March 2017 - Ws2-diversity - lists.icann.org

FEEDBACK on DIVERSITY FROM CCWG-A WS2 F2F MEETING AT ICANN58
by Julie Hammer Aug. 9, 2017

Aug. 9, 2017

Hi Everyone, In the interests of updating our Diversity Questionnaire as soon as possible, I have been through the recording of the session on Friday 10th March and made the following notes. Please let me know if you do not think I have accurately captured the feedback provided during the Plenary. 1. The introduction to the Questionnaire should make it more explicit that the list of Diversity elements stated is not exhaustive. 2. The term “SO/AC/group” should be clarified and it should be stated more specifically who are the target groups for this Questionnaire. 3. In the list of diversity elements, “Skills” should remain but should be listed as “Diversity of Skills” to avoid confusion. 4. In the list of diversity elements, “Physical Ability” is ambiguous and should be listed as “Disability”. 5. In Q4, the concept of being "proportionally represented within your SO/AC/group and its leadership” is neither clear nor necessarily useful. “Members" of a group/constituency may or may not participate, and of those who do participate, it is the ones who are actively engaged that are most likely to be those who are appointed to leadership positions. This question could create a great deal of confusion. 6. Q1-3 are asking for current information about diversity; Q4-6 are more aspirational. They are asking about ways to promote diversity. The questions should be amended as follows: - Q4 should focus on asking about ways to promote diversity in membership and leadership - Q5 should ask about educational or informational initiative to promote diversity awareness - Q6 should focus on asking about policies/practices which promote diversity I would also like to add one further suggestion of my own. In our original list of questions, we had one which asked "Does your SO/AC/group have any formal policies and procedures relating to diversity? If so, please provide details of these.” as well as "Does your SO/AC/group have any informal practices relating to diversity? If so, please provide details of these.” We seem to have retained the latter question but not the former. I do think it would be useful to ask about both formal and informal, but I am conscious that we don’t want to increase the number of questions so I have merged both of these aspects in the new Q6. Taking the above feedback into account, I have attempted to incorporate all these points into an updated Questionnaire which is attached for your review. I realise that the Diversity Sub-Group has not necessarily collectively agreed with all these recommendations, but if any of the suggestions we received are not agreed, then we can change the Questionnaire accordingly. I have not used “track changes” as I felt the list above adequately details the changes that have been made. Cheers, Julie

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Notes, recordings and transcript for Diversity Subgroup Meeting #16 | 31 March 2017
by MSSI Secretariat March 31, 2017

March 31, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #16 – 31 March 2017 will be available here: https://community.icann.org/x/1LDRAw A copy of the notes may be found below. Kind Regards, Yvette Guigneaux (MSSI) Multistakeholder Strategy & Strategic Initiatives Projects & Operations Assistant. ICANN – Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux(a)icann.org Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org<http://www.icann.org/> [id:image001.png@01D28DF5.EF27C2B0] Notes (includes relevant text from chat): 9 Participants at start of call. 1. Roll Call 2. Status of Action Items Fiona Asonga - both completed. Review of participants to the drafting team. Bernard Turcotte – Co-Chairs have made the request to ICANN for interpretation of Diversity meetings. Please note that within a few weeks all CCWG-Accountability meeting will have English captioning at least until the end of June 2017. 3. Work plan with regards to plenary feedback Fiona Asonga - We have been asked to reconsider when we publish the questionnaire by the co-chairs. We should post the questionnaire to receive general input as well as to the SOACs. Bernard Turcotte Staff Support: 42 days for public comments Julie Hammer (SSAC): Could we ask for 42 days, even though not a public comment, recognising that we cannot dictate. avri doria: if we can't impose a date, then any date we suggest should be fine Fiona Asonga - would recommend 42 days for responses to questionnaire. Should we translate? Julia Charvolen: The question came from the LAC region in the GAC. One of the GAC representatives from the LAC region proposed to translate the questionnaire in Spanish. Julia Charvolen: The GAC Leadership asked the question about the questionnaire being translated Amal Al-Saqqaf: I don't think so Cheryl Langdon-Orr (CLO) 2: I always support translations Abdeldjalil Bachar Bong: i think before their answer so their members need to understand the questionnaire Julie Hammer (SSAC): Is it an option to post the English version first and follow up with translations? Abdeldjalil Bachar Bong: in their language (French ...) avri doria: ummm, once we start to translate, one can wonder why discriminate against any language. Cheryl Langdon-Orr (CLO) 2: FR ES EN as a min, best if can be 6 UN if possible plus Portuguese Abdeldjalil Bachar Bong: we need to show the diversity that we defend now Cheryl Langdon-Orr (CLO) 2: do remember we are the DIVERSITY WG avri doria: otherwise it can look like we only care about diversity of some non english speakers Cheryl Langdon-Orr (CLO) 2: yup avri doria: i.e. wee work in parallel? Amal Al-Saqqaf: agree with that but it depends on the plan of the diversity subgroup deadlines avri doria: of course taking a sevral month vaca from diversity work, can work as well. Andreea Brambilla: Agreed, we incorporate responses as they come in. But final responses will be required to confirm status quo, views of SOs/ACs etc Julie Hammer - work in parallel is what we have committed to do and makes sense given timing. Fiona Asonga - any objections/ (none). So the drafting team will clean up the document which will give time to have 3 readings and the readjust the document. Once everyone is comfortable we can send it to the plenary. Bernard Turcotte - Staff can assist with editing the document if the team wishes. 4. A.O.B Fiona Asonga - Any AOB's? (none) Adjourned. Decisions: * Request the Co-Chairs send the questionnaire to the SOACs in English ASAP requesting a response in 42 days. * Request the Co-Chairs publish the questionnaire similarly to the Jurisdiction questionnaire in all the ICANN languages + Portuguese requesting a response in 42 days from the date of publishing. * The Diversity sub-group will not interrupt its work on publishing a draft set of recommendations for June 2017 while the questionnaire is active. Action Items: * Fiona Asonga – to write to Co-Chairs requesting publication of the questionnaire per the decisions on this. * Fiona Asonga – to write to drafting group to clean up current draft to begin work with the objective of completing a first draft for public comment by ICANN59. Diversity meetings to the end of June o Friday 31 March 1900 o Thursday 6 April 1300 o Thursday 13 April 1300 o Thursday 20 April 1300 o Wednesday 26 April 1300 o Thursday 4 May 1300 o Friday 12 May 1300 o Thursday 18 May 1300 o Thursday 25 May 1300 o Thursday 1 June 1300 o Thursday 8 June 1900 o Thursday 15 June 1900 o Thursday 22 June 1900

