- Gnso-impl-thickwhois-rt - lists.icann.org

Next IRT Meetings - Save the dates
by Fabien Betremieux Nov. 13, 2014

Nov. 13, 2014

Dear Colleagues, Based on the input we received in the Doodle poll, we request that you please save the following dates for our next meetings : * Wednesday 26 November 15:00 UTC * Thursday 4 December 15:00 UTC * Thursday 18 December 15:00 UTC We will update you with agenda and remote participations details in advance of these dates. Best Regards -- Fabien Betremieux Sr. Registry Services & Engagement Manager ICANN From: Fabien Betremieux <fabien.betremieux(a)icann.org> Date: Friday, November 7, 2014 at 11:50 PM To: "gnso-impl-thickwhois-rt(a)icann.org" <gnso-impl-thickwhois-rt(a)icann.org> Cc: "gnso-secs(a)icann.org" <gnso-secs(a)icann.org> Subject: Next IRT Meetings - Doodle Poll Dear colleagues, Your assistance would be appreciated in order to schedule our next meetings, as we are wrestling with the consideration of community workload (including IETF next week) and the upcoming holidays season (Thanksgiving and Christmas). We think that we could probably use up to 3 meetings given our immediate roadmap as discussed in our meeting during ICANN 51. Please provide your input as soon as possible, and ideally before EOB on Monday 11 November in this doodle poll : http://doodle.com/4747uteebypnrfhr (proposed times are meant to accommodate participants from Singapore all the way to Los Angeles). Thank you in advance for your time Best Regards -- Fabien Betremieux Sr. Registry Services & Engagement Manager ICANN

1 0

Next IRT Meetings - Doodle Poll
by Fabien Betremieux Nov. 7, 2014

Nov. 7, 2014

Dear colleagues, Your assistance would be appreciated in order to schedule our next meetings, as we are wrestling with the consideration of community workload (including IETF next week) and the upcoming holidays season (Thanksgiving and Christmas). We think that we could probably use up to 3 meetings given our immediate roadmap as discussed in our meeting during ICANN 51. Please provide your input as soon as possible, and ideally before EOB on Monday 11 November in this doodle poll : http://doodle.com/4747uteebypnrfhr (proposed times are meant to accommodate participants from Singapore all the way to Los Angeles). Thank you in advance for your time Best Regards -- Fabien Betremieux Sr. Registry Services & Engagement Manager ICANN

1 0

Clarification of recent communications on Thick Whois mailing lists
by Fabien Betremieux Nov. 7, 2014

Nov. 7, 2014

Dear colleagues, A few recent communications to the Working Group list may have left you either confused or uninformed. We apologize for the inconvenience. We would like to take this opportunity to provide the following clarification: * Mailing lists - All communications about the Thick Whois Implementation Project will go to the Implementation Review Team¹s list (gnso-impl-thickwhois-rt(a)icann.org) Please note that Thick Whois PDP Working Group's list (gnso-thickwhoispdp-wg(a)icann.org) will be retired next Friday. If you are not yet on the IRT list and would like to be added, please let me know. * Recent Meeting cancellation notices - The recent meeting cancellation notices that were sent to the gnso-thickwhoispdp-wg(a)icann.org list are unfortunate and unintended side effects of housekeeping done on our Outlook Calendar system. * Next Meetings of the IRT - A separate email to the gnso-impl-thickwhois-rt(a)icann.org list with follow shortly on this topic. Thank you for your attention. Best Regards -- Fabien Betremieux Sr. Registry Services & Engagement Manager ICANN

1 0

Dial in Details for today's meeting
by Fabien Betremieux Oct. 16, 2014

Oct. 16, 2014

Conference dial in # is 18005506865 conference id # is 341284 Other access numbers : http://adigo.com/icann/

