January 2011 - Rt4-whois - lists.icann.org

Re: [Rt4-whois] Travel support and expense reimbursement
by Olof Nordling Jan. 10, 2011

Jan. 10, 2011

Dear all, A couple of updates to my previous mail on expense reimbursement (below): 1. Please use the attached banking information form, to be filled out with bank details for the transfer of the reimbursement sum. For good measure, I also reattach the reimbursement form where you list your expenses. 2. Please mail all documents to constituency-travel(a)icann.org<mailto:constituency-travel@icann.org> (rather than to the accounts payable address mentioned previously), copying Alice and me. Very best regards, Olof PS. As mentioned in a separate message, there are alternatives to email. Mark with "Constituency Travel" when using: POSTAL ADDRESS: ICANN 4676 Admiralty Way, Suite 330 Marina del Rey, CA 90292-6601 USA or FAX: +1 310 823 8649 From: Olof Nordling Sent: Thursday, January 06, 2011 12:20 PM To: rt4-whois(a)icann.org Subject: Travel support and expense reimbursement Dear all, With our London meeting coming up, I am sure you will find the attached expense reimbursement form of interest, as well as some practical hints about how to use it: After the meeting, please list your expenses on this form (lodging, meals, travel - unless already covered), attach scanned copies of the receipts and mail to accountspayable(a)icann.org<mailto:accountspayable@icann.org> (please also copy Alice and me) while clearly stating in the mail your bank account details for the transfer. Please note on the form that you can change the "disbursement currency" to the currency of your choice - and also that there is a link on the form to a currency conversion website to make life a little easier. Happy to answer any questions you may have on this, of course. For more about ICANN's travel support rules, please see the latest version at http://www.icann.org/en/topics/travel-support/draft-travel-support-guidelin… . Very best regards - wishing you safe travels and a really good 2011! Olof

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Re: [Rt4-whois] Updated London Preparation list
by lynn＠goodsecurityconsulting.com Jan. 10, 2011

Jan. 10, 2011

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Updated London Preparation list
by Kathy Kleiman Jan. 10, 2011

Jan. 10, 2011

Hi All, Tx for the additional volunteers (and notes from volunteers I missed) yesterday. Below please find the current version of our London Preparation List - tx so much for all you are doing! Drafts by late tomorrow for circulation? Any other volunteers? All the best, Kathy Review Team Preparation for London Meeting Deadline 1/11 (or latest 1/12) Please take a look at whatever background materials you deem appropriate, and prepare a draft to share with the list. Nothing fancy needed: paragraphs, bullet points, rough ideas. Whatever you provide will give us something to work from - a rough draft. Here's the list of subjects, and current volunteers. If everyone could take at least one topic we will be well prepared for this meeting! I. Definitions - a working set of definitions, background, scope (see initial ideas in Agenda): A. Producers of Whois Data: James, Susan, Wilfried (Volunteer(s)) B. Law Enforcement: Kim, Sharon and Wilfried (Volunteer(s)) C. Consumers and Consumer Trust Sarmad (Volunteer(s)) D. Applicable laws: Kim and Omar (Volunteer(s)) II. Questions - for Speakers (to help them organize their presentations to our needs): A. Questions for ICANN Staff on Compliance: James and Susan (additional volunteer?) B. Questions for ICANN Staff on Whois Policy & History: Wilfried and Michael (Volunteer(s)) C. Questions for SOCA Speaker: Lynn (Volunteer(s)) D. Questions for Article 29 Speaker (still "invited," but not yet RSVPed) ___________ (Volunteer(s)) E. Questions for Department of Commerce/Lawrence Strickling: _____________ (Volunteer(s)) III. Schedule of Upcoming Meetings Volunteers: Kathy, Emily, Bill (Bill, hope you don't mind my volunteering you). IV. Outreach & Action Plan: Volunteers: Emily, Kathy, _____________ (Volunteer(s)) Kathy Kleiman Director of Policy .ORG, The Public Interest Registry Direct: +1 703-889-5756 | Mobile:+1 703-371-6846| www.pir.org <http://www.pir.org> | Find us on Facebook <http://www.facebook.com/pir.org> | .ORG Blog <http://www.pir.org/orgbuzz> | Flickr <http://flickr.com/orgbuzz> | YouTube <http://youtube.com/orgbuzz> | Twitter <http://twitter.com/ORGBuzz> | Confidentiality Note: Proprietary and confidential to .ORG, The Public Interest Registry. If received in error, please inform sender and then delete.

