The blog day there is the possibility of 2 mentees and one mentor but that extra person has not been funded. Perhaps staff can address this issue, Also it does not state how long they will serve. One meeting, 3 meetings. I did not see a date and think this should be clarified. Best Judith Sent from my iPhone Judith@jhellerstein.com Skype ID:Judithhellerstein

On Nov 20, 2017, at 8:31 AM, Olivier MJ Crépin-Leblond <ocl@gih.com> wrote:

(added Outreach & Engagement WG & RALO Secretariats)

Thanks Beran.

So that's going to be two people being selected for the Onboarding Program thus 1 mentor & 1 mentee. I am copying the RALO Secretariats & the Outreach & Engagement working group as we need to discuss what our selection process is going to be for this. Of course, 1 or 2 mentors and 5 mentees, one for region, would be a lot better for us; however budgets are not high enough to sustain this. Kindest regards,

Olivier

...

On 20/11/2017 14:12, Beran Dondeh via ALAC wrote: Dear all

Please find the announcement soliciting nominations from ACs and SOs for the Onboarding program below for your information.

Best

Beran

...

Begin forwarded message:

From: Ergys Ramaj <ergys.ramaj@icann.org> Subject: [ICANN60_Onboarding] Call for ICANN61 Nominations Date: November 20, 2017 at 1:06:27 PM GMT To: "ICANN60_Onboarding@icann.org" <ICANN60_Onboarding@icann.org>

Dear all,

An announcement soliciting nominations from SOs/ACs for ICANN61 has been published: https://www.icann.org/news/announcement-2017-11-20-en

As you may recall, this is an important part of the process to ensure improved communication and transparency.

Please do share with your respective groups.

Best, Ergys _______________________________________________ ICANN60_Onboarding mailing list ICANN60_Onboarding@icann.org https://mm.icann.org/mailman/listinfo/icann60_onboarding

_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac

At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)

-- Olivier MJ Crépin-Leblond, PhD http://www.gih.com/ocl.html _______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac

At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)

Dear Maritza, thanks for your follow-up. I'd hold off sending anything to communities yet, until we know how the selection process will work. The deadline for sending names to the Onboarding Program is 15 December so we have time to discuss the process before moving forward. Kindest regards, Olivier On 20/11/2017 15:40, Maritza Y. Aguero Minano wrote:

Dear  Olivier,

Can we send this announcement to our community members for application?

Regards,

Maritza

------------------------------------------------------------------------ *De:* Alac-sc-outreach <alac-sc-outreach-bounces@atlarge-lists.icann.org> en nombre de Olivier MJ Crépin-Leblond <ocl@gih.com> *Enviado:* lunes, 20 de noviembre de 2017 07:31 a. m. *Para:* alac@atlarge-lists.icann.org *CC:* secretariat@atlarge-lists.icann.org; ALAC Subcommittee Outreach *Asunto:* Re: [Alac-sc-outreach] [ALAC] Fwd: [ICANN60_Onboarding] Call for ICANN61 Nominations   (added Outreach & Engagement WG & RALO Secretariats)

Thanks Beran.

So that's going to be two people being selected for the Onboarding Program thus 1 mentor & 1 mentee. I am copying the RALO Secretariats & the Outreach & Engagement working group as we need to discuss what our selection process is going to be for this. Of course, 1 or 2 mentors and 5 mentees, one for region, would be a lot better for us; however budgets are not high enough to sustain this. Kindest regards,

Olivier

On 20/11/2017 14:12, Beran Dondeh via ALAC wrote:

...

Dear all

Please find the announcement soliciting nominations from ACs and SOs for the Onboarding program below for your information.

Best

Beran 

...

Begin forwarded message:

*From: *Ergys Ramaj <ergys.ramaj@icann.org <mailto:ergys.ramaj@icann.org>> *Subject: **[ICANN60_Onboarding] Call for ICANN61 Nominations* *Date: *November 20, 2017 at 1:06:27 PM GMT *To: *"ICANN60_Onboarding@icann.org <mailto:ICANN60_Onboarding@icann.org>" <ICANN60_Onboarding@icann.org <mailto:ICANN60_Onboarding@icann.org>>

Dear all,

An announcement soliciting nominations from SOs/ACs for ICANN61 has been published: https://www.icann.org/news/announcement-2017-11-20-en

As you may recall, this is an important part of the process to ensure improved communication and transparency. 

Please do share with your respective groups.

Best, Ergys  _______________________________________________ ICANN60_Onboarding mailing list ICANN60_Onboarding@icann.org <mailto:ICANN60_Onboarding@icann.org> https://mm.icann.org/mailman/listinfo/icann60_onboarding

_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org <mailto:ALAC@atlarge-lists.icann.org> https://atlarge-lists.icann.org/mailman/listinfo/alac

At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...) <https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+%28A...>

-- Olivier MJ Crépin-Leblond, PhD http://www.gih.com/ocl.html

-- Olivier MJ Crépin-Leblond, PhD http://www.gih.com/ocl.html

Dear Maritza, thanks for your follow-up. Indeed, the program is now already published on social media and everywhere. I did not think it was going to be publicised so quickly. Yet, I have not seen the discussion start on how people will be selected for this program. RALOs? Outreach & Engagement WG Chairs? ALAC? ALAC Leadership Team? ALAC Selection Committee? Kindest regards, Olivier On 21/11/2017 20:39, Maritza Y. Aguero Minano wrote:

Dear Olivier,

Thank you very much for your answer. The sense of my question is because this this program is already published in social media so maybe soon we will have questions about the procedure and so on.

Regards,

Maritza

------------------------------------------------------------------------ *De:* Olivier MJ Crépin-Leblond <ocl@gih.com> *Enviado:* lunes, 20 de noviembre de 2017 08:51 a. m. *Para:* Maritza Y. Aguero Minano; alac@atlarge-lists.icann.org *CC:* secretariat@atlarge-lists.icann.org; ALAC Subcommittee Outreach *Asunto:* Re: [Alac-sc-outreach] [ALAC] Fwd: [ICANN60_Onboarding] Call for ICANN61 Nominations   Dear Maritza,

thanks for your follow-up. I'd hold off sending anything to communities yet, until we know how the selection process will work. The deadline for sending names to the Onboarding Program is 15 December so we have time to discuss the process before moving forward. Kindest regards,

Olivier

On 20/11/2017 15:40, Maritza Y. Aguero Minano wrote:

...

Dear  Olivier,

Can we send this announcement to our community members for application?

Regards,

Maritza

------------------------------------------------------------------------ *De:* Alac-sc-outreach <alac-sc-outreach-bounces@atlarge-lists.icann.org> <mailto:alac-sc-outreach-bounces@atlarge-lists.icann.org> en nombre de Olivier MJ Crépin-Leblond <ocl@gih.com> <mailto:ocl@gih.com> *Enviado:* lunes, 20 de noviembre de 2017 07:31 a. m. *Para:* alac@atlarge-lists.icann.org <mailto:alac@atlarge-lists.icann.org> *CC:* secretariat@atlarge-lists.icann.org <mailto:secretariat@atlarge-lists.icann.org>; ALAC Subcommittee Outreach *Asunto:* Re: [Alac-sc-outreach] [ALAC] Fwd: [ICANN60_Onboarding] Call for ICANN61 Nominations   (added Outreach & Engagement WG & RALO Secretariats)

Thanks Beran.

So that's going to be two people being selected for the Onboarding Program thus 1 mentor & 1 mentee. I am copying the RALO Secretariats & the Outreach & Engagement working group as we need to discuss what our selection process is going to be for this. Of course, 1 or 2 mentors and 5 mentees, one for region, would be a lot better for us; however budgets are not high enough to sustain this. Kindest regards,

Olivier

On 20/11/2017 14:12, Beran Dondeh via ALAC wrote:

...

