May 2017 - Ws2-diversity - lists.icann.org

FEEDBACK on DIVERSITY FROM CCWG-A WS2 F2F MEETING AT ICANN58
by Julie Hammer Aug. 9, 2017

Aug. 9, 2017

Hi Everyone, In the interests of updating our Diversity Questionnaire as soon as possible, I have been through the recording of the session on Friday 10th March and made the following notes. Please let me know if you do not think I have accurately captured the feedback provided during the Plenary. 1. The introduction to the Questionnaire should make it more explicit that the list of Diversity elements stated is not exhaustive. 2. The term “SO/AC/group” should be clarified and it should be stated more specifically who are the target groups for this Questionnaire. 3. In the list of diversity elements, “Skills” should remain but should be listed as “Diversity of Skills” to avoid confusion. 4. In the list of diversity elements, “Physical Ability” is ambiguous and should be listed as “Disability”. 5. In Q4, the concept of being "proportionally represented within your SO/AC/group and its leadership” is neither clear nor necessarily useful. “Members" of a group/constituency may or may not participate, and of those who do participate, it is the ones who are actively engaged that are most likely to be those who are appointed to leadership positions. This question could create a great deal of confusion. 6. Q1-3 are asking for current information about diversity; Q4-6 are more aspirational. They are asking about ways to promote diversity. The questions should be amended as follows: - Q4 should focus on asking about ways to promote diversity in membership and leadership - Q5 should ask about educational or informational initiative to promote diversity awareness - Q6 should focus on asking about policies/practices which promote diversity I would also like to add one further suggestion of my own. In our original list of questions, we had one which asked "Does your SO/AC/group have any formal policies and procedures relating to diversity? If so, please provide details of these.” as well as "Does your SO/AC/group have any informal practices relating to diversity? If so, please provide details of these.” We seem to have retained the latter question but not the former. I do think it would be useful to ask about both formal and informal, but I am conscious that we don’t want to increase the number of questions so I have merged both of these aspects in the new Q6. Taking the above feedback into account, I have attempted to incorporate all these points into an updated Questionnaire which is attached for your review. I realise that the Diversity Sub-Group has not necessarily collectively agreed with all these recommendations, but if any of the suggestions we received are not agreed, then we can change the Questionnaire accordingly. I have not used “track changes” as I felt the list above adequately details the changes that have been made. Cheers, Julie

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Diversity relevance on WS2 Diversity Draft Report
by Renata Aquino Ribeiro June 1, 2017

