April 2012 - Rt4-whois - lists.icann.org

Agenda - Call on Wed, 11 April
by Alice Jansen April 17, 2012

April 17, 2012

Dear Review Team Members, Your next call is scheduled for Wednesday, 11 April – 17:00 UTC. Please find enclosed the agenda (also available on your public wiki at: https://community.icann.org/display/whoisreview/Call+27+-+11+April+2012) 1. Roll call & apologies 2. Adopt preliminary report (4 April) 3. Continuing walk through of ICANN Staff comments and queries on Recommendations, starting at Recommendation 12 (Denise) 4. Update from action item penholders https://community.icann.org/display/whoisreview/Action+Items+-+Spring+2012 and ongoing review of proposed new texts https://community.icann.org/display/whoisreviewprivate/Final+Report * Data Accuracy recommendations * Proxy & privacy recommendations * Recommendation 3 & 17 * Text on accreditation & hierarchy of enforcement * IDN recommendations * Language on timeframes and implementation paths * Compliance recommendations * Next steps 5. A.O.B Thanks, Kind regards Alice -- Alice Jansen Assistant, Organizational Reviews 6 Rond Point Schuman, Bt.5 B-1040 Brussels Belgium Direct dial: +32 2 234 78 64 Mobile: +32 4 73 31 76 56 Skype: alice_jansen_icann

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Action items - updated
by Alice Jansen April 17, 2012

April 17, 2012

Dear Review Team Members, Please find enclosed your action items list which reflects decisions reached during your last conference call. This is also available at: https://community.icann.org/display/whoisreview/Action+Items+-+Spring+2012 Thanks, Kind regards Alice Action Items - Spring 2012 * * Added by Alice Jansen<https://community.icann.org/display/~alice.jansen>, last edited by Alice Jansen<https://community.icann.org/display/~alice.jansen> on Apr 12, 2012 (view change<https://community.icann.org/pages/diffpages.action?pageId=31173652&original…>) * * Revive call schedule (calls to take place on Wednesdays once a week; first call to take place on Wed, 28 March) – Alice [https://community.icann.org/images/icons/emoticons/check.gif] * Review and submit language of recs 5-9 (Data Accuracy) - Susan [https://community.icann.org/images/icons/emoticons/check.gif] * Susan to circulate findings (3/4 paragraphs), agreed recommendations and add wordings (+ define the substantial/full failure terms) * Susan and James to add footnotes references * Review comments submitted to the Team and Denise's recommendation tracking document [https://community.icann.org/images/icons/emoticons/check.gif] * Propose alternative language for Proxy and Privacy recommendations - James + Susan + Peter + Seth + Lynn ; [https://community.icann.org/images/icons/emoticons/check.gif] * Subteam to review comments submitted and to circulate a draft by 13 April * Hold the pen on rec. 3 strategic priority by 28 March -- Emily ; [https://community.icann.org/images/icons/emoticons/check.gif] * Emily to integrate comments received * Susan to put forward some language * Denise to circulate draft advisory 2010 and material (recording, notes etc) of Cartagena discussion on this subject matter [https://community.icann.org/images/icons/emoticons/check.gif] * Find text on accreditation-- Kathy ; + Hierarchy of enforcement - James [https://community.icann.org/images/icons/emoticons/check.gif] * James to circulate language by 28 March (incentives><penalties) * Work on language of rec. 17 Emily; [https://community.icann.org/images/icons/emoticons/check.gif] AGREEMENT REACHED * [https://community.icann.org/images/icons/emoticons/warning.gif] Kathy to circulate iterations - if substantive, back on action items list * Review language of recs. on IDNs -- Sarmad + Kathy + Wilfried + Michael * IDN subteam to hold a call with Steve Sheng (Staff to schedule it) and attempt to share language by 28 April * Review your chapters and send redline to Seth + Omar + Alice by 21 March-- 13 April * Review body of text in light of comments and integrate changes suggested/required by Members-- Seth + Omar * Draft some language on timeframes and implementation paths in light of the AoC - Susan + Lynn [https://community.icann.org/images/icons/emoticons/check.gif] AGREEMENT * Susan to add agreed language to to data accuracy recommendation * Respond to Staff's comments for Community's information - All * Strengthen compliance recommendations and add justification to proposal - Peter + Emily + Bill * Alice to organize a subteam call -- Alice Jansen Assistant, Organizational Reviews 6 Rond Point Schuman, Bt.5 B-1040 Brussels Belgium Direct dial: +32 2 234 78 64 Mobile: +32 4 73 31 76 56 Skype: alice_jansen_icann

