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INVITATION - ICANN 57 - Budget Working Group
by Jessica Castillo Oct. 26, 2016

Oct. 26, 2016

Dear Community Members, On behalf of Xavier Calvez, ICANN CFO, we would like to invite you to attend a Budget Working Group session that will be held at ICANN 57 in Hyderabad. We value your input and are seeking your participation in this session to provide important community insight for the FY18 budget planning process. The details of this event are below and attached is an ical appointment which you may use to add to your calendar. Title: Budget Working Group Date: 8 November 2016 Time: 17:00-19:30 (Tuesday, November 8, 2016 at 11:30:00 UTC) Location: MR 1.04, HICC, Hyderabad, Telangana, India Purpose: FY18 budget planning Note: Appetizers and beverages will be provided You may also register for this session at by visiting this link below. https://icann572016.sched.org/event/8cw7/budget-working-group Thank you for your participation, we look forward to seeing you at ICANN 57 in Hyderabad. On behalf of Xavier Calvez, CFO Jessica Castillo Operations & Project Coordinator ICANN | Human Resources & Finance Departments P: (310) 301-3897 (Direct) | M: (424) 316-9545 E: jessica.castillo(a)icann.org<mailto:jessica.castillo@icann.org> | www.icann.org<http://www.icann.org/> 12025 Waterfront Drive, Ste 300, Los Angeles, CA 90094

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Re: [community-finance] INVITATION - ICANN 57 - Budget Working Group
by James Gannon Oct. 22, 2016

Oct. 22, 2016

Unfortunately I won’t be making it to Hyderabad so also won’t be able to attend From: <community-finance-bounces(a)icann.org<mailto:community-finance-bounces@icann.org>> on behalf of Giovanni Seppia <Giovanni.Seppia(a)eurid.eu<mailto:Giovanni.Seppia@eurid.eu>> Date: Saturday 22 October 2016 at 09:41 To: Jessica Castillo <jessica.castillo(a)icann.org<mailto:jessica.castillo@icann.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>> Cc: Krista Papac <krista.papac(a)icann.org<mailto:krista.papac@icann.org>>, Jennifer Gore <jennifer.gore(a)icann.org<mailto:jennifer.gore@icann.org>>, Elise Gerich <elise.gerich(a)iana.org<mailto:elise.gerich@iana.org>>, Cyrus Namazi <cyrus.namazi(a)icann.org<mailto:cyrus.namazi@icann.org>>, Trang Nguyen <trang.nguyen(a)icann.org<mailto:trang.nguyen@icann.org>> Subject: Re: [community-finance] INVITATION - ICANN 57 - Budget Working Group Dear Jessica, Thanks for the invitation. Unfortunately, I will be leaving Hyderabad on 8 Nov in the early morning. Kind regards, Giovanni Giovanni Seppia External Relations Manager EURid Woluwelaan 150 1831 Diegem - Belgium TEL: +32 (0) 2 401 2750 MOB:+39 335 8141733 giovanni.seppia(a)eurid.eu<mailto:giovanni.seppia@eurid.eu> http://www.eurid.eu<http://www.eurid.eu/> Please consider the environment before printing this email. From: community-finance-bounces(a)icann.org<mailto:community-finance-bounces@icann.org> [mailto:community-finance-bounces@icann.org] On Behalf Of Jessica Castillo Sent: 21 October 2016 19:15 To: community-finance(a)icann.org<mailto:community-finance@icann.org> Cc: Krista Papac; Elise Gerich; Cyrus Namazi; Jennifer Gore; Trang Nguyen Subject: [community-finance] INVITATION - ICANN 57 - Budget Working Group Dear Community Members, On behalf of Xavier Calvez, ICANN CFO, we would like to invite you to attend a Budget Working Group session that will be held at ICANN 57 in Hyderabad. We value your input and are seeking your participation in this session to provide important community insight for the FY18 budget planning process. The details of this event are below and attached is an ical appointment which you may use to add to your calendar. Title: Budget Working Group Date: 8 November 2016 Time: 17:00-19:30 (Tuesday, November 8, 2016 at 11:30:00 UTC) Location: MR 1.04, HICC, Hyderabad, Telangana, India Purpose: FY18 budget planning Note: Appetizers and beverages will be provided You may also register for this session at by visiting this link below. https://icann572016.sched.org/event/8cw7/budget-working-group Thank you for your participation, we look forward to seeing you at ICANN 57 in Hyderabad. On behalf of Xavier Calvez, CFO Jessica Castillo Operations & Project Coordinator ICANN | Human Resources & Finance Departments P: (310) 301-3897 (Direct) | M: (424) 316-9545 E: jessica.castillo(a)icann.org<mailto:jessica.castillo@icann.org> | www.icann.org<http://www.icann.org/> 12025 Waterfront Drive, Ste 300, Los Angeles, CA 90094 Disclaimer: This email and any attachment hereto is intended solely for the person to which it is addressed and may contain confidential and/or privileged information. If you are not the intended recipient or if you have received this email in error, please delete it and immediately contact the sender by telephone or email, and destroy any copies of this information. You should not use or copy it, nor disclose its content to any other person or rely upon this information. Please note that any views presented in the email and any attachment hereto are solely those of the author and do not necessarily represent those of EURid. 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Webinars presenting the schedule for PTI’s and ICANN’s FY18 Planning Process
by Leo Vegoda Sept. 13, 2016