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Volunteers still welcome!
by Kathy Kleiman Jan. 9, 2011

Jan. 9, 2011

Hi All, Tx you so much for volunteering. The materials below show the current status of the list (did I miss anyone?). The slots are filling up! If you have not volunteered, your input is, of course, most welcome (and feel free to double up with another person). Best, Kathy Review Team Preparation for London Meeting Deadline 1/11 (or latest 1/12) Please take a look at whatever background materials you deem appropriate, and prepare a draft to share with the list. Nothing fancy needed: paragraphs, bullet points, rough ideas. Whatever you provide will give us something to work from - a rough draft. Here's the list of subjects, and current volunteers. If everyone could take at least one topic we will be well prepared for this meeting! I. Definitions - a working set of definitions, background, scope (see initial ideas in Agenda): A. Producers of Whois Data: James, Susan, Wilfried (Volunteer(s)) B. Law Enforcement: Kim and Sharon (Volunteer(s)) C. Consumers and Consumer Trust Sarmad (Volunteer(s)) D. Applicable laws: Kim and Omar (Volunteer(s)) II. Questions - for Speakers (to help them organize their presentations to our needs): A. Questions for ICANN Staff on Compliance: James and Susan (additional volunteer?) B. Questions for ICANN Staff on Whois Policy & History: Wilfried (Volunteer(s)) C. Questions for SOCA Speaker: Lynn (Volunteer(s)) D. Questions for Article 29 Speaker (still "invited," but not yet RSVPed) ___________ (Volunteer(s)) E. Questions for Department of Commerce/Lawrence Strickling: _____________ (Volunteer(s)) III. Schedule of Upcoming Meetings Volunteers: Kathy, Emily, Bill (Bill, hope you don't mind my volunteering you). IV. Outreach & Action Plan: Volunteers: Emily, Kathy, _____________ (Volunteer(s)) Kathy Kleiman Director of Policy .ORG, The Public Interest Registry Direct: +1 703-889-5756 | Mobile:+1 703-371-6846| www.pir.org <http://www.pir.org> | Find us on Facebook <http://www.facebook.com/pir.org> | .ORG Blog <http://www.pir.org/orgbuzz> | Flickr <http://flickr.com/orgbuzz> | YouTube <http://youtube.com/orgbuzz> | Twitter <http://twitter.com/ORGBuzz> | Confidentiality Note: Proprietary and confidential to .ORG, The Public Interest Registry. If received in error, please inform sender and then delete.

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Volunteers still needed!
by Kathy Kleiman Jan. 8, 2011

