- Subpro-irt-asp - lists.icann.org

Re: [SubPro-IRT] Re: [Ext] Re: ASP Milestone Update
by Phil Buckingham Dec. 1, 2025

Dec. 1, 2025

Hi Kristy, A huge thanks to the ASP Team on reaching this milestone of an impressive 106 active applications as of 19 November 2025 on the extended deadline day. I am concerned though. As per the ASP stats page today https://newgtldprogram.icann.org/en/application-rounds/round2/asp/stats there are now 84 applications that still need to complete their organisational information , prior to being evaluated, and prior to the extended deadline day of 19 December 2025. I think it is imperative that all 84 applications complete this information. To give them every chance, would it be possible to extend the deadline ( again) to the end of the year or even into January 2026. I don’t think it will have a knock-on effect. Another question. Clearly, with the 45 application budgeted target having been achieved , are steps being made for the ICANN Board to approve an additional $15-$20m to fund the remaining applications( assuming of course they pass the evaluation), so each successful application would receive a 75% discount on their application fee for the next Round. Would it be possible to set up a Sub Pro IRT ASP meeting in the next week or two to discuss further. Regards, Phil Phil Buckingham From: Kristy Buckley via SubPro-IRT <subpro-irt(a)icann.org> Sent: 21 November 2025 03:42 To: Anne ICANN <anneicanngnso(a)gmail.com> Cc: subpro-irt(a)icann.org Subject: [SubPro-IRT] Re: [Ext] Re: ASP Milestone Update Hi Anne, all, It looks like between 19 OCT and 19 NOV we had +41 Organizations Submitted and +11 Applications Submitted. The extension announcement was on 9 OCT. Some orgs submitted had started the process prior to the announcement, but we have the numbers from the monthly statistics updates. Hope that helps! Kind regards, Kristy On Nov 20, 2025, at 13:06, Anne ICANN <anneicanngnso(a)gmail.com <mailto:anneicanngnso@gmail.com> > wrote: Thank you Kristy! How many organizations entered information by the November 19 deadline after the extension was announced? Anne Anne Aikman-Scalese GNSO Councilor NomCom Non-Voting 2022-2026 anneicanngnso(a)gmail.com <mailto:anneicanngnso@gmail.com> On Thu, Nov 20, 2025 at 12:01 PM Kristy Buckley via SubPro-IRT <subpro-irt(a)icann.org <mailto:subpro-irt@icann.org> > wrote: Greetings, Yesterday, 19 November, was the first deadline in the Applicant Support Program (ASP) application submission period. As you may recall, ICANN announced an extension <https://www.icann.org/en/announcements/details/icann-extends-deadline-for-a…> : applicants that enter organizational information in the system by 19 November 2025 will have until 19 December 2025 to submit a complete application. 126 submitted their Organizational details to ICANN. Of these, 106 are considered “active”. Meaning, the applicant has had some activity in the ASP Application System in the last 90 days. Active submitted Organizations are distributed across the ICANN regions as follows: * Africa: 22 * APAC: 41 * Europe: 11 * LAC: 4 * N. America: 28 Many thanks to everyone in the ASP-IRT, SubPro-IRT, and broader ICANN Community who contributed to reaching this milestone. We look forward to sharing an update with the final application submission numbers on 19 December. Kind regards, Kristy, on behalf of the ASP Team _______________________________________________ SubPro-IRT mailing list -- subpro-irt(a)icann.org <mailto:subpro-irt@icann.org> To unsubscribe send an email to subpro-irt-leave(a)icann.org <mailto:subpro-irt-leave@icann.org> _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos) You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.

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Recent ASP Blog & ICANN83 Updates
by Kristy Buckley June 9, 2025

June 9, 2025

Greetings ASP-IRT members, Welcome to Prague/ICANN83. In case you missed it, I wanted to let you know about the recent ASP blog<https://www.icann.org/en/blogs/details/building-capacity-and-increasing-acc…> outlining our team's efforts to facilitate applicants' completion of their ASP applications. This work includes conducting a brief survey to understand any challenges ASP applicants might be experiencing. We'll be presenting ASP updates to during the GAC Discussion on the new gTLD Program: Next Round<https://icann83.sched.com/event/246Qr/gac-discussion-on-new-gtld-program-ne…> later today (9 June) and during the ALAC Plenary 1 on 11 June. <https://icann83.sched.com/event/246Xp/at-large-plenary-1-unravelling-the-ne…> Lastly, we have a new pro bono and mentorship info sheet<https://newgtldprogram.icann.org/sites/default/files/documents/asp-pro-bono…> available at the Next Round booth (on the 2nd floor outside of the GAC room). Many thanks for your help in continuing to spread the word. Please let me know if you have any questions. I hope to see many of you in person and online this week! Kind regards, Kristy, on behalf of the ASP Project Team

