February 2014 - Gnso-subteam0b-policyimpl

Updated version for review
by Marika Konings Feb. 25, 2014

Feb. 25, 2014

Per Nic's and Chuck's suggestions, please find attached a revised version of the proposed working principles document. If you have any additional comments / edits, please share these by Wednesday 26 February at the latest. Best regards, Marika From: <Gomes>, Chuck Gomes <cgomes(a)verisign.com> Date: Monday 24 February 2014 22:28 To: Nic Steinbach <nic(a)name.com> Cc: Marika Konings <marika.konings(a)icann.org>, "gnso-subteam0b-policyimpl(a)icann.org" <gnso-subteam0b-policyimpl(a)icann.org> Subject: RE: [Gnso-subteam0b-policyimpl] For final review - revised working principles document Looks good to me Nic. Chuck From: Nic Steinbach [mailto:nic@name.com] Sent: Monday, February 24, 2014 3:50 PM To: Gomes, Chuck Cc: Marika Konings; gnso-subteam0b-policyimpl(a)icann.org Subject: Re: [Gnso-subteam0b-policyimpl] For final review - revised working principles document Hi Chuck, I had a suggestion in that first email, but here is another suggestion that I think makes it a little more concrete. "The development and implementation of policy must have a basis in and adhere to standards of fairness, notice, transparency, integrity, objectivity, predictability and due process consistent with ICANN's core values [link to values]." Quite a mouthful, but it is a pretty straightforward approach to capturing all of the descriptors in both of the sentences. I also didn't want to have the word "principle" in a principle. As you said I would roll it into section B. What do you (and others) think? -Nic On Mon, Feb 24, 2014 at 1:30 PM, Gomes, Chuck <cgomes(a)verisign.com> wrote: I like this Nic. I wondered if that is what you meant. What language would you suggest? Chuck From: Nic Steinbach [mailto:nic@name.com] Sent: Monday, February 24, 2014 11:17 AM To: Gomes, Chuck Cc: Marika Konings; gnso-subteam0b-policyimpl(a)icann.org Subject: Re: [Gnso-subteam0b-policyimpl] For final review - revised working principles document "My preference is to roll them together into section C. " I apologize. Should be: "My preference is to roll them together into a bullet point in section B." On Mon, Feb 24, 2014 at 9:16 AM, Nic Steinbach <nic(a)name.com> wrote: Hi Chuck, I think that while these provisions contain similar language, in context they seem to be referring to different principles. C. 1.) b) - Seems to be referring to the development of policy. The "development should be based on principles of fairness, notice, transparency and due process as well as predictability." D. 1.) c.) - Seems to be referring to the application of policy. "Applying documented policies neutrally and objectively, with integrity and fairness." I don't think that these are duplicates, although we may want to make sure that D.1.) c.) makes reference to implementation explicitly instead of "applying documented policies." Alternatively we could roll both of these provisions into section B (Principles that apply to policy and implementation) and remove them from C. and D. Something like: "Policy development and implementation should be based on and adhere to principles of fairness, notice, transparency, integrity, objectivity, predictability and due process." My preference is to roll them together into section C. Best, Nic On Mon, Feb 24, 2014 at 7:38 AM, Gomes, Chuck <cgomes(a)verisign.com> wrote: > > Sorry about forgetting to attach the file. Here it is. > > Chuck > > > From: Gomes, Chuck > Sent: Sunday, February 23, 2014 8:21 PM > To: 'Marika Konings'; 'gnso-subteam0b-policyimpl(a)icann.org' > Subject: RE: [Gnso-subteam0b-policyimpl] For final review - revised working > principles document > > > You guys did great work last Thursday. The principles document looks very > good and the organization of it seems very clear and logical to me. Other > than one think that is repeated as shown with two comments in the attached > file, it looks very close to being ready to send to the full WG. I am > assuming that our agenda for our call this coming Thursday will be to make any > final tweaks, after which we would send it to the full WG so that they can > review it before the WG call on 5 March. Is that correct? > > What is the thinking with regard to the Notes to Pass Back to the WG? Is the > assumption that we do not need to develop any principles for these items? > What expectations for the WG are there? > > Chuck > > > From:gnso-subteam0b-policyimpl-bounces@icann.org > [mailto:gnso-subteam0b-policyimpl-bounces@icann.org] > <mailto:[mailto:gnso-subteam0b-policyimpl-bounces@icann.org]> On Behalf Of > Marika Konings > Sent: Thursday, February 20, 2014 5:27 PM > To: gnso-subteam0b-policyimpl(a)icann.org > Subject: [Gnso-subteam0b-policyimpl] For final review - revised working > principles document > > > Dear All, > > > > Following our call today, please find attached the revised version of the > working principles document, both in redline (capturing the changes of today's > meeting) as well as a clean version (with a separate annex covering 'notes to > the WG'). As those sub-team members that were on the call are of the view that > this is now ready for submission to the full WG, you are encouraged to let the > mailing list know if you disagree with this assessment and/or share any > additional edits / comments you may have. > > > > If no substantive comments are received by Wednesday 26 March, the proposed > working principles will be submitted to the full WG for review and discussion > at its next meeting on 5 March. > > > > Thanks for all your hard work! > > > > Best regards, > > > > Marika > > > _______________________________________________ > Gnso-subteam0b-policyimpl mailing list > Gnso-subteam0b-policyimpl(a)icann.org > https://mm.icann.org/mailman/listinfo/gnso-subteam0b-policyimpl -- Nic Steinbach Strategic Relationship Manager 209.681.7838 <tel:209.681.7838> -- Nic Steinbach Strategic Relationship Manager 209.681.7838 <tel:209.681.7838> -- Nic Steinbach Strategic Relationship Manager 209.681.7838