Jan. 8, 2011

Hi All, Great thanks to all who has signed up for one (and two topics!). But don't worry if you have not signed up yet, there are plenty of open slots. We still need your ideas, input and guidance! Please let us know your choices - and please let me know if I have missed any email and areas you selected. Best and many thanks, Kathy and Emily Please take a look at whatever background materials you deem appropriate, and prepare a draft to share with the list. Nothing fancy needed: paragraphs, bullet points, rough ideas. Whatever you provide will give us something to work from - a rough draft. Here's the list of subjects, and current volunteers. If everyone could take at least one topic we will be well prepared for this meeting! I. Definitions - a working set of definitions, background, scope (see initial ideas in Agenda): A. Producers of Whois Data: James, Susan, Wilfried (Volunteer(s)) B. Law Enforcement: Kim and Sharon (Volunteer(s)) C. Consumers and Consumer Trust _____________ (Volunteer(s)) D. Applicable laws: Kim (Volunteer(s)) II. Questions - for Speakers (to help them organize their presentations to our needs): A. Questions for ICANN Staff on Compliance: James and Susan (additional volunteer?) B. Questions for ICANN Staff on Whois Policy & History: Wilfried (Volunteer(s)) C. Questions for SOCA Speaker: _____________ (Volunteer(s)) D. Questions for Article 29 Speaker (still "invited," but not yet RSVPed) ___________ (Volunteer(s)) E. Questions for Department of Commerce/Lawrence Strickling: _____________ (Volunteer(s)) III. Schedule of Upcoming Meetings Volunteers: Kathy, Emily, Bill (Bill, hope you don't mind my volunteering you). IV. Outreach & Action Plan: Volunteers: Emily, Kathy, _____________ (Volunteer(s)) Kathy Kleiman Director of Policy .ORG, The Public Interest Registry Direct: +1 703-889-5756 | Mobile:+1 703-371-6846| www.pir.org <http://www.pir.org> | Find us on Facebook <http://www.facebook.com/pir.org> | .ORG Blog <http://www.pir.org/orgbuzz> | Flickr <http://flickr.com/orgbuzz> | YouTube <http://youtube.com/orgbuzz> | Twitter <http://twitter.com/ORGBuzz> | Confidentiality Note: Proprietary and confidential to .ORG, The Public Interest Registry. If received in error, please inform sender and then delete.

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Brainstorming notes
by Kathy Kleiman Jan. 7, 2011

Jan. 7, 2011

Dear All, I wanted to circulate the "brainstorming notes" from our informal session in Cartagena. Tx to Sharon, Susan and Lynn for joining us by phone. Tx to Wilfried, Bill and James for joining us in person, as well as Olof, Alice and Liz. Liz did an excellent presentation and overview of the types of materials ICANN has on Whois - it was very helpful. As promised, let me share with you the brainstorming notes - in draft form. These are the notes that emerged from the two working groups that worked for 45 minutes separately on scope of work issues. When we came together we found many question in common - a framework for our scope of work. Notes below and attached. Please feel free to edit - all who attended. Please feel free to build on these ideas - all! Brainstorming notes from the Information Whois Review Team Session in Cartagena (below and attached - same document) I. REMOTE GROUP IDEAS (as written up on large sheets of white paper) Communication concerns Definitions Consumer + Law Enforcement needed "Consumer:" private + business "Law Enforcement" - policy powers? IP interests? courts? More work in London Scope work not limited Any relevant topics to be included II. LOCAL GROUP IDEAS (as written up on large sheets of white paper, and edited based on Kathy's notes as secretary of the local group) Starting point: we need to have a scope, but I should have some leniency (to cover things we may miss upfront. Our outreach efforts may also help us find bases we have not covered). Keep it open-ended, but be concise. Terms not defined: - Consumer (buyer, registrant, those involved with general operations of the Internet) - law enforcement - legitimate needs of law enforcement - promotes consumer trust Additional aspects to consider: - applicable laws - international jurisdictional issues - different laws - paying attention to laws around the world. - Contract vs. law (agreements among parties for choice of law versus what national law and public policy might require). Look at consultants Non US centric approach Uniform experience for consumers? Registrars under different jurisdictions Competition issues --> consumer experience Regarding approach to definitions: build tree structure to explore these issues starting with Affirmation of Commitments and building from there. Define stakeholders Well defined scope but be flexible Avoid discussing definitions and scope too much, and thus have no time to do work. Discussion - the 3 bullets - pretty vague Scope should not be too explicit, potentially finishing Provide framework vs. definition today III. TOGETHER - When we resumed together (remote and local groups) Considerable overlap in our work. Agreed: "Sounds like rough agreement" -- Review of larger group Before London/London: Work on Definitions Create Framework for the questions we want to ask (to ourselves and others) and a way of processing the feedback we expect. Olof and James suggest working on a tree structure - starting with the basic broad ideas, and further defining them into the details. What's Next? General Agreement on need for: 1. More formal scoping document 2. Merging work today into Wiki document 3. Creating a work plan for London 4. Holding a teleconference before London 5. Opening today's work to the whole of the Review Team for ideas, thoughts, concern, questions and additions. Kathy Kleiman Director of Policy .ORG, The Public Interest Registry Direct: +1 703-889-5756 | Mobile:+1 703-371-6846| www.pir.org <http://www.pir.org> | Find us on Facebook <http://www.facebook.com/pir.org> | .ORG Blog <http://www.pir.org/orgbuzz> | Flickr <http://flickr.com/orgbuzz> | YouTube <http://youtube.com/orgbuzz> | Twitter <http://twitter.com/ORGBuzz> | Confidentiality Note: Proprietary and confidential to .ORG, The Public Interest Registry. If received in error, please inform sender and then delete.

