January 2025 - Gnso-rdrs-sc

REMINDER | Meeting Invitation | RDRS Standing Committee | Monday, 27 January 2025
by Devan Reed March 12, 2025

March 12, 2025

Dear all, The next RDRS Standing Committee call is scheduled for Monday, 27 January 2025 at 17:30 UTC for 60 minutes. To join - Zoom Information: Main Zoom Webinar link: https://icann.zoom.us/j/92181477886?pwd=TlJHTU5EY1d3bUxLV2s3UStPS2MxZz09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/92181477886?pwd=TlJHTU5E…> Passcode: Z@S07?t=v5 Audio only option: Webinar ID: 921 8147 7886 Passcode: 3121016458 International numbers available: https://icann.zoom.us/u/acS1yc2A1 <https://urldefense.com/v3/__https:/icann.zoom.us/u/acS1yc2A1__;!!PtGJab4!9A…> Members, alternates, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send apologies to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> and the ICANN Community Anti-Harassment Policy<https://www.icann.org/resources/pages/community-anti-harassment-policy-2017…> * 2025 Wiki agenda pages: https://community.icann.org/x/JwFEFw * Check your time zone: https://tinyurl.com/rp2v6y5s ONLY for Members & Alternates * Please join via the above Zoom Webinar link and staff will promote you to panelist. * Please select “ Everyone” when posting to the chat for everyone to see your chat and so it’s captured in the recording. Only for Observers: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Devan Policy Team Supporting the GNSO

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2025-01-27 RDRS Standing Committee - Meeting #24
by Feodora Hamza Feb. 4, 2025

