August 2021 - Gnso-epdp-idn-team

Proposed Agenda - IDN EPDP Meeting #3 - 25 August 2021
by Emily Barabas Aug. 23, 2021

Aug. 23, 2021

Dear all, Please find below the proposed agenda for our meeting on 25 August 2021 at 13:00 UTC. The agenda focuses on items from last week’s agenda that we did not have time to complete. Under agenda item 4, the WG will begin an initial review of the questions contained the EPDP charter. If you have not yet done so, please read the attached summary of the suggested approach to this review. The purpose of this exercise is to ensure that that everyone understands the charter questions and to get a sense of the amount of work expected for each topic to support development of our work plan. The initial review of charter questions will likely continue into the next meeting(s). If you have not already done so, it may also be helpful to review the charter questions beginning on page 4 of the charter: https://community.icann.org/display/epdpidn/2.+Charter Kind regards, Steve, Emily, and Marika IDN EPDP Meeting #3 Proposed Agenda 1. Roll Call & SOI Updates 2. Welcome & Chair Updates 3. Background briefing from ICANN org (continued from last week) 4. Begin initial review of charter questions 5. AOB

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Post Call | IDNs EPDP Team call | Wednesday, 18 August 2021
by Julie Bisland Aug. 18, 2021

Aug. 18, 2021

Dear all, All recordings for the IDNs EPDP Team call held on Wednesday, 18 August 2021 can be found on the agenda wiki page <https://community.icann.org/x/QQE_Cg> (attendance included) and the GNSO Master calendar<https://gnso.icann.org/en/group-activities/calendar>. These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom chat archive * Zoom recording (including audio, visual, rough transcript) * Transcript For additional information, you may consult the mailing list archives <https://mm.icann.org/pipermail/gnso-epdp-idn-team/> and the main wiki page<https://community.icann.org/x/uAPpCQ>. Thank you! Kind Regards, Julie

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Meeting Invitation | IDNs EPDP | Wednesday, 25 August 2021 at 13:00 UTC
by Julie Bisland Aug. 18, 2021

Aug. 18, 2021

Dear all, The IDNs EPDP Team meeting is scheduled on Wednesday, 25 August 2021 at 13:00 UTC for 60 minutes. Please click the link below to join the webinar: https://icann.zoom.us/j/94276275950?pwd=dG5hanFzMlpsYmh0NnFjTEQwOUV1dz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/94276275950?pwd=dG5hanFz…> Passcode: !!0tV0Wh&K For Audio only: One tap mobile : US: +13017158592,,94276275950#,,,,*5259149775# or +13126266799,,94276275950#,,,,*5259149775# Webinar ID: 942 7627 5950 Passcode: 5259149775 International numbers available: https://icann.zoom.us/u/adP1jJ0gRH [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/adP1jJ0gRH__;!!PtGJab4!v…> If this is your first time with Zoom, please take a look here: Welcome to Zoom [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> Members, participants, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Visit the Wiki agenda page: https://community.icann.org/x/QQE_Cg * Check your time zone: https://tinyurl.com/6353d7cc [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/6353d7cc__;!!PtGJab4!tGFa7hP…> ONLY for Members and Participants * Please join via the above Main Zoom Webinar link and staff will promote you to panelist. * Please select Panelists and Attendees when posting to the chat in order for everyone to see and to be captured afterwards. Only for Observers: Observers will have ability to view member chat and information shared in the zoom webinar room. Observers will not be able to use chat or raise hands. Thank you. Kind regards, Julie

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IDNs EPDP Team meeting
by ICANN Policy Calendar Aug. 18, 2021

Aug. 18, 2021

Meeting: IDNs EPDP Team meeting Date/time: Wednesday, 25 August 2021 at 13:00 UTC for 60 minutes Please click the link to join the webinar: https://icann.zoom.us/j/94276275950?pwd=dG5hanFzMlpsYmh0NnFjTEQwOUV1dz09 Passcode: !!0tV0Wh&K For Audio only: One tap mobile : US: +13017158592,,94276275950#,,,,*5259149775# or +13126266799,,94276275950#,,,,*5259149775# Webinar ID: 942 7627 5950 Passcode: 5259149775 International numbers available: https://icann.zoom.us/u/adP1jJ0gRH If this is your first time with Zoom, please take a look here: Welcome to Zoom [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> Members, participants, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Visit the Wiki agenda page: https://community.icann.org/x/E4FLCg Check your time zone: https://tinyurl.com/2ab8d5ze ONLY for Members and Participants * Please join via the above Main Zoom Webinar link and staff will promote you to panelist. * Please select Panelists and Attendees, or Everyone, when posting to the chat in order for everyone to see and to be captured afterwards. Only for Observers: Observers will have ability to view member chat and information shared in the zoom webinar room. Observers will not be able to use chat or raise hands.

