April 2017 - Ws2-diversity - lists.icann.org

FEEDBACK on DIVERSITY FROM CCWG-A WS2 F2F MEETING AT ICANN58
by Julie Hammer Aug. 9, 2017

Aug. 9, 2017

Hi Everyone, In the interests of updating our Diversity Questionnaire as soon as possible, I have been through the recording of the session on Friday 10th March and made the following notes. Please let me know if you do not think I have accurately captured the feedback provided during the Plenary. 1. The introduction to the Questionnaire should make it more explicit that the list of Diversity elements stated is not exhaustive. 2. The term “SO/AC/group” should be clarified and it should be stated more specifically who are the target groups for this Questionnaire. 3. In the list of diversity elements, “Skills” should remain but should be listed as “Diversity of Skills” to avoid confusion. 4. In the list of diversity elements, “Physical Ability” is ambiguous and should be listed as “Disability”. 5. In Q4, the concept of being "proportionally represented within your SO/AC/group and its leadership” is neither clear nor necessarily useful. “Members" of a group/constituency may or may not participate, and of those who do participate, it is the ones who are actively engaged that are most likely to be those who are appointed to leadership positions. This question could create a great deal of confusion. 6. Q1-3 are asking for current information about diversity; Q4-6 are more aspirational. They are asking about ways to promote diversity. The questions should be amended as follows: - Q4 should focus on asking about ways to promote diversity in membership and leadership - Q5 should ask about educational or informational initiative to promote diversity awareness - Q6 should focus on asking about policies/practices which promote diversity I would also like to add one further suggestion of my own. In our original list of questions, we had one which asked "Does your SO/AC/group have any formal policies and procedures relating to diversity? If so, please provide details of these.” as well as "Does your SO/AC/group have any informal practices relating to diversity? If so, please provide details of these.” We seem to have retained the latter question but not the former. I do think it would be useful to ask about both formal and informal, but I am conscious that we don’t want to increase the number of questions so I have merged both of these aspects in the new Q6. Taking the above feedback into account, I have attempted to incorporate all these points into an updated Questionnaire which is attached for your review. I realise that the Diversity Sub-Group has not necessarily collectively agreed with all these recommendations, but if any of the suggestions we received are not agreed, then we can change the Questionnaire accordingly. I have not used “track changes” as I felt the list above adequately details the changes that have been made. Cheers, Julie

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Notes, recordings and transcript for Diversity Subgroup Meeting #20 | 26 April 2017
by MSSI Secretariat May 5, 2017

May 5, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #20 – 26 April 2017 will be available here: https://community.icann.org/x/L9fRAw A copy of the action items and notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [cid:image001.png@01D2BE7F.93F66C10] Action Items: * Drafting group – update Draft Report per comments at this meeting * Sub-Group – Comment on the Draft Report. * Sub-Group – Encourage SOACs to complete Diversity questionnaire Raw Captioning Notes * Word doc<https://community.icann.org/download/attachments/64083759/0426ICANN1300UTC-…> (Note that these are the unofficial transcript. Official transcript will be posted 2-3 days after the call) * PDF<https://community.icann.org/download/attachments/64083759/Diversity_0426ICA…> (Note that these are the unofficial transcript. Official transcript will be posted 2-3 days after the call)

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Draft survey on Gender Diversity
by Rafik Dammak May 4, 2017

May 4, 2017

Hi all, Ergys shared with us a draft survey on gender diversity for review and feedback. The survey will be published in few weeks and ICANN staff will help us by providing the results so we can use it for our report. We can discuss this draft at the subgroup confcall tomorrow. Best, Rafik

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Fwd: [PICISOC] Pacific IGF 2017, Vanuatu, Registration Open
by Renata Aquino Ribeiro April 26, 2017