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Re: [Ws2-diversity] Request for Drafting Volunteers
by Fiona Asonga March 29, 2017

March 29, 2017

Hi All Thanks to those who have expressed interest a small group of about five is adequate and we now have all the slots filled up. The co-rapporteurs will proceed with this group and generate an updated document. Thank you all Kind regards Fiona Asonga ----- Original Message ----- From: "Emile Milandou" <emilemilan(a)gmail.com> To: "Fiona Asonga" <fasonga(a)kixp.or.ke>, ws2-diversity(a)icann.org Sent: Tuesday, March 28, 2017 2:24:25 AM Subject: Re: [Ws2-diversity] Request for Drafting Volunteers Dear Fiona, I have been following and reading most of the thread as an observer so far and I will appreciate being part of the drafting team now. With regards, Emile ‎ Original Message From: Fiona Asonga Sent: Monday, March 27, 2017 13:48 To: ws2-diversity(a)icann.org Subject: [Ws2-diversity] Request for Drafting Volunteers Hallo All As agreed during our last call, I am once again sending out a request for volunteers to help with the drafting of the report. We currently have - Julie Hammer - Renata Aquino Ribeiro The co-rapporteurs will begin work with them on the version 2 of the draft report if there are no other volunteers. Thanks all for your support. Kind regards Fiona Asonga -- _______________________________________________ Ws2-diversity mailing list Ws2-diversity(a)icann.org https://mm.icann.org/mailman/listinfo/ws2-diversity --

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Request for Drafting Volunteers
by Fiona Asonga March 28, 2017

March 28, 2017

Hallo All As agreed during our last call, I am once again sending out a request for volunteers to help with the drafting of the report. We currently have - Julie Hammer - Renata Aquino Ribeiro The co-rapporteurs will begin work with them on the version 2 of the draft report if there are no other volunteers. Thanks all for your support. Kind regards Fiona Asonga --

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Notes, recordings and transcript for Diversity Subgroup Meeting #15 | 23 March 2017
by MSSI Secretariat March 28, 2017

