February 2017 - Ws2-diversity

Re: [Ws2-diversity] Link to "Lightning Talk on Diversity” document
by RAHMOUNI Dalila Feb. 14, 2017

Feb. 14, 2017

Cher Justin, Merci pour ton soutien pour la création de l’office. Le mois de février va être déterminant puisque le sous-groupe doit trouver un consensus sur cette proposition. La réitération de votre soutien durant ce mois sera décisif ! Encore merci, Dalila De : Justin RUGONDIHENE [mailto:justin.rugondihene@rura.rw] Envoyé : jeudi 2 février 2017 06:37 À : RAHMOUNI Dalila; 'Renata Aquino Ribeiro'; 'Nathalie Vergnolle' Cc : ws2-diversity(a)icann.org Objet : RE: [Ws2-diversity] Link to "Lightning Talk on Diversity” document Dear Dalila, This is to support your proposal for the creation of the Diversity Office which could fulfill among others the duties of collection of reliable data. This will be the only way to have data on diversity from a source officially established and recognized within ICANN ecosystem. Actually I didn’t find any added value of "Lightning Talk on Diversity (LTD)” document compared to AFNIC survey, instead LTD at some points contained some confusing and inaccurate information ( refer to my previous email below). Regards; Justin RUGONDIHENE GAC-Rwanda From: Justin RUGONDIHENE [mailto:justin.rugondihene@rura.rw] Sent: Thursday, January 26, 2017 8:28 AM To: 'Fiona Asonga' <fasonga(a)kixp.or.ke<mailto:fasonga@kixp.or.ke>>; 'ws2-diversity(a)icann.org' <ws2-diversity(a)icann.org<mailto:ws2-diversity@icann.org>> Subject: RE: [Ws2-diversity] Fwd: Diversity Data Sources Dear Fiona, Thank you for sharing with us the statistics about diversity within ICANN ecosystem. Therefore I have some comments: What was the rationale of combining NA and LAC regions (77%) in the pie graph with regards to ICANN personnel while NA and LAC were defined as different regions in the same PowerPoint presentation? GAC leadership : AF = 20% seems to be inaccurate. Regards; Justin RUGONDIHENE GAC RWANDA ------------------------------------------------------------------------------ From: ws2-diversity-bounces(a)icann.org<mailto:ws2-diversity-bounces@icann.org> [mailto:ws2-diversity-bounces@icann.org] On Behalf Of RAHMOUNI Dalila Sent: Tuesday, January 31, 2017 4:22 PM To: Renata Aquino Ribeiro <raquino(a)gmail.com<mailto:raquino@gmail.com>>; Nathalie Vergnolle <nathalie.vergnolle(a)icann.org<mailto:nathalie.vergnolle@icann.org>> Cc: ws2-diversity(a)icann.org<mailto:ws2-diversity@icann.org> Subject: Re: [Ws2-diversity] Link to "Lightning Talk on Diversity” document Dear Renata, Concerning your first question, the proposition is based on the AFNIC survey. For instance, this survey is the first analysis and should be completed to bring more details on the counting. For the second question, we haven’t yet any data on this point. To complete theses data, an important and long term work should be initiated. That is why we have proposed the creation of the Diversity Office with one of the missions will be the collection of reliable data. Best, Dalila De : ws2-diversity-bounces(a)icann.org<mailto:ws2-diversity-bounces@icann.org> [mailto:ws2-diversity-bounces@icann.org] De la part de Renata Aquino Ribeiro Envoyé : lundi 16 janvier 2017 00:14 À : Nathalie Vergnolle Cc : ws2-diversity(a)icann.org<mailto:ws2-diversity@icann.org> Objet : Re: [Ws2-diversity] Link to "Lightning Talk on Diversity” document Hi Thank you so much for sharing this material. I'm very interested and surprised by some of the points presented. Please allow some questions/observations. * While the importance of regional diversity in a country by country analysis was presented, was there a suggestion of a process for this? I'm thinking counting population, territory or any other variables? For instance underpopulated areas having weight as well as urban? * 80% of leadership is native speaker of Eng. Do we have how to predict where the non-native leadership comes from? Groups w translation or not? Pls. See these just as thoughts if no answer and once more, great material. Em 11/01/2017 12:12, "Nathalie Vergnolle" <nathalie.vergnolle(a)icann.org<mailto:nathalie.vergnolle@icann.org>> escreveu: On behalf of Dalila Rahmouni, please find hereafter links to the “Lightning Talk on Diversity” document that was shared in Helsinki last June. The document is available in English, French, Arabic and Spanish, and includes a proposal to create an office of diversity, that Dalila wanted to bring back to the attention of this group. English version: https://community.icann.org/download/attachments/59643308/Diversity%20-%20E… Version francaise: https://community.icann.org/download/attachments/59643308/Diversity%20-%20F… Arabic version: https://community.icann.org/download/attachments/59643308/Diversity%20-%20A… Spanish version: https://community.icann.org/download/attachments/59643308/Diversity%20-%20S… Thank you, Nathalie. Nathalie Vergnolle Sr. Project Manager, Multistakeholder Strategy & Strategic Initiatives ICANN nathalie.vergnolle(a)icann.org<mailto:nathalie.vergnolle@icann.org> Telephone Direct: +1(310) 578-8957<tel:+1%20310-578-8957> Cell: +1(310) 871-8561<tel:+1%20310-871-8561> Skype: Nathalie.vergnolle.icann 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536 _______________________________________________ Ws2-diversity mailing list Ws2-diversity(a)icann.org<mailto:Ws2-diversity@icann.org> https://mm.icann.org/mailman/listinfo/ws2-diversity

