- Community-Finance - lists.icann.org

Doodle poll - Budget process improvements for FY15
by Maya S. Reynolds Oct. 8, 2013

Oct. 8, 2013

Dear Finance Community Members, Thank you for your continuous support on ICANN Finance Community Budget Work Group. Please participate in this doodle poll to organize the review of "Budget process improvements for FY15". http://doodle.com/wn8m6ndsnq5bpn59 This Doodle poll will close on Friday, Oct 11 at 5:00pm (PDT). The date and time will be announced shortly thereafter. Best regards, Maya Reynolds on behalf of Xavier Calvez Executive Assistant ICANN

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FY14 Draft Operating Plan & Budget - Report of Public Comments
by ICANN-Controller Sept. 10, 2013

Sept. 10, 2013

Dear SO/AC/SG Leaders and ICANN Finance Community Members, We are pleased to announce that the revised Report of Public Comment has been posted. This revision includes replies to comments received during the initial public comment period as well as the period during which the public comments were re-opened to allow for comments on the budget revisions presented in Durban. Please visit the following link to review the report. http://www.icann.org/en/news/public-comment/op-budget-fy14-10may13-en.htm Regards, ICANN Finance Team controller(a)icann.org<mailto:controller@icann.org>

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Public Comment Re-Opened until AUG 4 - ICANN FY14 Draft Operating Plan and Budget
by Xavier J. Calvez Aug. 15, 2013

Aug. 15, 2013

Dear SO/AC/SG Leaders and ICANN Finance Community Members, Thank you so much for your participation to our ICANN Finance Session and Budget Process Improvement Work Session During ICANN 47 in Durban. As I mentioned during the session, the Public Comment period has been re-opened until August 4, 2013 to allow the community to post comments to the FY14 Draft Budget changes presented during the Finance Session at ICANN 47. If you have any additional comment you would like to post, please follow the instruction below to submit your comment: http://www.icann.org/en/news/public-comment/op-budget-fy14-10may13-en.htm Thank you. Best regards, Xavier Calvez ICANN – Internet Corporation for Assigned Names and Numbers CFO Office: +1 (310) 301-5838 Cell: +1 (805) 312-0052 E-fax: +1 (310) 957-2348 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536

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Re: [community-finance] Public Comment Re-Opened until AUG 4 - ICANN FY14 Draft Operating Plan and Budget
by Marilyn Cade Aug. 6, 2013