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Re: Pro Bono Service Provider Orientation Webinar
by Samantha Mancia May 19, 2025

May 19, 2025

Hi again ASP IRT Sub-Track, I hope you are well. We are currently setting up the Pro Bono Service Provider Orientation Webinar and will be sending out the invite soon to those IRT members who responded to the doodle poll indicating they’d like to attend. If you did not respond to the doodle but would like to attend, please reply to this email so we can add you to the list. If you wish to share slides on the call (optional), please send them to us by Friday, 23 May 2025. Thank you and we look forward to seeing you then! Kind Regards, Samantha Mancia Project Manager, New gTLD Program Team Internet Corporation for Assigned Names and Numbers (ICANN) Office Telephone: +1 310 301 5800 www.icann.org<http://www.icann.org> Upcoming maternity leave: 26 May – 24 October 2025 From: Samantha Mancia via Subpro-irt-asp <subpro-irt-asp(a)icann.org> Reply-To: Samantha Mancia <samantha.mancia(a)icann.org> Date: Wednesday, May 7, 2025 at 3:04 PM To: "SubPro-IRT-asp(a)icann.org" <subpro-irt-asp(a)icann.org> Subject: [Subpro-irt-asp] Pro Bono Service Provider Orientation Webinar Dear ASP IRT Sub-Track, I hope you are well. I am writing to follow up on the discussion during our last ASP IRT Sub-Track call<https://icann-community.atlassian.net/wiki/spaces/SPIR/pages/204242945/2025…> around inviting IRT members to participate in the Pro Bono Professional Service Provider Orientation Webinar. The webinar will be for the pro bono professional service providers and mentors who have volunteered to provide support and guidance to ASP supported applicants, and will cover the following topics: 1. Overview and Introductions 2. Role Descriptions 3. Working with Supported Applicants 4. IRT Input: Perspectives on critical areas of focus to guide Supported Applicants through the gTLD application and evaluation process. 5. Q&A As discussed during the last ASP-IRT meeting, it sounded like some of you might be interested in providing input on areas where you feel it may be beneficial for supported applicants to receive additional guidance and benefit from professional service provider and mentor expertise and experience. We’re currently planning for this agenda item in the last 20 minutes of the webinar, in case you’d like to only join for that portion of the call but you are welcome to join for the entirety, of course. We are currently looking to schedule the webinar for the week of 26 May 2025, and would like those interested in participating to indicate their availability in the following doodle poll: https://doodle.com/group-poll/participate/axLjZrPa If you are interested in participating, please fill out the doodle poll by 23:59 UTC on Friday, 9 May 2025. Thank you very much, we look forward to your participation in the webinar. Kind Regards, Samantha Mancia Project Manager, New gTLD Program Team Internet Corporation for Assigned Names and Numbers (ICANN) Office Telephone: +1 310 301 5800 www.icann.org<http://www.icann.org> Upcoming maternity leave: 26 May – 24 October 2025

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ASP Bid Credit Proposed Revisions
by Kristy Buckley May 8, 2025

May 8, 2025

Greetings IRT and ASP-IRT members (please forgive the cross-post), Further to our discussion today during Meeting #138<https://icann-community.atlassian.net/wiki/spaces/SPIR/pages/181141583/2025…>, we are sharing the proposed revisions to the ASP bid credit on the EXT drive<https://docs.google.com/document/d/1bIu1lRxe4zr-lKRlfoQzd9dayoysItb4-AtvXUz…>. As noted during the meeting, we are proposing these revisions for two reasons: 1. The edits intend to clarify that the bid credit indeed acts as a credit as well as a discount. The credit allows supported applicants to bid higher than they might otherwise, thereby increasing their chance of winning (per the stated rationale for policy Rec 17.15<https://gnso.icann.org/sites/default/files/file/field-file-attach/final-rep…>). The bid credit also provides a discount by reducing the amount due by the winning supported applicant. 2. These revisions aim to further mitigate risks associated with ICANN providing undue financial benefits to private parties (in the case that the winning price paid by the supported applicant exceeds the financial thresholds needed to qualify for support). Many thanks for your initial review during the meeting. Please let us know if you have any further questions or comments. Kind regards, Kristy

