January 2017 - Ws2-diversity

Link to "Lightning Talk on Diversity” document
by Nathalie Vergnolle Feb. 1, 2017

Feb. 1, 2017

On behalf of Dalila Rahmouni, please find hereafter links to the "Lightning Talk on Diversity" document that was shared in Helsinki last June. The document is available in English, French, Arabic and Spanish, and includes a proposal to create an office of diversity, that Dalila wanted to bring back to the attention of this group. English version: https://community.icann.org/download/attachments/59643308/Diversity%20-%20En glish%20version.pdf?version=1 <https://community.icann.org/download/attachments/59643308/Diversity%20-%20E nglish%20version.pdf?version=1&modificationDate=1468432893000&api=v2> &modificationDate=1468432893000&api=v2 Version francaise: <https://community.icann.org/download/attachments/59643308/Diversity%20-%20F rench%20version.pdf?version=1&modificationDate=1468432910000&api=v2> https://community.icann.org/download/attachments/59643308/Diversity%20-%20Fr ench%20version.pdf?version=1&modificationDate=1468432910000&api=v2 Arabic version: https://community.icann.org/download/attachments/59643308/Diversity%20-%20Ar abic%20version.pdf?version=1 <https://community.icann.org/download/attachments/59643308/Diversity%20-%20A rabic%20version.pdf?version=1&modificationDate=1468432922000&api=v2> &modificationDate=1468432922000&api=v2 Spanish version: https://community.icann.org/download/attachments/59643308/Diversity%20-%20Sp anish%20version.pdf?version=1 <https://community.icann.org/download/attachments/59643308/Diversity%20-%20S panish%20version.pdf?version=1&modificationDate=1468432937000&api=v2> &modificationDate=1468432937000&api=v2 Thank you, Nathalie. Nathalie Vergnolle Sr. Project Manager, Multistakeholder Strategy & Strategic Initiatives ICANN <mailto:nathalie.vergnolle@icann.org> nathalie.vergnolle(a)icann.org Telephone Direct: +1(310) 578-8957 Cell: +1(310) 871-8561 Skype: Nathalie.vergnolle.icann 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536

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Re: [Ws2-diversity] diversity questionnaire
by Renata Aquino Ribeiro Jan. 31, 2017

Jan. 31, 2017

Hi I've checked the new comments on diversity questionnaire Have brought them back to DT to see how to proceed and could be also talked during the meeting today Best, Renata

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Diversity questionnaire
by Renata Aquino Ribeiro Jan. 28, 2017

Jan. 28, 2017

Hi Sharing the last version of the diversity questionnaire according to comments by the volunteer drafting team https://docs.google.com/document/d/13UBH5JXmOvxA6H6Kg6W6o0GNDjfYRs3FwQULKSc… Best, Renata

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Notes, recordings and transcript for WS2 Diversity Subgroup Meeting #10 | 25 January 2017
by MSSI Secretariat Jan. 26, 2017