Aug. 6, 2013

Chuck, just to respond e secretariat support, I think it is a reasonable amount, but is also in line w the need for ICANN to support the non contracted SGs/community ability to address and meet needs of support to the policy work, outreach, etc. I was hearing about all the support being added to address applicants, which is one part of ICANN's role, but the broader participation of the non contracted parties SGs/Constituencies, ALAC, etc, is a safeguard for ICANN's roles and responsibility. I think we were all conservative in our requests, but am of course happy to discuss. As you know from the discussion during the budget meeting in Durban, Tony, Steve M, Tijani and I made comments. M Sent via BlackBerry by AT&T -----Original Message----- From: Gomes Chuck <cgomes(a)verisign.com> Date: Sun, 4 Aug 2013 21:44:08 To: <met(a)msk.com>; <xavier.calvez(a)icann.org>; <community-finance(a)icann.org>; <jcurran(a)arin.net>; <dmaher(a)pir.org>; <pdiaz(a)pir.org>; <kdrazek(a)verisign.com>; <michaeladams(a)mayerbrown.com>; <julie.hedlund(a)icann.org>; <chris(a)andalucia.com>; <tonyarholmes(a)btinternet.com>; <Elisa.Cooper(a)markmonitor.com>; <pwilson(a)apnic.net>; <lynn.gravel(a)cira.ca>; <byron.holland(a)cira.ca>; <lesley(a)nominet.org.uk>; <heather.dryden(a)ic.gc.ca>; <jonathan.robinson(a)ipracon.com>; <louis(a)louie.net>; <ocl(a)gih.com>; <patrik(a)frobbit.se>; <junsec(a)wide.ad.jp>; <krosette(a)cov.com>; <robin(a)ipjustice.org>; <william.drake(a)uzh.ch>; <alain.berranger(a)gmail.com>; <matt.serlin(a)markmonitor.com> Cc: <chris.mondini(a)icann.org>; <Heidi.Ullrich(a)icann.org>; <cherine.chalaby(a)icann.org>; <bart.boswinkel(a)icann.org>; <susanna.bennett(a)icann.org> Subject: Re: [community-finance] Public Comment Re-Opened until AUG 4 - ICANN FY14 Draft Operating Plan and Budget Steve, If ICANN funds secretariats for one constituency or SG, should it fund them for all who want that support? If so, that could be a significant expense. Chuck From: Metalitz, Steven [mailto:met@msk.com] Sent: Sunday, August 04, 2013 2:22 PM To: 'Xavier J. Calvez'; community-finance(a)icann.org; jcurran(a)arin.net; Maher, David; pdiaz(a)pir.org; Drazek, Keith; Adams, Michael D.; Gomes, Chuck; Julie Hedlund; chris(a)andalucia.com; tonyarholmes(a)btinternet.com; Elisa Cooper; Paul Wilson; Lynn Gravel; Byron Holland; lesley(a)nominet.org.uk; Heather Dryden; jonathan.robinson(a)ipracon.com; louis(a)louie.net; Olivier Crepin-Leblond; Patrik Fältström; junsec(a)wide.ad.jp; krosette(a)cov.com; Robin Gross; William Drake; alain.berranger(a)gmail.com; matt.serlin(a)markmonitor.com Cc: Jeannie Ellers; Bart Boswinkel; Gabriella Schittek; David Olive; Heidi Ullrich; Glen de Saint Géry; Robert Hoggarth; Karla Valente; Susanna Bennett; Marika Konings; Ken Redhead; Janice Douma Lange; Aba Diakite; Maya S. Reynolds; Taryn S. Presley; Christopher Mondini (chris.mondini(a)icann.org) 'Cherine Chalaby' Subject: RE: Public Comment Re-Opened until AUG 4 - ICANN FY14 Draft Operating Plan and Budget Dear Xavier: The IPC will not be submitting a public comment in the re-opened forum. We await a response to the reply comments that we timely filed on June 21, see http://forum.icann.org/lists/comments-op-budget-fy14-10may13/msg00015.html <http://forum.icann.org/lists/comments-op-budget-fy14-10may13/msg00015.html> . We note that our comments were omitted from the staff summary of comments received (http://forum.icann.org/lists/comments-op-budget-fy14-10may13/msg00019.html ), from the document responding to public comments, see http://www.icann.org/en/news/public-comment/summary-comments-op-budget-fy14… <http://www.icann.org/en/news/public-comment/summary-comments-op-budget-fy14…> , and from the presentation made at the Finance session in Durban, see http://durban47.icann.org/meetings/durban2013/presentation-finance-17jul13-… <http://durban47.icann.org/meetings/durban2013/presentation-finance-17jul13-…> . You e-mailed me on July 18 to say that "we will provide a 2nd version of responses that will include responses to the IPC and ccNSO comments," but I have not seen anything yet. It does not seem that the public comment process is a useful way for IPC to express its views to ICANN on this issue, so we are pursuing other channels, which have included direct conversations with you and other ICANN staff. In any event it does not seem as though the re-opened comment