- Gnso-rdrs-sc - lists.icann.org

2024-04-08 RDRS Standing Committee - Meeting #05
by Feodora Hamza April 8, 2024

April 8, 2024

Dear RDRS Standing Committee, Please find below the main discussion points and action items from todays meeting. The next meeting is scheduled for 22 April at 17:30 UTC. Kind regards, Feodora and Caitlin 2024-04-08 RDRS Standing Committee - Meeting #05<https://community.icann.org/pages/viewpage.action?pageId=311230531> Action Items and main discussion point 1. Welcome 2. Enhancements * Status of current enhancements with ICANN engineering team & supporting materials (FAQ and User Guides) * Adding language to system as discussed during last meeting * Update to Help link as discussed during last meeting * Update FAQ and user guide and indicate new info for the system * Updates will be released mid April * Supported TLDs will be based of the gTLD report: https://www.icann.org/resources/registries/gtlds/v2/gtlds.json All TLDs that are listed here are supported by system. If not listed here is not supported. * Registrar Prioritized List of Enhancements (Impressions Document)<https://docs.google.com/document/d/14b6bG1Odmx-pLkTHrLSNiqAA4JCky2bewidHa5Y…> o Priorities: 1, 2, 3, 4, and 5 & ICANN Notes · SC asked if Org can add difficulty and complexity level of priorities in impressions document. Org indicated difficulty and complexity is already provided in the registrar section and waiting for SC to prioritize the requestor section. · Org informed that priority 1 can be implemented fairly quickly. Item 18 will be added here as well. · Org informed priority 2 is more complex also linked to item 17. SC would need to provide further details on how they would like the system to function for these updates to be made. SC will discuss further so Impression document can be updated. · Are Rrs willing to make updates on status of requests in relation to priority 2? Can SC discuss and make a decision on this? This would allow Org to decide on implementation. This would have to be considered post June due to large LOE · Org informed priority 3 is also a more complex effort unless Rr decides to use PGP key. · Org informed that priority 4 can be implemented quickly, prior to June. · Org informed that priority 5 can be implemented fairly easily. Org needs a screenshot for further clarity, which will be provided by Sarah. o Impression Document Registrar Feedback Item 3 discussion · Examples discussed will be added in the user guide as well as FAQs to explain the P/P situation. · How can the requester distinguish between data that is actually available and data that is not actually available in the case of P/P? Sarah provided an explanation from registrar’s perspective. * Requestor Enhancements: o Proposed increase in character limit from 1000 to 2000 o Org informed that it can be implemented fairly easily in an upcoming enhancement cycle. o SC asked if there are security concerns regarding this update? Org informed that there might be a legal concern reg amount of data but no security concern. o Proposed language to better explain what “expedited” means in RDRS UI o Org informed that “expedited” at the determination of the requestor. o Org will add language to indicate that in an upcoming enhancement cycle. 3. AOB · Reporting abusive requestors o How should Rrs report abuse of RDRS when requestors claim to be a certain type of requestor (like LEA) but they are not? o RDRS pilot does not include an abuse investigator. o Disabling the requester account could be a possible solution? Problem not likely to go away by disabling account, but SC indicates it’s important to address the abuse o Is this a common problem? RDRS request or impostors? No data on this as there is no way to track. Within Tucows requests 20% of all RDRS requests are miscategorized. 24% of RDRS requests labeled as LEA are miscategorized o Org could provide more information in a future version of the FAQ to clarify LEA requests and submission from those claiming to be LE who are not o SC suggested a report function on RDRS. · Jurisdiction and LEA requests o SC suggested adding a report on jurisdiction where LEA requests are coming from? o Org could make address mandatory (see impressions document Priority 1) in the request form which could provide that information? o Request to be added to “wishlist” Impressions document by SC. Feodora Hamza Policy Development Support Manager (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: +32 496 30 24 15 Email: feodora.hamza(a)icann.org<mailto:feodora.hamza@icann.org> Website: www.icann.org<http://www.icann.org>

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Post call | RDRS Standing Committee | Monday, 08 April 2024
by Devan Reed April 8, 2024

April 8, 2024

Dear all, The recordings for the RDRS Standing Committee call held on Monday, 08 April 2024 can be found on the agenda wiki page <https://community.icann.org/x/RQCNEg> (attendance included) and the GNSO Master Calendar<https://urldefense.com/v3/__https:/gnso.icann.org/en/group-activities/calen…>. These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom recording (including audio, visual, rough transcript, chat archive) * Presentation displayed during the meeting (if applicable) * Agenda and Notes/Action Items (if applicable) For additional information, you may consult the mailing list archives <https://mm.icann.org/mailman/private/gnso-rdrs-sc/> and the main wiki page<https://community.icann.org/x/HgH8E>. Thank you! Kind regards, Devan Policy Team Supporting the GNSO

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Meeting Invitation | RDRS Standing Committee | Monday, 22 April 2024
by Devan Reed April 8, 2024