2 1

Re: [Gnso-subteam0b-policyimpl] For final review - revised working principles document
by Gomes, Chuck Feb. 24, 2014

Feb. 24, 2014

You guys did great work last Thursday. The principles document looks very good and the organization of it seems very clear and logical to me. Other than one think that is repeated as shown with two comments in the attached file, it looks very close to being ready to send to the full WG. I am assuming that our agenda for our call this coming Thursday will be to make any final tweaks, after which we would send it to the full WG so that they can review it before the WG call on 5 March. Is that correct? What is the thinking with regard to the Notes to Pass Back to the WG? Is the assumption that we do not need to develop any principles for these items? What expectations for the WG are there? Chuck From: gnso-subteam0b-policyimpl-bounces(a)icann.org [mailto:gnso-subteam0b-policyimpl-bounces@icann.org] On Behalf Of Marika Konings Sent: Thursday, February 20, 2014 5:27 PM To: gnso-subteam0b-policyimpl(a)icann.org Subject: [Gnso-subteam0b-policyimpl] For final review - revised working principles document Dear All, Following our call today, please find attached the revised version of the working principles document, both in redline (capturing the changes of today's meeting) as well as a clean version (with a separate annex covering 'notes to the WG'). As those sub-team members that were on the call are of the view that this is now ready for submission to the full WG, you are encouraged to let the mailing list know if you disagree with this assessment and/or share any additional edits / comments you may have. If no substantive comments are received by Wednesday 26 March, the proposed working principles will be submitted to the full WG for review and discussion at its next meeting on 5 March. Thanks for all your hard work! Best regards, Marika

3 9

Re: [Gnso-subteam0b-policyimpl] For final review - revised working principles document
by Gomes, Chuck Feb. 24, 2014