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Notes and action items - IDNs EPDP Meeting #2 - 18 August 2021
by Emily Barabas Aug. 18, 2021

Aug. 18, 2021

Dear IDNs EPDP Working Group, Please find below the notes and action items from today’s meeting on Wednesday, 18 August 2021 at 13:30 UTC. The next meeting will be Wednesday, 25 August at 13:00 UTC. Best regards, Steve, Marika, and Emily IDNs EPDP – Notes and Action Items Meeting #2 on 18 August 2021 Action Items: None Notes: 1. Welcome/agenda review * Edmon has been selected by NomCom to serve on the ICANN Board. * Suggestion to consult with Council leadership about when it will be necessary to appoint a new Chair to the EPDP and the process for doing so. * Question: is any of the discussion in this WG confidential? * Response: All of the deliberations are public. Calls are recorded and transcribed. 1. Confirm regular meeting time * Suggested regular meeting slot based on the doodle poll: Wednesdays at 13:00 UTC. * There will be a conflict in this slot every other week with the ALAC CPWG call. * For the time being, the WG will use the suggested slot and then revisit when there is more clarity on next steps regarding the leadership arrangement for this WG. 1. Selection of Vice Chair * Two volunteers have put up their hands for this role: Donna Austin<https://community.icann.org/display/gnsosoi/Donna+Austin+SOI> and Anil Jain<https://community.icann.org/display/gnsosoi/Anil+Kumar+Jain+SOI>. * Suggestion: The Vice Chair could step into the Chair role in the future and the other candidate could become the Vice Chair. * Response: For now the group will focus on the current situation – selection of the Vice Chair. The Vice Chair will help support the transition process while a new Chair is selected, but the Council will likely want to determine how to select a new Chair. Once the GNSO Council provides additional guidance, the Working Group can respond as needed to move the work forward. * See recording/transcript for statements from the candidates. * Poll results: Donna Austin (7/10) and Anil Jain (3/10). * No concerns raised for moving forward with Donna Austin as Vice Chair. 1. Background briefing from ICANN org * Slides available at https://community.icann.org/display/epdpidn/2021-08-18+IDNs+EPDP * This briefing will continue on the next call. 1. Begin initial review of charter questions * This agenda item has been deferred to the next call. 1. AOB * None

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**On in 12 minutes** Meeting Invitation | EPDP on IDNs | Wednesday, 18 August 2021 at 13:30 UTC
by Julie Bisland Aug. 18, 2021

Aug. 18, 2021

**On in 12 minutes** Dear all, The EPDP on IDNs Team meeting is scheduled on Wednesday, 18 August 2021 at 13:30 UTC for 60 minutes. Please click the link below to join the webinar: https://icann.zoom.us/j/94276275950?pwd=dG5hanFzMlpsYmh0NnFjTEQwOUV1dz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/94276275950?pwd=dG5hanFz…> Passcode: !!0tV0Wh&K For Audio only: One tap mobile : US: +13017158592,,94276275950#,,,,*5259149775# or +13126266799,,94276275950#,,,,*5259149775# Webinar ID: 942 7627 5950 Passcode: 5259149775 International numbers available: https://icann.zoom.us/u/adP1jJ0gRH [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/adP1jJ0gRH__;!!PtGJab4!v…> If this is your first time with Zoom, please take a look here: Welcome to Zoom [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> Members, participants, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Visit the Wiki agenda page: https://community.icann.org/x/QQE_Cg * Check your time zone: https://tinyurl.com/6353d7cc [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/6353d7cc__;!!PtGJab4!tGFa7hP…> ONLY for Members and Participants * Please join via the above Main Zoom Webinar link and staff will promote you to panelist. * Please select Panelists and Attendees when posting to the chat in order for everyone to see and to be captured afterwards. Only for Observers: Observers will have ability to view member chat and information shared in the zoom webinar room. Observers will not be able to use chat or raise hands. Thank you. Kind regards, Andrea

