October 2010 - Rt4-whois - lists.icann.org

Re: [Rt4-whois] Preliminary Report - 28 Oct session + Cartagena proposal
by lynn＠goodsecurityconsulting.com Nov. 4, 2010

Nov. 4, 2010

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Re: [Rt4-whois] Preliminary Report - 28 Oct session + Cartagena proposal
by Lemon, Sharon Nov. 2, 2010

Nov. 2, 2010

Classification: [ NOT PROTECTIVELY MARKED ] Hello All, Sorry I had to leave the conf call before the end, and I have some comms difficulties until 10th November, when I am back in the UK. I am in New Zealand, working on BB which doesn't allow me to open many attachments or any links! I note I am on one of the working groups~was there any timescale set for this? Lynn. Bill ~any ideas of how we can progress this? Also, when is next conference call planned? Best Wishes, Sharon ________________________________ From: rt4-whois-bounces(a)icann.org To: rt4-whois(a)icann.org Sent: Fri Oct 29 16:41:27 2010 Subject: [Rt4-whois] Preliminary Report - 28 Oct session + Cartagena proposal Dear Review Team Members, Thank you once again for your participation in the call. Please find attached a preliminary report of the fruitful discussion the Team had yesterday. Note that you are very welcome to provide editing suggestions. This report will be published on the WHOIS wiki which comprises your activities (recording, transcripts, reports) https://community.icann.org/display/whoisreview/WHOIS+Policy+Review+Team Also, as requested during this session, we would like to kindly remind Members interested in the Chair and Vice-Chair roles to notify us of your candidacy before the next call. If you were unable to participate in the second conference call, please know that the following working teams were established: 1. Drafting of principles, CoI and scope è Members: Kathy Kleiman, Emily Taylor, Bill Smith and Susan Kawaguchi 2. Reflection upon the Chair and Vice Chair expectations and election models è Members: Sharon Lemon, Bill Smith and Lynn Goodendorf Note that these Working Teams are still seeking for extra pairs of hands and that you are most welcome to volunteer at this stage. If so, please declare your interest to the list. As announced yesterday, please note that we need to prepare for the Cartagena meeting. The working assumption is to have a full day face-to-face meeting on Sunday, 5 December and a one-hour introductory session for the community on Wednesday, 8 December. Meetings with particular constituencies may also be called for depending on how far the work has advanced. Such meetings will have to be arranged closer to the Cartagena meeting. Thank you, Very best regards Alice This email was received from the INTERNET and scanned by the Government Secure Intranet anti-virus service supplied by Cable&Wireless Worldwide in partnership with MessageLabs. (CCTM Certificate Number 2009/09/0052.) In case of problems, please call your organisation’s IT Helpdesk. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes. All E-Mail sent and received by SOCA is scanned and subject to assessment. Messages sent or received by SOCA staff are not private and may be the subject of lawful business monitoring. E-Mail may be passed at any time and without notice to an appropriate branch within SOCA, on authority from the Director General or his Deputy for analysis. This E-Mail and any files transmitted with it are intended solely for the individual or entity to whom they are addressed. If you have received this message in error, please contact the sender as soon as possible. This information is supplied in confidence by SOCA, and is exempt from disclosure under the Freedom of Information Act 2000. It may also be subject to exemption under other UK legislation. Onward disclosure may be unlawful, for example, under the Data Protection Act 1998. Requests for disclosure to the public must be referred to the SOCA FOI single point of contact, by email on PICUEnquiries(a)soca.x.gsi.gov.uk or by telephoning 0870 268 8677. All E-Mail sent and received by SOCA is scanned and subject to assessment. Messages sent or received by SOCA staff are not private and may be the subject of lawful business monitoring. E-Mail may be passed at any time and without notice to an appropriate branch within SOCA, on authority from the Director General or his Deputy for analysis. This E-Mail and any files transmitted with it are intended solely for the individual or entity to whom they are addressed. If you have received this message in error, please contact the sender as soon as possible. The original of this email was scanned for viruses by the Government Secure Intranet virus scanning service supplied by Cable&Wireless Worldwide in partnership with MessageLabs. (CCTM Certificate Number 2009/09/0052.) On leaving the GSi this email was certified virus free. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes.

