July 2014 - Internal-cg - lists.icann.org

Rép: Co-chairs revised draft 2.0
by jjs July 23, 2014

July 23, 2014

Hello, the statement that "a new consensus has been reached" is not acceptable to the representatives of the ALAC, who have agreed neither to a sudden reversal of the decision taken in London (3 co-Chairs), nor to the subsequent nomination of one candidate. This has been referred to the ALAC, whose consolidated position will be made known shortly. Best regards, Jean-Jacques. joseph alhadeff <joseph.alhadeff(a)oracle.com> a écrit : >Colleagues: > >As a result of the consultation process, a new consensus has emerged: > >There is now support for a Chair and Alternate. I have taken the >liberty off accommodating a minority request for co-chairs by allowing >the Chair to have the Alternate play a supporting role to share the work >as they see fit between themselves, but the Chair is the primary >decision-maker between the two. > >I have adapted the previous document to reflect that. Attached is a red >line version, below is a clean text. > >In the process of comment Alissa Cooper has been the only candidate for >Chair spontaneously suggested. There is a request of the existing >volunteers or any new volunteers to clarify their position related to >what role they are interested in; please note the timeline below. > >One question as to process. Online, the only humming comes from the air >conditioning; therefore the process of achieving consensus is the rough >consensus among those who post an opinion. To date the above reflects >the consensus comments. > >++++++++++++++++++++++++++++++++++ > >*_Role Of The Chair-Alternate (Draft v 1.0)_* > >*Introduction* > >As a result of the consultation since the first meeting of the IANA >Stewardship Transition Coordination Group (ICG) a new consensus has >emerged among those that have commented.There will be one Chair and an >Alternate.. A call for volunteers remains open among committee members >for Chair and Alternate. It continues to be agreed that the roles of the >Chair/Alternate, supported by the secretariat, would be mostly related >to the organization and running of the coordination group – keeping the >trains running on time was a description often used by analogy.The >ability of Chair/Alternate to execute the needed functions and work >collaboratively was seen as essential to the role.It was also suggested >by some that considerations of diversity would be desirable in the >choice of officers. Finally it was suggested that a more precise resume >of the roles would be useful, which is the purpose of this draft. > >*Comment and Selection Process* > >This Draft, Chair-Alternate (draft 1.0) has incorporated the requested >changes from commentators, with one compromise – there was a minority >request for more than one chair to share the work.I have proposed that >the Chair and Alternate can self-organize the work between >themselves.This maintains one clear Chair, while allowing for the >Alternate to support the chair as well. > >The final deadline for comments and additional volunteers by 2:00PM CET >Thursday July 24th to the list under the subject “Role of the >Chair-Alternate draft v 1.0 for comment and volunteers”.The Role of the >Chair-Alternate document and list of volunteers will be posted on

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Our problem is solved
by Milton L Mueller July 23, 2014

July 23, 2014

Our mission statement has been written for us http://vevo.ly/zTDyrD

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Re: [Internal-cg] Co-chair roles document for comment
by Joseph Alhadeff July 22, 2014

July 22, 2014

I would ask members to use the time frames requested to both comment on numbers as well as on the description of thr role. I would also ask that if we go with one chair we have some form of backup if the one chair can not make a meeting. Sent from my Android phone using TouchDown (www.nitrodesk.com) -----Original Message----- From: Daniel Karrenberg [daniel.karrenberg(a)ripe.net] Received: Monday, 21 Jul 2014, 12:08PM To: Mary Uduma [mnuduma(a)yahoo.com] internal-cg(a)icann.org [internal-cg(a)icann.org] Subject: Re: [Internal-cg] Co-chair roles document for comment On 21.07.14 0:45 , Mary Uduma wrote: > ... > In my opinion, I would ask the ICG to rethink on the issue of > co-chairs. I think we need only a Chairperson to fast-rack our work. It > is always very challenging to row the boat smoothly when there are > several captains. Moreover, ICG is not a permanent Group. > > We should cut down on bureaucracies of selecting three co-chairs with > all the attendant "balancing" that must be considered in the process. > > Looking back at 17-18 July meeting, you will agree with me that it was > smooth, focused and well steered. > > I will urge us to select a capable chair who can always call for > volunteer leads on theme(s) and other adhoc task(s}. > ... I think Mary has spoken very wise words here. It is a pity that we have been too far down a rat-hole to hear her when she said this during the meeting. Maybe we can take the chance to heed her advice now. I, for one, completely agree with her. I also believe Alissa did an outstanding job preparing and running the meeting. We should we look further? Daniel _______________________________________________ Internal-cg mailing list Internal-cg(a)icann.org https://mm.icann.org/mailman/listinfo/internal-cg

