February 2017 - Ws2-diversity

Call for consensus questionnaire / Deadline Friday 3rd 12:00pm UTC
by Rafik Dammak March 4, 2017

March 4, 2017

Hi all, we discussed and reviewed for a while the questionnaire during the previous calls and there was an agreement to make the last call for consensus. The last amendment by Mathieu was added to question #1 and #2 as agreed to clarify the intent. I attached the clean and final version of the questionnaire to make a call for consensus until Friday 12:00 pm to see if we have strong objections against movinh forward. After that, we will send the questionnaire to CCWG for the plenary scheduled in Copenhagen for the wider group to review and discuss it. Thanks everyone for participating in the questionnaire drafting. Best, Rafik

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Re: [Ws2-diversity] CCWG-Accountability-WS2-Diversity ICANN Global Enrollment Paper from Chris Gift
by Amal Ramzi Feb. 24, 2017

Feb. 24, 2017

Thank you! Very interesting paper, and a really needed service! @ Chris , Is this tool or service will be on the same community workspace or a separate tool? And with the very long email exchange on mailing lists , the community members would need their accounts on the workspace to be customized and to have for example a (To-do list) tab with reminder alerts on the deadlines of the public comments that the user flagged or those related to the groups s/he is a member in ,.. and so on. Best, Amal Al-saqqaf LinkedIn: https://www.linkedin.com/in/amalalsaqqafTwitter: @Amal_Alsaqqaf On Friday, February 24, 2017 1:52 PM, Amal Ramzi <amalramzi88(a)yahoo.com> wrote: Thank you! Very interesting paper! Amal Al-saqqaf LinkedIn: https://www.linkedin.com/in/amalalsaqqafTwitter: @Amal_Alsaqqaf On Wednesday, February 22, 2017 7:12 PM, Bernard Turcotte <turcotte.bernard(a)gmail.com> wrote: All, Please find attached the ICANN paper on Global Enrollment from Chris Gift. Bernard TurcotteICANN Staff Support to the CCWG-Accountability-WS2 _______________________________________________ Ws2-diversity mailing list Ws2-diversity(a)icann.org https://mm.icann.org/mailman/listinfo/ws2-diversity

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Notes, recordings and transcript for Diversity Subgroup Meeting #13 | 24 February 2017
by MSSI Secretariat Feb. 24, 2017