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My apologies
by Kim G. von Arx Oct. 31, 2010

Oct. 31, 2010

Dear All, I am very sorry, but I won't be able to participate in today's call. I had planned to take part and moved my meetings around but then just about 15 min ago a personal emergency arose and I have to attend to it. My sincere apologies. With respect to the Chair and Vice-Chair and if there is a vote I would like to cast my vote for Kathy for chair and Emily for Vice-Chair or, if there is a requirement for proxy I hereby appoint Rod Beckstrom (as our interim Chair) as my proxy vote holder. Again my apologies. Beat wishes, Kim Please excuse my typos! This is sent from my iPhone.

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Re: [Rt4-whois] Preliminary Report - 28 Oct session + Cartagena proposal
by lynn＠goodsecurityconsulting.com Oct. 30, 2010

Oct. 30, 2010

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Preliminary Report - 28 Oct session + Cartagena proposal
by Alice Jansen Oct. 29, 2010

Oct. 29, 2010

Dear Review Team Members, Thank you once again for your participation in the call. Please find attached a preliminary report of the fruitful discussion the Team had yesterday. Note that you are very welcome to provide editing suggestions. This report will be published on the WHOIS wiki which comprises your activities (recording, transcripts, reports) https://community.icann.org/display/whoisreview/WHOIS+Policy+Review+Team Also, as requested during this session, we would like to kindly remind Members interested in the Chair and Vice-Chair roles to notify us of your candidacy before the next call. If you were unable to participate in the second conference call, please know that the following working teams were established: 1. Drafting of principles, CoI and scope è Members: Kathy Kleiman, Emily Taylor, Bill Smith and Susan Kawaguchi 2. Reflection upon the Chair and Vice Chair expectations and election models è Members: Sharon Lemon, Bill Smith and Lynn Goodendorf Note that these Working Teams are still seeking for extra pairs of hands and that you are most welcome to volunteer at this stage. If so, please declare your interest to the list. As announced yesterday, please note that we need to prepare for the Cartagena meeting. The working assumption is to have a full day face-to-face meeting on Sunday, 5 December and a one-hour introductory session for the community on Wednesday, 8 December. Meetings with particular constituencies may also be called for depending on how far the work has advanced. Such meetings will have to be arranged closer to the Cartagena meeting. Thank you, Very best regards Alice

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Board Conflicts of Interest Policy
by Denise Michel Oct. 28, 2010