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Re: [Rt4-whois] IMPORTANT - Today's conference call w/ Staff needs to be rescheduled.
by kathy＠kathykleiman.com April 16, 2012

April 16, 2012

BODY { font-family:Arial, Helvetica, sans-serif;font-size:12px; } Hi Denise, I'm sorry we won't be able to hold this call, and look forward to rescheduling in the near future. Kathy On Mon 16/04/12 1:20 PM , Denise Michel denise.michel(a)icann.org sent: Dear Team Members, Due to unforeseen circumstances, key Staff will be unable to participate in today's conference call and we will need to reschedule. An alternate time/date will be identified quickly and we'll aim to have the call in the next few days. We apologize for any inconvenience this may have caused. Perhaps we could use the extra time to identify which issues the Team would like to address so Staff can be more prepared to meet your needs. Regards, Denise Denise Michel ICANN Advisor to the President & CEO denise.michel(a)icann.org [1] +1.408.429.3072 mobile +1.310.578.8632 direct Links: ------ [1] http://kathykleiman.com/javascript:top.opencompose(\'denise.michel(a)icann.org\',\'\',\'\',\'\')

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IMPORTANT - Today's conference call w/ Staff needs to be rescheduled.
by Denise Michel April 16, 2012

April 16, 2012

Dear Team Members, Due to unforeseen circumstances, key Staff will be unable to participate in today's conference call and we will need to reschedule. An alternate time/date will be identified quickly and we'll aim to have the call in the next few days. We apologize for any inconvenience this may have caused. Perhaps we could use the extra time to identify which issues the Team would like to address so Staff can be more prepared to meet your needs. Regards, Denise Denise Michel ICANN Advisor to the President & CEO denise.michel(a)icann.org +1.408.429.3072 mobile +1.310.578.8632 direct

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REMINDER - Call WHOIS RT><ICANN Staff today @ 22:30 UTC
by Denise Michel April 16, 2012