Feb. 4, 2025

Dear RDRS SC, Please see below the notes and action items from the last meeting. The next meeting is schedule for 10 February 2025 at 17:30 UTC. Kind regards, Feodora and Caitlin ========================================================================================================== 2025-01-27 RDRS Standing Committee - Meeting #24<https://community.icann.org/pages/viewpage.action?pageId=390332715> Important Documents for RDRS final report review: * RDRS Final Report Outline: https://docs.google.com/document/d/157GemS7-sX_Vr6n9n9iXLdiEoyQ4q9ug/edit<https://urldefense.com/v3/__https:/docs.google.com/document/d/157GemS7-sX_V…> * RDRS Final Report draft Chapter - Assignment 1:https://docs.google.com/document/d/1CBAHz7G2AmjOt7C68Rn_hFl5c9F83lz9/edit<https://urldefense.com/v3/__https:/docs.google.com/document/d/1CBAHz7G2AmjO…> * RDRS Workbook: https://docs.google.com/spreadsheets/d/1XFK-RCT5Nv-KcNgX4eQunkUKgSI35Yc_nUZ…<https://urldefense.com/v3/__https:/docs.google.com/spreadsheets/d/1XFK-RCT5…> Action Items: Review Draft Chapter 1: * Review the text and comments in draft Chapter 1<https://urldefense.com/v3/__https:/docs.google.com/document/d/1CBAHz7G2AmjO…> by Friday, 31 January COB. SC is kindly asked to suggest what should be kept, removed, modified or added in the draft chapter. SC is kindly asked to make sure that the SC views are characterized correctly in the document, SC is asked to suggest language to something it can accept. * Consider adding a Sankey visualization for clarity based on 1 year RDRS usage data. Gabriel agreed to provide a version for consideration. Preparation for Draft Chapter 2: * SC members are kindly asked to go back to the RDRS Workbook<https://docs.google.com/spreadsheets/d/1XFK-RCT5Nv-KcNgX4eQunkUKgSI35Yc_nUZ…> and check the tabs Registrars and Requestor. In those Tabs, SC members are kindly asked to check if there are remaining system enhancement proposals that are associated with them and add in the comment column if they want the proposal to be reflected in the final report or if the proposal can be revoked. Agenda: 1. Welcome (2min) · SC members inquired if the Email/Comment shared by Steve Crocker can be discussed today. · The discussion was postponed, because Steve Crocker was an apology for the meeting. 1. RDRS Final Report (40min) * Review of Comments – Chapter 1 · The SC reviewed draft Chapter 1 of the RDRS Final Report report. · SC members requested additional time to submit comments, and agreed to finalize by the end of the week (COB Friday). · SC Members inquired about placeholders in Chapter One, particularly text in brackets (e.g., metrics and explanations). · ICANN Org provided clarification: · Support staff has used all the information provided by the SC in the RDRS workbook as the foundation. · To enhance user-friendliness and provide more context for non-SC member support staff, they have included additional high-level trends (green text) for the consideration of the RDRS SC. · Trends and recommendations drawn directly from the workbook are retained in black. · Discussions included whether to represent data in bulleted form or as narrative. Consensus leaned toward bulleted for clarity. · SC members asked to highlight report data reflecting a defined time period (end of the first pilot year) and include clear introductory notes explaining the time focus. · SC Chair added that during the drafting period the report will focus on 1-year RDRS usage data. However, closer to the publication deadline, the SC will decide if the data should be updated. · Debate arose regarding denial reasons provided by registrars. SC members raised concerns including lack of transparency and whether reasons reflect true explanations. · SC members proposed to list all denial categories with metrics. · SC members discussed to clarify that reasons are self-selected by registrars and contextualised with a footnote. Action Items: * Review the text and comments in draft Chapter 1 by Friday, 31 January COB. * SC is kindly asked to suggest what should be kept, removed, modified or added in the draft chapter. SC is kindly asked to make sure that the SC views are characterized correctly in the document, SC is asked to suggest language to something it can accept. * Consider adding a Sankey visualization for clarity based on 1-year RDRS usage data. Gabriel agreed to provide a version for consideration. * Update on Draft Chapter 2 · ICANN Org that the chapter will focus on the proposed system enhancements from the RDRS Workbook. · Some system enhancement proposals lack detail/clear explanation in the RDRS Workbook. · Currently enhancements with a status selected (far right column) are those that were discussed by SC as necessary to move forward with, approved, in process or closed. Everything else does not have a status. · SC Members are kindly asked to revisit the RDRS Workbook and confirm whether the system enhancement proposals without a status selected should be included in the draft chapter 2 (focusing on system enhancements) as potential future enhancements, and if so to ensure the explanation of the request is clear or if they would like to revoke the proposal. Please include that designation in the Comments column of the Workbook. Action Items: * SC members are kindly asked to go back to the RDRS Workbook and check the tabs Registrars and Requestor. In those tabs, SC members are kindly asked to check if there are remaining system enhancement proposals that are associated with them and add in the comment column if they want the proposal to be reflected in the final report and ensure the explanation of the request is clear or if the proposal can be revoked. 1. RDRS registrar enhancement (5min) · ICANN Org updated the RDRS SC that the system enhancement allowing registrars to update request categories has been implemented. · This enhancement allows for correcting improperly categorized requests (e.g., non-law enforcement labelled as law enforcement). 1. RDRS related events (10min) * ICANN Org updated the RDRS SC on the following upcoming events: · 12 February: APTLD 87 - Hong Kong - Session: “Ploughing or Kowtowing? Challenges of Managing LEA’s Information Requests · 19 February: M3AAWG 63rd General Meeting- Portugal - Session: Helping ICANN create a workable system for obtaining non-public domain registration data). This event doesn’t have remote participation, but Rod Rasmussen will send notes to ICANN and a focus group meeting will be scheduled with ICANN (including Seb) to review the suggested improvements for RDRS from the session 1. AOB (3min) Feodora Hamza Policy Development Support Manager (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: +32 496 30 24 15 Email: feodora.hamza(a)icann.org<mailto:feodora.hamza@icann.org> Website: www.icann.org<http://www.icann.org>

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Post call | RDRS Standing Committee | Monday, 27 January 2025
by Devan Reed Jan. 27, 2025

Jan. 27, 2025

Dear all, The recordings for the RDRS Standing Committee call held on Monday, 27 January 2025 can be found on the agenda wiki page <https://community.icann.org/x/KwFEFw> and the GNSO Master Calendar<https://urldefense.com/v3/__https:/gnso.icann.org/en/group-activities/calen…>. These include: * Attendance (please let us know if your name has been left off the attendance list) * Audio recording * Zoom recording (including audio, visual, rough transcript, chat archive) * Presentation displayed during the meeting (if applicable) * Agenda and Notes/Action Items (if applicable) For additional information, you may consult the mailing list archives<https://urldefense.com/v3/__https:/lists.icann.org/hyperkitty/list/gnso-rdr…> and the main wiki page<https://community.icann.org/x/HgH8E>. Thank you! Kind regards, Devan Policy Team Supporting the GNSO

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Meeting Invitation | RDRS Standing Committee | Monday, 10 February 2025
by Devan Reed Jan. 27, 2025