Oct. 28, 2010

*Conflicts of Interest Policy *[Adopted March 4, 1999, pursuant to ICANN Bylaws, Article V, Section 7, and Article VI, Section 3(b)] This policy superseded by the 30 July 2009 version<http://www.icann.org/en/committees/coi/coi-policy-30jul09-en.htm>. *1. Purpose* The purpose of the Conflicts of Interest policy is to ensure that the deliberations and decisions of the Corporation are made in the interests of the global Internet community as a whole, and to protect the interests of the Corporation when it is contemplating entering into a transaction, contract, or arrangement that might benefit the private interest of an Interested Director, Officer or Person (as defined below). An Interested Director, Officer or Person may not use his or her position with respect to the Corporation, or confidential corporate information obtained by him or her relating to the Corporation, in order to achieve a financial benefit for himself or herself or for a third person, including another nonprofit or charitable organization. This policy is intended to supplement but not replace any applicable laws governing conflicts of interest in nonprofit and charitable corporations. *2. Definitions* 2.1 *Compensation*. "Compensation" includes direct and indirect remuneration as well as gifts or favors that are substantial in nature. 2.2 *Family*. The "family" of any individual shall include only his or her spouse; his or her siblings and their spouses; his or her ancestors; and his or her descendants and their spouses. 2.3 *Financial Interest*. A person has a "financial interest" if the person has, directly or indirectly, through business, investment or family: (a) An existing or potential ownership or investment interest in any entity with which the Corporation has a transaction, contract, or other arrangement, or (b) A compensation arrangement with the Corporation or with any entity or individual with which the Corporation has a transaction, contract, or other arrangement, or (c) An existing or potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the Corporation is negotiating a transaction, contract, or other arrangement, or (d) An existing or potential ownership or investment interest in, or compensation arrangement with, any entity whose business or operation has been or will be directly affected by a decision or action of the Corporation. 2.4 *Interested Director*. "Interested Director" shall mean any Director of the Corporation who has a material financial interest, as defined above, or who serves as a Director or Officer of any entity with which the Corporation has a transaction, contract, or other arrangement. 2.5 *Interested Officer*. "Interested Officer" shall mean any Officer who has a material financial interest, as defined above, or who serves as a Director or Officer of any entity with which the Corporation has a transaction, contract, or other arrangement. For purposes of this policy, the President of the Corporation shall be treated as an Officer. 2.6 *Interested Person*. "Interested Person" shall mean either: (a) Any person currently being compensated by the Corporation for services rendered to it within the previous 12 months, whether as a full- or part-time employee, independent contractor, or otherwise, or (b) Any person whose family member, as defined in Section 2.2, is currently being compensated by the Corporation for services rendered to it within the previous 12 months, whether as a full- or part-time employee, independent contractor, or otherwise. *3. Committee on Conflicts of Interest* 3.1 To administer and monitor compliance with this Policy, the Board shall create a Committee of the Board on Conflicts of Interest<http://www.icann.org/committees/coi/>("Conflicts Committee"), to consist of at least two Directors named by the Board. 3.2 The Conflicts Committee <http://www.icann.org/committees/coi/> shall require a statement from each Director and Officer not less frequently than once a year setting forth all business and other affiliations which relate in any way to the business and other activities of the Corporation. *4. Duty to Abstain* 4.1 No Director shall vote on any matter in which he or she has a material and direct financial interest that will be affected by the outcome of the vote. 4.2 In the event of such an abstention, the abstaining Director shall state the reason for the abstention, which shall be noted in the minutes of the Board of Directors. *5. Disclosure by Directors and Officers* 5.1 When requested by the Conflicts Committee (not less frequently than once a year), each Director and Officer shall promptly submit a statement to the Committee setting forth all business and other affiliations which relate in any way to the business and other affiliations of the Corporation. 5.2 With respect to any particular matter then pending before the Corporation, each Director and Officer shall disclose to the Conflicts Committee any matter that could reasonably be considered to make the Director or Officer an "Interested Director" or "Interested Officer," as defined above. 5.3 With respect to any particular matter then pending before the Corporation, each Director and Officer shall disclose to the Conflicts Committee any relationship or other factor that could reasonably be considered to cause the Director or Officer to be considered to be an "Interested Person," as defined above. 5.4 For purposes of this section, Officers of the Corporation need not disclose compensation and other benefits paid to the Officer by the Corporation pursuant to Board resolution. *6. Disclosure by Supporting Organization* Members of or participants in Supporting Organization councils must disclose conflicts of interest or other financial interests in matters within the scope of the Supporting Organization in the manner required by the Bylaws of the Supporting Organization. *7. Procedures in Connection with Proposed Transactions and Arrangements* 7.1 Scope. This section applies to any proposed transaction, contract, or arrangement in which a Director, Officer, or Interested Person has a material financial interest. 