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Co-chair roles document for comment
by joseph alhadeff July 22, 2014

July 22, 2014

Please find the proposed draft below and attached as a word document for easier comment. *_Role Of The Co-Chairs (Draft v 1.0)_* *Introduction* At the first meeting of the IANA Stewardship Transition Coordination Group (ICG) it was agreed that there would be three co-chairs. A call for volunteers was opened among committee members. It was further agreed that the roles of the co-chairs, supported by the secretariat, would be mostly related to the organization and running of the coordination group – keeping the trains running on time was a description often used by analogy.The number of co-chairs was clarified not to have any necessary linkage to the three main “operational communities”; co-chairs were to be chosen on their own merits. The ability of co-chairs to execute the needed functions and work collaboratively was seen as essential to the role.It was also suggested by some that considerations of diversity would be desirable in the choice of the chairs. Finally it was suggested that a more precise resume of the roles would be useful, which is the purpose of this draft. *Comment and Selection Process* Please provide comments to this draft of the co-chair role by COB on Tuesday July 22^nd by posting to the list with the subject line “Role of the Co-chair draft v1.0 for comment”.A final draft version will be posted on the list on Wednesday morning July 23th with a final deadline for comments and additional volunteers by COB on Wednesday July 23th to the list under the subject “Role of the Co-chair draft v 2.0 for comment and volunteers”.The Role of the Co-chair (final) document and list of volunteers will be posted on Thursday.ICG members must make their preferences for co-chairs known one week from that date (COB July 31).If ICG members are in agreement (please suggest alternative procedures to the list, if not), preferences can be manifested by sending a post to the list with your three preferred candidates. The three with the highest number of endorsements will become the co-chairs. We would ask that all co-chair volunteers be sure to have submitted their bios to the secretariat as requested so that they are available for review.Any volunteer wishing to provide further information may do so by e-mail to the list.To date, there have been 5 volunteers: Russ Housley (IAB) Alissa Cooper (IETF) Partrik Faltstrom (SSAC) Keith Drazek (GTLd Registries) Jean-Jacques Subrenat (ALAC) *Co-chair Role Processes and Responsibilities:* Operational Processes ·There will be three co-chairs of equal footing (selected from volunteers) that will serve for the duration of this exercise. ·The ICG will reserve the right to change the number of the co-chairs, their role or who will serve as co-chairs, as appropriate, through its established operating procedure of rough consensus. ·If for any reason a co-chair is no longer able or willing to serve in that capacity, they will inform the secretariat who will communicate this to the ICG and request that it seek volunteers to fill the vacancy or otherwise determine to proceed with the existing number of co-chairs. ·Co-chairs are explicitly able to participate in ICG discussions on their own or their constituency’s behalf and are just requested to take appropriate precaution that there is no confusion related to their role in such participation. ·The operational modalities of the co-chairs, who is undertaking what function, moderating the conversation for example, maintaining the que…, is left to their self-organization.It was the view of the ICG that we did not wish to micro-manage the co-chair operations, but ICG obviously reserves the right to suggest or make changes pursuant to rough consensus. Responsibilities: ·The role of the co-chairs are to assure that meetings and conference calls are properly scheduled, planned, prepared, organized and efficiently conducted including: ofinalizing this version of the timeline and other work in process oplanning for appropriate outreach and consultation otimely developing agendas in appropriate consultation with ICG, oorganizing volunteers (for themes, discussion topics and other needed functions) omoderating discussion and other elements of meeting function ooverseeing minutes and summaries being taken, reviewed and circulated in a timely fashion supported by the secretariat as well as the drafting, circulation and publication of other needed papers and documents, and oassuring that action items are captured, completed or otherwise followed up; including between calls and meetings. ·Co-chairs will be appropriately supported by the Secretariat in the executing these functions. ·Co-chairs are not meant to have independent decision-making in substantive issues of the ICG on behalf of the group, but are rather the coordinators of the process elements related to the calls, meetings and related functions.Decisions must remain inclusive and collaborative. There was discussion, however, that where rough consensus does not emerge organically or cannot be recognized, the co-chairs lead the ICG in a process to finalize rough consensus. ·There is no current spokesperson or press liaison role associated to the co-chairs, but the ICG may revisit that function as needed and subject to whatever conditions (only speak from agreed points, etc) it feels appropriate. ·Co-chairs should also recognize that by virtue of their title they are clothed with apparent authority and should make clear across all situations what their role and representative capacity is (on behalf of themselves, their consistency…) ·Co-chairs need to be mindful of and support the needs of transparency of this process in the planning, organization, conduct and reporting back of calls and meetings as well as the drafting of papers and other supporting documents