April 26, 2017

Registration open in Vanuatu for Pacific IGF Could be an interesting place to repeat that survey ---------- Forwarded message ---------- From: raquino <raquino(a)gmail.com> Date: Wed, Apr 26, 2017 at 12:42 PM Subject: Fwd: [PICISOC] Pacific IGF 2017, Vanuatu, Registration Open To: Renata Aquino <raquino(a)gmail.com> Em quarta-feira, 26 de abril de 2017 04:33:47 UTC-3, virat.surya escreveu: > > > ---------- Forwarded message ---------- > From: Jackson Miake <jmi...(a)vanuatu.gov.vu> > Date: Wed, Apr 26, 2017 at 9:34 AM > Subject: [PICISOC] Pacific IGF 2017, Vanuatu, Registration Open > To: "Pacific Islands Chapter of the Internet Society Discussion List (pic...(a)picisoc.org)" <pic...(a)picisoc.org> > > > Dear members, > > The Pacific IGF 2017 registration is now available on the Pacific ICT Days 2017 website. > > To register go to http://ictdays.gov.vu/register > > Have a pleasant day! > > Pacific ICT Days 2017 Team > > Mr. Jackson Miake | ICT Program Manager > Office of the Government Chief Information Officer > Prime Minister's Office |Government of the Republic of Vanuatu > PMB 9108, Port Vila, Vanuatu > > T: +(678) 33380| Skype: jackson.miake > E: jmi...(a)vanuatu.gov.vu| W: www.ogcio.gov.vu > > WARNING: This email may contain confidential information intended only for the mail receipient. Views expressed in this email are solely that of the sender and not necessarily that of the Government of the Republic of Vanuatu. > > > > _______________________________________________ > PICISOC members discussion mailing list > PIC...(a)picisoc.org > Unsubscription and other options: > https://mailman.apnic.net/mailman/listinfo/picisoc > PICISOC Web site: > http://www.picisoc.org/ >

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GAC Capacity Development Workshop in Fiji - Survey report
by Julia Charvolen April 26, 2017

April 26, 2017

Dear Fiona, Rafik and All, On behalf of the GAC Underserved Regions WG Co-chairs, Alice Munyua and Pua Hunter, please find attached the survey report drafted by Ergys Ramaj and his team for the upcoming GAC Capacity Development Workshop in Fiji on the 28 and 29 April 2017. In an effort to assist workshop participants and draft the final version of the agenda, this survey was created to better determine which information they wished to learn more about. Please let us know if you have any questions. Best regards, Julia

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Notes, recordings and transcript for Diversity Subgroup Meeting #19 | 20 April 2017
by MSSI Secretariat April 21, 2017

April 21, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #19 – 20 April 2017 will be available here: https://community.icann.org/x/LNfRAw A copy of the action items and notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [cid:image001.png@01D2BAA1.AE4BA620] Action Items: * Rafik Damak – Send a reminder to the group to read the draft proposal and make comments * Rafik Damak – send a reminder to the list that comments on the gender diversity questionnaire are due by Friday 28 April. * Ergys Rmaj – Amend gender diversity questionnaire per the accepted suggestions from the discussion Notes (including relevant portions of chat): 10 Participants at start of call. 1. Roll call 2. Review of action items * Rafik Dammak – Send a reminder to the group to read the draft proposal and make comments. Rafik Damak - TBC 3. Gender Diversity Survey Review Ergys Ramaj - (background and presentation of the draft survey document) Rafik Damak - is this just to gather information or do you think you will use this to make recommendations - trying to avoid duplication. Ergys Ramaj - the community has been calling for additional information on this so there can be an informed discussion on the topic. If useful we may use similar surveys on other areas of diversity - but mostly about gathering information. Avri Doria - Questions dealing with leadership - curious as it seems as long as someone is in any leadership position, even entry position in leadership, that there are no limitations to accessing leadership. Renata Aquino Ribeiro: The survey is lacking any question or perspective on young women. It is fundamental to measure this aspect as gender diversity is threatened greatly by power structures which ally w/ age and it also impacts on training and leadership perspectives. SuggestionWere you part of youth engagement programs? Yes/NoAre you a young participant and do you feel that this has an impact on gender and leadership? Mostrar menos Ergys Ramaj - we are trying to measure perception. Will be modifying to questionnaire wrt this. avri doria: thanks - had not gone back to the doc after commenting Julie Hammer - Survey could be confusing to people who are not following our work of that of the CCWG-Acct. and as such could be confused with our work. Should be clear in the introduction that this is ICANN staff doing this for the community and that the results will be shared with us. Ergys Ramaj - will do. Sebastien Bachollet - a little confused this survey seems to be more about EQUALITY vs DIVERSITY. We need equality one man for one woman. Ergys Ramaj - sometimes questions on gender go to equality but it should not be binary - its about gender diversity. Rafik Damak - We have had this discussion before. avri doria: i hope we do not start using a transgender as an excuse for lack of parity. that would be too cynical by half. Sebastien Bachollet - Agree with comment by AD. We are not yet with equlity yet we want to go further than that - I am just suggesting that we first have equality between men and women as a first step without stopping the work there - but just this would be a very important step. Avri Doria - this was not my meeting - very ok to deal with transgenders for us. It is good that we are doing this but to use it to not understand a lack of parity. Rafik Damak - can we clarify between Parity and Equality. Avri Doria - Equality gets to be confusing and is used in many ways - people get treated equally - looking at a Board over a 10 year span then men and women would be about the same numbers. fuzzy notion . renata aquino Ribeiro - Just wondering about the age perspective. should look at age and gender diversity as this is very important in the survey. Ergys Ramaj - Are you asking we include a question about age? Renata Aquino Ribeiro: yes, about young women participants in the community Renata Aquino Ribeiro: and how gender impacts that participation (many sub-questions regarding youth leadership training). Ergys Ramaj - would need to define Youth if we go there which is another dimension of diversity so this would be hard given the survey is not only for women - also the exit survey questions deal with this in part. Renata Aquino Ribeiro: Understand but understanding young woman participating in the community. So this is important - not looking at this would leave out important data and would help align this with how power structures. Ergys Ramaj - would defer to the group. We could cover this in further surveys when dealing with age. question 5 does deal with age. Renata Aquino Ribeiro- this survey has to properly identify issues. Identification as a minority group in the survey - there could be elements of diversity which could be explored. Avri Doria - how can we include these points in the survey - in the clearance question you could expand a bit to get more information. could also include one on other forms of diversity. Re question about barriers - you include more things. avri doria: just not sure all of the age and origin should be optonal. renata aquino: +1 on race too Nadira AlAraj: +1 to include the different demographic diversity questions to do coronatio Rafik Damak - Good suggestions and we can add comments in the Google doc for this. When are you planning to finalize this survey. Ergys Ramaj - AD very useful - on timing we would appreciate if comments could be in by then end of next week. Looking to have a full report in late June or early July. Rafik Damak - Action Item will send a reminder to the list. avri doria: a lot of the questions are in the optional exit survey but some should be brougght into the main part of the q for relation and correlation analyisis 4. Draft Report Discussion https://docs.google.com/document/d/1l2cGcx8nNvYSg_ZMUVnoC2t0VKb4ATQVTXxcxYI… (no time for this item) 5. AOB (none) Adjourned. Decisions: none