7.2 Duty to Disclose. In connection with any actual or possible conflicts of interest, an Interested Director or Interested Officer must disclose the existence and nature of his of her material financial interest to the Conflicts Committee prior to the consideration of the proposed transaction, contract, or arrangement by the Board or any Committee of the Board. 7.3 Determining Whether a Conflict of Interest Exists. After disclosure of the financial interest, the disinterested members of the Conflicts Committee shall determine whether a conflict of interest exists. Neither the Board nor any Committee of the Board shall vote upon any proposed transaction, contract, or arrangement in connection with which an actual or possible conflict of interest has been disclosed by an Interested Director until such time as the Conflicts Committee has addressed the actual or possible conflict of interest. For matters pending before the full Board of Directors, a referral to the Conflicts Committee will not be required where the Interested Director fully discloses to the Board his or her financial interest and abstains from participation in the Board's consideration of the proposed transaction, contract, or arrangement. 7.4 Procedures for Addressing a Conflict of Interest 7.4.1 Where a matter has been referred to the Conflicts Committee and the Conflicts Committee has concluded that a conflict of interest exists, the chairman of the Board or Committee of the Board shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction, contract, or arrangement. 7.4.2 After exercising due diligence, the Board or Committee shall determine whether the Corporation can obtain a more advantageous transaction, contract, or arrangement with reasonable efforts from a person or entity that would not give rise to a conflict of interest. 7.4.3 If a more advantageous transaction, contract, or other arrangement is not reasonably attainable under circumstances that would not give rise to a conflict of interest, the Board or Committee shall determine by a majority vote of the disinterested Directors whether the transaction, contract, or arrangement is in the Corporation's best interest and for its own benefit and whether it is fair and reasonable to the Corporation, and shall make its decision as to whether to enter into the transaction, contract, or arrangement in conformity with such determination. *8. Violations of the Conflicts of Interest Policy* 8.1 If the Conflicts Committee has reasonable cause to believe that a Director or Officer has failed to disclose an actual or possible conflict of interest, it shall inform the Director or Officer of the basis for such belief and afford the Director or Officer an opportunity to explain the alleged failure to disclose. 8.2 If, after hearing the response of the Director or Officer and making such further investigation as may be warranted in the circumstances, the Conflicts Committee determines that the member has in fact failed to disclose an actual or possible conflict of interest, it shall recommend to the Board of Directors appropriate disciplinary and corrective action. 8.3 The violation of this conflicts of interest policy is a serious matter and may constitute "cause" for removal or termination of a Director or Officer, or the termination of any contractual relationship the Corporation may have with an Interested Person or other party. *9. Records of Proceedings* 9.1 The minutes of the Conflicts Committee shall contain: (a) The names of Directors and Officers found to have a material financial interest in connection with an actual or possible conflict of interest; the nature of the financial interest; any action taken to determine whether a conflict of interest was present; and the decision of the Conflicts Committee as to whether a conflict of interest in fact existed. (b) The names of the persons who were present for discussions and votes relating to the actual or potential conflict of interest; the content of the discussion; and a record of any votes taken in connection therewith. 9.2 In connection with a conflict of interest, the minutes of the Board or other Committee of the Board shall contain the names of the persons who were present for discussions and votes relating to the transaction or arrangement; the content of the discussion, including any alternatives to the proposed transaction or arrangement; and a record of any votes taken in connection therewith. *10. Compensation Committees* A member of any Committee of the Board the jurisdiction of which includes compensation matters and who receives compensation from the Corporation for services is precluded from voting on matters pertaining to that member's compensation. *11. Annual Statements* Each Director and Officer shall annually sign a statement which affirms that such person: (a) Has received a copy of the conflicts of interest policy; (b) Has read and understands the policy; (c) Has agreed to comply with the policy; and (d) Understands that the Corporation is a charitable organization and that in order to maintain its federal tax exemption it must engage primarily in activities which accomplish one or more of its tax-exempt purposes. *12. Periodic Reviews* The Conflicts Committee shall periodically consider whether and how this Conflicts of Interest Policy should be revised or amended to better meet its objectives. In connection with any periodic review conducted by the Corporation to ensure that it operates in a manner consistent with its charitable purposes, the Conflicts Committee shall report on the matters referred to it and their resolution.