Dear all

Please find the announcement soliciting nominations from ACs and SOs for the Onboarding program below for your information.

Best

Beran 

...

Begin forwarded message:

*From: *Ergys Ramaj <ergys.ramaj@icann.org <mailto:ergys.ramaj@icann.org>> *Subject: **[ICANN60_Onboarding] Call for ICANN61 Nominations* *Date: *November 20, 2017 at 1:06:27 PM GMT *To: *"ICANN60_Onboarding@icann.org <mailto:ICANN60_Onboarding@icann.org>" <ICANN60_Onboarding@icann.org <mailto:ICANN60_Onboarding@icann.org>>

Dear all,

An announcement soliciting nominations from SOs/ACs for ICANN61 has been published: https://www.icann.org/news/announcement-2017-11-20-en

As you may recall, this is an important part of the process to ensure improved communication and transparency. 

Please do share with your respective groups.

Best, Ergys  _______________________________________________ ICANN60_Onboarding mailing list ICANN60_Onboarding@icann.org <mailto:ICANN60_Onboarding@icann.org> https://mm.icann.org/mailman/listinfo/icann60_onboarding

_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org <mailto:ALAC@atlarge-lists.icann.org> https://atlarge-lists.icann.org/mailman/listinfo/alac

At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...) <https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+%28A...>

Dear all, I said when the CROP fund was used first for people to go to ICANN meetings, that this is a mistake. This program (CROP) was designed to make outreach for new people. Now that it’s proposed that CROP is used for the COP menses, I say nooo. No for the following reasons: Doing so will minimize the opportunity for outreach which is the sole objective of this program The Onboarding program would be with no interest if it is for only one meeting. Remember how many meetings took the first pilot program (From Marrakech to Abu Dhabi = 4-5 meetings) We will end up with the ICANN org cancel the CROP program because we are using it for what wasn’t intended to be the objective. As for the selection of the Mentors / Mentees, we are supposed now to do it through the community. Since we are supposed to be a bottom-up decision making community, let’s take proposals from the RALOs. The final selection from the pool the RALOs proposed should be done by the selection committee (we have created a committee, let’s use it). ----------------------------------------------------------------------------- Tijani BEN JEMAA Executive Director Mediterranean Federation of Internet Associations (FMAI) Phone: +216 98 330 114 +216 52 385 114 -----------------------------------------------------------------------------

Le 22 nov. 2017 à 00:01, Seun Ojedeji <seun.ojedeji@gmail.com> a écrit :

Hello Olivier,

Considering it's a Max of 3 persons (mentors/mentees inclusive), let me try elimination method with the options suggested inline:

Sent from my mobile Kindly excuse brevity and typos

On Nov 21, 2017 11:43 PM, "Olivier MJ Crépin-Leblond" <ocl@gih.com <mailto:ocl@gih.com>> wrote: Dear Maritza,

thanks for your follow-up. Indeed, the program is now already published on social media and everywhere. I did not think it was going to be publicised so quickly. Yet, I have not seen the discussion start on how people will be selected for this program. RALOs?

SO: Not an option since slots can't go round per RALO.

Outreach & Engagement WG Chairs?

SO: Can be an option but their work has been reviewing regional applications hence this may be new for them and may not necessarily be inline with their existing administrative processes. However they may make contribution to the requirements.

ALAC?

SO: Can be the final endorsement point but not to review.

ALAC Leadership Team?

SO: Probably but will not recommend based on the next option.

ALAC Selection Committee?

SO: I think this group are used to reviewing and selecting such non-RALO centric positions and may be in a better place to perform this task.

Overall my suggestion is to push this to the ASC.

Regards Kindest regards,

Olivier

On 21/11/2017 20:39, Maritza Y. Aguero Minano wrote:

...

Dear Olivier,

Thank you very much for your answer. The sense of my question is because this this program is already published in social media so maybe soon we will have questions about the procedure and so on.

Regards,

Maritza

De: Olivier MJ Crépin-Leblond <ocl@gih.com> <mailto:ocl@gih.com> Enviado: lunes, 20 de noviembre de 2017 08:51 a. m. Para: Maritza Y. Aguero Minano; alac@atlarge-lists.icann.org <mailto:alac@atlarge-lists.icann.org> CC: secretariat@atlarge-lists.icann.org <mailto:secretariat@atlarge-lists.icann.org>; ALAC Subcommittee Outreach Asunto: Re: [Alac-sc-outreach] [ALAC] Fwd: [ICANN60_Onboarding] Call for ICANN61 Nominations

Dear Maritza,

thanks for your follow-up. I'd hold off sending anything to communities yet, until we know how the selection process will work. The deadline for sending names to the Onboarding Program is 15 December so we have time to discuss the process before moving forward. Kindest regards,

Olivier

On 20/11/2017 15:40, Maritza Y. Aguero Minano wrote:

...

Dear Olivier,

Can we send this announcement to our community members for application?

Regards,

Maritza

De: Alac-sc-outreach <alac-sc-outreach-bounces@atlarge-lists.icann.org> <mailto:alac-sc-outreach-bounces@atlarge-lists.icann.org> en nombre de Olivier MJ Crépin-Leblond <ocl@gih.com> <mailto:ocl@gih.com> Enviado: lunes, 20 de noviembre de 2017 07:31 a. m. Para: alac@atlarge-lists.icann.org <mailto:alac@atlarge-lists.icann.org> CC: secretariat@atlarge-lists.icann.org <mailto:secretariat@atlarge-lists.icann.org>; ALAC Subcommittee Outreach Asunto: Re: [Alac-sc-outreach] [ALAC] Fwd: [ICANN60_Onboarding] Call for ICANN61 Nominations

(added Outreach & Engagement WG & RALO Secretariats)

Thanks Beran.

So that's going to be two people being selected for the Onboarding Program thus 1 mentor & 1 mentee. I am copying the RALO Secretariats & the Outreach & Engagement working group as we need to discuss what our selection process is going to be for this. Of course, 1 or 2 mentors and 5 mentees, one for region, would be a lot better for us; however budgets are not high enough to sustain this. Kindest regards,

Olivier

On 20/11/2017 14:12, Beran Dondeh via ALAC wrote:

...

Dear all

Please find the announcement soliciting nominations from ACs and SOs for the Onboarding program below for your information.

Best

Beran

...

Begin forwarded message:

From: Ergys Ramaj <ergys.ramaj@icann.org <mailto:ergys.ramaj@icann.org>> Subject: [ICANN60_Onboarding] Call for ICANN61 Nominations Date: November 20, 2017 at 1:06:27 PM GMT To: "ICANN60_Onboarding@icann.org <mailto:ICANN60_Onboarding@icann.org>" <ICANN60_Onboarding@icann.org <mailto:ICANN60_Onboarding@icann.org>>

Dear all,

An announcement soliciting nominations from SOs/ACs for ICANN61 has been published: https://www.icann.org/news/announcement-2017-11-20-en <https://www.icann.org/news/announcement-2017-11-20-en>

As you may recall, this is an important part of the process to ensure improved communication and transparency.

Please do share with your respective groups.