Sept. 13, 2016

Dear Community Members, We will hold two webinars to share a suggested schedule for PTI's and ICANN's FY18 Planning Process and receive your input. The same content will be presented during both webinars, which provide two options to maximize your chances to be available. PTI's FY18 Operating Plan and Budget will be developed and published for public comment ahead of the ICANN FY18 Operating Plan and Budget. These webinars will provide the schedule for both steps in this process. Date Time URL 2016-09-08 00:15 UTC https://participate.icann.org/planning 2016-09-13 15:00 UTC https://participate.icann.org/planning Recordings and transcripts of the webinars, along with the planning calendar, will be published on ICANN's Community wiki at: https://community.icann.org/x/7CCOAw Kind regards, For the FY18 Planning Team - controller(a)icann.org <mailto:controller@icann.org> Becky Nash becky.nash(a)icann.org <mailto:becky.nash@icann.org> Taryn Presley taryn.presley(a)icann.org <mailto:taryn.presley@icann.org> Leo Vegoda leo.vegoda(a)icann.org <mailto:leo.vegoda@icann.org>

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IANA Stewardship Transition - Project Expenses - FY16 Q3 update
by Xavier J. Calvez Aug. 22, 2016

Aug. 22, 2016

Dear all, You find at the link below the updated project’s expenses as of FY16 Q3 (from July 2014 to March 2016). As indicated a few months ago, we have added new detailed information on the staff support with the individual positions, names and percentages of effort over the period. https://www.icann.org/resources/pages/iana-stewardship-project-costs Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348

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FY17 Budget update: Section 4 on IANA Stewardship
by Xavier J. Calvez June 24, 2016

June 24, 2016

Dear all, Please find attached an extract from the final FY17 Budget document relative to the IANA Stewardship transition (Section 4), currently under review, prior to Board consideration for approval in Helsinki. You may remember that the Draft budget document submitted for public comment did not include information on the FY17 expenses for this project. The Project Cost Support Team created in Marrakech has been working with the BFC, the CCWG, CWG, ICG co-chairs and involved staff to estimate the draft project’s expenses for FY17. These draft estimates have been included in the attached section (total $8.8m, page 3/10). Though offered late in the process, as these estimates are under review, your comments and questions on this section are welcome. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348

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Re: [community-finance] IANA Stewardship Transition - Project Expenses - FY16 Q3 update
by Xavier J. Calvez June 21, 2016

June 21, 2016

Lori, Thank you for this question. I hope it is acceptable that I share your question with the wider list of community members interested in the budget and with the BFC (Board Finance Committee), as I am sure many have similar questions or interest on the topic. Once all FY15/FY16 expenses (~$28m) will have been withdrawn from the Reserve Fund, we expect its remaining balance to be approximately $60m. Separately, the Board has initiated a board working group to re-evaluate the rationale, target level and governance of the Reserve Fund, which outcome will allow to determine the adequacy of this balance and next steps. If compared to the reference you mention below of 100% of annual operating expenses, the expected remaining balance would represent about 45% of this aggregate (using the FY17 budget of $132m of operating expenses). This is obviously a concern for the Board and BFC, and for the ICANN management, and I suspect for many community members as well. I welcome further input from the IPC on this topic. Looking forward to seeing you in Helsinki as well. Thank you. Best, Xavier On Jun 21, 2016, at 10:22, Lori Schulman <lschulman(a)inta.org<mailto:lschulman@inta.org>> wrote: Hi Xavier, Thank you for this information. I apologize for missing the earlier calls but I have had a very demanding travel schedule this spring. I am still interested in knowing if the projected withdrawal from the reserves will keep the reserves at the industry standard of 90%-110% of annual operating expenses. I didn't see a clear figure for it when I looked through the budget. As this is a matter of governance rather than budget, we just want to make sure that ICANN is in compliance with industry best practices. I look forward to seeing everyone in Helsinki. Lori S. Schulman Senior Director, Internet Policy International Trademark Association (INTA) +1-202-704-0408, Skype: lsschulman From: Xavier J. Calvez [mailto:xavier.calvez@icann.org] Sent: Tuesday, June 21, 2016 12:56 PM To: Metalitz, Steven <met(a)msk.com<mailto:met@msk.com>> Cc: Lori Schulman <lschulman(a)inta.org<mailto:lschulman@inta.org>> Subject: Re: [community-finance] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Steve, Just following up to ensure you have received the email I sent on Sunday with the section 4 of the budget document containing the updated expenses for this project. I don't know if we have Lori's address in our distribution list, so I will forward the email to her. Thank you. Best, Xavier On Jun 18, 2016, at 13:12, Metalitz, Steven <met(a)msk.com<mailto:met@msk.com>> wrote: Thank you for this information, Xavier. Relative to the FY 17 budget and operating plan being prepared for Board consideration, when do you expect to have projected cost estimates for stewardship transition / accountability activities for FY 17, as well as your recommendation as to whether these should be funded from reserves or otherwise? As you know, this was an issue raised by the Intellectual Property Constituency in its comments on the draft budget and operating plan. Thank you. Steve Metalitz, IPC VP From: community-finance-bounces(a)icann.org<mailto:community-finance-bounces@icann.org> [mailto:community-finance-bounces@icann.org] On Behalf Of Xavier J. Calvez Sent: Saturday, June 18, 2016 12:10 AM To: community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability Cc: Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: [community-finance] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Dear all, You find at the link below the updated project's expenses as of FY16 Q3 (from July 2014 to March 2016). As indicated a few months ago, we have added new detailed information on the staff support with the individual positions, names and percentages of effort over the period. https://www.icann.org/resources/pages/iana-stewardship-project-costs Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348