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Re: [Rt4-whois] Chair nominations invited for the WHOIS Review Team - Acceptance and Vice Chair
by lynn＠goodsecurityconsulting.com Oct. 28, 2010

Oct. 28, 2010

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Adobe room
by Alice Jansen Oct. 28, 2010

Oct. 28, 2010

Dear RT Members, Please join the Adobe room: http://icann.adobeconnect.com/whois-review/ Thanks, Best regards Alice

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Re: [Rt4-whois] Chair nominations invited for the WHOIS Review Team - Acceptance and Vice Chair
by sharon.lemon＠soca.x.gsi.gov.uk Oct. 28, 2010

Oct. 28, 2010

NOT PROTECTIVELY MARKED Hello All, Although I should be able to join some of the conference call tonight, I am due to get on a plane half way through, so thought I would let you know my views on the discussions so far. Lynn's perspective below reflects exactly my thoughts. We all applied for this role, having understood what the Call for Applicants meant and all of our CVs, letters and statements are readily available for all to read. I understood that following our first conference call we were expected to self nominate or nominate a Chair - and that is exactly what happened. I felt I had enough knowledge of the nominees from available documentation, and was pleased we seemed to have achieved the position of Chair and Vice Chair in such an efficient and effective method. (Thanks Kathy and Emily for volunteering). Reading through our CVs etc., I am sure we allhave enough experience to know broadly what is expected of a Chair and Vice Chair ? We can finesse that as we go along, if Kathy and Emily need more support. Although not set in stone, we have set ourselves some challenging timescales, so our decision making around processes needs to be slick -so we can get on with the business in hand, about which I am very excited to be a part. If I don't get a chance to say tonight, I have consulted with law enforcement internationally about this Review, so I can represent all of our issues and thoughts - and they are looking forward to hearing how we are getting along and greatly appreciate our inclusion in the debate. Sharon Sharon Lemon OBE. Deputy Director e-Crime, Crime Techniques, Prevention and Alerts | Serious Organised Crime Agency | PO BOX 8000 | London | SE11 5EN | Tel: +44 (0)20 7238 8583 | Mobile: +44 (0)7768 290902 | Email: sharon.lemon(a)soca.x.gsi.gov.uk Get Safe Online Week 2010 runs from 15th-19th November. Visit the website <http://www.getsafeonline.org/nqcontent.cfm?a_id=1497> to learn more or follow us on twitter @GetSafeOnline Get Safe Online is a joint initiative between the Government, the Serious Organised Crime Agency, and public and private sector sponsors from the worlds of technology, communication, retail and finance to raise awareness of internet security, and help individuals and smaller businesses in the UK to use the internet confidently and safely. -----Original Message----- From: rt4-whois-bounces(a)icann.org [mailto:rt4-whois-bounces@icann.org] On Behalf Of lynn(a)goodsecurityconsulting.com Sent: 27 October 2010 20:24 To: Smith,Bill Cc: rt4-whois(a)icann.org Subject: Re: [Rt4-whois] Chair nominations invited for the WHOIS Review Team - Acceptance and Vice Chair Believe I have a different perspective. I had thought that the relatively small size of our team would permit us to be a bit more relaxed. It also seemed to me that the purpose and scope of our work had already been determined and was included in the Call for Applicants, so we do not need to invest time and energy along those lines. Finally, we all submitted a CV and a Statement of Interest so it is clear that everyone is well qualified to participate. We had the additional opportunity of introducing ourselves in last week's call. Although I am not personally acquainted with the rest of the team, I was comfortable with the information available to support the proposed nominations. I have been in some groups where no one wants to take the Chair because of the additional work required so I am grateful that we have two team members willing to step up for Chair and Vice-Chair. It is wonderful to have Rod Beckstrom engaged and highly supportive of this effort so we should be sensitive not to unduly impose on him. -Lynn -------- Original Message -------- Subject: Re: [Rt4-whois] Chair nominations invited for the WHOIS Review Team - Acceptance and Vice Chair From: "Smith, Bill" <bill.smith(a)paypal-inc.com> Date: Wed, October 27, 2010 1:58 pm To: "Kim G. von Arx" <kim(a)vonarx.ca>, Susan Kawaguchi <skawaguchi(a)facebook.com> Cc: "rt4-whois(a)icann.org" <rt4-whois(a)icann.org> Some quick points: 1. Internal structure, process, rules, etc. can be a simple task, provided we adopt a commonly used model. However, if our intention is otherwise, we could devote a significant amount of time to that task (I have personal experience with this). I would prefer that we spend our time on the task at hand, an assessment, and it is for this reason that I proposed both Robert's Rules and a draft scope. 