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Notes, recordings and transcript for Diversity Subgroup Meeting #18 | 13 April 2017
by MSSI Secretariat April 13, 2017

April 13, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #18 – 13 April 2017 will be available here: https://community.icann.org/x/-b-RAw A copy of the action items and notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [cid:image001.png@01D2B464.E437D800] Action items: · Rafik Dammak – Send a reminder to the group to read the draft proposal and make comments. Notes (including relevant portions of chat): 18 participants at start of call 1. Roll call 2. Review of action items · Staff re Interpretation – see next agenda item · GAC group on uderserved regions o Pua Hunter - There will be a pacific region workshop in Fiji at the end of April and will have a survey that is currently focused on GAC members but we hope to make it available to a wider audience. Once we have the results of the survey we will share that with this group. 3. Status of Interpretation request Rafik Damak – French and Spanish interpretation is available today. What about captioning? Bernard Turcotte – captioning is not yet available but should be soon. 4. Progress of draft report - https://docs.google.com/document/d/1l2cGcx8nNvYSg_ZMUVnoC2t0VKb4ATQVTXxcxYI… Dalila Rahmoumi - diversity must something that does more than simply collect data - it must put forward proposals for increasing diversity. Report also notes that it will only be done if the funds should be there - we should not get into administrative issues - we need to focus on the 3 main points - collect, strategies Julie Hammer - my personal view is we should focus more on the functions required vs actually proposing an actual structure. The organization should be the one to decide how to implement. Uncertain I support proposing an office of diversity. Rafik Dmak - functions first is good. Do we need to set actual numerical goals vs just being aspirational? Just ideas at this point Dalila Rahmoumi - Agree what is important is the functions but an Office is for providing a focal point that is cross community unit. Rafik Damak - What is important at this point is to be clear as to WHAT we want and WHY we want it. Going into implementation we should remain high level. Let’s see if we can find a middle way on this. Advise everyone to review the document and comment. Drafting team will focus on the recommendations and continue its work. We will need to have a work plan if we want to deliver a report for June. Rafik Damak – I will send a reminder to everyone to read the document and compile an issue list. Will resume the work of the drafting team. 5- AOB (None) Adjourned Decisions: · Group has to focus first on what it wants and why it wants it. · Drafting team to resume work focusing on recommendations