Jan. 26, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #10 | 25 January 2017 will be available here: https://community.icann.org/x/PK3DAw A copy of the notes may be found below. Kind Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Asst. ICANN – Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux(a)icann.org Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org<http://www.icann.org> ________________________________ NOTES (including relevant parts of the chat): 1. Roll Call 2. Review of Actions items · Report on what data is being collected was distributed to the mailing list. Asking the group to review. · Questionnaire was worked on, will be discussed later in today's call. 3. Participation Data Collection - Discussion with Chris Gift (CG) · CG: we do collect data accross the organization, but it is difficult to do anything with all the data because it is collected in different systems, and the data is not identified (for example, if 3000 people attend a meeting, and another 3000 next meeting, we don't know if it is the same people or different people) · Having a Global Account would allow particitants to access the different systems with single sign-on. · Also enables to identify participants and analyze group participation. · Rafik: How can you ensure that the data will be populated? and will it include diversity data? · CG: The current ICANN.org<http://icann.org/> profile/sign-up doesn't give you a lot, but there are other activities where signing in is mandatory (eg meetings, work groups...). The idea would be that you need to create a global account before you can sign-up for a working group, or register for a meeting meeting. · CG: we want to get guidance from the community in terms of which data to collect, and from this group in particular. Also would be interested in hearing thoughts on data privacy. · We'll ensure data consistency, and have a reporting tool to analyze the data that will be collected. · Rafik: we have discussed elements of diversity that we'd like to collect. · CG: we'd like to be able to report on each participant's activity within ICANN · Sebastien: will the system help track data on leadership? Also, today, community members have to enter similar information multiple times, in particular multiple SOIs - how will this work? · CG: the global account will capture leadership information. · CG: for SOI, we are working on something else called Global Enrollment. We are prototyping right now, and will present the concept in Copenhagen. · Lousewies van der Laan: I think people will be willing to volunteer more personal information if there is a strong privacy guarantee and they know aggregate data will be anonymised. · Chris Gift: Agreed. We have to be clear about privacy and about opt-n / opt-out · Rafik: people may be active in other ways than signing-up for meetings or work groups, you should list use cases to make sure you have in mind all the different types of involvement and how to capture these. · Lousewies van der Laan: I think on languages it would be good to give people various options : languages I can easily engage in, ones I can follow but will feel limited when in meeting etc. · CG: The Global Account is more than just Single Sign-on, it is a wau to capture data and be able to report on it. The Global Enrollment project focuses on joining work groups ACTION (subgroup): get more input from the subgroup and provide more feedback for the Global Account project. ACTION (Chris Gift): send documentation to the subgroup about Global Enrollment 4. Review of Draft questionnaire · Some work was done to the questionnaire. · Julie Hammer: first 2 questions were crossed out, I think there are fundamental to the questionnaire · Rafik: there was a concern to limit the number of questions. · FIONA ASONGA 2: I think Questions 1 and 2 are important · Questions 7, 9, 10, 11 will be deleted, and questions 1 and 2 will be brought back in. · Add to question 6: which level of details ACTION (questionnaire drafting team): update questionnaire with inputs received 5. AOB - ICANN Ombudsman Office & Diversity office proposal (Sebastien Bachollet) · Sebastien (ALAC): The Diversity-DT is currently working and discussing on a "Proposal to create an office of diversity within ICANN, to collect data and make proposals to improve diversity."In the discussion of the IOO-DT we have suggested to include this in the ICANN Ombuds Office as the « Ombuds should promote diversity, ethical behaviour, human rights, and fairness" and because the IOO is an (the only for the moment) independent body within ICANN.Can both the Diversity-DT and the IOO-DT consider this proposal? · Rafik: the subgroup hasn't yet followed-up on the proposal of creating an office of diversity. One concern I see with have the IOO take that role is that it diverts it from its original role of Ombudsman. · Sebastien: the question is whether it is a duty for the community, for staff, or for an independant party, such as the Ombuds office. If there is more work falling under the Ombuds Office, it may require more than 1 or 2 persons. ACTION (subgroup): continue the discussion about office of diversity on the mailing list · FIONA ASONGA 2: I think we shall need to review what diversity roles the office will play before we can firm up

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Fwd: Diversity Data Sources
by Fiona Asonga Jan. 24, 2017

Jan. 24, 2017

Hallo All Please find attached additional information requested during call with Ergys' for your consideration. Thanks Ergys Kind regards Fiona Asonga ----- Original Message ----- From: "Ergys Ramaj" <ergys.ramaj(a)icann.org> To: "Rafik Dammak" <rafik.dammak(a)gmail.com>, fasonga(a)kixp.or.ke Cc: "Meghan Healy" <meghan.healy(a)icann.org>, "Elizabeth Andrews" <elizabeth.andrews(a)icann.org> Sent: Monday, January 23, 2017 6:57:55 PM Subject: Diversity Data Sources Dear Rafik and Fiona, Thanks again for the opportunity to speak with the group on your last call. As discussed, attached please find additional information on data collection related to the report provided on gender and geographic diversity at ICANN (also attached for easy reference). If you have any questions or need clarifications, please let me know. We look forward to providing the support needed to inform your discussions. Best, Ergys --