2. We did agree to solicit nominations. We also agreed to continue the discussion on the items in the first agenda, including Terms of Reference. We further agreed that we would continue working on these until they were resolved, whether in one, two, or more weeks. I don't recall that we agreed to a specific sequencing of these items and assumed that we would work on them in parallel, where practical. It seems quite reasonable to me to begin discussions on our Terms of Reference, as a means of expediting our work, *and* to better understand each other and how we might work together. 3. I see no issue with Rod continuing to lead us as we define our Terms of Reference. I believe he was particularly effective during last week's call and expect he would be similarly effective as we discuss terms of reference, etc. Should his stewardship become problematic, and I do *not* envision that, we could always elect a chair at that time. 4. I too support Susan's comments re qualities. However, I have limited experience with the members of this Review Team and as a consequence, would benefit from seeing the group interact more before I consider selecting a chair. 5. I took Susan's chair constituency statement as a comment on the multi-stakeholder nature of ICANN. I share her (somewhat) concern and support her suggestion that we consider "diversity" when making decisions/assignments. That seems to be in keeping with ICANN's general approach to filling positions. I did *not* take her comments in any way as a personal statement about either nominee. 6. Robert's Rules is designed for "Deliberative Assemblies" like ours. It is used by numerous societies and organizations to bring a common sense order to their proceedings and importantly, to protect the rights of the individual in such bodies. I find several references to its use within ICANN, including the Registrar Stakeholder Group, and the GNSO Council (for voting). In addition, ARIN, ISOC, IEEE, OASIS, use Robert's Rules. (While Robert's might be the standard in share capital organizations, in my experience it is also the standard at societies, associations, etc. I admit my ignorance with Wainberg's but some quick Internet searches does not reveal significant use - in my opinion.) We also have other administrative issues to consider; like proxies, alternate representation, decision making (presumably consensus), how will we define consensus, ... > -----Original Message----- > From: Kim G. von Arx [mailto:kim@vonarx.ca] > Sent: Tuesday, October 26, 2010 6:11 PM > To: Susan Kawaguchi > Cc: Smith, Bill; rt4-whois(a)icann.org > Subject: Re: [Rt4-whois] Chair nominations invited for the WHOIS Review > Team - Acceptance and Vice Chair > > All: > > Thanks to Bill and Susan for valuable procedural points. I just would > like to add a few comments. > > 1. I believe that the internal structure is one of the most simple > tasks for this group to undertake and we should spend as little time as > possible on those aspects. > > 2. In line with the above, I thought that the roles and > responsibilities of the Chair (and if applicable the Vice-chair) would > be a discussion we would have prior to the vote and, if applicable, > prior to any further nominations. Indeed, the nomination emails were > just that - nominations and we had all agreed in our last call that we > would nominate and/or self-nominate people we think are suitable > candidates. Therefore, I was under the impression that the upcoming > phone call's main objective was to figure out the administrative > details with respect to the role, responsibility of the Chair and, of > course, the election of the Chair. If we fail to finalize those > details in our next call then, I had proposed, we would have another > call the following week until we have finalized the administrative > details including our terms of reference (the latter is not an internal > structure issue, but a substantive matter that will need significant > input and discussion). > > 3. I believe that it is important that we appoint a person from our > group to lead the discussion and us to the appropriate terms of > reference for this RT and I find it somewhat counter intuitive to have > Rod Beckstrom lead that discussion considering that we are supposed to > conduct some kind of review of a policy of ICANN and its ability to > enforce the same. > > 4. I believe that Susan's comments with regards to the roles and > responsibilities of the Chair are absolutely accurate and I believe > that both, Kathy and Emily, have shown over and over again that they > have all those qualities. > > 5. I don't believe that the fact that both nominees come from the > registry constituency is a concern considering that, I