Best, Ergys _______________________________________________ ICANN60_Onboarding mailing list ICANN60_Onboarding@icann.org <mailto:ICANN60_Onboarding@icann.org> https://mm.icann.org/mailman/listinfo/icann60_onboarding <https://mm.icann.org/mailman/listinfo/icann60_onboarding>

_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org <mailto:ALAC@atlarge-lists.icann.org> https://atlarge-lists.icann.org/mailman/listinfo/alac <https://atlarge-lists.icann.org/mailman/listinfo/alac>

At-Large Online: http://www.atlarge.icann.org <http://www.atlarge.icann.org/> ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...) <https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+%28A...>

_______________________________________________ Alac-sc-outreach mailing list Alac-sc-outreach@atlarge-lists.icann.org <mailto:Alac-sc-outreach@atlarge-lists.icann.org> https://mm.icann.org/mailman/listinfo/alac-sc-outreach <https://mm.icann.org/mailman/listinfo/alac-sc-outreach>

_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org <mailto:ALAC@atlarge-lists.icann.org> https://atlarge-lists.icann.org/mailman/listinfo/alac <https://atlarge-lists.icann.org/mailman/listinfo/alac>

At-Large Online: http://www.atlarge.icann.org <http://www.atlarge.icann.org/> ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...) <https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...>

Hello All, I want to second Olivier and Tijani even though Judith gave good arguments to support Dev's proposal to use CROP slots for COP. I see too many ifs (conditions) to make it work. Instead of requesting a green light to use the CROP with more days, I would prefer asking for an extra mentee per region. The RALO should decide how to go about this. For the selection, I support Tijani's proposal. Best, Fatimata Sent from my iPhone

On Nov 22, 2017, at 3:19 PM, Judith Hellerstein <judith@jhellerstein.com> wrote:

Best,

Dear Olivier, all, Thank you for your input into this process. I just have some questions for Olivier (and probably Beran) in-line. On Thu, Nov 23, 2017 at 18:10 Olivier MJ Crépin-Leblond <ocl@gih.com> wrote:

Hello all,

on the process to select mentors/mentees.

On 22/11/2017 00:01, Seun Ojedeji wrote:

ALAC Selection Committee?

SO: I think this group are used to reviewing and selecting such non-RALO centric positions and may be in a better place to perform this task.

Overall my suggestion is to push this to the ASC.

Recognising it was an excellent idea I shared this with the ALT yesterday and this idea has received support.

Today I had a call with Beran Dondeh Gillen, one of this past year's Mentees. She, along with Isaac Maposa, were mentored by Dev Anand Teelucksingh and put together a proposal for a follow-up to the mentoring program. This proposal was that in the next cycle, five people from At-Large should be mentored, one from each RALO.

With the news that only 1 mentee & 1 mentor would be funded, specifically in the lead up to the next ICANN meeting, with 1 other mentee that would need to be funded by other means, the concept of having 5 mentees sounded as though not possible. Heidi asked Ergys Ramaj about having 5 mentees funded, one for each region. That was categorically refused as there isn't the funding to do this, this year.

So Beran suggested a version of the proposed plan:

- 5 mentees, to be proposed by each RALO, but actually selected, one per region, by the ALAC Selection Committee. - 1 mentor selected from a slate of applicants, by the ALAC Selection Committee

The mentor starts mentoring all 5 mentees through a set of calls throughout the year, with the 5 mentees. The mentor travels to each of the ICANN meetings in the year. With 3 ICANN meetings in a year, 2 mentees go to March meeting. 2 mentees go to June meeting. 1 mentee goes to AGM in November. Thus, all 5 mentees have had a chance to attend one funded ICANN meeting. This means there is actually a shortfall of only 2 travel slots, one at the March meeting and one at the June meeting. As the focus for mentoring is about policy, one slot for each of these two meetings could be a discretionary slot current available for a policy person to take part in the meeting.

This proposal sounds good to me. Just some clarification. I’m not sure if I’m mixing up numbers. The mentor travels to all the meetings but we have 2 mentees for the March and June meetings. That makes it 3 travellers per meeting, yet there is funding for 2. Is the discretionary slot easy to justify?

This is just a simple proposal - Feedback/Comments welcome as soon as possible! We need to have finalised a process by the end of this week.

Has it been agreed that mentees are chosen at RALO level? Otherwise, I am happy with this proposal as well. Another question unrelated to travel slots. Is the mentor: mentee ratio (1:5) good? Are 5 mentees not many for one mentor? Thanks, Sarah

Kindest regards,

Olivier _______________________________________________ Secretariat mailing list Secretariat@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/secretariat

Secretariat wiki at: https://community.icann.org/x/OpQi

-- Sent from Gmail Mobile

Olivier I like Beran's solution and you mention the discretionary ALAC slots - if they are available, you can always ask - unfortunately my (usually free) ccNSO slot will not be available during 2018 A query - Has it been confirmed that the GNSO is to get a mentor/mentee from their separate constituencies for 2018? On Thu, Nov 23, 2017 at 5:10 AM, Olivier MJ Crépin-Leblond <ocl@gih.com> wrote:

Hello all,

on the process to select mentors/mentees.

On 22/11/2017 00:01, Seun Ojedeji wrote:

ALAC Selection Committee?

SO: I think this group are used to reviewing and selecting such non-RALO centric positions and may be in a better place to perform this task.

Overall my suggestion is to push this to the ASC.

Recognising it was an excellent idea I shared this with the ALT yesterday and this idea has received support.

Today I had a call with Beran Dondeh Gillen, one of this past year's Mentees. She, along with Isaac Maposa, were mentored by Dev Anand Teelucksingh and put together a proposal for a follow-up to the mentoring program. This proposal was that in the next cycle, five people from At-Large should be mentored, one from each RALO.

With the news that only 1 mentee & 1 mentor would be funded, specifically in the lead up to the next ICANN meeting, with 1 other mentee that would need to be funded by other means, the concept of having 5 mentees sounded as though not possible. Heidi asked Ergys Ramaj about having 5 mentees funded, one for each region. That was categorically refused as there isn't the funding to do this, this year.

So Beran suggested a version of the proposed plan:

- 5 mentees, to be proposed by each RALO, but actually selected, one per region, by the ALAC Selection Committee. - 1 mentor selected from a slate of applicants, by the ALAC Selection Committee

The mentor starts mentoring all 5 mentees through a set of calls throughout the year, with the 5 mentees. The mentor travels to each of the ICANN meetings in the year. With 3 ICANN meetings in a year, 2 mentees go to March meeting. 2 mentees go to June meeting. 1 mentee goes to AGM in November. Thus, all 5 mentees have had a chance to attend one funded ICANN meeting. This means there is actually a shortfall of only 2 travel slots, one at the March meeting and one at the June meeting. As the focus for mentoring is about policy, one slot for each of these two meetings could be a discretionary slot current available for a policy person to take part in the meeting.

This is just a simple proposal - Feedback/Comments welcome as soon as possible! We need to have finalised a process by the end of this week.

Kindest regards,

Olivier

_______________________________________________ Alac-sc-outreach mailing list Alac-sc-outreach@atlarge-lists.icann.org https://mm.icann.org/mailman/listinfo/alac-sc-outreach

Sorry for the mistake: I meant « so that it will not be a venue of reflection, but a venue of selection of the best proposal ». ----------------------------------------------------------------------------- Tijani BEN JEMAA Executive Director Mediterranean Federation of Internet Associations (FMAI) Phone: +216 98 330 114 +216 52 385 114 -----------------------------------------------------------------------------

Le 23 nov. 2017 à 19:45, Tijani BEN JEMAA <tijani.benjemaa@fmai.org.tn> a écrit :

Thank you Olivier.

I think this issue should be on the agenda of the upcoming ALAC meeting (Tuesday 28 November). I hope that all ALAC members will come to the call with their remarks on Olivier’s proposal and any other proposal they may have so that it will be a venue of reflection, but selection of the best proposal.

----------------------------------------------------------------------------- Tijani BEN JEMAA Executive Director Mediterranean Federation of Internet Associations (FMAI) Phone: +216 98 330 114 +216 52 385 114 -----------------------------------------------------------------------------

...

Le 23 nov. 2017 à 16:10, Olivier MJ Crépin-Leblond <ocl@gih.com <mailto:ocl@gih.com>> a écrit :

Hello all,

on the process to select mentors/mentees.