Jan. 27, 2025

Dear all, The next RDRS Standing Committee call is scheduled for Monday, 10 February 2025 at 17:30 UTC for 60 minutes. To join - Zoom Information: Main Zoom Webinar link: https://icann.zoom.us/j/92181477886?pwd=TlJHTU5EY1d3bUxLV2s3UStPS2MxZz09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/92181477886?pwd=TlJHTU5E…> Passcode: Z@S07?t=v5 Audio only option: Webinar ID: 921 8147 7886 Passcode: 3121016458 International numbers available: https://icann.zoom.us/u/acS1yc2A1 <https://urldefense.com/v3/__https:/icann.zoom.us/u/acS1yc2A1__;!!PtGJab4!9A…> Members, alternates, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send apologies to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> and the ICANN Community Anti-Harassment Policy<https://www.icann.org/resources/pages/community-anti-harassment-policy-2017…> * 2025 Wiki agenda pages: https://community.icann.org/x/JwFEFw * Check your time zone: https://community.icann.org/x/LQFEFw ONLY for Members & Alternates * Please join via the above Zoom Webinar link and staff will promote you to panelist. * Please select “ Everyone” when posting to the chat for everyone to see your chat and so it’s captured in the recording. Only for Observers: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Devan Policy Team Supporting the GNSO

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15 MINUTES REMINDER | Meeting Invitation | RDRS Standing Committee | Monday, 27 January 2025
by Devan Reed Jan. 27, 2025

Jan. 27, 2025

Dear all, The next RDRS Standing Committee call is scheduled for Monday, 27 January 2025 at 17:30 UTC for 60 minutes. To join - Zoom Information: Main Zoom Webinar link: https://icann.zoom.us/j/92181477886?pwd=TlJHTU5EY1d3bUxLV2s3UStPS2MxZz09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/92181477886?pwd=TlJHTU5E…> Passcode: Z@S07?t=v5 Audio only option: Webinar ID: 921 8147 7886 Passcode: 3121016458 International numbers available: https://icann.zoom.us/u/acS1yc2A1 <https://urldefense.com/v3/__https:/icann.zoom.us/u/acS1yc2A1__;!!PtGJab4!9A…> Members, alternates, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send apologies to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> and the ICANN Community Anti-Harassment Policy<https://www.icann.org/resources/pages/community-anti-harassment-policy-2017…> * 2025 Wiki agenda pages: https://community.icann.org/x/JwFEFw * Check your time zone: https://tinyurl.com/rp2v6y5s ONLY for Members & Alternates * Please join via the above Zoom Webinar link and staff will promote you to panelist. * Please select “ Everyone” when posting to the chat for everyone to see your chat and so it’s captured in the recording. Only for Observers: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Devan Policy Team Supporting the GNSO

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Proposed Agenda RDRS SC 27 Jan 17:30 UTC
by Feodora Hamza Jan. 24, 2025

Jan. 24, 2025

Dear RDRS SC, Please see below the proposed agenda for our next meeting. RDRS SC Call 27 January 17:30 UTC Proposed Agenda 1. Welcome (2min) 2. RDRS Final Report (40min) a. Review of Comments – Chapter 1 b. Update on Draft Chapter 2 3. RDRS registrar enhancement (5min) 4. RDRS related events (10min) 5. AOB (3min) Kind regards, Feodora Hamza Policy Development Support Manager (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: +32 496 30 24 15 Email: feodora.hamza(a)icann.org<mailto:feodora.hamza@icann.org> Website: www.icann.org<http://www.icann.org>

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Re: The December RDRS Usage Metrics Report is Published
by Lisa Carter Jan. 21, 2025

Jan. 21, 2025

Hello Standing Committee Members, ICANN has just published the December RDRS Metrics Usage Report: January 2025 (Reporting period: 1 December – 31 December 2024) [PDF] [CSV] [CSV 18] [CSV 19] Best, Lisa Carter Sr. Program Manager, Strategic Initiatives ICANN From: Lisa Carter <lisa.carter(a)icann.org> Date: Tuesday, December 17, 2024 at 8:26 AM To: "gnso-rdrs-sc(a)icann.org" <gnso-rdrs-sc(a)icann.org> Subject: Re: The November RDRS Usage Metrics Report is Published. Hello Standing Committee Members, ICANN has just published the November RDRS Metrics Usage Report: December 2024 (reporting period: 1 November – 30 November 2024) [PDF] [CSV] [CSV 18] [CSV 19] Enjoy the break and see you in 2025! Best, Lisa Carter Sr. Program Manager, Strategic Initiatives ICANN