believe, both > nominees, have shown a lot of impartiality and integrity over the many > years they have dealt with very sensitive Internet policy issues > including the WHOIS issues under the ICANN regime and the UK (European > Union) framework. > > 6. With respect to process issues and rules of order, I suggest that we > should take ICANN's by-law as the framework considering that we are a > sub-creature of ICANN. Also, I propose that we use Wainberg's rules of > order instead of Robert's Rules. The former is specifically designed > for societies, associations, not for profits, etc. and is the standard > for those kind of organizations. Whereas the latter is the standard > for organizations with share capital. > > I am looking forward to a fruitful discussion and =0Ameeting this > Thursday. > > Best wishes, > > Kim > > > > > > On 26 Oct 2010, at 17:32, Susan Kawaguchi wrote: > > > I echo Bill's sentiments. Definition of how we go about evaluating > ICANN's enforcement of the WHOIS policy should be our first priority. > > > > Kathy, I personally very much appreciate your willingness to take on > the monumental job as chairperson but I personally would like to have a > clear picture of the work we will be doing in this group before we set > up our internal structure. > > > > As a group what do we expect of the chairperson? This is crucial to > discuss as the role of chair will be very important in guiding how this > team works together. I think we should establish ground rules and > guidelines on what is expected of the chairperson before we decide on > an individual. > > > > In other groups the chairperson's responsibilities have been > described as follows: > > > > "The purpose of a Chair is to call meetings, preside over working > group deliberations, manage the process so that all participants have > the opportunity to contribute, and report the results of the Working > Group to the Chartering Organization. " > > > > "Qualities of the Chair > > The main concern of the chair should be the aims and objectives of > the group and the integrity of the meeting process. There follows a > brief description of the personal qualities that a good chair should > possess. > > > > Authority > > The chair will need to maintain control to ensure that progress is > made in line with the schedule - as defined in the agenda. > > > > Flexibility > > Following an agenda does not always imply unquestioning devotion to > it. For example, if an unplanned deviation could produce a > clarification or the bonding together of meeting participants, then > this might represent a very effective strategy. > > > > Impartiality > > It is important that the chair supports an equal and fair > consideration of all sides of the argument. This can be especially > difficult where the chair is privately on one side of the debate. > > > > Maturity > > The chair must be able to accept and work with a broad cross section > of personalities. They should view each meeting without too much > preconception as to how individuals will act and react, but be able to > respond as the need arises. " > > > > You all may be thinking, "Of course, that is what we expect" but I > would feel more comfortable discussing the role and coming to > consensus. The WRT has many diverse view points and experiences. > Consensus building, transparency and neutrality will be key in the role > of the chair and the group should make a conscious decision on what we > expect of the chairperson. > > > > I am also somewhat concerned that the first two ICANN review teams > will be chaired by representatives of the Registry stakeholders group. > We should consider spreading the work to other constituencies. > > > > > > > > -----Original Message----- > > From: rt4-whois-bounces(a)icann.org [mailto:rt4-whois- > bounces(a)icann.org] On Behalf Of Smith, Bill > > Sent: Tuesday, October 26, 2010 11:24 AM > > To: rt4-whois(a)icann.org > > Subject: Re: [Rt4-whois] Chair nominations invited for the WHOIS > Review Team - Acceptance and Vice Chair > > > > It is heartening to see both the interest in and support for the > proposed candidates for Chair and Vice-Chair. I am encouraged by the > activity on the list and hope that we continue to use email as an > important means of progressing our work. In my experience, > collaborative/collegial use of email can significantly enhance the work > of groups between telephonic or face-to-face meetings; especially when > those groups are "geographically challenged". It facilitates discussion > of important topics between meetings frequently enabling both more > informed and faster decision making. > > > > With this in mind, I'd like to suggest that we may have the cart > before the horse in our discussions/decisions with respect to a Chair > and Vice-Chair. I believe that it is imperative that we all understand, > and agree to, both what we are working on and how we will perform