Feb. 24, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #13 – 24 February 2017 will be available here: https://community.icann.org/x/y5zRAw A copy of the notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [id:image001.png@01D28DF5.EF27C2B0] Notes (including relevant portions of chat): 15 Participants at start of call 1. Roll Call 2. Review of Actions items Rafik Dammak - resend of questionnaire was not sent but it has been updated. Would look for approval on the list before Copenhagen. Report from Chris Gift was distributed to the list - this will be discussed at a later meeting whe CG is available. 3. Review of Draft Report: - Issues list Rafik Dammak: ""2.6 Skills: Diversity in skills contributes to the quality of ICANN policy formulation, decision-making and outreach. It is important to highlight and advocate the advantages of individuals bringing different and diverse skills sets into ICANN's many activities. All activities and groups within ICANN will benefit from having a diverse range of skills available. Outcomes formulated from diverse skills and knowledge will have higher probability of being accepted by a diverse community. Achieving diversity in skills should not be seen as a choice between skills and diversity which excludes participation, but rather one which values many skills sets and facilitates inclusion and broad participation. "" Rafik Dammak - review of SKILLS discussion. Let us try and agree on text today. Sebastien Bachollet - I would like to express the reverse of some of the opinions. As I have stated skills you can always learn - diversity you cannot change a person. Rachel Pollack: The current wording seems much better to me. Building on what Sebastien said, perhaps the text could add an element related to the need for capacity building to further develop skills Fiona Asonga - Diversity of skills can be looked from different angles - can also mean that there is a mix of those that have skills with those that have less - those with a lack of skill will have an impact on discussions and decisions - so for me it is about ensuring there is a balance. We have to include the will and capacity to learn as part of the skill equation - need balance. Rafik Dammak - Like evaluating candidates for a job - you do not always get people with everything - need diversity to avoid group-think. Renata Aquino Ribeiro - Will note strongly disagree with the idea that there is no opposition between skills and diversity. If we do not redouble efforts on diversity until there is some balance is achieved - otherwise we will keep to what is now - this is not acceptable. Julie Hammer - Want to clarify - people seem to think that this para is a standalone element of diversity - it is not - this is just one of the components of the entire report - this skill discussion is a part of the entire report. Mathieu Weill: +1 Julie, let's not get carried away. Rafik Dammak - Agree with JH we should not make too much of this. Sebastien Bachollet - I prefer a group with more diverstiy and less skills vs a highly skilled group with less diversity. Renata Aquino Ribeiro: Agree w/ Sebastien mal Al-saqqaf: The nature of the position decides whether a specific skill is required or it's better to have diverse skills. Julie Hammer (SSAC): Sebastien, it is not about diversity OR skill, it is about diversity of skills. Everybody has some skills! Renata Aquino Ribeiro: Julie, however, those who do get hired/selected do not represent diversity Renata Aquino Ribeiro: The stats are on the document itself avri doria: no amount of capacity training will give me the POV of an African.and thus i will never be able to bring the type of skill someone frm that region can bring. Sebastien Bachollet - its not just a question of diversity - its about diversity of POV is critical. Renata Aquino Ribeiro: I agree it's not about any regional or aspect of diversity specific versus skill.. Yes, the POV is just not taken into account avri doria: and skill & experience ate dependent on POV. Mathieu Weill: We're still missing clarity on what we mean by skills. Tech skills ? Legal skills ? Which ones ? Negotiation skills, Reading & speaking English ? Project management skills ? avri doria: yes all of those and any other skill that may be discovered as needed some day in the future. Mathieu Weill: I agree with Avri that Point of View diversity is as required as skill Renata Aquino Ribeiro: all of those and the disproportional value they are given to some privileged groups Rafik Dammak - Example of Board requirements from the NomComm. Renata Aquino Ribeiro - We really need to focus on diversity or nothing will ever happen. Renata Aquino Ribeiro: trying to sum up what I've said for notes: when one thinks about high-level selection, there's a high value given to centennial universities on the resumé or dot-com experiences, some people who meet the diversity criteria will not have that but bring other things and can be even better with the opportunity for capacity building Renata Aquino Ribeiro: and yes Rafik you summed up well too Julie Hammer - At this point in the report we are simply trying to explain what we mean for these various elements - and we are not trying to say what the situation is or should be - we are simply trying to explain what it is as a group we understand the term to mean - it is for later in the report whre we should be evaluating what it actually those elements of diversity mean in each of the elements of ICANN. Amal Al-saqqaf: +1 Julie Rafik Dammak - So JH is saying we can define things here and there is room later on for