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Proposition from IOO-DT [Ws2-ombudsman] to Diversity-DT
by Sébastien Bachollet Jan. 24, 2017

Jan. 24, 2017

Dear Colleagues, During the last ICANN Ombuds Office-DT (IOO-DT) call on Monday the 23rd of January 2017 we discussed and agreed on the following. The Diversity-DT is currently working and discussing on a "Proposal to create an office of diversity within ICANN, to collect data and make proposals to improve diversity." In the discussion of the IOO-DT we have suggested to include this in the ICANN Ombuds Office as the « Ombuds should promote diversity, ethical behaviour, human rights, and fairness" and because the IOO is an (the only for the moment) independent body within ICANN. Can both the Diversity-DT and the IOO-DT consider this proposal? We will be happy to discuss this proposal during the next Diversity sub-group. Your input will be welcome. Thanks All the best SeB Sébastien Bachollet +33 6 07 66 89 33 Blog: http://sebastien.bachollet.fr/ Mail: Sébastien Bachollet <sebastien(a)bachollet.com> De : Cheryl Langdon-Orr <langdonorr(a)gmail.com> Date : lundi 23 janvier 2017 à 20:01 À : Sébastien Bachollet <sebastien(a)bachollet.com> Cc : <ws2-ombudsman(a)icann.org> Objet : Re: [Ws2-ombudsman] AI#3 from Call IOO-DT #14 - Diversity > Seems fine to me... > > On 24 Jan. 2017 2:45 am, "Sébastien Bachollet" <sebastien(a)bachollet.com> > wrote: >> >> Sébastien Bachollet >> +33 6 07 66 89 33 <tel:+33%206%2007%2066%2089%2033> >> Blog: http://sebastien.bachollet.fr/ >> Mail: Sébastien Bachollet <sebastien(a)bachollet.com> >> >> >> _______________________________________________ >> Ws2-ombudsman mailing list >> Ws2-ombudsman(a)icann.org >> https://mm.icann.org/mailman/listinfo/ws2-ombudsman >>

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[Acct-Staff] follow up Captioning Survey / WS2 Diversity 13 January 2017
by MSSI Secretariat Jan. 23, 2017

Jan. 23, 2017

Dear WS2 Diversity members, Thank you for your participation in the At-Large Captioning Pilot Program II on the 13th January 2017. If you did not have the chance to complete the captioning evaluation survey after the call, please be so kind to give us your feedback via the online survey (click here[goo.gl]<https://urldefense.proofpoint.com/v2/url?u=https-3A__goo.gl_forms_cwNO1WUeJ…>) to help us evaluate this pilot program. Questions or comments can also be sent to ICANN At-Large Staff at staff(a)atlarge.icann.org<mailto:staff@atlarge.icann.org> Once again, thank you for taking the time to join us and we hope you found the session useful. Kind regards, Heidi Ullrich, Silvia Vivanco, Ariel Liang, Gisella Gruber, Nathalie Peregrine, Terri Agnew, Yeşim Nazlar and Evin Erdoğdu ICANN Policy Staff in support of the At-Large Community E-mail: staff(a)atlarge.icann.org<mailto:staff@atlarge.icann.org> Website: atlarge.icann.org<https://urldefense.proofpoint.com/v2/url?u=https-3A__atlarge.icann.org_&d=D…> Facebook: www.facebook.com/icann[facebook.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.facebook.com_icann…>atlarge[facebook.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.facebook.com_icann…> Twitter: @[twitter.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANNAtLar…>ICANNAtLarge[twitter.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANNAtLar…> [cid:image001.png@01D20FF4.6D68B060]

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Fwd: Global Account Document for Diversity Sub Group
by Nathalie Vergnolle Jan. 23, 2017