the > work, before we formally select a Chair, and if necessary a Vice-Chair. > Establishing a charter prior to formally selecting a chair is common > practice at many organizations that have well-established processes, > e.g. OASIS, W3C, and IETF. I believe we would be well-served to follow > their model. > > > > Let me be clear that this is a *process* issue, not a personality > issue. I believe the proposed candidates are well-qualified and further > believe it is likely that they will be selected. However, before we > take that action, it is important that we understand the scope of our > work, and the rules that we will adhere to. > > > > Fortunately, the AOC establishes a clear basis for our work. Using > the language from the AOC, minimally adapted for the purpose of > defining a scope, I suggest that our scope is: > > > > ________________________________ > > To assess the extent to which existing WHOIS policy and its > implementation: > > > > * is effective, > > * meets the legitimate needs of law enforcement, and > > * promotes consumer trust. > > > > This assessment will include an analysis and determination of ICANN's > performance against the AOC requirement that ICANN implement measures > to maintain timely, unrestricted and public access to accurate and > complete WHOIS information, including registrant, technical, billing, > and administrative contact information. > > > > ________________________________ > > > > For process, we have the A&T Review Team's Terms of Reference > Methodology that can serve as a basis for us and I suggest we use that > as appropriate for our needs. I would also suggest that for anything > beyond the specifics we might lay out in out ToR, we use Roberts Rules > as our process document. It has proven effective in any number of > situations and allows us to have well-established processes without the > need to define, debate, and agree on them. > > > > Finally, I think we should take Rod Beckstrom up on his kind offer to > serve as chair and facilitator, and to do so until we can agree on what > our charter is and how we will go about our work. > > > > (A simple example of the types of process decisions we might need to > make is related to Wilfried's note - do we allow proxies? Or absentee > voting? If we do, how do we determine if quorum is established?) > > > >> -----Original Message----- > >> From: rt4-whois-bounces(a)icann.org [mailto:rt4-whois- > bounces(a)icann.org] > >> On Behalf Of Wilfried Woeber, UniVie/ACOnet > >> Sent: Tuesday, October 26, 2010 8:52 AM > >> To: Olivier ITEANU > >> Cc: rt4-whois(a)icann.org > >> Subject: Re: [Rt4-whois] Chair nominations invited for the WHOIS > Review > >> Team - Acceptance and Vice Chair > >> > >> Dear Team! > >> > >> Olivier ITEANU wrote: > >> > >>> > >>> > >>> Dear All, > >>> Considering that I am very new in the Icann process (I was part of > it > >>> in 2001), I do not know personally Kathy and Emily > >> > >> Nor do I, actually I don't think that I have "conciously" met anyone > >> in the team before. Thus I do not feel in a position to suggest any > >> individual for this position. > >> > >>> but it seems that > >>> many of you know each others and know them: if there is a consensus > >>> on them, that's fine for me, Kathy and Emily seem very competent > for > >>> the job. > >> > >> Nevertheless I am fine with the 2 ladies being nominated already. > >> > >>> However, if there is another candidate, I think that we need an > >>> urgent coming out ! > >>> Olivier > >> > >> As there's only a slim chance that I can call in (and if at all, > from > >> my mobile phone in listening mode because I will be on a train), I'd > >> like to submit my support for Kathy and Emily to serve as chairs of > the > >> team. > >> > >>> Olivier ITEANU - mailto:oiteanu@iteanu.com > >> > >> Best regards, > >> Wilfried. > >> _______________________________________________ > >> Rt4-whois mailing list > >> Rt4-whois(a)icann.org > >> https://mm.icann.org/mailman/listinfo/rt4-whois > > > > _______________________________________________ > > Rt4-whois mailing list > > Rt4-whois(a)icann.org > > https://mm.icann.org/mailman/listinfo/rt4-whois > > > > _______________________________________________ > > Rt4-whois mailing list > > Rt4-whois(a)icann.org > > https://mm.icann.org/mailman/listinfo/rt4-whois _______________________________________________ Rt4-whois mailing list Rt4-whois(a)icann.org https://mm.icann.org/mailman/listinfo/rt4-whois This email was received from the INTERNET and scanned by the Government Secure Intranet anti-virus service supplied by Cable&Wireless Worldwide in partnership with MessageLabs. 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Re: [Rt4-whois] Chair nominations invited for the WHOIS Review Team - Acceptance and Vice Chair
by lynn＠goodsecurityconsulting.com Oct. 27, 2010

Oct. 27, 2010

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