April 8, 2024

Dear all, The RDRS Standing Committee call is scheduled for Monday, 22 April 2024 at 17:30 UTC for 60 minutes. To join - Zoom Information: Main Zoom Webinar link: https://icann.zoom.us/j/92181477886?pwd=TlJHTU5EY1d3bUxLV2s3UStPS2MxZz09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/92181477886?pwd=TlJHTU5E…> Passcode: Z@S07?t=v5 Audio only option: Webinar ID: 921 8147 7886 Passcode: 3121016458 International numbers available: https://icann.zoom.us/u/acS1yc2A1 <https://urldefense.com/v3/__https:/icann.zoom.us/u/acS1yc2A1__;!!PtGJab4!9A…> Members, alternates, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send apologies to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior <https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * 2024 Wiki agenda page: https://community.icann.org/x/_YAYEQ * Check your time zone: http://tinyurl.com/3s7jjkxd ONLY for Members & Alternates * Please join via the above Zoom Webinar link and staff will promote you to panelist. * (Members) Please select “ Everyone” when posting to the chat for everyone to see your chat and so it’s captured in the recording. Only for Observers: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Devan Policy Team Supporting the GNSO

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15 MINUTES REMINDER | Meeting Invitation | RDRS Standing Committee | Monday, 08 April 2024
by Devan Reed April 8, 2024

April 8, 2024

Dear all, The RDRS Standing Committee call is scheduled for Monday, 08 April 2024 at 17:30 UTC for 60 minutes. To join - Zoom Information: Main Zoom Webinar link: https://icann.zoom.us/j/92181477886?pwd=TlJHTU5EY1d3bUxLV2s3UStPS2MxZz09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/92181477886?pwd=TlJHTU5E…> Passcode: Z@S07?t=v5 Audio only option: Webinar ID: 921 8147 7886 Passcode: 3121016458 International numbers available: https://icann.zoom.us/u/acS1yc2A1 <https://urldefense.com/v3/__https:/icann.zoom.us/u/acS1yc2A1__;!!PtGJab4!9A…> Members, alternates, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send apologies to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior <https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * 2024 Wiki agenda page: https://community.icann.org/x/_YAYEQ * Check your time zone: http://tinyurl.com/24n534nn <https://urldefense.com/v3/__http:/tinyurl.com/24n534nn__;!!PtGJab4!9OnopRgj…> ONLY for Members & Alternates * Please join via the above Zoom Webinar link and staff will promote you to panelist. * (Members) Please select “ Everyone” when posting to the chat for everyone to see your chat and so it’s captured in the recording. Only for Observers: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Terri Policy Team Supporting the GNSO

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Proposed Agenda - RDRS Standing Committee Meeting - 8 April 2024
by Caitlin Tubergen April 5, 2024

April 5, 2024

Dear RDRS Standing Committee Members, Please find below the agenda for the next meeting of the Standing Committee on Monday, 8 April 2024 at 17:30 UTC. Thank you. Best regards, Feodora and Caitlin RDRS Standing Committee Meeting Monday, 8 April 2024 at 17:30 UTC Proposed Agenda 1. Welcome 2. Enhancements * Status of current enhancements with ICANN engineering team & supporting materials (FAQ and User Guides) * Registrar Prioritized List of Enhancements (Impressions Document) · Priorities: 1, 2, 3, 4, and 5 & ICANN Notes · Impression Document Registrar Feedback Item 3 discussion * Requestor Enhancements: · Proposed increase in character limit from 1000 to 2000 · Proposed language to better explain what “expedited” means in RDRS UI 3. AOB

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Proposed agenda - RDRS Standing Committee Meeting #4 - Monday, 25 March at 17:30 UTC
by Caitlin Tubergen April 5, 2024

April 5, 2024

Dear RDRS Standing Committee Members, Please find below the agenda for the next meeting of the Standing Committee on Monday, 25 March 2024 at 17:30 UTC. Thank you. Best regards, Feodora and Caitlin -- RDRS Standing Committee Meeting #4 Monday, 25 March 2024 at 17:30 UTC Proposed Agenda 1. Welcome 2. RDRS Usage Report * Overview of Changes from Last Report (ICANN org Support Staff) * Reactions from Standing Committee 1. RDRS Usage Metrics Report Summary Data CSV 2. Privacy/Proxy responses in RDRS (Sebastien's 14 March email – see attached) 3. Denial responses and explanation in RDRS 4. AOB

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REMINDER | Meeting Invitation | RDRS Standing Committee | Monday, 08 April 2024
by Devan Reed April 5, 2024

April 5, 2024

Dear all, The RDRS Standing Committee call is scheduled for Monday, 08 April 2024 at 17:30 UTC for 60 minutes. To join - Zoom Information: Main Zoom Webinar link: https://icann.zoom.us/j/92181477886?pwd=TlJHTU5EY1d3bUxLV2s3UStPS2MxZz09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/92181477886?pwd=TlJHTU5E…> Passcode: Z@S07?t=v5 Audio only option: Webinar ID: 921 8147 7886 Passcode: 3121016458 International numbers available: https://icann.zoom.us/u/acS1yc2A1 <https://urldefense.com/v3/__https:/icann.zoom.us/u/acS1yc2A1__;!!PtGJab4!9A…> Members, alternates, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send apologies to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior <https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * 2024 Wiki agenda page: https://community.icann.org/x/_YAYEQ * Check your time zone: http://tinyurl.com/24n534nn <https://urldefense.com/v3/__http:/tinyurl.com/24n534nn__;!!PtGJab4!9OnopRgj…> ONLY for Members & Alternates * Please join via the above Zoom Webinar link and staff will promote you to panelist. * (Members) Please select “ Everyone” when posting to the chat for everyone to see your chat and so it’s captured in the recording. Only for Observers: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Terri Policy Team Supporting the GNSO