Jan. 23, 2017

On behalf of Chris Gift, please find below a document presenting the ICANN global account. Chris Gift will participate in the next Diversity subgroup call, on January 25 at 13:00 UTC, to discuss diversity data collection. Thank you, Nathalie Sent from my iPhone Begin forwarded message: From: Chris Gift <chris.gift(a)icann.org<mailto:chris.gift@icann.org>> Date: January 20, 2017 at 3:25:46 PM PST To: Nathalie Vergnolle <nathalie.vergnolle(a)icann.org<mailto:nathalie.vergnolle@icann.org>> Subject: Global Account Document for Diversity Sub Group Nathalie We are initiating a new project, called Global Account, which will allow, among other things, the organization to aggregate participation data for analysis and action. I've attached a document which describes the vision for this service. During the upcoming call I would like to review the project and timing, so that they're both aware of the work and can provide guidance. But I would also like their views on how best to engage with the larger community on this endeavor. Best, Chris Gift ICANN +1.424.316.7035 @cgift

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Re: [Ws2-diversity] WS2-Diversity Questionnaire
by Fiona Asonga Jan. 11, 2017

Jan. 11, 2017

Dear Julie Thanks for your observation. We probably need to rephrase that question to read: 4. Is there any educational or informational initiatives towards diversity within your SO/AC you would recommend (seminars, discussions or reading material)? Regards Fiona ----- Original Message ----- From: "Julie Hammer" <julie.hammer(a)bigpond.com> To: "Julia Charvolen" <julia.charvolen(a)icann.org> Cc: ws2-diversity(a)icann.org, "Rafik Dammak" <rafik.dammak(a)gmail.com>, "Fiona Asonga" <fasonga(a)kixp.or.ke> Sent: Wednesday, January 11, 2017 3:55:28 AM Subject: Re: [Ws2-diversity] WS2-Diversity Questionnaire Dear Julia, Thank you for distributing the latest version of the questionnaire. I am unsure whether this email will go to the diversity mailing list as I don’t believe I have permission to send to it, so I am copying Fiona and Rafik. I do not quite understand the meaning of the phrase highlighted in red below in Q4 and suggest that the wording should be changed to make the meaning clear. 4. Is there any educational or informational initiative towards diversity in your SO/AC (seminars, reading materials recommended, a discussion group or any resource to know what the theme is )? Cheers, Julie On 11 Jan 2017, at 1:46 AM, Julia Charvolen < julia.charvolen(a)icann.org > wrote: Dear All, As requested by the CCWG WS2 Diversity Co-Rapporteurs and on behalf of the GAC Underserved Regions Working Group Co-Chairs, please find attached a cleaned up version of the CCWG WS2 Diversity questionnaire, as well as the draft GAC USR WG Survey that Alice mentioned during the last conference call. I also attached the latest version of the Diversity questionnaire with all the comments, which you can also find on the google doc link here: http://tinyurl.com/j37l4hx . Should you have any questions or comments, please let us know. Thank you. Best regards, Julia Charvolen <20160107_CCWG-AWS2DiV-DraftQuestionnaire_Clean1.docx> <GAC USR WG Survey_commentsv3.docx> <CCWG-AWS2DraftQuestionsonDiversity.docx> _______________________________________________ Ws2-diversity mailing list Ws2-diversity(a)icann.org https://mm.icann.org/mailman/listinfo/ws2-diversity --

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WS2-Diversity Questionnaire
by Julia Charvolen Jan. 10, 2017

Jan. 10, 2017

Dear All, As requested by the CCWG WS2 Diversity Co-Rapporteurs and on behalf of the GAC Underserved Regions Working Group Co-Chairs, please find attached a cleaned up version of the CCWG WS2 Diversity questionnaire, as well as the draft GAC USR WG Survey that Alice mentioned during the last conference call. I also attached the latest version of the Diversity questionnaire with all the comments, which you can also find on the google doc link here: http://tinyurl.com/j37l4hx. Should you have any questions or comments, please let us know. Thank you. Best regards, Julia Charvolen

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