2 1

Registrars have to inform affected Registrants?
by Tobias Sattler Sept. 26, 2014

Sept. 26, 2014

Hi there, Just a follow up on our call today. Did I get the right, as a registrar we have to inform all affected registrant via email that we are moving from thin to thick 30 days before the transition? If so, I strongly oppose that. The thing is that in registrants have to confirm the terms and conditions in the first place, where they acknowledge that their contact information will be made available through Whois and if it applies through a 3rd party like a registry. Furthermore they agree to the term that we have to escrow them. Most of the registrars are using Iron Mountain for that. With the new RRA 2013, as a registrar, we have to escrow the underlying contact information in case of a Privacy Proxy service managed by the registrar. In case were the customer has ordered an own service we do not have this data and we would be able to make sure that we actually reached out to the registrant. Furthermore if we are just talking about .com domain names for an instance, we would have about 317,000. If we would reach out the registrants, we will definitely be hit by an enormous amount of phone calls, because most our registrants do not know the difference between Thin and Thick Whois nor would they care. At the end of the day, this transition won’t affect the registrants. If this group needs more feedback then I would suggest to reach out to the Registrar Stakeholder Group. In my personal opinion, if we really have to do this outreach, I would rather like to change this obligation to something like that: "In case the contractual relationship between the Registrar and Registrant or local legislation does require to inform the Registrant about such transition the Registrar shall inform the Registrant 30 days before the transition." Best regards, Tobias

3 2

Regular Meeting between ICANN Thick WHOIS Implementation Team and IRT - 25 Sep 2014 UTC 1400hrs
by Han Chuan Lee Sept. 25, 2014

Sept. 25, 2014

Dear Thick Whois Implementation Review Team, 1. You would have received the invitation from PGI for the new teleconference bridge. There are 3 methods to connect to the bridge: (i) There are dial in numbers (including toll free numbers) just like Adigo. The dial in numbers are provided in the PGI email as well as the updated calendar invite. The passcode is ³284 756 5982². (ii) You could download and install the PGI application in your laptop (http://www.pgi.com/downloads)or mobile device (http://www.pgi.com/globalmeet/mobility/) Using the application, you could connect using your computer audio or initiate a dial out to your phone OR (iii) You could click on the ³Connect Me² button in the PGI email which will launch your browser and connect you to the teleconference. If you face issues connecting to the teleconference, please feel free to drop me an email. 2. The meeting minutes for 28 Aug 2014 is attached to this email. 3. A draft of the Transition Verification Document is attached to this email for IRT¹s comments and inputs. We will go through this document in the meeting. Please do not circulate this document. 4. Staff will be presenting the Post Transition Problem Resolution for IRT¹s input during the meeting. The slides will be sent to the IRT after the meeting. Agenda for 25 Sep 2014 IRT Meeting 1. Approval of 28 Aug 2014 Meeting Minutes 2. IRT comments and inputs - Transition Verifications Document - Post Transition Problem Resolution 3. ICANN 51 Meeting 4. AOB Regards Han Chuan, Lee Senior Registry Services and Engagement Manager Internet Corporation for Assigned Names and Numbers (ICANN) DID: +65 6808 6671 Mobile: +65 8112 5522 Email: hanchuan.lee(a)icann.org Skype: hanchuan.lee.icann www.icann.org

2 2

Re: [Gnso-impl-thickwhois-rt] [gnso-thickwhoispdp-wg] Regular Meeting between ICANN Thick WHOIS Implementation Team and the Implementation Review Team - 28 Aug 2014
by Han Chuan Lee Aug. 28, 2014