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Pro Bono Service Provider Orientation Webinar
by Samantha Mancia May 7, 2025

May 7, 2025

Dear ASP IRT Sub-Track, I hope you are well. I am writing to follow up on the discussion during our last ASP IRT Sub-Track call<https://icann-community.atlassian.net/wiki/spaces/SPIR/pages/204242945/2025…> around inviting IRT members to participate in the Pro Bono Professional Service Provider Orientation Webinar. The webinar will be for the pro bono professional service providers and mentors who have volunteered to provide support and guidance to ASP supported applicants, and will cover the following topics: 1. Overview and Introductions 2. Role Descriptions 3. Working with Supported Applicants 4. IRT Input: Perspectives on critical areas of focus to guide Supported Applicants through the gTLD application and evaluation process. 5. Q&A As discussed during the last ASP-IRT meeting, it sounded like some of you might be interested in providing input on areas where you feel it may be beneficial for supported applicants to receive additional guidance and benefit from professional service provider and mentor expertise and experience. We’re currently planning for this agenda item in the last 20 minutes of the webinar, in case you’d like to only join for that portion of the call but you are welcome to join for the entirety, of course. We are currently looking to schedule the webinar for the week of 26 May 2025, and would like those interested in participating to indicate their availability in the following doodle poll: https://doodle.com/group-poll/participate/axLjZrPa If you are interested in participating, please fill out the doodle poll by 23:59 UTC on Friday, 9 May 2025. Thank you very much, we look forward to your participation in the webinar. Kind Regards, Samantha Mancia Project Manager, New gTLD Program Team Internet Corporation for Assigned Names and Numbers (ICANN) Office Telephone: +1 310 301 5800 www.icann.org<http://www.icann.org> Upcoming maternity leave: 26 May – 24 October 2025

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Re: [SubPro-IRT] IRT meeting 30 April
by Phil Buckingham April 29, 2025

April 29, 2025

Hi Lars, I am really sorry, but I won’t be able to make the key meeting tomorrow on Application Fees & Applicant Refunds. Like many in the community , I am strongly opposed to : 3.1.3 Refund Windows 1. The period between receipt of applicant gTLD evaluation fee and 10 DAYS after String Confirmation Day ( 65% of the gTLD evaluation fee paid eligible as a refund ). From my experiences from the 2012 Round, String Confirmation Day will be an absolutely critical day for all applicants – on whether they now need to change their strategy , whether they now need to raise additional funds - having now found themselves in a contention set, whether they now need to withdraw their application , whether they now need a new business model etc etc . 10 days is far far too short a time to make these key decisions ( with their advisors) . Please extend this to a full month after String Confirmation Day). As regards the 65% refund. Our calculations suggest that each applicant will need to raise $500,000 to apply. So, in a matter of weeks from submitting their application , through no fault of their own , applicant will actually lose $360, 000 in the event that an applicant decides to withdraw. It is a huge deterrent , can only lead to a further down grading of the number of applications expected. A vicious circle. The likelihood of a volume refund is increasingly unlikely ,especially if a cost recovery recalculation is made in 2028. The financial risks are far too high , especially for a single applicant from the “global south “ entering into an already saturated market. It will only lead to a large number of TLDs in the next Round having to enter into EBERO status. We strongly recommended that the refund is restored to the 80 % refund level of the 2012 Round or higher to 90% or even 100% for a single applicant from the global south. In return, we suggest 3.1.3 Refund 2 from the end of Refund 1 date is lowered to a 25% refund. Thanks. Phil From: Lars Hoffmann via SubPro-IRT <subpro-irt(a)icann.org> Sent: 29 April 2025 10:36 To: Anne ICANN via SubPro-IRT <subpro-irt(a)icann.org> Subject: [SubPro-IRT] IRT meeting 30 April Dear members of the IRT, For tomorrow’s (30 April) call, we will discuss fees and application questions. Materials for both topics were previously shared on list. We also updated the wiki that now has a link to the slide deck. Best wishes, Lars https://icann-community.atlassian.net/wiki/x/AQDMCg

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Post-call | SubPro IRT ASP Sub-Track #27 | 15 April 2025
by Next Round Policy Implementation April 16, 2025