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2024-03-25 RDRS Standing Committee - Follow Up
by Feodora Hamza April 1, 2024

April 1, 2024

Dear RDRS Standing Committee, Please find below the main discussion points and action items from todays meeting. The next meeting is scheduled for 8 April at 17:30 UTC. Kind regards, Feodora and Caitlin 2024-03-25 RDRS Standing Committee - Meeting #04<https://community.icann.org/pages/viewpage.action?pageId=311230528> Action items and main discussion points 1. Welcome 2. RDRS Usage Report a.Overview of Changes from Last Report (ICANN org Support Staff) b.Reactions from Standing Committee o Metric 9 doesn’t seem to correspond to metric 2 and 3? Number seem not to match. AI: ICANN Org to share concerns with the metrics team to provide more clarification on numbers. o No total number of requests that are rejected. Staff pointed to Metric 10 that answers that question. o Number of participating registrars that received requests per month seems to be not shown in metrics. o Metric 3 and 4 show numbers of new requests made per month – in this case March. AI: ICANN Org to cross-check numbers as the new numbers seem too high for a month. o Metric 8 to 22: Is this self-reported? Or who makes that assessment in terms of requestor categorization? Category is based on request type. o More of the requestors data to be mandatory when submitting a request. Address and Phone number may be requested as mandatory by RrSG (Sarah Wyld will check to ensure all RrSG agrees) in order to make disclosure determination. AI: ICANN Org to investigate the effort for above change (making address and phone number required) and consider data privacy aspects of requesting additional PII. o Does the person creating the ICANN account confirm their Email address? ICANN Org performs Email verification. The Email is not re-verified regularly. Should the latter be reconsidered? 3.RDRS Usage Metrics Report Summary Data CSV · Interest in Sankey graphics to present data. Staff to discuss what is possible. AI: ICANN Org to potentially release a CSV file for members to create individual charts. 4.Privacy/Proxy responses in RDRS (Sebastien’s 14 March email – see attached) o How are requests involving P/P data should be handled? Metric 14 was being treated as the response was publicly available. What was the reasoning? If the answer is Privacy/Proxy is the response “success” or “failure”. There are multiple types of publicly available information. E.g.: We could add subcategories to "Public" as subcategories of "Proxy-Affiliated" and "Proxy-NonAffiliated". o Difficult to assess as the PPSAI discussion is not complete yet. o RDRS has pilot of 2 years. PPSAI might take more time, so SC must find alternative. AI: ICANN Org to help with user guides and additional wording for FAQs. Gather small group from SC to work on these. 5.Denial responses and explanation in RDRS · Explain further “denial- needing more information form requestor”. Pending status. At some point tickets should get closed automatically if requestor doesn’t reply with more information. What should the standardized time frame for “pending” status be? 1 month? More or less? 6.AOB AI: ICANN Org to go through impressions document<https://docs.google.com/document/d/14b6bG1Odmx-pLkTHrLSNiqAA4JCky2bewidHa5Y…> to check for further list of improvements posed by SGs. AI: SC Group is encouraged to add modification requests to that document<https://docs.google.com/document/d/14b6bG1Odmx-pLkTHrLSNiqAA4JCky2bewidHa5Y…> and to prioritize the list of improvements. Feodora Hamza Policy Development Support Manager (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: +32 496 30 24 15 Email: feodora.hamza(a)icann.org<mailto:feodora.hamza@icann.org> Website: www.icann.org<http://www.icann.org>

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Re: [Gnso-rdrs-sc] Proposed agenda - RDRS Standing Committee Meeting #4 - Monday, 25 March at 17:30 UTC
by Steve Crocker March 25, 2024

March 25, 2024

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Post call | RDRS Standing Committee | Monday, 25 March 2024
by Terri Agnew March 25, 2024

March 25, 2024

Dear all, The recordings for the RDRS Standing Committee call held on Monday, 25 March 2024 can be found on the agenda wiki page<https://community.icann.org/x/QACNEg> (attendance included) and the GNSO Master Calendar [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/en/group-activities/calen…>. These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom recording (including audio, visual, rough transcript, chat archive) * Presentation displayed during the meeting (if applicable) * Agenda and Notes/Action Items (if applicable) For additional information, you may consult the mailing list archives <https://mm.icann.org/mailman/private/gnso-rdrs-sc/> and the main wiki page<https://community.icann.org/x/HgH8E>. Thank you! Kind regards, Terri Policy Team Supporting the GNSO

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