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Minutes from Day 1 of first meeting
by Samantha Dickinson July 22, 2014

July 22, 2014

Hello all I sent through an email just before departing London on Sunday, but because I had changed my email address, it got stuck in moderator limbo. To recap from that email, as well as some additional content... The minutes are longer than I originally anticipated. The reason for the length is that, and I hope you don't mind me making this presumption, it seemed that as a first meeting, where the group was setting up its work for the coming year, it was important to document the discussion in some depth so that observers could better understand how the ICG reached its decisions. I also thought that detail may assist some of you, as representatives of your respective communities, prepare summaries or reports back to your communities, if any of you are doing that. The transcripts are available, of course, but I've tried to group discussions within agenda items by topic rather than order of speaker, so there is a more logical presentation of how the discussion developed. There may not be a need for such detailed minutes for upcoming meetings. I have attached the minutes as Word documents. If this is a problematic format for any of you, please let me know. In terms of action items, I wasn't sure what format you used, so have used a generic "Action item ICG-[number]" format that could perhaps be used for both onsite and teleconference action items by just incrementing the number at the end. If you prefer a different format, please let me know and I'll adjust the minutes accordingly. I have also attached a table that will be an annex to the minutes of this first meeting. It currently contains a structured representation of the information presented by ICG members in the "Introductions" section of Day 1. I will add the details of the members who arrived on Day 2 shortly. I will endeavour to get Day 2 minutes out to you all by the end of Wednesday. I think I should be able to make them a bit shorter than the Day 1 minutes, however, since some of the contents of the discussions held on Day 2 were similar to that held on Day 1. Regards -- Samantha Dickinson Internet governance consultant & writer Lingua Synaptica Web: http://linguasynaptica.com Twitter: @sgdickinson

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Fwd: draft proposal for a public statement
by Drazek, Keith July 22, 2014