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Reminder: DOODLE POLL: IDNs EPDP Weekly Calls
by Nathalie Peregrine Aug. 17, 2021

Aug. 17, 2021

*For those who haven’t yet completed the Doodle poll* Dear all, As a follow up to today’s IDNs EPDP team call, please find a Doodle poll to schedule a fixed meeting time for the Wednesday team calls moving forward. Please note that next week’s call has already been scheduled on Wednesday 18 August 2021 at 13:30 UTC. The Doodle poll result will not affect the scheduling for next week. Doodle poll: https://doodle.com/poll/g27mahi7im6xkdr9?utm_source=poll&utm_medium=link As the team’s membership covers a wide range of time zones, please be as flexible as possible in your choices. Thank you very much! Kind regards, Nathalie

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**REMINDER** Meeting Invitation | EPDP on IDNs | Wednesday, 18 August 2021 at 13:30 UTC
by Julie Bisland Aug. 17, 2021

Aug. 17, 2021

Dear all, The EPDP on IDNs Team meeting is scheduled on Wednesday, 18 August 2021 at 13:30 UTC for 60 minutes. Please click the link below to join the webinar: https://icann.zoom.us/j/94276275950?pwd=dG5hanFzMlpsYmh0NnFjTEQwOUV1dz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/94276275950?pwd=dG5hanFz…> Passcode: !!0tV0Wh&K For Audio only: One tap mobile : US: +13017158592,,94276275950#,,,,*5259149775# or +13126266799,,94276275950#,,,,*5259149775# Webinar ID: 942 7627 5950 Passcode: 5259149775 International numbers available: https://icann.zoom.us/u/adP1jJ0gRH [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/adP1jJ0gRH__;!!PtGJab4!v…> If this is your first time with Zoom, please take a look here: Welcome to Zoom [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> Members, participants, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Visit the Wiki agenda page: https://community.icann.org/x/QQE_Cg * Check your time zone: https://tinyurl.com/6353d7cc [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/6353d7cc__;!!PtGJab4!tGFa7hP…> ONLY for Members and Participants * Please join via the above Main Zoom Webinar link and staff will promote you to panelist. * Please select Panelists and Attendees when posting to the chat in order for everyone to see and to be captured afterwards. Only for Observers: Observers will have ability to view member chat and information shared in the zoom webinar room. Observers will not be able to use chat or raise hands. Thank you. Kind regards, Andrea

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Proposed Agenda - IDN EPDP Meeting #2 - 18 August 2021
by Emily Barabas Aug. 17, 2021

Aug. 17, 2021

Dear all, Please find below the proposed agenda for our meeting on 18 August 2021 at 13:30 UTC. Under agenda item #5, the WG will begin an initial review of the questions contained the EPDP charter. Please read the attached summary of the suggested approach to this review. The purpose of this exercise is to ensure that that everyone understands the charter questions and to get a sense of the amount of work expected for each topic to support development of our work plan. As we have full agenda for this week’s meeting, the initial review of charter questions will continue into the next meeting(s). Prior to this week’s call, it may also be helpful to review the charter questions beginning on page 4 of the charter: https://community.icann.org/display/epdpidn/2.+Charter Kind regards, Steve, Emily, and Marika IDN EPDP Meeting #2 Proposed Agenda 1. Welcome/agenda review 2. Confirm regular meeting time 3. Selection of Vice Chair 4. Background briefing from ICANN org 5. Begin initial review of charter questions 6. AOB

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welcome & preparations for the IDN EPDP
by Edmon Chung Aug. 17, 2021