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Re: [Ws2-diversity] Response for WS2 Sub Group on Staff Accountability.
by Lousewies Vanderlaan Feb. 4, 2017

Feb. 4, 2017

Does this include our Whisteblower policy? Sent from my iPad > On 4 Feb 2017, at 08:47, Karen Mulberry <karen.mulberry(a)icann.org> wrote: > > Dear CCWG Accountability WS2 Subgroup on Staff Accountability, > > Please find attached here policies which relate to staff’s accountability. These will be posted shortly on ICANN.org for broader community access. > > These policies are: > · Anonymous Hotline > · Confidentiality > · Conflict of Interest > · Employee Conduct & Work Rules > · Equal Employment > · Fraud > · Open Door > · Outside Business Interests > · Prohibition of Workplace Harassment > > The ICANN CEO is responsible at the overall level for the ICANN organization staff member’s accountability, as noted in prior responses as well. In relation to staff accountability, there are many ways that ICANN holds staff accountable to these employment policies. Adherence to these policies is a fundamental expectation underlying the work of every ICANN Organization Staff member. > > As to adherence, ICANN Organization’s management, led by the CEO, is responsible for managing all staff members’ adherence to policies. The policies themselves set out reporting chains, and investigatory processes that are each followed. There are multiple ways to ensure adherence and it is through the management chain, and well-established Human Resource practices, that potential violations from the policies are reported and investigated. The Complaints Officer, once established, could serve an important role in identifying violations of employment policies. Under ICANN’s new Bylaws, the community’s ability to directly hold staff accountable are also enhanced, through the availability of a broadened IRP and Reconsideration. While the Office of the Ombudsman does not have jurisdiction over HR matters, community complaints of unfairness of staff members can be taken to the Ombudsman. > > In addition, as the policies also identify issues that could result in violations of laws, the applicable legal systems and California Attorney General also could reach ICANN organization staff member conduct. ICANN is governed by California laws and regulations, U.S. Federal laws and regulations (including laws related to ICANN’s tax exempt status), law and regulations of other places that it has employees, and is guided by best practices under those schemes. > > All staff members are regularly informed of staff policies through the annual confirmation process, training programs and intranet blogs, as well as at any point when an issue or question is raised that addresses one of the policies. Employment policies are always available to staff through ICANN’s intranet. > > We hope the information is helpful. The point person for future questions on human resources is Diane Schroeder, who is happy to participate on sub-group team calls if requested. > > Karen Mulberry > Multistakeholder Strategy and Strategic Initiatives (MSSI) > ICANN > > <mime-attachment> > <Codes and Policies related to staff accountability.zip>