April 16, 2012

Hello. Is there an agenda or list of items the Team would like to discuss with Staff on today's call? Thanks Denise Denise Michel ICANN Advisor to the President & CEO denise.michel(a)icann.org +1.408.429.3072 mobile +1.310.578.8632 direct From: Alice Jansen <alice.jansen(a)icann.org> Date: Sun, 15 Apr 2012 23:59:32 -0700 To: Olof Nordling <olof.nordling(a)icann.org>, Denise Michel < denise.michel(a)icann.org>, Emily Taylor <emily(a)emilytaylor.eu>, Kathy Kleiman <kathy(a)kathykleiman.com>, "Nettlefold, Peter" < Peter.Nettlefold(a)dbcde.gov.au>, Mikhail Yakushev <m.yakushev(a)corp.mail.ru>, "Smith, Bill" <bill.smith(a)paypal-inc.com>, "lynn(a)goodsecurityconsulting.com" <lynn(a)goodsecurityconsulting.com>, "lgoodendorf(a)versprite.com" < lgoodendorf(a)versprite.com>, "LEMON, Sharon" <sharon.lemon(a)soca.x.gsi.gov.uk>, Sharon Lemon <sharonchallis(a)aol.com>, Omar Kaminski <omar(a)kaminski.adv.br>, Sarmad Hussain <sarmad.hussain(a)kics.edu.pk>, "Wilfried Woeber, UniVie/ACOnet" <Woeber(a)CC.UniVie.ac.at>, Susan Kawaguchi <susank(a)fb.com>, " jbladel(a)godaddy.com" <jbladel(a)godaddy.com>, Lutz Donnerhacke < lutz(a)iks-jena.de>, Seth M Reiss <seth.reiss(a)lex-ip.com>, Robby Markowicz < robby.markowicz(a)icann.org>, Wendy Profit <wendy.profit(a)icann.org>, John Jeffrey <john.jeffrey(a)icann.org>, Kurt Pritz <kurt.pritz(a)icann.org>, Maguy Serad <Maguy.Serad(a)icann.org>, Liz Gasster <liz.gasster(a)icann.org>, Margie Milam <Margie.Milam(a)icann.org>, "robby-jj(a)icann.org" <robby-jj(a)icann.org> Subject: REMINDER - Call WHOIS RT><ICANN Staff today @ 22:30 UTC Dear Review Team Members, Your call with ICANN Staff is scheduled for: ***Monday, 16 April **2012***** *22:30 UTC* *Please check your local time at*: http://timeanddate.com/worldclock/fixedtime.html?msg=WHOIS+RT+-+ICANN+Staff… * * * * PASSWORD: *27318 **followed by **# * *Adobe room**: **http://icann.adobeconnect.com/whois-review/* *Dial-in numbers:* Please find below a table which encapsulates dial-in numbers for your countries of residence. Should you be traveling, please refer to the full list which is available at: *http://www.adigo.com/icann/* <http://www.adigo.com/icann/> *Australia*1 800 009 820 1 800 036 775 Sydney T +61 290372962 Melbourne T +61 399996500 Brisbane T +61 731777546 *Austria* L - 0 800 295 858 M - 0 800 295 138 T - +43 720 882 638 *Belgium*L - 0800 79210 M – 0800 79218 T - +32 78 480 286 *Brazil*L - 0800 891 1597 M - 0800 891 1598 T - +55 613 717 2040 *Canada*1 800 550 6865 T - +1 213 233 3193 *France* 0800 90 25 56 T - +33 170618347 *Germany*L - 0800 1016 120 G - M 0800 1016 124 *Russia* 8 10 8002 535 3011 T - +7 499 650 7835 *United Kingdom*0800 032 6646 T - +44 207 099 0867 *United States*1 800 550 6865 T - +1 213 233 3193 *T – local toll number ; M – mobile preferred number ; L – landline preferred number* Please do not hesitate to contact me should you require a dial-out for this call. Thank you, Very best regards Alice Alice E. Jansen -------------------------- ICANN Assistant, Organizational & Affirmation Reviews *alice.jansen(a)icann.org* <alice.jansen(a)icann.org> Direct Dial: +32.2.234.78.64 Mobile: +32.4.73.31.76.56 Office Fax: +32.2.234.78.48 Skype: alice_jansen_icann -------------------------- 6, Rond Point Schuman B-1040 Brussels, Belgium -- *Alice Jansen* Assistant, Organizational Reviews *6 Rond Point Schuman, Bt.5* *B-1040 Brussels* *Belgium* Direct dial: +32 2 234 78 64 Mobile: +32 4 73 31 76 56 Skype: alice_jansen_icann

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Re: [Rt4-whois] Action items - updated
by Omar Kaminski April 15, 2012