On 22/11/2017 00:01, Seun Ojedeji wrote:

...

ALAC Selection Committee?

SO: I think this group are used to reviewing and selecting such non-RALO centric positions and may be in a better place to perform this task.

Overall my suggestion is to push this to the ASC.

Recognising it was an excellent idea I shared this with the ALT yesterday and this idea has received support.

Today I had a call with Beran Dondeh Gillen, one of this past year's Mentees. She, along with Isaac Maposa, were mentored by Dev Anand Teelucksingh and put together a proposal for a follow-up to the mentoring program. This proposal was that in the next cycle, five people from At-Large should be mentored, one from each RALO.

With the news that only 1 mentee & 1 mentor would be funded, specifically in the lead up to the next ICANN meeting, with 1 other mentee that would need to be funded by other means, the concept of having 5 mentees sounded as though not possible. Heidi asked Ergys Ramaj about having 5 mentees funded, one for each region. That was categorically refused as there isn't the funding to do this, this year.

So Beran suggested a version of the proposed plan:

- 5 mentees, to be proposed by each RALO, but actually selected, one per region, by the ALAC Selection Committee. - 1 mentor selected from a slate of applicants, by the ALAC Selection Committee

The mentor starts mentoring all 5 mentees through a set of calls throughout the year, with the 5 mentees. The mentor travels to each of the ICANN meetings in the year. With 3 ICANN meetings in a year, 2 mentees go to March meeting. 2 mentees go to June meeting. 1 mentee goes to AGM in November. Thus, all 5 mentees have had a chance to attend one funded ICANN meeting. This means there is actually a shortfall of only 2 travel slots, one at the March meeting and one at the June meeting. As the focus for mentoring is about policy, one slot for each of these two meetings could be a discretionary slot current available for a policy person to take part in the meeting.

This is just a simple proposal - Feedback/Comments welcome as soon as possible! We need to have finalised a process by the end of this week.

Kindest regards,

Olivier _______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org <mailto:ALAC@atlarge-lists.icann.org> https://atlarge-lists.icann.org/mailman/listinfo/alac

At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)

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Seun et al: I propose the following: *​For travel slots: * 1. The program mentor should be selected from within ​the ​ funded ALAC members and RALO officers ​ pool​ . If we do this there will be one additional travel spot for each meeting since these two sets are currently funded. ​ This will cover the second travel slot for each meeting. *For Mentors/Mentees: * 1. Ratio: One Mentor to 6 Mentees 1. One Mentor selected for a 3 meeting period. Selection to occur after the AGM for each cycle. No term limited. - ​ ​Two Mentees selected for a 3 meeting period. Selection to occur after the Annual General Meeting (AGM). Term Limited. - ​ Six ​distinctive ​ Mentees​ ​to be selected using a round-robin scheme with regional balance as follows: - ​One Mentee to be from the region where the meeting is held​ - The second to be selected using the following algorithm: - ​With five regions: A,B,C,D & E where the meeting is held on a rotational scheme, the second Mentee may be selected as follows: - ​Mentee #1 | Mentee #2 - A | D - B | E - C | A - D | B - E | C *​​For nominations to the program:* 1. *​*Before each AGM, each RALO nominates their Mentor/Mentee*​*s and sends recommendation to *ALAC and the ALAC Appointee Selection Committee <https://community.icann.org/display/atlarge/ALAC+Subcommittee+on+Appointee+S...> * (AASC) for Mentees' final approval. This to happen before the end of the AGM. 2. ALAC nominates their Mentor and sends to AASC for Mentor's final selection from the RALOs and ALAC pool of nominations. This to happen after the AGM. 3. AASC selects final slate and sends it to the Community Onboarding Pilot Program (COPP) Program manager for final approval. My many cents. -ed ​ On Fri, Nov 24, 2017 at 12:23 AM Seun Ojedeji <seun.ojedeji@gmail.com> wrote:

Hello Eduardo,

I guess that is exactly what this thread is intended to achieve. Olivier is taking us through the process of finalising on this and am sure those information required by your RALO will be made available. It may be good to know though if you (or your RALO) supports the process proposed by Olivier.

As your question about how staff selects final slate, u stand to be corrected but I think it's each community that finalizes their slate and sends to staff; staff will not do the selection and I also don't think they will reject candidates recommended by the respective community.

Regards

Sent from my mobile Kindly excuse brevity and typos

On Nov 24, 2017 12:57 AM, "Eduardo Diaz" <eduardodiazrivera@gmail.com> wrote:

...

NARALO needs to know the process as to how people get nominated to this program and once they are nominated, who and how in ALAC selects its nominees and then who and how in the Onboarding Staff selects the final slate of mentors/mentees.

-ed

On Thu, Nov 23, 2017 at 10:45 PM, Tijani BEN JEMAA < tijani.benjemaa@fmai.org.tn> wrote:

...

Thank you Olivier.

I think this issue should be on the agenda of the upcoming ALAC meeting (Tuesday 28 November). I hope that all ALAC members will come to the call with their remarks on Olivier’s proposal and any other proposal they may have so that it will be a venue of reflection, but selection of the best proposal.

------------------------------------------------------------ ----------------- *Tijani BEN JEMAA* Executive Director Mediterranean Federation of Internet Associations (*FMAI*) Phone: +216 98 330 114 <+216%2098%20330%20114> +216 52 385 114 <+216%2052%20385%20114> ------------------------------------------------------------ -----------------

Le 23 nov. 2017 à 16:10, Olivier MJ Crépin-Leblond <ocl@gih.com> a écrit :

Hello all,

on the process to select mentors/mentees.

On 22/11/2017 00:01, Seun Ojedeji wrote:

ALAC Selection Committee?

SO: I think this group are used to reviewing and selecting such non-RALO centric positions and may be in a better place to perform this task.

Overall my suggestion is to push this to the ASC.

Recognising it was an excellent idea I shared this with the ALT yesterday and this idea has received support.

Today I had a call with Beran Dondeh Gillen, one of this past year's Mentees. She, along with Isaac Maposa, were mentored by Dev Anand Teelucksingh and put together a proposal for a follow-up to the mentoring program. This proposal was that in the next cycle, five people from At-Large should be mentored, one from each RALO.

With the news that only 1 mentee & 1 mentor would be funded, specifically in the lead up to the next ICANN meeting, with 1 other mentee that would need to be funded by other means, the concept of having 5 mentees sounded as though not possible. Heidi asked Ergys Ramaj about having 5 mentees funded, one for each region. That was categorically refused as there isn't the funding to do this, this year.

So Beran suggested a version of the proposed plan:

- 5 mentees, to be proposed by each RALO, but actually selected, one per region, by the ALAC Selection Committee. - 1 mentor selected from a slate of applicants, by the ALAC Selection Committee

The mentor starts mentoring all 5 mentees through a set of calls throughout the year, with the 5 mentees. The mentor travels to each of the ICANN meetings in the year. With 3 ICANN meetings in a year, 2 mentees go to March meeting. 2 mentees go to June meeting. 1 mentee goes to AGM in November. Thus, all 5 mentees have had a chance to attend one funded ICANN meeting. This means there is actually a shortfall of only 2 travel slots, one at the March meeting and one at the June meeting. As the focus for mentoring is about policy, one slot for each of these two meetings could be a discretionary slot current available for a policy person to take part in the meeting.

This is just a simple proposal - Feedback/Comments welcome as soon as possible! We need to have finalised a process by the end of this week.

Kindest regards,

Olivier _______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac

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Tijani: I agree with your concern. Many question to answer and title time to do so. I expect a good outcome from these discussions. Regards, -ed On Fri, Nov 24, 2017 at 10:15 AM Tijani BEN JEMAA < tijani.benjemaa@fmai.org.tn> wrote:

Dear Eduardo,

I love your many cents….. lol.