April 16, 2025

Dear All, The recordings for Meeting #27 of the SubPro IRT ASP Sub-Track held on Tuesday, 15 April 2025 at 20:00-21:00 UTC are published on the meeting wiki page<https://icann-community.atlassian.net/wiki/x/AYAsD>. These include: * Attendance * Audio recording * Zoom recording (including audio, visual, rough transcript, chat) For additional information, you may consult the mailing list archive<https://mm.icann.org/pipermail/subpro-irt-asp/>. Best regards, Renate

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REMINDER | SubPro IRT ASP Sub-Track Meeting #27 | 15 April 2025, 20:00-21:00 UTC
by Next Round Policy Implementation April 15, 2025

April 15, 2025

Dear All, Meeting #27 of the SubPro IRT ASP Sub-Track will be held on in one hour 15 April 2025 at 20:00-21:00 UTC [local time<https://tinyurl.com/mt4dcpd8>]. The agenda can be consulted here<https://icann-community.atlassian.net/wiki/x/AYAsD>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> and the ICANN Community Anti-Harassment Policy<https://www.icann.org/en/governance/documents/icann-community-anti-harassme…>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/93075290767?pwd=MHl2YzBoc1Vyd2hkbC9xOTNwdlgvUT09 Meeting ID: 930 7529 0767 Passcode: 7Dg4fef%=2 Audio only One tap mobile +19294362866,,93075290767#,,,,*4781543838# US (New York) +12532158782,,93075290767#,,,,*4781543838# US (Tacoma) Find your local number: https://icann.zoom.us/u/aDZ2vqhHu Meeting ID: 930 7529 0767 Passcode: 4781543838 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Renate

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REMINDER | SubPro IRT ASP Sub-Track Meeting #27 | 15 April 2025, 20:00-21:00 UTC
by Next Round Policy Implementation April 14, 2025

April 14, 2025

Dear All, Meeting #27 of the SubPro IRT ASP Sub-Track will be held on 15 April 2025 at 20:00-21:00 UTC [local time<https://tinyurl.com/mt4dcpd8>]. The agenda can be consulted here<https://icann-community.atlassian.net/wiki/x/AYAsD>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> and the ICANN Community Anti-Harassment Policy<https://www.icann.org/en/governance/documents/icann-community-anti-harassme…>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/93075290767?pwd=MHl2YzBoc1Vyd2hkbC9xOTNwdlgvUT09 Meeting ID: 930 7529 0767 Passcode: 7Dg4fef%=2 Audio only One tap mobile +19294362866,,93075290767#,,,,*4781543838# US (New York) +12532158782,,93075290767#,,,,*4781543838# US (Tacoma) Find your local number: https://icann.zoom.us/u/aDZ2vqhHu Meeting ID: 930 7529 0767 Passcode: 4781543838 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Renate

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SubPro IRT ASP Sub-Track Meeting #27 | 15 April 2025, 20:00-21:00 UTC
by Next Round Policy Implementation April 4, 2025

April 4, 2025

Dear All, Meeting #27 of the SubPro IRT ASP Sub-Track will be held on 15 April 2025 at 20:00-21:00 UTC [local time<https://tinyurl.com/mt4dcpd8>]. The agenda can be consulted here<https://icann-community.atlassian.net/wiki/x/AYAsD>. Before the meeting, please be sure you have read the ICANN Expected Standards of Behavior<https://www.icann.org/resources/pages/expected-standards-2016-06-28-en> and the ICANN Community Anti-Harassment Policy<https://www.icann.org/en/governance/documents/icann-community-anti-harassme…>. We would like to remind participants that to ensure transparency of participation in ICANN's multistakeholder model, we ask that you sign in to Zoom sessions using your full name. For example, First Name and Last Name or Surname. You may be removed from the session if you do not sign in using your full name. Zoom information: Join the Zoom Webinar directly (recommended): https://icann.zoom.us/j/93075290767?pwd=MHl2YzBoc1Vyd2hkbC9xOTNwdlgvUT09 Meeting ID: 930 7529 0767 Passcode: 7Dg4fef%=2 Audio only One tap mobile +19294362866,,93075290767#,,,,*4781543838# US (New York) +12532158782,,93075290767#,,,,*4781543838# US (Tacoma) Find your local number: https://icann.zoom.us/u/aDZ2vqhHu Meeting ID: 930 7529 0767 Passcode: 4781543838 Should you be unable to attend the meeting, please let us know in advance. A recording will be made available. Please do not hesitate to contact us should you have any questions. Best regards, Renate

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