July 22, 2014

Final version as formatted for posting by ICANN is attached. Thanks all! Keith Begin forwarded message: From: Jim Trengrove <jim.trengrove(a)icann.org<mailto:jim.trengrove@icann.org>> Date: July 18, 2014, 6:49:06 PM GMT+01:00 To: "Drazek, Keith" <kdrazek(a)verisign.com<mailto:kdrazek@verisign.com>> Cc: Theresa Swinehart <theresa.swinehart(a)icann.org<mailto:theresa.swinehart@icann.org>> Subject: Re: [Internal-cg] draft proposal for a public statement Hi Keith - Just replying to you with the statement (see attached) as it will appear on the ICANN site. I¹ve added three (3) hyperlinks with the understanding that the link for the "minutes and recordings² will not be immediately active at the time that this is posted but will activate ASAP. I also took the liberty of adding today¹s date. Let me know if you have any questions or concerns. Best Jim Trengrove Senior Director of Communications Internet Corporation for Assigned Names and Numbers +1 202 297 8950 On 7/18/14, 6:22 PM, "Drazek, Keith" <kdrazek(a)verisign.com<mailto:kdrazek@verisign.com>> wrote: Final version attached and below. Statement from the First Meeting of the IANA Stewardship Transition Coordination Group (ICG) The ICG met for the first time on 17-18 July, 2014 in London, United Kingdom. In this first meeting, the ICG developed a proposed charter and scope for its future work in support of the community's development of a proposal on the IANA functions stewardship transition. It also conducted an initial discussion of a draft timeline for development of the transition proposal and worked on its internal organization, communication needs and participation processes. Most members of the ICG were on site while others connected remotely. The meeting was also streamed live to observers in seven languages. To facilitate ongoing community efforts, the ICG is coordinating the development of a proposal among the communities affected by the IANA functions. The group has one deliverable: a proposal to the U.S. Department of Commerce, National Telecommunications and Information Administration (NTIA) recommending a transition plan of NTIA's stewardship of the IANA functions to the Internet community, consistent with the key principles outlined in the NTIA March 14 announcement. The ICG will conduct itself transparently, consult with a broad range of stakeholders, and ensure that the final recommendation supports the security and stability of the IANA functions. Creation of the ICG was initiated and facilitated by ICANN, and the membership of the ICG has been defined by the Internet communities participating in it, as enumerated at https://www.icann.org/resources/pages/coordination-group-2014-06-17-en In March 2014, NTIA announced its intention to transition its stewardship role of IANA functions to the global multistakeholder community. Therefore, the Internet community has launched a bottom-up, multistakeholder effort to develop and deliver a proposal to enable this transition and to meet the criteria set out by the NTIA. Substantial efforts are already underway in the respective impacted communities, included but not limited to, for names in ICANN and country-code communities, for numbers in the RIR community, and for protocol parameters in the IETF. The ICG meeting minutes and recordings will be available at (URL). The draft charter is now available for community review and input at (URL). In the coming days and weeks, the ICG will continue its dialogue with Internet communities. We encourage all interested parties to engage early and often in the community discussions now underway. Formal ICG communication channels are currently under development and will be communicated as soon as available. -----Original Message----- From: internal-cg-bounces(a)icann.org<mailto:internal-cg-bounces@icann.org> [mailto:internal-cg-bounces@icann.org] On Behalf Of Drazek, Keith Sent: Friday, July 18, 2014 12:52 PM To: <internal-cg(a)icann.org<mailto:internal-cg@icann.org>> Subject: Re: [Internal-cg] draft proposal for a public statement New text: Statement from the First Meeting of the IANA Stewardship Transition Coordination Group (ICG) The ICG met for the first time on 17-18 July, 2014 in London, United Kingdom. In this first meeting, the ICG developed a proposed charter and scope for its future work in support of the community's development of a proposal on the IANA functions stewardship transition. It also discussed a draft timeline for development of the transition proposal and worked on its internal organization, communication needs and participation processes. Most members of the ICG were on site while others connected remotely. The meeting was also streamed live to observers in seven different languages. To facilitate ongoing community efforts, the IANA stewardship transition coordination group (ICG) was established to coordinate the development of a proposal among the communities affected by the IANA functions. The group has one deliverable: a proposal to the U.S. Department of Commerce, National Telecommunications and Information Administration (NTIA) recommending a transition plan of NTIA's stewardship of the IANA functions to the Internet community, consistent with the key principles outlined in the NTIA March 14 announcement. The ICG will conduct itself transparently, consult with a broad range of stakeholders, and ensure that the final recommendation supports the security and stability of the IANA functions. Creation of the ICG was initiated and facilitated by ICANN, and the membership of the ICG has been defined by the Internet communities participating in it, as enumerated at (insert link). In March 2014, the U.S. Department of Commerce's National Telecommunications and Information Administration (NTIA) announced its intention to transition its stewardship role of IANA functions to the global multistakeholder community. As a part of this transition, the Internet community has launched a bottom-up, multistakeholder effort to develop and deliver a proposal to enable this transition and to meet the criteria set out by the NTIA. Substantial efforts are already underway in the respective impacted communities, included but not limited to, for names in ICANN and country-code communities, for numbers in the RIR community, and for protocol parameters in the IETF. The ICG meeting minutes and recordings will be available at (URL). The draft charter and a preliminary proposed