Feb. 24, 2014

If there are no substantial comments, was it decided to cancel the meeting this coming Thursday. I don’t think the comments I sent are substantial although an edit might be needed. Chuck From: gnso-subteam0b-policyimpl-bounces(a)icann.org [mailto:gnso-subteam0b-policyimpl-bounces@icann.org] On Behalf Of Marika Konings Sent: Thursday, February 20, 2014 5:44 PM To: gnso-subteam0b-policyimpl(a)icann.org Subject: Re: [Gnso-subteam0b-policyimpl] For final review - revised working principles document And that should be Wednesday 26 February, not March..... On 20 feb. 2014, at 23:27, "Marika Konings" <marika.konings(a)icann.org<mailto:marika.konings@icann.org>> wrote: Dear All, Following our call today, please find attached the revised version of the working principles document, both in redline (capturing the changes of today's meeting) as well as a clean version (with a separate annex covering 'notes to the WG'). As those sub-team members that were on the call are of the view that this is now ready for submission to the full WG, you are encouraged to let the mailing list know if you disagree with this assessment and/or share any additional edits / comments you may have. If no substantive comments are received by Wednesday 26 March, the proposed working principles will be submitted to the full WG for review and discussion at its next meeting on 5 March. Thanks for all your hard work! Best regards, Marika <Annex - Notes to pass back to the WG.doc> <PI Working Principles Updated 20 February 2014.doc> <PI Working Principles Clean Updated 20 February 2014.doc> <smime.p7s> _______________________________________________ Gnso-subteam0b-policyimpl mailing list Gnso-subteam0b-policyimpl(a)icann.org<mailto:Gnso-subteam0b-policyimpl@icann.org> https://mm.icann.org/mailman/listinfo/gnso-subteam0b-policyimpl

1 0

For final review - revised working principles document
by Marika Konings Feb. 21, 2014

Feb. 21, 2014

Dear All, Following our call today, please find attached the revised version of the working principles document, both in redline (capturing the changes of today's meeting) as well as a clean version (with a separate annex covering 'notes to the WG'). As those sub-team members that were on the call are of the view that this is now ready for submission to the full WG, you are encouraged to let the mailing list know if you disagree with this assessment and/or share any additional edits / comments you may have. If no substantive comments are received by Wednesday 26 March, the proposed working principles will be submitted to the full WG for review and discussion at its next meeting on 5 March. Thanks for all your hard work! Best regards, Marika

3 3

MP3 Policy and Implementation Principles Sub Team - Thursday 20 February 2014
by Terri Agnew Feb. 21, 2014

Feb. 21, 2014

Dear All, Please find the MP3 recording for the Policy and Implementation Working Principles Sub-Team call held on Thursday 20 February 2014 at 21:00 UTC: <http://audio.icann.org/gnso/gnso-policy-implementation-20140220-en.mp3> http://audio.icann.org/gnso/gnso-policy-implementation-20140220-en.mp3 Attendees: Cheryl Langdon-Orr - ALAC Alan Greenberg - At-Large Tom Barrett - RrSG Nic Steinbach- RrSG Jonathan Frost - RySG Greg Shatan - IPC Apologies: Chuck Gomes- RySG ICANN staff: Marika Konings Glen de Saint Gery Nathalie Peregrine Terri Agnew ** Please let me know if your name has been left off the list ** Wiki page: <https://community.icann.org/x/y1V-Ag> https://community.icann.org/x/y1V-Ag Thank you. Kind regards, Terri Agnew For GNSO Secretariat Adobe Chat Transcript for Thursday 20 February 2014: Marika Konings:Welcome to the Principles Sub-Team meeting of 20 February 2014 Nathalie Peregrine:Dear all, our newest recruit in the GNSO Secretariat, Terri Agnew, will be running the call today. Welcome Terri! Alan Greenberg:On bridge now. Jonathan Frost:+1 Tom Greg Shatan:In Adobe and dialing in.... Terri Agnew:Greg Shatan has joined Marika test:If staff is community, I'll be starting the formation of a staff stakeholder group now ;-) Marika test:It is also explicitely mentioned in the PDP Manual that it is the responsibility of the PDP WG to review and analyze the comments (and as Alan says, this is religously followed) Nic Steinbach:i think we should definitely start a lists of notes/questions that are appropriate for the whole group. Nic Steinbach:not sure that it should be in this document though. Nic Steinbach:i feel like that would be confusing to someone reading this doc for the first time. Alan Greenberg:If not related to gTLD policies, not our job. Marika test:I'm very good at writing really loooong sentences.... Alan Greenberg:marika, we don't need the word "the" before policy development processes in #1 Tom Barrett - EnCirca:i would switch #2 and #3 Alan Greenberg:Once I have my evil way with the group and get a chance to share my wisdom, I lose interest and forget to lower my hand! Tom Barrett - EnCirca:explorationj of exceptions to following a bottoms-up process for implementation? Nic Steinbach:Unfortunately I will have to drop off at this time. Looking forward to catching up to the rest of this call via the transcript. Sorry all. Alan Greenberg:I reserve comments on formatting to after the content is locked in. Jonathan Frost:I'm sorry if I stole your thunder, Alan. Greg Shatan:We can reconstitute when needed....