Aug. 28, 2014

Hi all, Please find all the documents to be covered during the meeting attached to this email. Regards Han Chuan, Lee On Aug 25, 2014, at 11:53 AM, Han Chuan Lee <hanchuan.lee(a)icann.org> wrote: > Hi all, > > Gentle reminder for coming Thursday 28 Aug 2014 meeting. > > Date: 28 Aug 2014 > Time: 1400hrs UTC > Adigo conference ID: 35105106 > Adigo dial in number: http://www.adigo.com/icann > Adobeconnect: https://icann.adobeconnect.com/tw-ipt-irt > > > Agenda > * Approval of 31Jul 2014 meeting minutes (attached) > * Updates on action items > * Discussion on implementation documents > Regards > Han Chuan, Lee > > From: hanchuan.lee(a)icann.org > When: 1400 - 1500 hrs 28 August, 2014 (UTC) > Subject: Regular Meeting between ICANN Thick WHOIS Implementation Team and the > Implementation Review Team > Location: Adigo Conference ID: 35105106 and Adobeconnect > > > Dear members of the Thick WHOIS IRT, > > Thank you for indicating your preference in the Doodle poll. Based on the > outcome of the poll, the meeting is scheduled every last Thursday of the month > at UTC 1400hrs. We will start from July 2014. The meeting will be carried out > over Adobeconnect and Adigo conference bridge. > > Adigo conference ID: 35105106 > Adigo dial in number: http://www.adigo.com/icann > Adobeconnect: https://icann.adobeconnect.com/tw-ipt-irt > > Regards > Han Chuan, Lee > <Thick Whois IRT Meeting Notes 31 Jul 2014 Final Draft.pdf> PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com <http://www.haven2.com> , HANDLE: OConnorStP (ID for Twitter, Facebook, LinkedIn, etc.)

2 2

Task 4 of the Thick WHOIS Implementation Plan (Legal Review)
by Amr Elsadr Aug. 13, 2014

Aug. 13, 2014

Hi, I’d like to revisit two of the topics discussed during the last IRT call; the legal review, and the level of detail of the current plan to address the different implementation tasks (but actually that specific to the legal review). The third recommendation of the “thick” WHOIS PDP WG was: "As part of the implementation process a legal review of law applicable to the transition of data from a thin to thick model that has not already been considered in the EWG memo is undertaken and due consideration is given to potential privacy issues that may arise from the discussions on the transition from thin to thick Whois, including, for example, guidance on how the long-standing contractual requirement that registrars give notice to, and obtain consent, from each registrant for uses of any personally identifiable data submitted by the registrant should apply to registrations involved in the transition. Should any privacy issues emerge from these transition discussions that were not anticipated by the WG and which would require additional policy consideration, the Implementation Review Team is expected to notify the GNSO Council of these so that appropriate action can be taken." I’m curious considering the IRT’s proposed schedule to address the legal review between July and November of 2014. Is there a plan to address this recommendation, and if so, what are the details? This was probably the most controversial topic of discussion during the WG’s deliberations, and unfortunately remained unresolved. The idea (if I recall correctly) was for the legal review to take action to mitigate any potential conflicts between the implementation of the “thick” WHOIS policy and legal jurisdictions with strict privacy and data protection laws. This, I believe, was true for both “data at rest” and “data at motion”. I personally felt it was even more relevant concerning “data at motion” since implementation of a “thick” WHOIS policy will require a great deal of registrant data being transferred across legal jurisdictions for both existing “thin” gTLD registries as well as all future gTLD registries in subsequent rounds of new gTLDs in the future. Any insight on how this is being handled would be really appreciated at this point, especially from ICANN legal staff, who I assume have a significant role in implementing this recommendation. Thanks. Amr

4 5

Email Check
by Amr Elsadr Aug. 13, 2014

Aug. 13, 2014

Hi, I was wondering if we’re supposed to be using this email list for the IRT, or the regular WG email list. Thanks. Amr

4 4

Draft Thick WHOIS Implementation Plan and Schedule
by Han Chuan Lee June 14, 2014

June 14, 2014

Dear Thick WHOIS Implementation Review Team, Thank you for volunteering your time and effort to provide assistance and advice to ICANN staff on the implementation details for the Thick WHOIS Policy. Please find attached a draft proposed Implementation Plan and Schedule (TW-IPS). The TW-IPS lists the tasks of the implementation, the parties responsible for those tasks, as well as the proposed timeline for completion. Please take some time to review the document and consider any input or suggestions you have regarding the proposal. A face-to-face meeting with the ICANN Staff Thick WHOIS Implementation Project Team and the Implementation Review Team has been scheduled during the ICANN 50 meeting in London, Then meeting is currently scheduled for 23 Jun (Monday) at 1215pm in the Park Suite room. An invitation has been sent to the mailing list. We look forward to your insights and opinions on the proposed TW-IPS. Meanwhile, please feel free to send us your comments through the mailing list. Thank you. Regards, ICANN Staff Thick WHOIS Implementation Project Team

2 2