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Response for WS2 Sub Group on Staff Accountability.
by Karen Mulberry Feb. 4, 2017

Feb. 4, 2017

Dear CCWG Accountability WS2 Subgroup on Staff Accountability, Please find attached here policies which relate to staff’s accountability. These will be posted shortly on ICANN.org for broader community access. These policies are: · Anonymous Hotline · Confidentiality · Conflict of Interest · Employee Conduct & Work Rules · Equal Employment · Fraud · Open Door · Outside Business Interests · Prohibition of Workplace Harassment The ICANN CEO is responsible at the overall level for the ICANN organization staff member’s accountability, as noted in prior responses as well. In relation to staff accountability, there are many ways that ICANN holds staff accountable to these employment policies. Adherence to these policies is a fundamental expectation underlying the work of every ICANN Organization Staff member. As to adherence, ICANN Organization’s management, led by the CEO, is responsible for managing all staff members’ adherence to policies. The policies themselves set out reporting chains, and investigatory processes that are each followed. There are multiple ways to ensure adherence and it is through the management chain, and well-established Human Resource practices, that potential violations from the policies are reported and investigated. The Complaints Officer, once established, could serve an important role in identifying violations of employment policies. Under ICANN’s new Bylaws, the community’s ability to directly hold staff accountable are also enhanced, through the availability of a broadened IRP and Reconsideration. While the Office of the Ombudsman does not have jurisdiction over HR matters, community complaints of unfairness of staff members can be taken to the Ombudsman. In addition, as the policies also identify issues that could result in violations of laws, the applicable legal systems and California Attorney General also could reach ICANN organization staff member conduct. ICANN is governed by California laws and regulations, U.S. Federal laws and regulations (including laws related to ICANN’s tax exempt status), law and regulations of other places that it has employees, and is guided by best practices under those schemes. All staff members are regularly informed of staff policies through the annual confirmation process, training programs and intranet blogs, as well as at any point when an issue or question is raised that addresses one of the policies. Employment policies are always available to staff through ICANN’s intranet. We hope the information is helpful. The point person for future questions on human resources is Diane Schroeder, who is happy to participate on sub-group team calls if requested. Karen Mulberry Multistakeholder Strategy and Strategic Initiatives (MSSI) ICANN

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diversity questionnaire - observations from 31jan mtg
by Renata Aquino Ribeiro Feb. 3, 2017

Feb. 3, 2017

Hi all Pls. find the latest version of diversity questionnaire according to observations from 31st jan meeting. https://docs.google.com/document/d/13UBH5JXmOvxA6H6Kg6W6o0GNDjfYRs3FwQULKSc… Best, Renata

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Results from the Captioning Survey from WS2 Diversity
by Yvette Guigneaux Feb. 3, 2017

Feb. 3, 2017

Hi All - Please find attached the results from the Captioning Survey from the WS2 Diversity call on 13 January 2017. Kind Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Asst. ICANN - Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux(a)icann.org Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org<http://www.icann.org>

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Notes, recordings and transcript for WS2 Diversity Subgroup Meeting #11 | 31 January 2017
by MSSI Secretariat Feb. 1, 2017