1 0

Re: [Gnso-subteam0b-policyimpl] Updated working principles document for review
by Gomes, Chuck Feb. 15, 2014

Feb. 15, 2014

Thank you very much Marika. Note that the 'a.' for the first principle under 'Proposed Principles Relating to Implementation' is misplaced. Here is a minor edit to 1.)b under 'Proposed Principles Relating to Implementation': "Administrative updates, error corrections and clarifications to approved GNSO policy should be treated in a transparent manner as implementation issues without any requirement for public consultation except the right to for the community to challenge whether such updates were indeed simply administrative updates, error corrections or clarifications." Here are some suggested edits for footnote 6: "Some possible examples include An example of an impact would be, for example but are not limited to: if new obligations are imposed on parties; substantive changes to burdens such as related privacy, accessibility, rights protections, costs, risks, etc." All the other changes look fine to me. Chuck From: gnso-subteam0b-policyimpl-bounces(a)icann.org [mailto:gnso-subteam0b-policyimpl-bounces@icann.org] On Behalf Of Marika Konings Sent: Friday, February 14, 2014 3:17 AM To: gnso-subteam0b-policyimpl(a)icann.org Subject: [Gnso-subteam0b-policyimpl] Updated working principles document for review Dear All, Following our call yesterday, please find attached the updated working principles document for your review. Please share any comments / edits you may have ahead of the next meeting which has been scheduled for Thursday 20 February at 21.00 UTC. Best regards, Marika

1 0

Updated working principles document for review
by Marika Konings Feb. 14, 2014

Feb. 14, 2014

Dear All, Following our call yesterday, please find attached the updated working principles document for your review. Please share any comments / edits you may have ahead of the next meeting which has been scheduled for Thursday 20 February at 21.00 UTC. Best regards, Marika

1 0

MP3 Policy and Implementation Principles Sub Team - Thursday 13 February 2014
by Nathalie Peregrine Feb. 13, 2014