recommendations on all aspects including skills. Julie Hammer (SSAC): Yes, that's correct! FIONA ASONGA: +1 Julie Sebastien Bachollet - Skills are just one of the 7 types of diversity and all have to be taken into account. Renata Aquino Ribeiro: Achieving diversity in skills should not be seen as a choice between skills and diversity which excludes participation, but rather one which values many skills sets and facilitates inclusion and broad participation. "" Renata Aquino Ribeiro: last phrase of the paragraph Julie Hammer (SSAC): - That was not the intended meaning! If it is read in context of the report that it would not suggest that meaning. Cheryl Langdon-Orr (CLO): that makes sense to me Julie Rafik Dammak - Following up on SB we may need to add text to state that all elements of diversity have to be considered vs putting too much weight on this para? Renata Aquino Ribeiro: yes, make that a binding clause or yes, isolated, this wipes out the other efforts Rafik Dammak - seems to be support to include text proposed by JH so I will include both in the document and I will add at the end of the section the need to consider all the elements. maybe SB will provide some chapeau text for this section as he proposed. Lousewies van der Laan: A chapeau is a great idea - its used in treaties and helps get everyone on the same page Renata Aquino Ribeiro: Yes Renata Aquino Ribeiro: the text has this added phrase "If an original assessment of candidates is not sufficiently diverse to fulfill the skill, experience and diversity requirements necessary, then efforts need to be redoubled until diversity is achieved. Among those efforts, strengthening capacity building mechanisms for the skills required." Rafik Dammak - let us move this to the list this way and hopefully we can reach consensus on this point. (no objection). Any other elements to discuss? There has been some mention of ANTI-DISCRIMINATION any thoughts about this given there are already some rules about this in ICANN. Lousewies van der Laan - talking about what the grounds are for considering discrimination? (yes). If you start making a list it has to be very inclusive but there is a risk you will miss something - a more general statement can be more useful - we should decide what we want to do with this. Maybe we should go beyond DISCRIMINATION and move more towards other things such as being welcoming. We should list the DISCRIMINATION elements that are in ICANN. Rafik Dammak - Good point LVDL. Cheryl Langdon-Orr (CLO): lists can be problematic IMO avri doria: well we can use the 'inter alia' construction i.e including by not limited to. Cheryl Langdon-Orr (CLO): YES that helps if lists are essential... Herb Waye Ombuds: well said Lousewies avri doria: a comprehensive hite list is as hard to build as a bloack list. a comprehensive hite list is as hard to build as a black list. Dalila Rahmouni: As written by Julie, non-discrimination and diversity are different. FIONA ASONGA: I think we are assuming that the diversity mechanism is for leadership. That is just one aspect of ICANN it is also for the community and staff. I think we need to bear that braod perspective in mind Cheryl Langdon-Orr (CLO): an affirmative approach is indeed my preference here as well... good points Renata Aquino Ribeiro: I like the idea of referencing good practices, safe spaces too... Good practices should be highlighted avri doria: and the bylaws to not include a non discimantory policy other than Section 2.3. NON-DISCRIMINATORY TREATMENTICANN shall not apply its standards, policies, procedures, or practices inequitably or single out any particular party for Fiona Asonga - we seem to be concentrating on diversity for leadership but our mandate is to look at diversity for all elements of ICANN. Rafik Dammak: thanks Avri, we can refer that in our document avri doria: so according to the bylaws discrimination is the service of competition seems ok. Julie Hammer (SSAC): Fiona, that has always been my view, it is not just about leadership positions. Dalila Rahmouni: Non-discrimination is part of Human Rights as Diversity a requirement avri doria: also in core values: v) Make decisions by applying documented policies consistently, neutrally, objectively, and fairly, without singling out any particular party for discriminatory treatment (i.e., making an unjustified prejudicial distinction between or among different parties); and lousewies: I agree Fiona ! well said Cheryl Langdon-Orr (CLO): yes indeed avri doria: the equal employment policy is very vanilla and a std doc for incororated entities.https://drive.google.com/drive/folders/0B4C745NEsGNqd3N1ZXl0dVpVX2s the equal employment doc Renata Aquino Ribeiro - status on office of diversity? Are we trying to develop a list of grounds for discrimination? Rafik Dammak - It has been added to the document but we have not discussed it further. Additionally SB has sent a document about the Offices to the plenary list. Our document is open for comments and suggestions - ask everyone to contribute to the document and on list. As to the list it seems that there is a preference to have a general statement vs a list. avri doria: it should be accesible. Dalila Rahmouni: the proposal is the document page 8 Renata Aquino Ribeiro: yes about complaints and ombudsman offices etc Dalila Rahmouni: Yes, suggestions are welcomed Renata Aquino Ribeiro: ok thanks Renata Aquino Ribeiro: about LW points on discrimination what was the stand again? Fiona Asonga - have noted the various comments and will integrate in the document. Rafik Dammak - thanks all and Adjourned.