June 1, 2017

Hi Marie I've added your comments to the doc https://docs.google.com/document/d/1l2cGcx8nNvYSg_ZMUVnoC2t0VKb4ATQVTXxcxYI… I've specifically added point 1 on the text as a suggestion as I agree w/ making it clear the relevance of diversity in the scope However I change the word "right range" for "extensive range" as we've discussed there may be diversity elements this effort does not cover, yet. However, I'll have to state I'm unsure about your points 2 and 3 Point 2 - CEO should ensure diversity ICANN may have a CEO who doesn't identify w/ the theme (not a specific comment to any CEO that is or ever was or will be) and who may be an advocate for other important efforts in the organization. This doesn't mean it would be someone against diversity but certainly not an advocate to this. How can we ask for this if there's no way to make sure the CEO is an advocate for diversity? Point 3 - Specific targets This keeps coming and going as an idea and I agree it should be in the text but not sure if here and in this form. I'm starting to think this has to phrased clearly, almost mathematically Ensure all regions - check 5 continents - in all groups Certify there's an attempt to gender balance in leadership positions - at least 1/3 I know however situations differ and doing the math may cause a huge backlash on efforts so this would need to be better thought according to bylaws and all Best, Renata On Fri, May 19, 2017 at 12:52 PM, <marienoemie.marques(a)orange.com> wrote: > Dear all, > > > > As proposed during our last Diversity Sub-group Meeting of May 18, please > see hereafter, for discussion, a few proposals for the draft WS2 Diversity > report: > > > > 1. *Justification of the importance of Diversity for ICANN* – As > Dalida gently noted, the importance of Diversity is already provided for in > the Executive Summary, but I believe that it would useful to re-introduce > the same justification and idea in the Scope, as an introduction to the > main text : 1. “Diversity within ICANN is important in ensuring a > comprehensive representation of the global Internet community; > stakeholders, interest groups and staff and for assuring that ICANN has the > right range of perspectives in skills and experience.” Continuing with the > existing text: “In the recommendation …” > > > > 2. *Support of Diversity strategy by the CEO* – Recommendation 5 > proposes the creation of an *Office of Diversity*, but its role seems to > be limited to Measuring Diversity (at it is classified in this Chapter > only). When it comes to the *Supporting and Promoting Diversity *Chapter, > it is paramount that Diversity is supported and sponsored at the highest > level, i.e. by the CEO. > > > > This idea could be introduced in *Recommendation 7*: The ICANN Community > should engage in a bottom-up process to develop a long term strategy for > the promotion of diversity in both participation and leadership. Add: *The > Diversity strategy should be ensured by the CEO.* > > > > 3. *Specific targets for diversity* – It may be appropriate to set > some specific objectives for diversity, in particular if certain > SO/AC/groups consider this reasonable. At least, this idea should be > proposed, in order to launch discussions. > > > > This idea could be added in *Recommendation 9* as follows: “Each > SO/AC/group within ICANN should identify goals or aspirations for improving > and promoting diversity in both participation and leadership.” Add: *In > addition, specific targets should be recommended where appropriate*. > > > > I hope this will be helpful; kindest regards to all and an excellent > weekend ! > > > > Marie-Noémie > > > > *De :* accountability-cross-community-bounces(a)icann.org [mailto: > accountability-cross-community-bounces(a)icann.org] *De la part de* MSSI > Secretariat > *Envoyé :* jeudi 18 mai 2017 18:50 > *À :* CCWG Accountability > *Cc :* ws2-diversity(a)icann.org > *Objet :* [CCWG-ACCT] Notes, recordings and transcript for Diversity > Subgroup Meeting #22 | 18 May 2017 > > > > Hello all, > > > > The notes, recordings and transcripts for CCWG Accountability WS2 *Diversity > Subgroup Meeting #22* – 18 May 2017 will be available here: > https://community.icann.org/x/hNrRAw > > > > A copy of the action items and notes may be found below. > > > > Thank you. > > > > With kind regards, > > *Brenda Brewer,** Projects & Operations Assistant * > > Multistakeholder Strategy & Strategic Initiatives (MSSI) > > Internet Corporation for Assigned Names and Numbers (ICANN) > > *Action items:* > > · Staff – make arrangements to cancel 25 May call > > · Staff – send reminder to SOACs about responding to Diversity > questionnaire > > · Staff – Create a space on the wiki for questionnaire responses > and post the responses there as they arrive > > *Raw Captioning Notes ***Please note that these are the unofficial > transcript. Official transcript will be posted 2-3 days after the call* > > - Word Doc > <https://community.icann.org/download/attachments/64084612/Diversity_RAW%200…> > - PDF > <https://community.icann.org/download/attachments/64084612/Diversity_RAW%200…> > > *Decisions:* > > - 25 May call cancelled as neither Fiona or Rafik can chair > > *Requests:* > > - Sub-Group – provide comments on draft document. > > *Documents Presented:* > > - WS2 DIVERSITY REPORT – Draft V2 > <https://community.icann.org/download/attachments/64084612/WS2%20DIVERSITY%2…> > > > > > > > > _________________________________________________________________________________________________________________________ > > Ce message et ses pieces jointes peuvent contenir des informations confidentielles ou privilegiees et ne doivent donc > pas etre diffuses, exploites ou copies sans autorisation. Si vous avez recu ce message par erreur, veuillez le signaler > a l'expediteur et le detruire ainsi que les pieces jointes. Les messages electroniques etant susceptibles d'alteration, > Orange decline toute responsabilite si ce message a ete altere, deforme ou falsifie. Merci. > > This message and its attachments may contain confidential or privileged information that may be protected by law; > they should not be distributed, used or copied without authorisation. > If you have received this email in error, please notify the sender and delete this message and its attachments. > As emails may be altered, Orange is not liable for messages that have been modified, changed or falsified. > Thank you. > > > _______________________________________________ > Accountability-Cross-Community mailing list > Accountability-Cross-Community(a)icann.org > https://mm.icann.org/mailman/listinfo/accountability-cross-community > >