Feb. 13, 2014

Dear All, Please find the MP3 recording for the Policy and Implementation Working Principles Sub-Team call held on Thursday 13 February 2014 at 21:00 UTC: http://audio.icann.org/gnso/gnso-policy-implementation-20140213-en.mp3 Attendees: Cheryl Langdon-Orr - ALAC Chuck Gomes- RySG Alan Greenberg - At-Large Avri Doria - NCSG Tom Barrett - RrSG Greg Shatan - IPC Michael Graham - IPC Nic Steinbach- RrSG Apologies: none ICANN staff: Marika Konings Nathalie Peregrine ** Please let me know if your name has been left off the list ** Wiki page:https://community.icann.org/x/y1V-Ag Thank you. Kind regards, Nathalie Peregrine For GNSO Secretariat Adobe Chat Transcript for Thursday 13 February 2014: Marika Konings:Welcome to the Working Principles Sub-Team meeting of 13 February 2014 Chuck Gomes:Waiting for operator Chuck Gomes:I had connectivity problems Avri Doria:this meeting gave me an excuse to stop soveling that wonderful storm for a bit. Avri Doria:shoveling Tom Barrett - EnCirca:i am Tom Barrett - EnCirca:i haven't called in yet but i will Nathalie Peregrine:Tom is not on the audio birdge Nathalie Peregrine:Michael Graham has joined the AC room Michael R. Graham:Hello. Michael R. Graham:No phone -- what is the purpose of b? Should we not give the purpose as the basis/principle? Avri Doria:i have to opne the word version to rember what comments i had since we (obviously can't scroll) I may go back once i have seen what it was i commented on. Avri Doria:well that is a phrase we should hear less and less. Cheryl Langdon-Orr:indeed @avri Michael R. Graham:e.g. In order to ensure that steps or procedures implemented in order to bring Board-approved GNSO Policy into effect is sufficient for implementation but not overreaching or embodies different or new Policy. [I don't like this particularly, but a place to begin?] Tom Barrett - EnCirca:wse ARE still developing thatpolicy Michael R. Graham:Like "guidance" Avri Doria:well transparency is supposed to be the default Cheryl Langdon-Orr:never hurts to repeat it avri :-) Avri Doria:becasue it is somewhat derivative Nic Steinbach:Sorry for not having a functioning mic today Nic Steinbach:agree with Tom that we should delete Nic Steinbach:don't think it adds much Nic Steinbach:IT IS super important Nic Steinbach:but redundant Avri Doria:i am find with word smithing, as long as the content remians Avri Doria:i dont think our by-laws get enough notice. Michael R. Graham:Have to go offline. Greg Shatan:burden Tom Barrett - EnCirca:can we add "burdens" as in "obligations and burdens"? Tom Barrett - EnCirca:there are burden's other than financial...such as privacy Tom Barrett - EnCirca:if new obligations and burdens are imposed on parties, including financial, privacy, accessibility... Avri Doria:funny, whenver i hear 'right protection" i hear human rights protection Nic Steinbach:my mic is not working Avri Doria:and right to property is one of them, but only one oof them. Nic Steinbach:definitely. justice. thank you Nic Steinbach:sorry for the syntax mistakes. Nic Steinbach::) Nic Steinbach:i think that where we have including drafting Nic Steinbach:we could exapand slightly there Nic Steinbach:nvm didn't see the whole sentence Nic Steinbach:i just wish it had something in there besides drafting as an example of actual function Tom Barrett - EnCirca:vis-a-vis theoard...do we want the board to be resolving statelmates at all? Tom Barrett - EnCirca:vis-a-vis the board...do we want the board to be resolving stalemates at all? Avri Doria:iprefer GNSO council Avri Doria:anyone csn bring stuff to the council Alan Greenberg:We are trying to build the entire issue into this one item. Alan Greenberg:This was a statement that this WG MUST come up with a methodology to address policy-like issues discovered during implementation!!!!!!!!!!!! Cheryl Langdon-Orr:good call bye al until next week then... Tom Barrett - EnCirca:bye

1 0

For review - revised working principles document
by Marika Konings Feb. 7, 2014

Feb. 7, 2014

Dear All, Following yesterday's meeting, please find attached for your review the updated working principles document. To facilitate your review, I've accepted the changes from the last meeting so that it is clear which changes were made as a result of yesterday's meeting. Please share any comments / edits you may have with the sub-team ahead of the next meeting (Thursday 13 February at 21.00 UTC). Best regards, Marika

3 2

Proposed Outline of Principles Document
by Gomes, Chuck Feb. 6, 2014

Feb. 6, 2014

In looking through the entire Principles Document in its current state, it seemed to me that it might be beneficial for us to agree on an outline of the document. To get discussion on this started, here is one proposal. 1. Overarching Principle 2. Principles that apply to Policy & Implementation 3. Principles that apply primarily to Policy 4. Principles that apply primarily to Implementation 5. Principles that apply to role of ICANN staff and/or the Board 6. Explanatory notes (if needed) Chuck "This message (including any attachments) is intended only for the use of the individual or entity to which it is addressed, and may contain information that is non-public, proprietary, privileged, confidential and exempt from disclosure under applicable law or may be constituted as attorney work product. If you are not the intended recipient, you are hereby notified that any use, dissemination, distribution, or copying of this communication is strictly prohibited. If you have received this message in error, notify sender immediately and delete this message immediately."

2 2