timeline are now available for community review and input at (URL) and (URL). In the coming days and weeks, the ICG will continue its dialogue with Internet communities. We encourage all interested parties to engage early and often in the community discussions now underway. -----Original Message----- From: Daniel Karrenberg [mailto:daniel.karrenberg@ripe.net] Sent: Friday, July 18, 2014 12:05 PM To: Drazek, Keith; <internal-cg(a)icann.org<mailto:internal-cg@icann.org>> Subject: Re: [Internal-cg] draft proposal for a public statement Keith, that looks fine. I would be a little bit more explicit about next steps if we can be. Daniel On 18.07.14 17:52 , Drazek, Keith wrote: Thanks Jari, I've taken your first cut and made some edits. Here's the new suggested text we can discuss in the meeting shortly: In March 2014, the U.S. Department of Commerce's National Telecommunications and Information Administration (NTIA) announced its intention to transition its stewardship role of IANA functions to the global multistakeholder community. As a part of this transition, the Internet community has launched a bottom-up, multistakeholder effort to develop and deliver a proposal to enable this transition and to meet the criteria set out by the NTIA. Substantial efforts are already underway in the respective impacted communities, for instance for names in ICANN and country-code communities, for numbers in the RIR community, and for protocol parameters in the IETF. To facilitate these community efforts, the IANA stewardship transition coordination group (ICG) has been established to coordinate the development of a proposal among the communities affected by the IANA functions. The group has one deliverable: a proposal to the U.S. Department of Commerce, National Telecommunications and Information Administration (NTIA) recommending a detailed transition plan of NTIA's stewardship of the IANA functions to the Internet community, consistent with the 4 key principles outlined in the NTIA March 14 announcement. The ICG will conduct itself transparently, consult with a broad range of stakeholders, and ensure that the final recommendation supports the security and stability of the IANA functions. Creation of the ICG was initiated and facilitated by ICANN, and the membership of the ICG has been defined by the Internet communities participating in it, namely (ALAC, ASO, ccNSO, GAC, GNSO, gTLD, ICC/BASIS, IAB, IETF, ISOC, NRO, RSSAC, SSAC). The ICG met for the first time on 17-18 July, 2014 in London, UK. Most members of the ICG were on site while others connected remotely. The meeting was also streamed live to all interested observers in six different languages. In this first meeting, the ICG completed a proposed charter and scope for its future work, discussed a proposed timeline for the transition proposal and communication needs, and worked on the ICG's internal organisation and participation processes The meeting minutes and recordings are available at (URL) and draft charter and timeline are at (URL) and (URL). In the coming days and weeks the ICG will be starting its dialogue with Internet communities. We encourage all interested parties to engage early and often in the bottom-up multi-stakeholder discussions now underway. -----Original Message----- From: internal-cg-bounces(a)icann.org<mailto:internal-cg-bounces@icann.org> [mailto:internal-cg-bounces@icann.org] On Behalf Of Jari Arkko Sent: Friday, July 18, 2014 10:17 AM To: <internal-cg(a)icann.org<mailto:internal-cg@icann.org>> Subject: [Internal-cg] draft proposal for a public statement I wrote this. Feel free to use, but only if you think we need one, buyer beware about defects in the merchandise, etc. Jari --- In March 2014, the NTIA announced its intention to transition its stewardship role of IANA functions to the global multistakeholder community. As a part of this transition, the Internet community has launched efforts to derive a proposal to do this and meet the criteria set out by the NTIA. A large part of these efforts are ongoing in the respective communities, for instance for names in ICANN and country-code communities, for numbers in the RIR community, and for protocol parameters in the IETF. In addition, The IANA stewardship transition coordination group (ICG) has been set up with a mission is to coordinate the development of a proposal among the communities affected by the IANA functions. The group has one deliverable: a proposal to the U.S. Commerce Department National Telecommunications and Information Administration (NTIA) regarding the transition of NTIA's stewardship of the IANA functions to the Internet community. The group will conduct itself transparently, consult with a broad range of stakeholders, and ensure that its proposals support the security and stability of the IANA functions. The membership of the ICG has been defined by the Internet communities participating in it, namely (ALAC, ASO, ccNSO, GAC, GNSO, gTLD, ICC/BASIS, IAB, IETF, ISOC, NRO, RSSAC, SSAC) and the group's creation was facilitated by ICANN. The ICG has met for the first time on 17-18 July in London, UK. The members of the ICG were on while others connected remotely. The meeting was also streamed live to all interested observers in six different languages. In its first meeting, the ICG completed a proposed charter and scope for itself, talked about a timeline for the transition and communication needs, and worked on the ICG's internal organisation and participation. The meeting minutes and recordings are available at (URL) and draft charter and timeline are at (URL) and (URL). In the coming days and weeks the ICG will be starting its dialogue with Internet communities. _______________________________________________ Internal-cg mailing list Internal-cg(a)icann.org<mailto:Internal-cg@icann.org> https://mm.icann.org/mailman/listinfo/internal-cg “This message (including any attachments) is intended only for the use of the individual or entity to which it is addressed, and may contain information that is non-public, proprietary, privileged, confidential and exempt from disclosure under applicable law or may be constituted as attorney work product. If you are not the intended recipient, you are hereby notified that any use, dissemination, distribution, or copying of this communication is strictly prohibited. If you have received this message in error, notify sender immediately and delete this message immediately.”