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self-identification and concepts of minority
by Renata Aquino Ribeiro May 20, 2017

May 20, 2017

Hi Aleksandra Paravina is an NCUC member who researches the concept of minority and its profiling. I've found this research area to be interesting to those discussing diversity. The works in this area relate minority directly to its impact in media and how this same field is also a "builder" of minorities. One of the latest events http://www.abo.fi/forskning/en/2017 Best, Renata

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Notes, recordings and transcript for Diversity Subgroup Meeting #22 | 18 May 2017
by MSSI Secretariat May 19, 2017

May 19, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #22 – 18 May 2017 will be available here: https://community.icann.org/x/hNrRAw A copy of the action items and notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [cid:image001.png@01D2CFCC.DAFE42A0] Action items: · Staff – make arrangements to cancel 25 May call · Staff – send reminder to SOACs about responding to Diversity questionnaire · Staff – Create a space on the wiki for questionnaire responses and post the responses there as they arrive Raw Captioning Notes *Please note that these are the unofficial transcript. Official transcript will be posted 2-3 days after the call * Word Doc<https://community.icann.org/download/attachments/64084612/Diversity_RAW%200…> * PDF<https://community.icann.org/download/attachments/64084612/Diversity_RAW%200…> Decisions: * 25 May call cancelled as neither Fiona or Rafik can chair Requests: * Sub-Group – provide comments on draft document. Documents Presented: * WS2 DIVERSITY REPORT – Draft V2 <https://community.icann.org/download/attachments/64084612/WS2%20DIVERSITY%2…>

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Fwd: Working WS2- Diversity Report
by Renata Aquino Ribeiro May 18, 2017

May 18, 2017

Hi everyone Following from the last comments on the drafting team a few points on the report ---------- Forwarded message ---------- From: Renata Aquino Ribeiro <raquino(a)gmail.com> Date: Fri, Apr 28, 2017 at 9:22 PM Subject: Re: Working WS2- Diversity Report To: Fiona Asonga <fasonga(a)kixp.or.ke> Cc: Julie Hammer <julie.hammer(a)bigpond.com>, Rafik Dammak < rafik.dammak(a)gmail.com>, RAHMOUNI Dalila <dalila.rahmouni(a)diplomatie.gouv.fr>, opomulero(a)akinbo.ng, Kimberly Anastácio <anastaciokimberly(a)gmail.com> Hi Julie and everyone I've added all Julie's comments on the doc https://docs.google.com/document/d/1l2cGcx8nNvYSg_ ZMUVnoC2t0VKb4ATQVTXxcxYILrXc/edit Except for comment 5. My observations: Comment 1: "... I would also suggest adding the words “relevant to their role” after “diversity” in Recommendation 4." I've replied on the doc "the problem is that when you add "relevance", you open the door for folks to just say there is no element of diversity relevant, so how to solve that?" And I'll add an example: Gender balance is deemed not relevant in exchange for an alleged "expertise" in many events. Only when a general calculation of the male presence on panels for instance versus the female presence and the high number of absent "experts" female is shown, then gender balance is deemed lacking. About comment 5 - self identification as minority group I did not express myself very happily on this but I will insist this is an important (and new) idea. There are diversity elements we didn't cover and which are incredibly complicated - race, for instance, already mentioned in other context They may not be identified as diversity elements in themselves but as group identity So leaving the possibility someone can self identify which minority group they are a part of, and maybe even pointing out how that represents a barrier, there could be some strong indication on how the work in diversity could evolve. An example of wording and place: 9. Self-identification as group - Upon self-declaration in the data collection process, a conformation of groups or self-identified minorities, disadvantaged populations or stigmatized groups can be described and pathways to foster inclusion can be drawn upon this identification for recommentations to act on a process to ensure diversity as a long term process. Again, this is quite new and I'm hoping to address very recent situations like the inclusion of native American/ indigenous activists, black coders (there is a group of black coders which participated in an outreach event recently of an ICANN SG), and any sort of other group which will not come forward by their element of diversity itself but may be self-identified as community. This would cover a major gap in the document. Best, Renata