Feb. 1, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #11 | 31 January 2017 will be available here: https://community.icann.org/x/Ra3DAw A copy of the notes may be found below. Kind Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Asst. ICANN – Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org[icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.icann.org&d=DwMGaQ&…> ________________________________ NOTES (including relevant parts of the chat): Roll Call Review of Actions items · We'll share the document about Global Account again through the mailing list, and are asking the subgroup to provide input, · Action (Nathalie) send a reminder to Chris Gift to send documentation to the subgroup about Global enrollment · Action (Sebastien): send an email to the mailing list to summarize the discussion about role of ombuds office in collecting diversity data for those who missed the last call, and get a conversation going on the mailing list Review of Draft questionnaire - Diversity Questionnaire - Finalization & sending to CCWG Plenary - Reaching SO/AC · Renata asking that question that was deleted be re-included · Julie: questions 1 and 2 have been put back in · Renata: I see that they were re-ordered, but are there, so this is good · Rafik: there are comments from Corinne, let's see if we can incorporate those comments and finalize the questionnaire · Julie: I agree with Corinne about question 4 · Renata: I think it is clear enough as it is written now Suggest to keep the question as it is. · FIONA ASONGA 2: Yes we keep the question · Amal Al-saqqaf: maybe we should remove it · Sebatien: we don't need to be too specific. Suggest adding the following after the question: "How is it done?" · Renata Aquino Ribeiro: I do not oppose a follow up question · FIONA ASONGA 2: I agree with Sabastien's amendment · Julie: that's fine, seems like a majority agrees with this suggestion · Action (drafting team): amend the question 4 with the amendment discussed today, and give until Friday for the group to confirm we have reached consensus. Strawman document: moving to initial report drafting · Fiona: we are reformatting the strawman according to the template provided for the report. Asking the group to provide comments about the document. · Renata: what is the deadline for this, and do we have a drafting team? · Fiona: in terms of timing, the WS2 timeline is that we should start reviewing a 1st draft starting in February, so we are right on time if I manage to circulate a document today. There are several elements from recommendation #12 that still need to be discussed. All comments from previous discussions have been included in the report. · Renata: we should discuss more the suggestion to use the office of ombudsman, and should use the month of February to discuss also the other components that we haven't yet discussed. · Rafik: to clarify, we haven't had a detailed discussion about the office of diversity. We need to have this discussion, which is why we have an action item about that. · Renata Aquino Ribeiro: I'd be quite clear we need to address the need for a diversity office in ICANN. And how it can work w/ current structures like ombudsman office and this group. · Dalila Rahmouni: Yes we need to see all the options for the office · Renata: we should think about the visa problem, the problem of accessibility, remote participation, and broad inclusion. AOB · Rafik: We are scheduling the next calls for February, invitations will come out soon.

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Link to "Lightning Talk on Diversity” document
by Nathalie Vergnolle Feb. 1, 2017

Feb. 1, 2017

On behalf of Dalila Rahmouni, please find hereafter links to the "Lightning Talk on Diversity" document that was shared in Helsinki last June. The document is available in English, French, Arabic and Spanish, and includes a proposal to create an office of diversity, that Dalila wanted to bring back to the attention of this group. English version: https://community.icann.org/download/attachments/59643308/Diversity%20-%20En glish%20version.pdf?version=1 <https://community.icann.org/download/attachments/59643308/Diversity%20-%20E nglish%20version.pdf?version=1&modificationDate=1468432893000&api=v2> &modificationDate=1468432893000&api=v2 Version francaise: <https://community.icann.org/download/attachments/59643308/Diversity%20-%20F rench%20version.pdf?version=1&modificationDate=1468432910000&api=v2> https://community.icann.org/download/attachments/59643308/Diversity%20-%20Fr ench%20version.pdf?version=1&modificationDate=1468432910000&api=v2 Arabic version: https://community.icann.org/download/attachments/59643308/Diversity%20-%20Ar abic%20version.pdf?version=1 <https://community.icann.org/download/attachments/59643308/Diversity%20-%20A rabic%20version.pdf?version=1&modificationDate=1468432922000&api=v2> &modificationDate=1468432922000&api=v2 Spanish version: https://community.icann.org/download/attachments/59643308/Diversity%20-%20Sp anish%20version.pdf?version=1 <https://community.icann.org/download/attachments/59643308/Diversity%20-%20S panish%20version.pdf?version=1&modificationDate=1468432937000&api=v2> &modificationDate=1468432937000&api=v2 Thank you, Nathalie. Nathalie Vergnolle Sr. Project Manager, Multistakeholder Strategy & Strategic Initiatives ICANN <mailto:nathalie.vergnolle@icann.org> nathalie.vergnolle(a)icann.org Telephone Direct: +1(310) 578-8957 Cell: +1(310) 871-8561 Skype: Nathalie.vergnolle.icann 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536

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