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Draft 01 Diversity Report
by Fiona Asonga Feb. 24, 2017

Feb. 24, 2017

Hallo All Please find on the link below the first draft of the diversity report with consolidated views that have bee shared and discussed so far on diversity. https://drive.google.com/file/d/0BzFxffuM3Hx_dUV1OWc0cDg5QWc/view?usp=shari… Since the discussion on the Global Accounts is still ongoing we have considered the input but would like another round of discussion on the same. Please feel free to share your feedback and edits to the document. Kind regards Fiona and Rafik --

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Apologies
by Rafael Lito Ibarra Feb. 23, 2017

Feb. 23, 2017

Hello Please, accept my apologies for tomorrow's call. Regards, -- Rafael (Lito) Ibarra Twitter: litoibarra Skype: lito.ibarra El Salvador (SV) Tel. (503) 2223-5016

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CCWG-Accountability-WS2Diversity - Word version of the Google doc as of 2200UTC 23 February
by Bernard Turcotte Feb. 23, 2017

Feb. 23, 2017

In preparation for the call tomorrow. Cheers. Bernard Turcotte ICANN Staff Support to the CCWG-Accountability-WS2

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Re: [Ws2-diversity] Draft 01 Diversity Report
by Seun Ojedeji Feb. 23, 2017

Feb. 23, 2017

On Feb 23, 2017 15:29, "Malcolm Hutty" <malcolm(a)linx.net> wrote: On 23/02/2017 13:30, avri doria wrote: > I think your understanding of quota differs from mine. My understanding of "hard quota", as applied to (for example) selection to a committee, is that if the committee does not currently meet the quota and a seat comes up, only people whose selection would contribute towards meeting the quota are eligible for consideration. SO: If for instance, the quota referred is measured against regional diversity then I don't see why such "hard quota" as it is termed shouldn't be put into the guideline, No?. What we have presently is that we informerly/indirectly set high quota for experience and skills which could then technically result to limit of the likely candidates to the "global North" (as it's put). We want to avoid that as much as feasible. Regards If yours differs, I would be interested to know in what way. However, since hard quotas are not included in the report, I am more concerned with getting answers to the questions I put to the group as a whole. > When the > majority do not include diversity, quota are often the only solution. > It by no means prevents those with the majority aspects from being included. I read that as a proposed justification, rather than a proposed alternative definition. Malcolm. -- Malcolm Hutty | tel: +44 20 7645 3523 Head of Public Affairs | Read the LINX Public Affairs blog London Internet Exchange | http://publicaffairs.linx.net/ London Internet Exchange Ltd Monument Place, 24 Monument Street London EC3R 8AJ Company Registered in England No. 3137929 Trinity Court, Trinity Street, Peterborough PE1 1DA _______________________________________________ Ws2-diversity mailing list Ws2-diversity(a)icann.org https://mm.icann.org/mailman/listinfo/ws2-diversity

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CCWG-Accountability-WS2-Diversity ICANN Global Enrollment Paper from Chris Gift
by Bernard Turcotte Feb. 22, 2017

Feb. 22, 2017

All, Please find attached the ICANN paper on Global Enrollment from Chris Gift. Bernard Turcotte ICANN Staff Support to the CCWG-Accountability-WS2

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Google document on-line
by RAHMOUNI Dalila Feb. 21, 2017

Feb. 21, 2017

Dear all, I would like to ask the co-rapporteur and the ICANN staff if it is possible to send automatically the documents of the subgroup by e-mail because some members have difficulties to access the Google document on-line due to security standards of their professional laptop. Thank you in advance, Best, Dalila

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Notes, recordings and transcript for Diversity Subgroup Meeting #12 | 17 February 2017
by MSSI Secretariat Feb. 17, 2017

