More information on the consensus call is located in the EPDP Charter. The steps for this process are as follows: Propose Consensus Designation, Initiate Consensus Call, Member Confirmation, Minority Statement, and Final Report Documentation. * Of note is that while there may be multiple representatives from individual stakeholder groups, constituencies, and bodies, each group will only receive one comment. AOB * The chair adjourned the call.

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Post Call | IDNs EPDP Team call | Thursday, 21 September 2023
by Devan Reed Sept. 21, 2023

Sept. 21, 2023

Dear all, All recordings for the IDNs EPDP Team call held on Thursday, 21 September 2023 can be found on the agenda wiki page <https://community.icann.org/x/jZaZDg> (attendance included) and the GNSO Master Calendar<https://urldefense.com/v3/__https:/gnso.icann.org/en/group-activities/calen…>. These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording https://icann.zoom.us/rec/play/qXbvjTI70brjfMJAYZX1g-HJPzUy-fHGhPCW1qXxr-bo… * Zoom recording (including audio, visual, rough transcript, chat) https://icann.zoom.us/rec/play/Y9iim4QXEHjtwKIJ_1Wi2Wt4lqo-VF6fbDZW22ZJa9R-… * Transcript * Agenda & Notes/Action Items (if applicable) For additional information, you may consult the mailing list archives <https://mm.icann.org/pipermail/gnso-epdp-idn-team/> and the main wiki page<https://community.icann.org/x/uAPpCQ>. Thank you! Kind Regards, Devan

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