I have a problem with the overall conception of the COP since I don’t feel we don’t all have the same understanding: To be efficient, how long should the program last for each mentee???? Shall it be continuous for each mentee???? Do we have the ability to take the travel support of the mentor and give it to another mentee???? Is it important to have more mentees with shorter mentoring period and less F2F meeting attended????

To set the scene for our discussion next Tuesday, we need these question answered and agreed on by all our members.

----------------------------------------------------------------------------- *Tijani BEN JEMAA* Executive Director Mediterranean Federation of Internet Associations (*FMAI*) Phone: +216 98 330 114 <+216%2098%20330%20114> +216 52 385 114 <+216%2052%20385%20114>

-----------------------------------------------------------------------------

Le 24 nov. 2017 à 14:17, Eduardo Diaz <eduardodiazrivera@gmail.com> a écrit :

Seun et al:

I propose the following:

*​For travel slots: *

1. The program mentor should be selected from within ​the ​ funded ALAC members and RALO officers ​ pool​ . If we do this there will be one additional travel spot for each meeting since these two sets are currently funded. ​ This will cover the second travel slot for each meeting.

*For Mentors/Mentees: *

1. Ratio: One Mentor to 6 Mentees 1. One Mentor selected for a 3 meeting period. Selection to occur after the AGM for each cycle. No term limited. - ​ ​Two Mentees selected for a 3 meeting period. Selection to occur after the Annual General Meeting (AGM). Term Limited. - ​ Six ​distinctive ​ Mentees​ ​to be selected using a round-robin scheme with regional balance as follows: - ​One Mentee to be from the region where the meeting is held​

- The second to be selected using the following algorithm: - ​With five regions: A,B,C,D & E where the meeting is held on a rotational scheme, the second Mentee may be selected as follows: - ​Mentee #1 | Mentee #2 - A | D - B | E - C | A - D | B - E | C

*​​For nominations to the program:*

1. *​*Before each AGM, each RALO nominates their Mentor/Mentee*​*s and sends recommendation to *ALAC and the ALAC Appointee Selection Committee <https://community.icann.org/display/atlarge/ALAC+Subcommittee+on+Appointee+S...> * (AASC) for Mentees' final approval. This to happen before the end of the AGM.

2. ALAC nominates their Mentor and sends to AASC for Mentor's final selection from the RALOs and ALAC pool of nominations. This to happen after the AGM. 3. AASC selects final slate and sends it to the Community Onboarding Pilot Program (COPP) Program manager for final approval.

My many cents.

-ed ​

On Fri, Nov 24, 2017 at 12:23 AM Seun Ojedeji <seun.ojedeji@gmail.com> wrote:

...

Hello Eduardo,

I guess that is exactly what this thread is intended to achieve. Olivier is taking us through the process of finalising on this and am sure those information required by your RALO will be made available. It may be good to know though if you (or your RALO) supports the process proposed by Olivier.

As your question about how staff selects final slate, u stand to be corrected but I think it's each community that finalizes their slate and sends to staff; staff will not do the selection and I also don't think they will reject candidates recommended by the respective community.

Regards

Sent from my mobile Kindly excuse brevity and typos

On Nov 24, 2017 12:57 AM, "Eduardo Diaz" <eduardodiazrivera@gmail.com> wrote:

...

NARALO needs to know the process as to how people get nominated to this program and once they are nominated, who and how in ALAC selects its nominees and then who and how in the Onboarding Staff selects the final slate of mentors/mentees.

-ed

On Thu, Nov 23, 2017 at 10:45 PM, Tijani BEN JEMAA < tijani.benjemaa@fmai.org.tn> wrote:

...

Thank you Olivier.

I think this issue should be on the agenda of the upcoming ALAC meeting (Tuesday 28 November). I hope that all ALAC members will come to the call with their remarks on Olivier’s proposal and any other proposal they may have so that it will be a venue of reflection, but selection of the best proposal.

----------------------------------------------------------------------------- *Tijani BEN JEMAA* Executive Director Mediterranean Federation of Internet Associations (*FMAI*) Phone: +216 98 330 114 <+216%2098%20330%20114> +216 52 385 114 <+216%2052%20385%20114>

-----------------------------------------------------------------------------

Le 23 nov. 2017 à 16:10, Olivier MJ Crépin-Leblond <ocl@gih.com> a écrit :

Hello all,

on the process to select mentors/mentees.

On 22/11/2017 00:01, Seun Ojedeji wrote:

ALAC Selection Committee?

SO: I think this group are used to reviewing and selecting such non-RALO centric positions and may be in a better place to perform this task.

Overall my suggestion is to push this to the ASC.

Recognising it was an excellent idea I shared this with the ALT yesterday and this idea has received support.

Today I had a call with Beran Dondeh Gillen, one of this past year's Mentees. She, along with Isaac Maposa, were mentored by Dev Anand Teelucksingh and put together a proposal for a follow-up to the mentoring program. This proposal was that in the next cycle, five people from At-Large should be mentored, one from each RALO.

With the news that only 1 mentee & 1 mentor would be funded, specifically in the lead up to the next ICANN meeting, with 1 other mentee that would need to be funded by other means, the concept of having 5 mentees sounded as though not possible. Heidi asked Ergys Ramaj about having 5 mentees funded, one for each region. That was categorically refused as there isn't the funding to do this, this year.

So Beran suggested a version of the proposed plan:

- 5 mentees, to be proposed by each RALO, but actually selected, one per region, by the ALAC Selection Committee. - 1 mentor selected from a slate of applicants, by the ALAC Selection Committee

The mentor starts mentoring all 5 mentees through a set of calls throughout the year, with the 5 mentees. The mentor travels to each of the ICANN meetings in the year. With 3 ICANN meetings in a year, 2 mentees go to March meeting. 2 mentees go to June meeting. 1 mentee goes to AGM in November. Thus, all 5 mentees have had a chance to attend one funded ICANN meeting. This means there is actually a shortfall of only 2 travel slots, one at the March meeting and one at the June meeting. As the focus for mentoring is about policy, one slot for each of these two meetings could be a discretionary slot current available for a policy person to take part in the meeting.

This is just a simple proposal - Feedback/Comments welcome as soon as possible! We need to have finalised a process by the end of this week.

Kindest regards,

Olivier _______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac

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Olivier, This was the program administrator opinion. But do we feel it will be enough???? For the record, the first pilot program took 4 to 5 consecutive ICANN meetings with the same mentees. I do believe that the continuity is an essential element of success. ----------------------------------------------------------------------------- Tijani BEN JEMAA Executive Director Mediterranean Federation of Internet Associations (FMAI) Phone: +216 98 330 114 +216 52 385 114 -----------------------------------------------------------------------------

Le 24 nov. 2017 à 23:09, Olivier MJ Crépin-Leblond <ocl@gih.com> a écrit :

Dear Tijani,

On 24/11/2017 15:15, Tijani BEN JEMAA wrote:

...

I have a problem with the overall conception of the COP since I don’t feel we don’t all have the same understanding: To be efficient, how long should the program last for each mentee???? Shall it be continuous for each mentee???? Do we have the ability to take the travel support of the mentor and give it to another mentee???? Is it important to have more mentees with shorter mentoring period and less F2F meeting attended????

I asked these questions from Ergys Ramaj. His responses were:

On 24/11/2017 21:45, Ergys Ramaj wrote:

...

My suggestion is to have each mentee participate in at least two meetings in order to allow for some continuity.

Yes, you could use the travel support for two mentees and identify a mentor that has funding from elsewhere.