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may 17 meeting
by avri doria May 18, 2017

May 18, 2017

Hi, Apologies for today's meeting. avri --- This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

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Notes, recordings and transcript for Diversity Subgroup Meeting #21 | 12 May 2017
by MSSI Secretariat May 12, 2017

May 12, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #21 – 12 May 2017 will be available here: https://community.icann.org/x/fdrRAw A copy of the action items and notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [cid:image001.png@01D2CB2D.5C2940E0] Action Items: * Members of the subgroup to reach out to their respective SO/AC leaders about the questionnaire. Raw Caption Notes Due to technical difficulties, captioning was only available for the 2nd half of the meeting. Please note that these are the unofficial transcript. Official transcript will be posted 2-3 days after the call * Word Doc<https://community.icann.org/download/attachments/64084605/0512ICANNRAW%5B1%…> * PDF<https://community.icann.org/download/attachments/64084605/Diversity_0512ICA…> Notes Update about extension and calendar · Nathalie presented the revised timeline for CCWG till June 2018. Main ideas presented: · This timeline will be presented and discussed in more details during the next CCWG plenary. · Target is to finish the work within the FY18 timeframe · ICANN 61 (March 18) is the drop deadline for subgroups to complete their work · ICANN 60 (Nov 17) is the drop deadline for subgroups to finalize their 1st draft · Recommendations drafted by ICANN 59 (Jun 16) allow for 2 public comment periods · Public comment period must run over the summer to be ready for a plenary discussion of a revised draft by ICANN 60 Group discussed plan for diversity subgroup with the extension: · Several people in favor of a plan that would allow for 2 public comment periods. Others indicated that it may be preferable to not rush and to only do 1 public comment period. · Decision was made to try to have a 1st draft ready on June 18, for 1st reading to the Plenary on June 25 in Johannesburg. · Questionnaire responses are not due until June 1st, leaving little time for analysis and inclusion in the report.Members of the subgroup were encouraged to reach out to their respective SO/AC leaders to ask them to respond to the questionnaire as soon as possible (and preferably ahead of the 1st June deadline). Discussion of draft report · See captioning notes. Decisions: * Target to have a 1st draft ready on June 18, for 1st reading to the Plenary on June 25 in Johannesburg. Documents Presented: * WS2 new timeline 11May17<https://community.icann.org/download/attachments/64084605/WS2%20new%20timel…> * WS2 DIVERSITY REPORT – Draft V2<https://community.icann.org/download/attachments/64084605/WS2%20DIVERSITY%2…> * Julie Hammer comments<https://community.icann.org/download/attachments/64084605/Original%20Paragr…>

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Diversity call for 12th May
by Rafik Dammak May 12, 2017

May 12, 2017

Hi all, We will have our call this Friday 12th May at 13:00UTC. I am sharing here our draft report and encourage you to go through to add any comment https://docs.google.com/document/d/1l2cGcx8nNvYSg_ZMUVnoC2t0VKb4ATQVTXxcxYI…. the draft report is also shared as an attachment. Julie also proposed some wording copied below, please share your thoughts *Original Paragraph:6.2 Language: All languages should be possible to be represented in ICANN for the organization to position itself as a fully global multi-stakeholder entity. There is a need to improve the balance between the seven official languages at ICANN: Arabic, Chinese, English, French, Portuguese, Russian and Spanish. However, ICANN manages the IANA functions that offer IDN services to entities who do not use any of the seven official languages that ICANN supports, and it is especially important that ICANN improves its communication with this group of stakeholders so that they can be better engaged.Proposed New Paragraph:6.2 Language: In an ideal world, ICANN should accommodate participation by individuals who speak any language for the organization to position itself as a fully global multi-stakeholder entity. In reality, the ability to support participation by individuals who speak the seven official United Nations languages (Arabic, Chinese, English, French, Portuguese, Russian and Spanish) should be deemed to be the minimum requirement. Better balance in providing support for some of these languages is desirable. Furthermore, as more IDN TLDs are delegated, it is important for ICANN to support services to entities associated with those languages outside these seven official languages and to improve its communication with this group of stakeholders so that they can be better engaged.* Best, Rafik