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Status of poll 2014-07-22 02:42 UTC
by Patrik Fältström July 22, 2014

July 22, 2014

Several people have indicated that dates during 2015 are guesses. I thought adding them would still be ok as it might give an indication, specifically for the "NO" responses given. For 2014, I clearly see two dates that most people can make. After IGF and after ICANN Los Angeles. The status as of now on July 22 in the morning is in the attached excel sheet. Patrik

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f2f meeting
by Kavouss Arasteh July 22, 2014

July 22, 2014

Dear Patrik As I already informed you, I could make the above either Saturday 30 August or Saturday 06 Sptember. Pls advise the definitive as I have to book flight and hotel Regards K.ARASTEH

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Dropbox email address
by Patrik Fältström July 21, 2014

July 21, 2014

All, I have got special email addresses from two people, and tomorrow morning (Swedish time +0200) I will send invitations to every CG member using the email address you are subscribed to the list with. So if you have a special dropbox address you use, let me know asap! Regarding non-CG members on this list, I will come back with that as I think we need to discuss that separately. I will also let everyone (also non-CG members) know a URL to a read-only-version of the dropbox so that everyone can read the documents (but not write). Patrik

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Re: [Internal-cg] Information sharing beyond ICG ..
by Joseph Alhadeff July 21, 2014

July 21, 2014

Colleagues: I don't have any issue with the solution proposed, but I do want to highlight that no single individual on this list can provide an explicit approval which is the purview of the group... Sent from my Android phone using TouchDown (www.nitrodesk.com) -----Original Message----- From: Manal Ismail [manal(a)tra.gov.eg] Received: Monday, 21 Jul 2014, 9:15AM To: Daniel Karrenberg [daniel.karrenberg(a)ripe.net] internal-cg(a)icann.org [internal-cg(a)icann.org] Subject: Re: [Internal-cg] Information sharing beyond ICG .. Many thanks Daniel .. This matches my understanding .. I just thought to seek explicit approval in case I have missed anything as a late comer .. Kind regards --Manal -----Original Message----- From: Daniel Karrenberg [mailto:daniel.karrenberg@ripe.net] Sent: Monday, July 21, 2014 9:09 AM To: Manal Ismail; internal-cg(a)icann.org Subject: Re: [Internal-cg] Information sharing beyond ICG .. On 21.07.14 9:03 , Manal Ismail wrote: > Is it ok to share, beyond this group, documents under discussion here or > have you agreed to wait for versions approved by this coordination group > first ? > > > > This is a general question for all documents being exchanged, just to > make sure I'm not violating any agreed rules by sharing working documents .. > > > > Appreciate your advice .. Manal, the group decided to have the e-mail archives of this list open to the public. So anything discussed on the list is for all practical purposes public. So personally I would feel totally comfortable with anyone sharing anything that happens on this list, including documents exchanged here. Daniel _______________________________________________ Internal-cg mailing list Internal-cg(a)icann.org https://mm.icann.org/mailman/listinfo/internal-cg

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