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INTERPRETATION INFO - WS2 Diversity Subgroup Meeting #18 | 13:00 UTC | 13 April 2017
by Brambilla, Andreea (IC) April 13, 2017

April 13, 2017

Apologies, I will not be able to make the call. Will share our comments on the draft report online. Best, Andreea -------------------- Organizer: MSSI Secretariat When: 9:00 AM - 10:00 AM April 13, 2017 Subject: INTERPRETATION INFO - WS2 Diversity Subgroup Meeting #18 | 13:00 UTC | 13 April 2017 Location: https://participate.icann.org/mssi-projects/

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Please Respond: Survey of the ICANN Ombudsman Office
by MSSI Secretariat April 10, 2017

April 10, 2017

Dear all, On behalf of the Rapporteur for WS2 Subgroup 'Ombudsman', Sébastien Bachollet, we would like to encourage you and your peers to participate in the survey<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.surveygizmo.com_s3_…> on the ICANN Ombudsman Office. The survey will take approximately 5-10min. The survey<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.surveygizmo.com_s3_…> is part of the ongoing assessment of the ICANN Ombudsman Office and it has been designed in cooperation with the WS2 Subgroup 'Ombudsman'. The survey<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.surveygizmo.com_s3_…> is available in 6 UN languages and links to the translations, as well as instructions on how to respond to the non-English versions, are provided on the survey wiki page<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_di…>. If you have questions on the assessment of the Ombudsman Office, including the survey, please contact reviews(a)icann.org<mailto:reviews@icann.org>. Best wishes, MSSI Link to the survey: http://www.surveygizmo.com/s3/3462816/ICANN[surveygizmo.com]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.surveygizmo.com_s3_…> Link to the survey wiki page with translations: https://community.icann.org/x/vc3RAw[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…> ________________________________ Kind Regards, Yvette Guigneaux (MSSI) Multistakeholder Strategy & Strategic Initiatives Projects & Operations Assistant. ICANN - Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org[icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.icann.org_&d=DwMFAw…> [cid:image001.png@01D2B1E5.FA31A3B0]

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Corrected: Notes, recordings and transcript for Diversity Subgroup Meeting #17 | 6 April 2017
by MSSI Secretariat April 6, 2017

April 6, 2017

Corrected notes – apology for last call’s notes on previous email. Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #17 – 6 April 2017 will be available here: https://community.icann.org/x/_r-RAw A copy of the action items and notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [cid:image001.png@01D2AEE8.C4023390] Action Items: · Staff - Given the time left in the year we would appreciate receiving a service as soon as possible and would ask staff to advise if the lead time to provide either services is the same. · GAC underserved regions working group - provide an update on their work and questionnaire to the Diversity sub-group ASAP. Notes (includes relevant text from chat): 12 participants at start of call 1. Roll call 2. Review of action items • Fiona Asonga – to write to Co-Chairs requesting publication of the questionnaire per the decisions on this.(completed). (discussion around publishing the questionnaire to the general public.) Fiona Asonga - Questionnaire only to SOACs - including sub-groups? (none opposed) Decision – The Diversity questionnaire will only be sent to the Board, SOACs and other relevant groups within ICANN. • Fiona Asonga – to write to drafting group to clean up current draft to begin work with the objective of completing a first draft for public comment by ICANN59. (completed) 3. Status of Interpretation request Fiona Asonga - There has been a response to our request with two options. Interpretation or captioning in the requested languages. Action Item – Staff - Given the time left in the year we would appreciate receiving a service as soon as possible and would ask staff to advise if the lead time to provide either services is the same. Once staff has reported on this the co-rapporteurs will make the decision for group (none opposed). 4. Progress of draft report https://docs.google.com/document/d/1l2cGcx8nNvYSg_ZMUVnoC2t0VKb4ATQVTXxcxYI… Fiona Asonga - Presentation of the latest version of the draft report. Would ask everyone to read through it so we can have a more substantive discussion on the content on our next call. 5- AOB Action Item - GAC underserved regions working group - provide an update on their work and questionnaire to the Diversity sub-group ASAP. Fiona Asonga - Adjourned. Decisions: · The Diversity questionnaire will only be sent to the Board, SOACs and other relevant groups within ICANN. Documents Presented · WS2 DIVERSITY REPORT – Draft V2.pdf<https://community.icann.org/download/attachments/64077818/WS2%20DIVERSITY%2…>

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