Kindest regards,

Olivier

I wonder if they have content that is different for each of the successive sessions. If the mentees sit through the same sessions each ICANN meeting it becomes rather pointless G Glenn McKnight NARALO Secretariat mcknight.glenn@gmail.com skype gmcknight twitter gmcknight 289-830 6259 . On Fri, Nov 24, 2017 at 5:49 PM, Olivier MJ Crépin-Leblond <ocl@gih.com> wrote:

Dear Tijani,

On 24/11/2017 23:25, Tijani BEN JEMAA wrote:

This was the program administrator opinion. But do we feel it will be enough???? For the record, the first pilot program took 4 to 5 consecutive ICANN meetings with the same mentees. I do believe that the continuity is an essential element of success.

I am not disputing that. But with an already funded Mentor, two mentees per meeting x 3 meetings = 6 slots in total. We have 5 RALOs. If we follow the "4 or 5 consecutive ICANN meetings" strategy, some RALOs will not benefit from the Onboarding program at all. Kindest regards,

Olivier

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Understand your concern Olivier if we conceive the COP on one single year. Glenn, if the mentorship consists in attending sessions, it can’t lead to on boarding. Perhaps we need to define first the objective of the program. I know it’s too complex. It is because the staff conceived a program without consulting the community, and now, we have to take over something that we didn’t discuss the objectives, the expected outcome and the process. ----------------------------------------------------------------------------- Tijani BEN JEMAA Executive Director Mediterranean Federation of Internet Associations (FMAI) Phone: +216 98 330 114 +216 52 385 114 -----------------------------------------------------------------------------

Le 25 nov. 2017 à 04:30, Satish Babu <sb@inapp.com <mailto:sb@inapp.com>> a écrit :

Dear all,

APRALO has been silent through these discussions, as we already have our own Mentoring program which was considered reasonably successful (although it had no funding). We were planning to continue our program into its second edition.

Now that the Onboarding Program is gathering momentum, we are exploring how we can dovetail our program into the OP. Maureen and Holly will report back in the forthcoming ALAC call with our suggestions.

satish

On Sat, Nov 25, 2017 at 7:44 AM, Glenn McKnight <mcknight.glenn@gmail.com <mailto:mcknight.glenn@gmail.com>> wrote: I wonder if they have content that is different for each of the successive sessions. If the mentees sit through the same sessions each ICANN meeting it becomes rather pointless G

Glenn McKnight NARALO Secretariat mcknight.glenn@gmail.com <mailto:mcknight.glenn@gmail.com> skype gmcknight twitter gmcknight 289-830 6259 .

On Fri, Nov 24, 2017 at 5:49 PM, Olivier MJ Crépin-Leblond <ocl@gih.com <mailto:ocl@gih.com>> wrote: Dear Tijani,

On 24/11/2017 23:25, Tijani BEN JEMAA wrote:

...

This was the program administrator opinion. But do we feel it will be enough???? For the record, the first pilot program took 4 to 5 consecutive ICANN meetings with the same mentees. I do believe that the continuity is an essential element of success.

I am not disputing that. But with an already funded Mentor, two mentees per meeting x 3 meetings = 6 slots in total. We have 5 RALOs. If we follow the "4 or 5 consecutive ICANN meetings" strategy, some RALOs will not benefit from the Onboarding program at all. Kindest regards,

Olivier

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Dear Tijani, On 25/11/2017 06:58, Tijani BEN JEMAA wrote:

Understand your concern Olivier if we conceive the COP on one single year.

We can indeed have the COP as a full year, with mentees that have a full year. However, I think many equate the COP to travel slots. I think we need to move away from this: travel is good, but the mentoring process takes us way further, as it involves being present on conference calls and having regular calls with the mentor. Kindest regards, Olivier

Tijani: We have an opportunity here to define our own "program" which includes criteria, selection process and expectations. I want to add that we need some way in evaluating the result of this program so going forward we can weed out what does not work and embrace/enhance what works. -ed On Sat, Nov 25, 2017 at 1:58 AM Tijani BEN JEMAA < tijani.benjemaa@benjemaa.com> wrote:

Understand your concern Olivier if we conceive the COP on one single year. Glenn, if the mentorship consists in attending sessions, it can’t lead to on boarding. Perhaps we need to define first the objective of the program.

I know it’s too complex. It is because the staff conceived a program without consulting the community, and now, we have to take over something that we didn’t discuss the objectives, the expected outcome and the process.

----------------------------------------------------------------------------- *Tijani BEN JEMAA* Executive Director Mediterranean Federation of Internet Associations (*FMAI*) Phone: +216 98 330 114 <+216%2098%20330%20114> +216 52 385 114 <+216%2052%20385%20114>

-----------------------------------------------------------------------------

Le 25 nov. 2017 à 04:30, Satish Babu <sb@inapp.com> a écrit :

Dear all,

APRALO has been silent through these discussions, as we already have our own Mentoring program which was considered reasonably successful (although it had no funding). We were planning to continue our program into its second edition.

Now that the Onboarding Program is gathering momentum, we are exploring how we can dovetail our program into the OP. Maureen and Holly will report back in the forthcoming ALAC call with our suggestions.

satish

On Sat, Nov 25, 2017 at 7:44 AM, Glenn McKnight <mcknight.glenn@gmail.com> wrote:

...

I wonder if they have content that is different for each of the successive sessions. If the mentees sit through the same sessions each ICANN meeting it becomes rather pointless G

Glenn McKnight NARALO Secretariat mcknight.glenn@gmail.com skype gmcknight twitter gmcknight 289-830 6259 <(289)%20830-6259> .

On Fri, Nov 24, 2017 at 5:49 PM, Olivier MJ Crépin-Leblond <ocl@gih.com> wrote:

...

Dear Tijani,

On 24/11/2017 23:25, Tijani BEN JEMAA wrote:

This was the program administrator opinion. But do we feel it will be enough???? For the record, the first pilot program took 4 to 5 consecutive ICANN meetings with the same mentees. I do believe that the continuity is an essential element of success.

I am not disputing that. But with an already funded Mentor, two mentees per meeting x 3 meetings = 6 slots in total. We have 5 RALOs. If we follow the "4 or 5 consecutive ICANN meetings" strategy, some RALOs will not benefit from the Onboarding program at all. Kindest regards,

Olivier

_______________________________________________ Secretariat mailing list Secretariat@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/secretariat

Secretariat wiki at: https://community.icann.org/x/OpQi

_______________________________________________ Secretariat mailing list Secretariat@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/secretariat

Secretariat wiki at: https://community.icann.org/x/OpQi

_______________________________________________

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Hello Olivier, The suggested way forward seem fine to me as well as I remember that Beran and Isaac do alternate for meetings during their time as well. That said, this assumes that the program will support a whole year (3 meetings) as that wasn't clear from the announcement. @Olivier has that assumption been further confirmed? Regards Sent from my mobile Kindly excuse brevity and typos On Nov 23, 2017 4:10 PM, "Olivier MJ Crépin-Leblond" <ocl@gih.com> wrote:

Hello all,

on the process to select mentors/mentees.

On 22/11/2017 00:01, Seun Ojedeji wrote:

ALAC Selection Committee?

SO: I think this group are used to reviewing and selecting such non-RALO centric positions and may be in a better place to perform this task.

Overall my suggestion is to push this to the ASC.

Recognising it was an excellent idea I shared this with the ALT yesterday and this idea has received support.

Today I had a call with Beran Dondeh Gillen, one of this past year's Mentees. She, along with Isaac Maposa, were mentored by Dev Anand Teelucksingh and put together a proposal for a follow-up to the mentoring program. This proposal was that in the next cycle, five people from At-Large should be mentored, one from each RALO.

With the news that only 1 mentee & 1 mentor would be funded, specifically in the lead up to the next ICANN meeting, with 1 other mentee that would need to be funded by other means, the concept of having 5 mentees sounded as though not possible. Heidi asked Ergys Ramaj about having 5 mentees funded, one for each region. That was categorically refused as there isn't the funding to do this, this year.