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RDRS: Kind Reminder to Review Final Report Outline and Draft Chapter on Assignment No. 1
by Feodora Hamza Jan. 21, 2025

Jan. 21, 2025

Sent on behalf of Sebastien Ducos Dear RDRS Standing Committee, This is a kind reminder to review and provide your comments on the outline document of the RDRS final report and the draft chapter on Assignment No.1 by Thursday, 23 January COB. Important Documents for RDRS final report review: * RDRS Final Report Outline: https://docs.google.com/document/d/157GemS7-sX_Vr6n9n9iXLdiEoyQ4q9ug/edit<https://urldefense.com/v3/__https:/docs.google.com/document/d/157GemS7-sX_V…> * RDRS Final Report draft Chapter - Assignment 1:https://docs.google.com/document/d/1CBAHz7G2AmjOt7C68Rn_hFl5c9F83lz9/edit<https://urldefense.com/v3/__https:/docs.google.com/document/d/1CBAHz7G2AmjO…> * RDRS Workbook: https://docs.google.com/spreadsheets/d/1XFK-RCT5Nv-KcNgX4eQunkUKgSI35Yc_nUZ…<https://urldefense.com/v3/__https:/docs.google.com/spreadsheets/d/1XFK-RCT5…> As a quick overview: * Support staff has used all the information provided by the SC in the RDRS workbook as the foundation. * To enhance user-friendliness and provide more context for non-SC member support staff, they have included additional high-level trends (green text) for the consideration of the RDRS SC. * Trends and recommendations drawn directly from the workbook are retained in black. We kindly ask you to: 1. Suggest what should be kept, removed, modified or added in both the outline and the draft chapter. 2. Note that the chapter includes the latest RDRS metrics from the December Metrics Report. However, it will soon be updated with the 1-year RDRS usage metrics and graphs for completeness. 3. Be aware that anecdotal percentages or statistics provided in the workbook by SC members will/should also be double-checked during the finalization process. 4. Please also note, now that we have started the drafting process, no further comments and suggestions should be made in the RDRS workbook. All suggestions/comments should be added directly in the respective draft document. We greatly appreciate your input and collaboration on this process. Your feedback is crucial to ensuring that the report aligns with SC expectations and presents a clear and comprehensive picture. If you have any questions or need further clarification, please do not hesitate to reach out. Thank you in advance for your time and effort. Kind regards, Sebastien Ducos Chair of RDRS SC

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Two items for today's RDRS meeting
by Steve Crocker Jan. 15, 2025

Jan. 15, 2025

*1. Registrar info* A report from Interisle shows a fairly large number of instances where queries about a registered domain name did not yield the name of the registrar. What is the official policy regarding disclosure of the name of the registrar? *2. Two upcoming Edgemoor Research Institute webinars* *We (Edgemoor Research Institute) will be giving a pair of webinars on Project Jake describing a comprehensive framework for a registration data directory service that includes disclosure policies and other attributes for a more complete, effective and efficient service.* *The first will be on 6 Feb and will give an overview and feature inputs from representatives from several constituencies. The second webinar on 27 Feb will go into further detail.* Steve

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2025-01-13 RDRS Standing Committee - Meeting #23
by Feodora Hamza Jan. 14, 2025