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Re: [Ws2-diversity] Diversity call for 12th May
by Rafik Dammak May 12, 2017

May 12, 2017

Hi Andreea, Thanks for the question. I think we don't have a strict deadline for now but we have a goal to deliver a draft report for plenary in Johannesburg which I understand that would mean submitting by at least 1 week before (18th June). We have an agenda item in the call to discuss our plan. I do think we should have more clarity how we will move forward. We are counting on the questionnaire to get feedback from SO/AC by 1st June. based on those assumptions, we can outline our plan and have a specific date for the deadline. with regard to the questionnaire, I would like to ask everyone help here to reach your groups and encourage them to respond. also asking the staff if we can send a reminder to SO/AC. there are currently several open public comments. Best, Rafik 2017-05-12 6:31 GMT+09:00 Brambilla, Andreea (IC) < andreea.brambilla(a)canada.ca>: > Hi Rafik, > > > > Apologies for the delay in getting our comments in. What is the deadline > you are working with? > > > > Thanks, > > Andreea > > > > *From:* ws2-diversity-bounces(a)icann.org [mailto:ws2-diversity-bounces@ > icann.org] *On Behalf Of *Rafik Dammak > *Sent:* May-11-17 8:23 AM > *To:* ws2-diversity(a)icann.org > *Subject:* [Ws2-diversity] Diversity call for 12th May > > > > Hi all, > > > > We will have our call this Friday 12th May at 13:00UTC. I am sharing here > our draft report and encourage you to go through to add any comment > https://docs.google.com/document/d/1l2cGcx8nNvYSg_ > ZMUVnoC2t0VKb4ATQVTXxcxYILrXc/edit. the draft report is also shared as an > attachment. > > > > Julie also proposed some wording copied below, please share your thoughts > > > > > > > > > > *Original Paragraph: 6.2 Language: All languages should be possible to be > represented in ICANN for the organization to position itself as a fully > global multi-stakeholder entity. There is a need to improve the balance > between the seven official languages at ICANN: Arabic, Chinese, English, > French, Portuguese, Russian and Spanish. However, ICANN manages the IANA > functions that offer IDN services to entities who do not use any of the > seven official languages that ICANN supports, and it is especially > important that ICANN improves its communication with this group of > stakeholders so that they can be better engaged. Proposed New Paragraph: > 6.2 Language: In an ideal world, ICANN should accommodate participation by > individuals who speak any language for the organization to position itself > as a fully global multi-stakeholder entity. In reality, the ability to > support participation by individuals who speak the seven official United > Nations languages (Arabic, Chinese, English, French, Portuguese, Russian > and Spanish) should be deemed to be the minimum requirement. Better balance > in providing support for some of these languages is desirable. Furthermore, > as more IDN TLDs are delegated, it is important for ICANN to support > services to entities associated with those languages outside these seven > official languages and to improve its communication with this group of > stakeholders so that they can be better engaged.* > > > > Best, > > > > Rafik >

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Notes, recordings and transcript for Diversity Subgroup Meeting #20 | 26 April 2017
by MSSI Secretariat May 5, 2017

May 5, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #20 – 26 April 2017 will be available here: https://community.icann.org/x/L9fRAw A copy of the action items and notes may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [cid:image001.png@01D2BE7F.93F66C10] Action Items: * Drafting group – update Draft Report per comments at this meeting * Sub-Group – Comment on the Draft Report. * Sub-Group – Encourage SOACs to complete Diversity questionnaire Raw Captioning Notes * Word doc<https://community.icann.org/download/attachments/64083759/0426ICANN1300UTC-…> (Note that these are the unofficial transcript. Official transcript will be posted 2-3 days after the call) * PDF<https://community.icann.org/download/attachments/64083759/Diversity_0426ICA…> (Note that these are the unofficial transcript. Official transcript will be posted 2-3 days after the call)

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