So Beran suggested a version of the proposed plan:

- 5 mentees, to be proposed by each RALO, but actually selected, one per region, by the ALAC Selection Committee. - 1 mentor selected from a slate of applicants, by the ALAC Selection Committee

The mentor starts mentoring all 5 mentees through a set of calls throughout the year, with the 5 mentees. The mentor travels to each of the ICANN meetings in the year. With 3 ICANN meetings in a year, 2 mentees go to March meeting. 2 mentees go to June meeting. 1 mentee goes to AGM in November. Thus, all 5 mentees have had a chance to attend one funded ICANN meeting. This means there is actually a shortfall of only 2 travel slots, one at the March meeting and one at the June meeting. As the focus for mentoring is about policy, one slot for each of these two meetings could be a discretionary slot current available for a policy person to take part in the meeting.

This is just a simple proposal - Feedback/Comments welcome as soon as possible! We need to have finalised a process by the end of this week.

Kindest regards,

Olivier

Thanks a lot, Beran! And that goes of course to Isaac and Dev too ;-) I have nothing to add to this exchange, except for the fact I like the proposal, as summarised by Olivier. And to echo Tijani’s words: I hope that during the coming ALAC call ‘it will not be a venue of reflection, but a venue of selection of the best proposal’ when it comes to this topic. (Maybe add ‘quick’ to ’selection’) -Bastiaan

On 24 Nov 2017, at 00:30, Beran Dondeh via ALAC <alac@atlarge-lists.icann.org> wrote:

Dear all,

This is just to clarify that this proposed implementation was a document that Dev, myself and Isaac developed and shared with Janice and Alan at the time. We will gladly share with staff to put it on the agenda for the ALAC call on the 28 for further discussion.

Best

Beran

...

On Nov 23, 2017, at 3:10 PM, Olivier MJ Crépin-Leblond <ocl@gih.com> wrote:

Hello all,

on the process to select mentors/mentees.

On 22/11/2017 00:01, Seun Ojedeji wrote:

...

ALAC Selection Committee?

SO: I think this group are used to reviewing and selecting such non-RALO centric positions and may be in a better place to perform this task.

Overall my suggestion is to push this to the ASC.

Recognising it was an excellent idea I shared this with the ALT yesterday and this idea has received support.

Today I had a call with Beran Dondeh Gillen, one of this past year's Mentees. She, along with Isaac Maposa, were mentored by Dev Anand Teelucksingh and put together a proposal for a follow-up to the mentoring program. This proposal was that in the next cycle, five people from At-Large should be mentored, one from each RALO.

With the news that only 1 mentee & 1 mentor would be funded, specifically in the lead up to the next ICANN meeting, with 1 other mentee that would need to be funded by other means, the concept of having 5 mentees sounded as though not possible. Heidi asked Ergys Ramaj about having 5 mentees funded, one for each region. That was categorically refused as there isn't the funding to do this, this year.

So Beran suggested a version of the proposed plan:

- 5 mentees, to be proposed by each RALO, but actually selected, one per region, by the ALAC Selection Committee. - 1 mentor selected from a slate of applicants, by the ALAC Selection Committee

The mentor starts mentoring all 5 mentees through a set of calls throughout the year, with the 5 mentees. The mentor travels to each of the ICANN meetings in the year. With 3 ICANN meetings in a year, 2 mentees go to March meeting. 2 mentees go to June meeting. 1 mentee goes to AGM in November. Thus, all 5 mentees have had a chance to attend one funded ICANN meeting. This means there is actually a shortfall of only 2 travel slots, one at the March meeting and one at the June meeting. As the focus for mentoring is about policy, one slot for each of these two meetings could be a discretionary slot current available for a policy person to take part in the meeting.

This is just a simple proposal - Feedback/Comments welcome as soon as possible! We need to have finalised a process by the end of this week.

Kindest regards,

Olivier _______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac

At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)

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At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)

Thanks Dev. My personal feeling is I cringe when seeing CROP, by its very definition being for "Outreach", being used to travel to an ICANN meeting, which really is inside the ivory tower, thus engagement rather than outreach. But RALOs are of course free to do as they wish. Kindest regards, Olivier On 20/11/2017 17:00, Dev Anand Teelucksingh wrote:

Thanks Olivier and Beran for this.

A reminder that CROP could be used by the RALO in the region where ICANN F2F meeting takes place.

So NARALO could use CROP to send a mentee to ICANN Puerto Rico and LACRALO could use CROP to send a mentee to Panama. That would therefore allow for a 2nd mentee to come from COP funding to Puerto Rico and Panama.

Some thoughts on conditions

- mentors and mentees need to have conference calls before the ICANN F2F meetings to explain what is At-Large using the At-Large community onboarding documentation and also be able to present on the policy work happening in ALAC and ICANN. Since the calls would be public, it would also offer opportunities for new fellows and nextgen persons to also attend. - commit to edit and update the community onboarding materials. - mentor and mentees be part of the O&E and continue after the travel to refine the onboarding approach for future mentors/mentees

Dev Anand.

On Mon, Nov 20, 2017 at 9:31 AM, Olivier MJ Crépin-Leblond <ocl@gih.com> wrote:

...

(added Outreach & Engagement WG & RALO Secretariats)

Thanks Beran.

So that's going to be two people being selected for the Onboarding Program thus 1 mentor & 1 mentee. I am copying the RALO Secretariats & the Outreach & Engagement working group as we need to discuss what our selection process is going to be for this. Of course, 1 or 2 mentors and 5 mentees, one for region, would be a lot better for us; however budgets are not high enough to sustain this. Kindest regards,

Olivier

On 20/11/2017 14:12, Beran Dondeh via ALAC wrote:

Dear all

Please find the announcement soliciting nominations from ACs and SOs for the Onboarding program below for your information.

Best

Beran

Begin forwarded message:

From: Ergys Ramaj <ergys.ramaj@icann.org> Subject: [ICANN60_Onboarding] Call for ICANN61 Nominations Date: November 20, 2017 at 1:06:27 PM GMT To: "ICANN60_Onboarding@icann.org" <ICANN60_Onboarding@icann.org>

Dear all,

An announcement soliciting nominations from SOs/ACs for ICANN61 has been published: https://www.icann.org/news/announcement-2017-11-20-en

As you may recall, this is an important part of the process to ensure improved communication and transparency.

Please do share with your respective groups.

Best, Ergys _______________________________________________ ICANN60_Onboarding mailing list ICANN60_Onboarding@icann.org https://mm.icann.org/mailman/listinfo/icann60_onboarding

_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac

At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)

-- Olivier MJ Crépin-Leblond, PhD http://www.gih.com/ocl.html

_______________________________________________ Alac-sc-outreach mailing list Alac-sc-outreach@atlarge-lists.icann.org https://mm.icann.org/mailman/listinfo/alac-sc-outreach

-- Olivier MJ Crépin-Leblond, PhD http://www.gih.com/ocl.html

HI Olivier and Dev, NARALO is using our crop slot to attend the North American School of Internet Governance. Also remember that it is only 3nights and 4 days so the person would not be able to stay the entire time. All of this assumes that the use of CROP to attend the ICANN meeting is included in the region's plan and that a specified outreach strategy is included as well. Best, Judith _________________________________________________________________________ Judith Hellerstein, Founder & CEO Hellerstein & Associates 3001 Veazey Terrace NW, Washington DC 20008 Phone: (202) 362-5139 Skype ID: judithhellerstein Mobile/Whats app: +1202-333-6517 E-mail: Judith@jhellerstein.com Website: www.jhellerstein.com Linked In: www.linkedin.com/in/jhellerstein/ Opening Telecom & Technology Opportunities Worldwide On 11/20/2017 11:00 AM, Dev Anand Teelucksingh wrote:

Thanks Olivier and Beran for this.