Aug. 17, 2021

Dear EPDP Team members, Welcome to the EPDP Team tasked with reviewing Internationalized Domain Names (IDNs). I'm looking forward to working with all of you on this EPDP. You should have received an invite for our first meeting, which is scheduled for Wednesday, 11 August 2021 at 14:00 UTC, though not ideal for some, we did want to get moving and in our first meeting we will identify our recurring date/time for our regular meetings going forward. In case you are unable to join the first meeting, please do let us know ahead of time your general preference for the day-of-week and times for meetings. I want to share a few notes in advance of our first meeting to help ensure that we can get through all of the start-up tasks for the Working Group in a timely manner. In preparation for the first meeting, please take the time to begin familiarizing yourself with the following materials: - IDN EPDP Charter <https://community.icann.org/display/epdpidn/2.+Charter> - New gTLD Subsequent Procedures Final Report (Topic 25: Internationalized Domain Names (IDNs) starting on page 114) <https://gnso.icann.org/sites/default/files/file/field-file-attach/final-rep…> - IDN Variant TLD Implementation Staff Paper<https://www.icann.org/resources/pages/idn-variant-tld-implementation-2018-0…> - Recommendations for the Technical Utilization of the RZ-LGR<https://www.icann.org/en/system/files/files/rz-lgr-technical-utilization-re…> - Consensus Playbook<https://gnso.icann.org/sites/default/files/file/field-file-attach/pdp-3-4-c…> - GNSO Working Group Guidelines<https://gnso.icann.org/sites/default/files/file/field-file-attach/annex-1-g…> & EPDP Manual <https://gnso.icann.org/sites/default/files/file/field-file-attach/annex-4-e…> - GNSO IDNs EPDP Community Outreach Session at ICANN71, providing an introduction to the EPDP <https://71.schedule.icann.org/meetings/TZvWRhnydWDPSE64v> By the second Working Group meeting, we should expect that everyone has carefully read all of these documents. Once you have completed your document review, please confirm here<https://docs.google.com/forms/d/e/1FAIpQLSfbXhd2L4oAb_Cn22FnjkSoDSj0K-HNcij…>. The goal of this exercise is to ensure that everyone is starting off on the same page with the same foundation of information, which will enable us to be a more effective team. Leading up to and during that second meeting, please feel free to take the opportunity to ask clarifying questions upon reviewing the materials. In addition, a comprehensive document library is included on the Working Group's workspace (see https://community.icann.org/display/epdpidn/3.+Background+Documents) An understanding of these documents, especially the Key Resources at the top of the page, will help to ensure your full and productive participation in Working Group deliberations. In reviewing the document library, if you believe any critical documents are missing, please let the ICANN staff team know. The following items will be on the agenda for the first meeting: - Welcome from the Chair - Vice Chair: We have an opportunity to select one Vice Chair for this Working Group, but we are not required to do so. - Charter: It would be helpful if everyone could read through the Charter<https://community.icann.org/display/epdpidn/2.+Charter> before the first call. We will briefly go over some key points and answer any questions that members have. - Operating Mode/Working Methods: In our first meeting, we'll talk about some of the logistical elements of how we will work, including the decision-making process for this Working Group. We'll also review what is expected of those participating in this Working Group. From the outset, I would like to emphasize the importance of working towards developing consensus recommendations, which means working constructively and collaboratively to find outcomes that members can ultimately accept. To this end, the Consensus Playbook <https://gnso.icann.org/sites/default/files/file/field-file-attach/pdp-3-4-c…> is among the resources that you are being asked to read by the second meeting. We'll be drawing on the methods and techniques in the playbook throughout the life of the EPDP, so everyone should be familiar with it. - Work Plan: On our first call, we will have an opportunity to speak a bit about the Work Plan and what can be expected in our first weeks of work on this EPDP. As a preview, the initial areas of focus will be: - High-level review of the topics within the Charter - Prepare to request input from SO/AC/SG/Cs on topics in the Charter - Deliver Work Plan to GNSO Council - Meeting Frequency and Schedule: We'll have an opportunity to discuss the meeting frequency and the proposed day/time of the calls. - Coordination with other community efforts on IDNs As standard practice during the first meeting of a PDP/EPDP, members will generally do a round of verbal introductions so we can get to know each other. Action Item: In this case, given that we have a bit of time until the first meeting, I would ask all of the Members to briefly (no more than a couple of paragraphs at most) send an email to the list, describing your relevant experience/background and any objectives you have for participating in this EPDP. I look forward to seeing all of you on the call and hearing from you on the list. Best regards, Edmon -- This email has been checked for viruses by AVG. https://www.avg.com

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