Feb. 17, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #12 – 17 February 2017 will be available here: https://community.icann.org/x/wpzRAw A copy of the notes may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers Action Items Will send a revised version of the questionnaire to the mailing list and will target to present the final agreed text to the next Plenary (March) for discussion and approval Notes (including relevant portions of chat): 1. Welcome and review of the agenda, and items for the upcoming work 2. Review of Actions items Three pending action items 1.Office diversity on the mailing list 2. Getting documentation about Global Enrollment from Chris Grift 3. More feedback on Global Account project feedback - pending input 3. Review of Draft Report: https://docs.google.com/document/d/1ziy7NDZZd9bW08HOxY-CYUx3qQdno5i9Rqp4fOJ…<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> - Issues list - Open Items Reviewed text from the mailing list exchanges and comments noted in the draft report. - Noted exchange on the list regarding definitions need for diversity and skills. Discussed the text from the email list exchanges - Avri version noted - "Ensuring that ICANN is open to diverse participation is essential to fulfilling the range of skills and experience necessary for ICANN. If an original assessment of candidates is not sufficiently diverse to fulfill the skill, experience and diversity requirements necessary, then efforts need to be redoubled until diversity is achieved." - Discussion on diversity as another to skills rather than as part of the skills and experiences - it is essential and the three are equivalent - diversity, skills and experience are a set - From the chat - there appears to be support for this approach - Section titled as Elements of Diversity, this is what we are seeking in terms of diversity in skills and age, etc. problem could be in diverse set of skills to contribute to the work - the way its currently expressed may have confused the intent of the text. - Noted that diversity comes in second unless its required, example bylaw regarding the Board. Should not subordinate one thing to the others in the set - May move the proposed text to another section and add more details to avoid more confusion - Example noted SSAC - seeks to have diversity in the skill set and experiences of its members. Quite important to note that skills are an important part of diversity in order to fulfill their role - Need to try and get different profiles - Text trying to highlight we are looking for skills sets and not against any other form of diversity. Need to have a commitment to have diverse profiles - Have one proposal from Avri and have consensus to add to the document, with opportunity to make further comments on the mailing list as needed. - avri doria: i did not use the words hand in glove, but i think that is the intent of a interenrated set of elements that all need to met. - Another issue noted - gender, one section of the text has approach to gender as a binary. Intention is to allow self-identification rather than binary gender identification. Facebook example noted of having over 50 categories for reporting - Need to continue this discussion and look at investigate best practices in better ways for itself gender identification, will continue investigation as ICANN appears to ave a binary approach - Noted FIONA ASONGA: We could recommend that ICANN figure out how to accommodate the gender diversity - Need to provide flexibility in how people define themselves - Need to look at diversity in how its handled in NonCom and other areas where people are appointed to roles within ICANN - Noted avri doria: i think that if other is included and lots of people start to check it, then it may be worth digging deeper someday. - Another area noted for discussion - Age. - Noted that diversity of age means having all generations included older generation and the young - Recommendations and suggestion section needs text added. Please have exchange on the mailing list so this can be developed 4. AOB - Finalizing questionnaire - Need to finalize the questionnaire - previously called for consensus on the text but there are two questions that need to be clarified before releasing the questionnaire to the SO/ACs - Need what Elements of diversity that are important in order to propose wording. Noted Mathieu Weill: Which, if any, of these elements of diversity are relevant to your SO/AC/group? Are there any additional elements of diversity not listed that are important to your SO/AC/group? If so, please provide details of these. - Discussion on rewording and possible merging of the questions with the use of the term important. - Changing wording from relevant to important, acceptable, however there are two aspects to the question/additional elements of diversity that need to be considered as a particular group may have other elements of diversity that are "important" - ACTION ITEM - Will send a revised version of the questionnaire to the mailing list and will target to present the final agreed text to the next Plenary (March) for discussion and approval - Diversity office discussion - Noted RAHMOUNI Dalila: For the recommendation to create a permanent diversity office in Helsinki, which has received many supporters in our subgroup, I believe that this structure should be seen as an asset to help refine the work of the subgroup Once the WS2 is finished. propose to include it in the report, in item 4. "A permanent structure to enhance diversity: the Office for Diversity - Broader discussion and needs to occur between the Ombuds group on this suggestion and recommendation as to where it needs to be located - Ombuds or Complaints - Noted avri doria: i do not think you want to put diversity in complaints. or legal avri doria: of course i am not sure complaints belonged in legal either, but that is another story. - Not talking about implementation - leave that to ICANN staff to consider but do need to focus on the elements that are need to be part of the Diversity Office

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