April 15, 2012

Dear Seth, Anyway I'll do my best to help somehow. Please keep me posted. Best wishes, Omar PS: sorry to have sent this to the general list insted of Seth and Kathy only. My fault. 2012/4/15 Seth M Reiss <seth.reiss(a)lex-ip.com> > Omar**** > > ** ** > > Please do not worry about the work. I am sure we can complete it with any > assistance you may be in a position to offer. Family should always be a > first priority.**** > > ** ** > > So far, no one has forwarded me a chapter for final review.**** > > ** ** > > Best,**** > > ** ** > > Seth**** > > ** ** > > *From:* Omar Kaminski [mailto:omar@kaminski.adv.br] > *Sent:* Saturday, April 14, 2012 2:34 PM > *To:* seth.reiss(a)lex-ip.com; kathy(a)kathykleiman.com > *Cc:* rt4-whois(a)icann.org > *Subject:* Re: [Rt4-whois] Action items - updated**** > > ** ** > > Dear Kathy and Seth, > > How's our work? Again, and yet, I'm having extreme dificulties in tackling > with my everyday jobs, moreover I'm having dificulties in following the > group discussions closely. I'm trying to do my best and attend as many > conferences I can but it's not enough. > > I'm not sure if the best path is to resign and quit the job with the > group, because I understand we're more closely to the end that the middle > of work, and having team members from other coutries besides US gives more > legitimacy and a new process to cover the vacancy should be > contraproducent. > > As far as I saw our term finished yesterday (13th), and I'll be busy and > traveling at least until 18th. My dad is still sick, my mom is almost blind > and so the life goes on and I need to priorize them right now. > > Cheers, > > Omar > > > **** > > 2012/4/14 Alice Jansen <alice.jansen(a)icann.org>**** > Dear Review Team Members,**** > > Please find enclosed your action items list which reflects decisions > reached during your last conference call.**** > > This is also available at: > https://community.icann.org/display/whoisreview/Action+Items+-+Spring+2012 > **** > > Thanks,**** > > Kind regards**** > > ** ** > > Alice**** > Action Items - Spring 2012**** > > **· **** ** > > **· **Added by Alice Jansen<https://community.icann.org/display/%7Ealice.jansen>, > last edited by Alice Jansen<https://community.icann.org/display/%7Ealice.jansen> on > Apr 12, 2012 (view change<https://community.icann.org/pages/diffpages.action?pageId=31173652&original…> > )**** > > **· **** ** > > - Revive call schedule (calls to take place on Wednesdays once a week; > first call to take place on Wed, 28 March) – Alice **** > > > - Review and submit language of recs 5-9 (Data Accuracy) - Susan **** > > > - *Susan to circulate findings (3/4 paragraphs), agreed > recommendations and add wordings (+ define the substantial/full failure > terms)* **** > - *Susan and James to add footnotes references***** > > > - Review comments submitted to the Team and Denise's recommendation > tracking document **** > > > - Propose alternative language for Proxy and Privacy > recommendations - James + Susan + Peter + Seth *+ Lynn* ; * * **** > > > - *Subteam to review comments submitted and to circulate a draft by 13 > April***** > > > - Hold the pen on rec. 3 strategic priority by 28 March -- Emily ; ** > ** > > > - *Emily to integrate comments received ***** > - *Susan to put forward some language***** > > > - *Denise to circulate draft advisory 2010 and material (recording, > notes etc) of Cartagena discussion on this subject matter* **** > > > - Find text on accreditation-- Kathy ; +* *Hierarchy of enforcement - > James* * **** > > > - *James to circulate language by 28 March (incentives><penalties)***** > > > - Work on language of rec. 17 Emily; AGREEMENT REACHED**** > > > - *Kathy to circulate iterations - if substantive, back on action > items list***** > > > - Review language of recs. on IDNs -- Sarmad + Kathy + Wilfried + > Michael**** > > > - *IDN subteam to hold a call with Steve Sheng (Staff to schedule it) > and attempt to share language by 28 April***** > > > - Review your chapters and send redline to Seth + Omar + Alice by 21 > March-- *13 April***** > > > - Review body of text in light of comments and integrate changes > suggested/required by Members-- Seth + Omar **** > > > - Draft some language on timeframes and implementation paths in light > of the AoC - Susan + Lynn AGREEMENT**** > > > - *Susan to add agreed language to to data accuracy recommendation***** > > > - Respond to Staff's comments for Community's information - All**** > > > - Strengthen compliance recommendations and add justification to > proposal - Peter + Emily + Bill **** > > > - *Alice to organize a subteam call***** > > -- **** > > *Alice Jansen***** > > Assistant, Organizational Reviews**** > > *6 Rond Point Schuman, Bt.5***** > > *B-1040 Brussels***** > > *Belgium***** > > Direct dial: +32 2 234 78 64**** > > Mobile: +32 4 73 31 76 56**** > > Skype: alice_jansen*_*icann**** > > ** ** > > ** ** > > > _______________________________________________ > Rt4-whois mailing list > Rt4-whois(a)icann.org > https://mm.icann.org/mailman/listinfo/rt4-whois**** > > ** ** >