March 28, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #15 – 23 March 2017 will be available here: https://community.icann.org/x/O6vRAw A copy of the action items and notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [cid:image001.png@01D2A3C2.6AEE9810] Action Items: · FA – Publish a draft schedule of meetings to the end of June to the Diversity list for comments. Then publish final to complete Interpretation request. · FA – Post a request for volunteers to join the Recommendations drafting group. Notes (includes relevant text from chat): 12 Participants at start of call 1. Roll Call 2. Review of Actions items: * RD will update the questionnaire and transmit to plenary list for inclusion for face to face meeting. (completed) * RD to poll group for languages needed for interpretation and send request to plenary by 7 March 2359 UTC requesting interpretation services for these. (completed) 3. Review feedback from Copenhagen meeting Questionnaire Fiona Asonga - circulated new version of questionnaire on 12 March. Any questions or queeries? (none). Consensus of first reading. Renata Aquino Ribeiro: yes Cheryl Langdon-Orr (CLO) 2: yes Dalila RAHMOUNI 2: yes Julie Hammer - do we need a second reading? Cheryl Langdon-Orr (CLO) 2: take it to Plenary on 29 the.... fine by me Renata Aquino Ribeiro: yes Bernard Turcotte - Plenary expecting draft recommendations and the questionnaire. Julie Hammer - questionnaire should be separate and go to the plenary. Fiona Asonga - Have been asked to include draft recommendations. Cheryl Langdon-Orr - need to get a questionnaire to next plenary on 29 March and we will get the recommendations to a following plenary and then publish both together. Fiona Asonga - Propose we are with approach by CLO? (no objections). Decision – Submit questionnaire to plenary for second reading at its 29 March meeting. Interpretation Bernard Turcotte - Have the 3 request for French and Spanish interpretation - need the schedule of calls to end of June to make the request. Fiona Asonga - working on schedule of calls to end of June (action item). Renata Aquino Ribeiro - Suggest Rafik and Fiona publish a draft schedule for May and June to the list and anyone with strong objections can post these. Fiona Asonga - will do. Action Item – FA – Publish a draft schedule of meetings to the end of June to the Diversity list for comments. Then publish final to complete Interpretation request. Report/recommendations Fiona Asonga - need more volunteers for the drafting group. Will send a request to the list Action Item – FA – Post a request for volunteers to join the Recommendations drafting group. 4. AOB Julie Hammer - Concern about costing of the various proposals by the various WS2 sub-groups. Is our recommendation that there be an office of Diversity without considering all the requirements and impacts. My take away, perhaps, what needs to happen without proposing an organizational solution at this time. Renata Aquino Ribeiro - Agree we have to follow process - send out questionnaire gather input and then seriously consider the recommendations. Avri Doria - Agree that organizational change is probably premature at this point. May not be premature to say we need a function in the organization without needing a formal organizational change. Julie Hammer (SSAC): Agree, Avri! Finn Petersen, GAC - DK: agree with avri Julie Hammer (SSAC): Yes, that is what I was trying to say! Renata Aquino Ribeiro: Avri I like that idea of address too but yes discussing its shape later Fiona Asonga - will leave the Diversity Office item in the report but will note that for now that is simply a place holder for the idea. Cheryl Langdon-Orr (CLO) 2: my green tick was up for Julie and Avri's innervations, yes Julie Hammer (SSAC): Suggest we describe it functionally, not organizationally, as Avri said. Fiona Asonga - any further items? (none). Actions items present questionnaire at 29 plenary, finalize schedule to end of June ASAP to get interpretation request sent - send a request for participants to join the drafting team - the report will note that the recommendation for a Diversity office is simply a place holder for now. Decisions: · Submit questionnaire to plenary for second reading at its 29 March meeting. · Note in the current version of the report that the recommendation for a Diversity office is simply a place holder for now. Action Items: · FA – Publish a draft schedule of meetings to the end of June to the Diversity list for comments. Then publish final to complete Interpretation request. · FA – Post a request for volunteers to join the Recommendations drafting group.

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Updated questionnaire
by Fiona Asonga March 23, 2017

March 23, 2017

Hallo All Kindly find attached the updated questionnaire earlier circulated via email on the 12th March 2017 Kind regards Fiona and Rafik --

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FW: REQUEST FOR TRANSLATION
by MSSI Secretariat March 16, 2017

March 16, 2017

FYI: forwarding on to the Diversity list On 3/14/17, 3:42 PM, "Justin RUGONDIHENE" <justin.rugondihene(a)rura.rw> wrote: Dear Fiona, I need the translation for French (English to French). Regards; Justin -----Original Message----- From: ws2-diversity-bounces(a)icann.org [mailto:ws2-diversity-bounces@icann.org] On Behalf Of Fiona Asonga Sent: Tuesday, March 14, 2017 9:23 AM To: ws2-diversity(a)icann.org Cc: MSSI Secretariat <mssi-secretariat(a)icann.org> Subject: [Ws2-diversity] REQUEST FOR TRANSLATION Dear All As part of the procedure for request of translation services we need at least 3 confirmations for the translation requests for each language. That means we need -3 for French -3 for Spanish -3 for English https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_en_syste… 2-en_0.pdf. We would be happy to receive these formal requests by end of the day or earlier. Kind regards Fiona Asonga -- _______________________________________________ Ws2-diversity mailing list Ws2-diversity(a)icann.org https://mm.icann.org/mailman/listinfo/ws2-diversity

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REQUEST FOR TRANSLATION
by Fiona Asonga March 15, 2017

March 15, 2017

Dear All As part of the procedure for request of translation services we need at least 3 confirmations for the translation requests for each language. That means we need -3 for French -3 for Spanish -3 for English https://www.icann.org/en/system/files/files/draft-policies-procedures-18may…. We would be happy to receive these formal requests by end of the day or earlier. Kind regards Fiona Asonga --

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Tr : REQUEST FOR TRANSLATION
by Etienne Tshishimbi March 14, 2017

March 14, 2017

Hello Mrs ASONGA, I would like to take part in the work of this group. And to do so, I need translation (English-French and French-English). Thank you for taking it into account. Etienne TSHISHIMBI

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Reviews Diversity
by MSSI Secretariat March 14, 2017

March 14, 2017

Hi All - for your review. Kind Regards, Yvette Guigneaux (MSSI) Multistakeholder Strategy & Strategic Initiatives Projects & Operations Assistant. ICANN - Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux(a)icann.org Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org<http://www.icann.org/>

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