Jan. 14, 2025

Dear RDRS SC member, Please see below the notes and action items from the last meeting. The next meeting is schedule for 27 January 2025 at 17:30 UTC. Kind regards, Feodora and Caitlin 2025-01-13 RDRS Standing Committee - Meeting #23<https://community.icann.org/pages/viewpage.action?pageId=390332713> Action Items: * RDRS SC to review the RDRS final report Outline document<https://docs.google.com/document/d/157GemS7-sX_Vr6n9n9iXLdiEoyQ4q9ug/edit> and Assignment 1 Chapter<https://docs.google.com/document/d/1CBAHz7G2AmjOt7C68Rn_hFl5c9F83lz9/edit> and provide comments by 23rd of January. Important Documents for RDRS final report review: * RDRS Final Report Outline: https://docs.google.com/document/d/157GemS7-sX_Vr6n9n9iXLdiEoyQ4q9ug/edit * RDRS Final Report draft Chapter - Assignment 1: https://docs.google.com/document/d/1CBAHz7G2AmjOt7C68Rn_hFl5c9F83lz9/edit * RDRS Workbook: https://docs.google.com/spreadsheets/d/1XFK-RCT5Nv-KcNgX4eQunkUKgSI35Yc_nUZ… Agenda 1. Welcome + SOI updates (5min) 2. Continuation of Quarterly Survey Reports (7min) * ICANN Org informed the RDRS SC that given current surveys are not receiving high response rates ICANN would like to do the following: i. Requester Surveys: Automatic surveys will continue. Quarterly reports paused; a comprehensive report will be produced at the end of the second year. ii. Registrar Surveys: Surveys will be paused entirely; a single report will be prepared at the two-year mark. * Both registrars and requestors can continue to request 1:1 interviews with ICANN to provide their feedback by following the instructions to request an interview provided on each platform. * Decision: The committee agreed to this approach. Final documentation of the decision will be included in the meeting minutes. 1. Final Report Input from Standing Committee (30min) * ICANN Org presented two documents to the RDRS SC for their comment and feedback. * ICANN Org explained that we are now moving into the report drafting phase, so while we have the RDRS workbook to reference, no new suggestions should be added there. They should be added to the draft report in comment mode only. i.Outline Document:<https://docs.google.com/document/d/157GemS7-sX_Vr6n9n9iXLdiEoyQ4q9ug/edit> Gives a high- level overview of what the RDRS final report will cover and focus on. The report will be divided based on the four assignments of the RDRS SC. Action Item: RDRS SC to review the document and provide comments by 23 January. ii. Draft Chapter – Assignment 1:<https://docs.google.com/document/d/1CBAHz7G2AmjOt7C68Rn_hFl5c9F83lz9/edit> ICANN Org presented the “assignment 1” draft chapter. ii. The chapter focuses on the trends identified by the RDRS SC based on the review and analysis of the RDRS metrics from the last 12 months. ii. ICANN Org included the latest metrics from the December 2024 RDRS metrics report. The numbers/graphics will be updated once the RDRS 1year metrics are published. ii. ICANN Org informed the SC that the text is divided into black text – input provided by SC in RDRS workbook<https://docs.google.com/spreadsheets/d/1XFK-RCT5Nv-KcNgX4eQunkUKgSI35Yc_nUZ…> and green text – further context included by ICANN Org for user friendliness. ii. ICANN Org has used the input provided by the RDRS SC in the RDRS workbook<https://docs.google.com/spreadsheets/d/1XFK-RCT5Nv-KcNgX4eQunkUKgSI35Yc_nUZ…> to formulate trends and recommendations. (black text) ii. To provide more background to the outside reader who may not be familiar or have read any of the monthly reports, ICANN Org added in some high-level metrics info and other suggestions to make the report more user-friendly. Green text means the text did not come directly from the RDRS workbook, and the SC is free to toss it out entirely or edit it. Action Item: RDRS SC to review the draft chapter and provide their comments by 23rd of January. 1. Future RDRS webinar (6min) * ICANN Org informed that we are seeking SC volunteers for another RDRS webinar: The ICANN Global Stakeholder Engagement Team is planning an RDRS webinar for USPTO/MPA/COA which may present another opportunity for SC members to participate in the presentation. Additional information will be provided to the SC as plans are finalized. 2. Update on system enhancement for registrar updating requestor category (7min) * ICANN Org informed the SC that the ETA for release of the feature allowing registrars to change the request category is the week of January 20th. Updated User Guides will be published the same week. 1. AOB (5min) Steve Crocker provided two points as AOB: · Registrar info: A report from Interisle shows a fairly large number of instances where queries about a registered domain name did not yield the name of the registrar. He asked what is the official policy regarding disclosure of the name of the registrar? Discussion Points: Sarah Wyld clarified that registrar information must always be included in WHOIS output, per ICANN’s RAA-Registration Data Directory Services Specification. Missing registrar data indicates a problem in the response, which should be reported. Gabriel Andrews added that logistical hurdles, such as rate-limiting, might contribute to missing data when querying large lists of domains. Simon Raveh (ICANN Org) explained that RDRS obtains registrar data from registry-level WHOIS queries, ensuring registrar identification even if the registrar is non-participating. · Two upcoming Edgemoor Research Institute webinars: Edgemoor Research Institute will be giving a pair of webinars on Project Jake describing a comprehensive framework for a registration data directory service that includes disclosure policies and other attributes for a more complete, effective and efficient service. The first will be on 6 Feb and will give an overview and feature inputs from representatives from several constituencies. The second webinar on 27 Feb will go into further detail. Feodora Hamza Policy Development Support Manager (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: +32 496 30 24 15 Email: feodora.hamza(a)icann.org<mailto:feodora.hamza@icann.org> Website: www.icann.org<http://www.icann.org>

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