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Re: [Rt4-whois] For discussion Recommendation 5
by James M. Bladel April 11, 2012

April 11, 2012

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Recommendation 3 + 17
by Alice Jansen April 11, 2012

April 11, 2012

Dear Review Team Members, Attached you will find Emily's proposals for recommendations 3 and 17. Also available at: https://community.icann.org/display/whoisreviewprivate/Final+Report Please be kindly reminded to circulate your comments by Wednesday, 11 April. Thanks, Kind regards Alice -- Alice Jansen Assistant, Organizational Reviews 6 Rond Point Schuman, Bt.5 B-1040 Brussels Belgium Direct dial: +32 2 234 78 64 Mobile: +32 4 73 31 76 56 Skype: alice_jansen_icann

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DOODLE Poll to complete - Wed, 4 April
by Alice Jansen April 11, 2012

April 11, 2012

Dear Review Team Members, Consistent with your decision to schedule weekly calls in April, please find enclosed a doodle poll which will help you determine the most convenient time slot for your call that will take place on Wednesday, 4 April. http://www.doodle.com/yq7dnb58dihh3vfd Please complete this poll by Monday, 2 April – at the very latest. Thanks in advance. Kind regards Alice -- Alice Jansen Assistant, Organizational Reviews 6 Rond Point Schuman, Bt.5 B-1040 Brussels Belgium Direct dial: +32 2 234 78 64 Mobile: +32 4 73 31 76 56 Skype: alice_jansen_icann

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Note pod content - 11 April
by Alice Jansen April 11, 2012