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Re: [Rt4-whois] Can everyone volunteer?
by Lemon, Sharon Jan. 7, 2011

Jan. 7, 2011

Classification: [ NOT PROTECTIVELY MARKED ] Be very happy to work with Kim on this~apologies for delay, in bed with flu. Please excuse brevity of message, sent from BB. Sharon ________________________________ From: rt4-whois-bounces(a)icann.org To: Kathy Kleiman Cc: rt4-whois(a)icann.org Sent: Thu Jan 06 21:46:37 2011 Subject: Re: [Rt4-whois] Can everyone volunteer? Hi Kathy et al: I am not exactly sure what you are looking for, but I'd be happy to take on Law Enforcement and, as I understand the purpose of this, I will try to come up with some kind of very rough wireframe proposal which can guide and facilitate a discussion. It would be great if Sharon would join me in that venture as, I believe, she would have the most relevant experience in that sector. Kim __________________________________ Merry Christmas and a Happy New Year or Season's Greetings... whatever works for you. On 2011-01-06, at 1:05 PM, Kathy Kleiman wrote: Hi All, Happy New Year again! Bill has inspired me – there are issues we should be looking at now, in preparation for London, rather than waiting for the meeting. Emily and I selected key areas from the Agenda that would benefit from advanced planning. They are substantive and speaker agenda items (all speakers have asked for questions on which they can prepare their presentations). Would everyone please select one item below (two, if you feel inspired)? Please take a look at whatever background materials you deem appropriate, and prepare a draft to share with the list. Nothing fancy needed: paragraphs, bullet points, rough ideas. Whatever you provide will give us something to work from – a rough draft. I propose 1/11 as the deadline – and then a day or two to comment as a group (and then send on to the speakers). Again, rough draft for discussion purposes is the goal…. a starting point to our discussion in London! Here’s the list of subjects. Please let me and Emily know (on or off list) what you would like to volunteer for. Tx you! I. Definitions – a working set of definitions, background, scope (see initial ideas in Agenda): 1. A. Producers of Whois Data _____________ (Volunteer(s)) 2. B. Law Enforcement _____________ (Volunteer(s)) 3. C. Consumers and Consumer Trust _____________ (Volunteer(s)) 4. D. Applicable laws _____________ (Volunteer(s)) II. Questions - for Speakers (to help them organize their presentations to our needs): 5. A. Questions for ICANN Staff on Compliance: James Bladel and _____________ (additional volunteer?) 6. B. Questions for ICANN Staff on Whois Policy & History: _____________ (Volunteer(s)) 7. C. Questions for SOCA Speaker 8. D. Questions for Article 29 Speaker (still “invited,” but not yet RSVPed) _____________ (Volunteer(s)) 9. E. Questions for Department of Commerce/Lawrence Strickling III. Schedule of Upcoming Meetings Volunteers: Kathy, Emily, Bill (Bill, hope you don’t mind my volunteering you). IV. Outreach & Action Plan: Volunteers: Emily, Kathy, _____________ (Volunteer(s)) Please let Emily and me know your choice(s) -- did we miss anything? Best and tx! Kathy Kleiman Director of Policy .ORG, The Public Interest Registry Direct: +1 703-889-5756 | Mobile:+1 703-371-6846| www.pir.org <http://www.pir.org> | Find us on Facebook <http://www.facebook.com/pir.org> | .ORG Blog <http://www.pir.org/orgbuzz> | Flickr <http://flickr.com/orgbuzz> | YouTube <http://youtube.com/orgbuzz> | Twitter <http://twitter.com/ORGBuzz> | Confidentiality Note: Proprietary and confidential to .ORG, The Public Interest Registry. If received in error, please inform sender and then delete. _______________________________________________ Rt4-whois mailing list Rt4-whois(a)icann.org https://mm.icann.org/mailman/listinfo/rt4-whois This email was received from the INTERNET and scanned by the Government Secure Intranet anti-virus service supplied by Cable&Wireless Worldwide in partnership with MessageLabs. (CCTM Certificate Number 2009/09/0052.) In case of problems, please call your organisation’s IT Helpdesk. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes. All E-Mail sent and received by SOCA is scanned and subject to assessment. Messages sent or received by SOCA staff are not private and may be the subject of lawful business monitoring. E-Mail may be passed at any time and without notice to an appropriate branch within SOCA, on authority from the Director General or his Deputy for analysis. 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London Meeting - Hotel
by Alice Jansen Jan. 7, 2011