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OPEN Session on ICANN's Operations: Hubs / Outreach / Human Resources
by Xavier J. Calvez June 20, 2016

June 20, 2016

Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 Dear all, Please attend the following cross-community OPEN session on ICANN’s Operations: Hub strategy / Outreach programme / HR strategy. This is an opportunity for information and engagement with ICANN executives on the Operating plan of the organization. Date/Time/Meeting Details Tuesday 28 June 2016, 17.00 – 18.30, Veranda 2 (ccNSO meeting room) Format and content of the session Chair of the session: Xavier Calvez, CFO ICANN Moderator/ facilitator Giovanni Seppia ( chair ccNSO SOP WG, Eurid). Presenters: Susanna Bennett (COO ICANN) and Sally Costerton (Senior Advisor to President and Senior Vice President, Global Stakeholder Engagement). This cross-community is intended to start the cross-community dialogue on the operational goals of ICANN and related key performance indicators and metrics. If considered to add value, the intention is that this dialogue will become part of ICANN’s regular planning processes. Agenda 1. Welcome & introduction on background and purpose of the session (chair) 2. Presentation on goals / purpose ICANN’s outreach programme, KPI’s and metrics to be followed by a moderated discussion with the audience. 3. Presentation on goals / purpose ICANN’s Hub Strategy, KPI’s and metrics, to be followed by moderated discussion with the audience 4. Presentation on goals / purpose ICANN’s HR Strategy, KPI’s and metrics, to be followed by a moderated discussion. 5. Wrap-up chair Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348

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Report on Draft ICANN FY17 Operating Plan & Budget and Five-Year Operating Plan Update
by Leo Vegoda June 6, 2016

June 6, 2016

Dear Community Leaders and Members, I have attached the Report on Public Comments for the Draft ICANN FY17 Operating Plan & Budget and Five-Year Operating Plan Update to this message. The scale of comments we received this year is much higher than last year. Providing substantive responses to the comments means that the report is over 100 pages long. There is a high-level summary of the comments we received, organized by theme, at the start of the report. The detailed responses are structured using the same themes in an appendix to the main report. We appreciate that people might want to sort through the responses differently, so we have also provided them in a spreadsheet that can be sorted in a variety of ways, for the convenience of readers. As spreadsheets are not an ideal publication format for structured text, some of the formatting in the formal report is not present in this format. We hope you find this report helpful. Kind regards, Leo Vegoda

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Adopted FY17 SO/AC Additional Budget Request Decisions
by Taryn S. Presley May 20, 2016

May 20, 2016

Dear all: Please find attached the FY17 SO/AC additional budget request decisions adopted by the ICANN Board on 15 May 2016. These decisions have also been posted to the Finance Community Wiki<https://community.icann.org/display/projfinadhocws/FY17+Decisions> page. If you have questions please contact ICANN staff at contoller(a)icann.org Regards, ICANN Staff Information contained in this e-mail transmission is privileged, confidential and covered by the Electronic Communications Privacy Act, 18 U.S.C. Sections 2510-2521. If you are not the intended recipient, do not read, distribute or reproduce this transmission. If you have received this e-mail transmission in error, please notify sender immediately of the error by return e-mail and please delete the message from your system. Thank you in advance for your cooperation.

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New publication date for FY17 plans report on public comments
by Leo Vegoda May 19, 2016

May 19, 2016

Dear Community Leaders and Members, Thank you very much for the extensive comments provided on our draft FY17 plans. There are more than 150 comments in the 13 submissions provided, which is a significant increase on the number of comments provided last year. In order to properly evaluate and respond to your comments, and draft and finalize responses, we need to extend the timeline for producing the stff report on public comments. The report will now be published on 6 June. Kind regards, Leo Vegoda For the FY17 planning team

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