April 11, 2012

Dear Review Team Members, Please find enclosed the pod content of your conference call held on 11 April. A preliminary report will be drafted. Thanks, Kind regards Alice -- WHOIS Policy Review Team Conference call – 11 April - 17:00 UTC AGENDA 1. Roll call & apologies 2. Adopt preliminary report (4 April) 3. Continuing walk through of ICANN Staff comments and queries on Recommendations, starting at Recommendation 12 (Denise) 4. Update from action item penholders https://community.icann.org/display/whoisreview/Action+Items+-+Spring+2012 and ongoing review of proposed new texts https://community.icann.org/display/whoisreviewprivate/Final+Report * Data Accuracy recommendations * Proxy & privacy recommendations * Recommendation 3 & 17 * Deaccreditation * IDN recommendations * Language on timeframes and implementation paths * Compliance recommendations 5. Next steps 6. A.O.B PARTICIPANTS Susan Kawaguchi, Kathy Kleiman, James Bladel, Lynn Goodendorf, Emily Taylor, Michael Yakushev, Seth Reiss, Sarmad Hussain ICANN STAFF Olof Nordling, Alice Jansen, Denise Michel APOLOGIES Peter Nettlefold, Bill Smith, Lutz Donnerhacke, Omar Kaminski, Sharon Lemon NOTES 1. Agenda amendments - A.O.B - WHOIS><ICANN Staff call + data validation (Larry Strickling letter) - Preliminary report adopted 2. Rec 5 - Susan - substantial failure - James avoid undeliverable. Full failure/substantial failure. Need clear language - contactable not clear enough. ET proposal to adopt substantial/full failure terms. James: redefine those terms. Body of report - (SK) + (JB) to insert references into draft footnotes. Proposal to have a references section. (SK) to circulate finding, agreed recommendations, add wordings. 4/3 paragraphs of findings. 3. Staff comments Rec 12: Voluntary discussions with proxy providers that ICANN has no contractual relationships with. Proxy services - big in RAA negotiations. Depending on how negotiations play out and on the Team's recommendations, this may require a GNSO consensus policy. Rec 13 Update on this topic next week. Need to explore various ways this could be implemented Rec 14 RAA negotiations would come into play. Rec 15 Staff is exploring a different range of ways this might be implemented and what the implications are. Rec 16 Currently RAA hold registrant holder responsible. In 2010 a draft - verify terms in RAA. Draft advisory submitted for comments. (KK) negotiations and studies going on: do we want to change our recommendations in light of that or shall we keep a high level approach? (JB) If group to reach out to Staff for RAA negotiations update, could open up to accusations then will need to recuse myself. (SR) should not respon to ongoing negotiations. Proposal to note that ongoing studies and negotiations (JB) advisoy draft not welcomed in Cartagena. (LG) come back to primary purpose: evaluate effectiveness WHOIS. We can certainly acknowledge activities and progress but at this point in time, the issue is there. Make sure that identified anything that hinders WHOIS. (DM) Not endorsing nor encouraging this advisory approach but will provide summary of comments so that Team can get a clearer picture of discussion at time. Rec 17 Feasible recommendation but investigations needed to implement recommendation. Connection to IRD WG. Staff noted issues that need to be explored: capacity planning, technical scaling, legal issues. (ET) enhancing current Internet service so no huge relocation or reassignment of data. Rec 18 - Rec 19 - Rec 20 Not ICANN's remit to determine encoding. That is fully within the role of IETF. addtional resources would be needed Rec 18 (SH) standards have not been adopted yet. Why and suggestions? (DM) serious concerns regarding compatability issue. Happy to provide additional material. Call with Steve Sheng to be scheduled (IDN subteam) Team thanks DM 4 Proxy/Privacy recommendations Progress ongoing. Subteam needs to review KK's comments. (ET) thanks for work. (KK)'s draft fleshes out findings and has references to where material is. Please circulate a final draft by Friday, 13 April. (LG) volunteered to help with drafting. (ET) - Clear difference between privacy and proxy services. Better use of time may be to go back to draft report. 5. Recommendation 3 Waiting for information from compliance team which will influence findings and recommendations. Historic figures from Staffing. Awaiting updated figures incl. on spendings. (DM): Stacy Burnette's slides in London included staffing chart that included full time staff. Discrepancy because of that. (SK) to propose some language. (ET) to integrate (PN), (KK) and (SK)'s comments. 6. Recommendation 17 (DM) highlight areas where unclear + implementation . (KK) to propose new iteration - if substantive edits, this rec will be back on action items list. 7 Deaccreditation Refer to slide from Maguy Serad and Bill's comment. Mention incentives when talking about penalties - holistic approach. (JB) to circulate language by next call 8 IDN recommendations Conversation with Steve Cheng and come up with draft Subteam will have a call with Steve Cheng and are working on clarifying draft recommendations and hope to share language. 9 Language on timeframes No follow-up action is required on this except make it more general. Language adopted and will be a separate recommendation at the end of data accuracy recommendation. 6 months from when Board received final report. List timing from AoC. 10. Compliance recommendations No progress. More work to be done. (AJ) to organize subteam call to discussion findings and recommendations within next week or so. 11. Next steps A.O.B Call with ICANN Staff scheduled for Monday, 16 April - 22:30 UTC Discussion on validation reverted to next call.

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