Jan. 7, 2011

Dear Review Team Members, Please note that your booking details are available on the WHOIS private wiki. Please review the information and forward your questions or requirements to my address alice.jansen(a)icann.org by Wednesday, 12 January at the very latest. Be kindly reminded that rt4 email archives are published and that email exchanges regarding your personal travel information (as a consequence) should be kept off list. Many thanks in advance for your understanding. May I also take this opportunity to wish you all a happy and healthy new year. Very best regards Alice Alice Jansen --------------------- ICANN Assistant, Organizational Review alice.jansen(a)icann.org Phone: +32.2.234.78.64 --------------------- 6, Rond Point Schuman B-1040 Brussels, Belgium

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Re: [Rt4-whois] Travel support and expense reimbursement
by James M. Bladel Jan. 7, 2011

Jan. 7, 2011

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London Meeting -- staff attendance and conference call with Strickling and Beckstrom
by Denise Michel Jan. 7, 2011

Jan. 7, 2011

Dear Team Members: 1) The following ICANN staff members are looking forward to joining you in London for your first formal meeting to provide substantive information on Whois matters and relevant ICANN activities: Denise Michel - Advisor to the President & CEO Liz Gasster - Senior Policy Counselor, ICANN Policy Support Stacy Burnette - Director, Contractual Compliance Olof and Alice, of course, also will be there to support the Team's operational and administrative needs. It would be helpful to receive this week input on what the Team would like staff to cover at the meeting and any specific questions the Team would like the staff to address. While staff is committed to being as responsive and helpful as possible, depending on the complexity of the requests, staff may also provide follow-up answers and information in writing after the meeting. 2) Following-up on a request by some Team members in Cartagena that Assistant Secretary Strickling and CEO Beckstrom talk to the Team about their "intent" regarding the Whois review language in the Affirmation of Commitments, I have asked their respective schedulers to try to find time for a brief conference call with the Team during your London meeting. Their staff are making every effort to re-arrange schedules to get them both on the phone with you for a brief chat. I am assuming that, if their schedules can't be synced, as a fall-back you would want to speak with them individually. Please let me know if this is not the case. I look forward to seeing you all in London. Regards, Denise Denise Michel ICANN Advisor to the President denise.michel(a)icann.org +1.408.429.3072 mobile +1.310.578.8632 direct

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