A reminder that CROP could be used by the RALO in the region where ICANN F2F meeting takes place.

So NARALO could use CROP to send a mentee to ICANN Puerto Rico and LACRALO could use CROP to send a mentee to Panama. That would therefore allow for a 2nd mentee to come from COP funding to Puerto Rico and Panama.

Some thoughts on conditions

- mentors and mentees need to have conference calls before the ICANN F2F meetings to explain what is At-Large using the At-Large community onboarding documentation and also be able to present on the policy work happening in ALAC and ICANN. Since the calls would be public, it would also offer opportunities for new fellows and nextgen persons to also attend. - commit to edit and update the community onboarding materials. - mentor and mentees be part of the O&E and continue after the travel to refine the onboarding approach for future mentors/mentees

Dev Anand.

On Mon, Nov 20, 2017 at 9:31 AM, Olivier MJ Crépin-Leblond <ocl@gih.com> wrote:

...

(added Outreach & Engagement WG & RALO Secretariats)

Thanks Beran.

So that's going to be two people being selected for the Onboarding Program thus 1 mentor & 1 mentee. I am copying the RALO Secretariats & the Outreach & Engagement working group as we need to discuss what our selection process is going to be for this. Of course, 1 or 2 mentors and 5 mentees, one for region, would be a lot better for us; however budgets are not high enough to sustain this. Kindest regards,

Olivier

On 20/11/2017 14:12, Beran Dondeh via ALAC wrote:

Dear all

Please find the announcement soliciting nominations from ACs and SOs for the Onboarding program below for your information.

Best

Beran

Begin forwarded message:

From: Ergys Ramaj <ergys.ramaj@icann.org> Subject: [ICANN60_Onboarding] Call for ICANN61 Nominations Date: November 20, 2017 at 1:06:27 PM GMT To: "ICANN60_Onboarding@icann.org" <ICANN60_Onboarding@icann.org>

Dear all,

An announcement soliciting nominations from SOs/ACs for ICANN61 has been published: https://www.icann.org/news/announcement-2017-11-20-en

As you may recall, this is an important part of the process to ensure improved communication and transparency.

Please do share with your respective groups.

Best, Ergys _______________________________________________ ICANN60_Onboarding mailing list ICANN60_Onboarding@icann.org https://mm.icann.org/mailman/listinfo/icann60_onboarding

_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac

At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)

-- Olivier MJ Crépin-Leblond, PhD http://www.gih.com/ocl.html

_______________________________________________ Alac-sc-outreach mailing list Alac-sc-outreach@atlarge-lists.icann.org https://mm.icann.org/mailman/listinfo/alac-sc-outreach

_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac

At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)

How is everyone choosing their onboarding candidate from their region. What are the criteria? APRALO is going to run its internal mentoring programme again.How do we choose one who will get funding to go to however many ICANN meetings? Is that for the mentor as well? M On Mon, Nov 20, 2017 at 7:38 AM, Dev Anand Teelucksingh <devtee@gmail.com> wrote:

Its better than not having a 2nd mentee at all since there will be no funding from the COP for more than one mentee. And this is where the RALO has to decide whether if they think bringing a person to be a mentee at an ICANN meeting will work for At-Large. If the mentee will be committing to work on a policy issue, work to promote At-Large if from a territory without an ALS, commits to participate in the conference calls, commits to work on onboarding documents, etc then I'm sure the GSE will support such a CROP proposal. And then look at creative ways to offset the challenges of CROP conditions of 4 days, 3 nights if more days at the ICANN meeting are necessary. For example, can local ALSes help with finding another space outside of the ICANN hotels that's much cheaper?

Dev Anand

On Mon, Nov 20, 2017 at 12:52 PM, Judith Hellerstein <judith@jhellerstein.com> wrote:

...

HI Olivier and Dev,

NARALO is using our crop slot to attend the North American School of Internet Governance. Also remember that it is only 3nights and 4 days so the person would not be able to stay the entire time. All of this assumes that the use of CROP to attend the ICANN meeting is included in the region's plan and that a specified outreach strategy is included as well.

Best,

Judith

____________________________________________________________

---

...

Judith Hellerstein, Founder & CEO Hellerstein & Associates 3001 Veazey Terrace NW, Washington DC 20008 Phone: (202) 362-5139 Skype ID: judithhellerstein Mobile/Whats app: +1202-333-6517 E-mail: Judith@jhellerstein.com Website: www.jhellerstein.com Linked In: www.linkedin.com/in/jhellerstein/ Opening Telecom & Technology Opportunities Worldwide

On 11/20/2017 11:00 AM, Dev Anand Teelucksingh wrote:

...

Thanks Olivier and Beran for this.

A reminder that CROP could be used by the RALO in the region where ICANN F2F meeting takes place.

So NARALO could use CROP to send a mentee to ICANN Puerto Rico and LACRALO could use CROP to send a mentee to Panama. That would therefore allow for a 2nd mentee to come from COP funding to Puerto Rico and Panama.

Some thoughts on conditions

- mentors and mentees need to have conference calls before the ICANN F2F meetings to explain what is At-Large using the At-Large community onboarding documentation and also be able to present on the policy work happening in ALAC and ICANN. Since the calls would be public, it would also offer opportunities for new fellows and nextgen persons to also attend. - commit to edit and update the community onboarding materials. - mentor and mentees be part of the O&E and continue after the travel to refine the onboarding approach for future mentors/mentees

Dev Anand.

On Mon, Nov 20, 2017 at 9:31 AM, Olivier MJ Crépin-Leblond <ocl@gih.com

...

wrote:

...

(added Outreach & Engagement WG & RALO Secretariats)

Thanks Beran.

So that's going to be two people being selected for the Onboarding Program thus 1 mentor & 1 mentee. I am copying the RALO Secretariats & the Outreach & Engagement working group as we need to discuss what our selection process is going to be for this. Of course, 1 or 2 mentors and 5 mentees, one

for

...

region, would be a lot better for us; however budgets are not high enough to sustain this. Kindest regards,

Olivier

On 20/11/2017 14:12, Beran Dondeh via ALAC wrote:

Dear all

Please find the announcement soliciting nominations from ACs and SOs for the Onboarding program below for your information.

Best

Beran

Begin forwarded message:

From: Ergys Ramaj <ergys.ramaj@icann.org> Subject: [ICANN60_Onboarding] Call for ICANN61 Nominations Date: November 20, 2017 at 1:06:27 PM GMT To: "ICANN60_Onboarding@icann.org" <ICANN60_Onboarding@icann.org>

Dear all,

An announcement soliciting nominations from SOs/ACs for ICANN61 has been published: https://www.icann.org/news/announcement-2017-11-20-en

As you may recall, this is an important part of the process to ensure improved communication and transparency.

Please do share with your respective groups.

Best, Ergys _______________________________________________ ICANN60_Onboarding mailing list ICANN60_Onboarding@icann.org https://mm.icann.org/mailman/listinfo/icann60_onboarding

_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac

At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki:

https://community.icann.org/display/atlarge/At-Large+ Advisory+Committee+(ALAC)

-- Olivier MJ Crépin-Leblond, PhD http://www.gih.com/ocl.html

_______________________________________________ Alac-sc-outreach mailing list Alac-sc-outreach@atlarge-lists.icann.org https://mm.icann.org/mailman/listinfo/alac-sc-outreach

_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac

At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+ Advisory+Committee+(ALAC)

_______________________________________________ Alac-sc-outreach mailing list Alac-sc-outreach@atlarge-lists.icann.org https://mm.icann.org/mailman/listinfo/alac-sc-outreach