period covers the staff recommendations on IPC requests for funding from the AC/SO support account, since these recommendations were not "presented during the Finance session at ICANN 47," but instead were communicated to us via e-mail later in the Durban meeting. With respect to these recommendations, I can convey IPC's deep disappointment that ICANN will not provide any funding for an IPC secretariat, which is our top priority and an essential step to facilitate our continued participation in the multi-stakeholder model. In light of this recommendation, we are now pursuing alternatives, some of which have been discussed with you. Steve Metalitz, IPC VP Cc: chair, Board Finance Committee From: Xavier J. Calvez [mailto:xavier.calvez@icann.org] <mailto:[mailto:xavier.calvez@icann.org]> Sent: Thursday, August 01, 2013 1:12 PM To: community-finance(a)icann.org <mailto:community-finance@icann.org> ; jcurran(a)arin.net <mailto:jcurran@arin.net> ; dmaher(a)pir.org <mailto:dmaher@pir.org> ; pdiaz(a)pir.org <mailto:pdiaz@pir.org> ; Drazek, Keith; Adams, Michael D.; Gomes, Chuck; Julie Hedlund; chris(a)andalucia.com <mailto:chris@andalucia.com> ; tonyarholmes(a)btinternet.com <mailto:tonyarholmes@btinternet.com> ; Elisa Cooper; Paul Wilson; Lynn Gravel; Byron Holland; lesley(a)nominet.org.uk <mailto:lesley@nominet.org.uk> ; Heather Dryden; jonathan.robinson(a)ipracon.com <mailto:jonathan.robinson@ipracon.com> ; louis(a)louie.net <mailto:louis@louie.net> ; Olivier Crepin-Leblond; Patrik Fältström; junsec(a)wide.ad.jp <mailto:junsec@wide.ad.jp> ; Metalitz, Steven; krosette(a)cov.com <mailto:krosette@cov.com> ; Robin Gross; William Drake; alain.berranger(a)gmail.com <mailto:alain.berranger@gmail.com> ; matt.serlin(a)markmonitor.com <mailto:matt.serlin@markmonitor.com> Cc: Jeannie Ellers; Bart Boswinkel; Gabriella Schittek; David Olive; Heidi Ullrich; Glen de Saint Géry; Robert Hoggarth; Karla Valente; Xavier J. Calvez; Susanna Bennett; Marika Konings; Ken Redhead; Janice Douma Lange; Aba Diakite; Maya S. Reynolds; Taryn S. Presley Subject: Public Comment Re-Opened until AUG 4 - ICANN FY14 Draft Operating Plan and Budget Dear SO/AC/SG Leaders and ICANN Finance Community Members, Thank you so much for your participation to our ICANN Finance Session and Budget Process Improvement Work Session During ICANN 47 in Durban. As I mentioned during the session, the Public Comment period has been re-opened until August 4, 2013 to allow the community to post comments to the FY14 Draft Budget changes presented during the Finance Session at ICANN 47. If you have any additional comment you would like to post, please follow the instruction below to submit your comment: http://www.icann.org/en/news/public-comment/op-budget-fy14-10may13-en.htm Thank you. Best regards, Xavier Calvez ICANN - Internet Corporation for Assigned Names and Numbers CFO Office: +1 (310) 301-5838 Cell: +1 (805) 312-0052 E-fax: +1 (310) 957-2348 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536

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FW: FY14 Budget - SO/AC add'l budget requests / Regular track / Recommendations to Board
by Xavier J. Calvez July 18, 2013

July 18, 2013

Dear all, It looks like I misspelt the email address that I used to send the below email yesterday. Apologies. Thanks. Sincerely, Xavier Xavier Calvez ICANN Internet Corporation for Assigned Names and Numbers CFO Office: +1 (310) 301-5838 Cell: +1 (805) 312-0052 E-fax: +1 (310) 957-2348 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536 On 7/17/13 9:17 AM, "Xavier J. Calvez" <xavier.calvez(a)icann.org> wrote: >While the Board has not yet approved the final FY14 >budget, and we are still here in Durban, I wanted to give you preliminary >information about the proposed resolution of the special budget requests >that were >made by your communities for the FY14 Fiscal Year (July 1, 2013 to June >30, >2014). > >This year's decisions (currently recommendations to be made by the >Staff to the Board (and awaiting Board final decision on 22 August) are >based >on the resources available and on an evaluation of where the requests are >likely to fit into the existing organizational strategic and operational >plans >and what we know about the direction those efforts are taking. >We would like to gather your comments on any of these recommendations by >AUGUST 4TH and will send further instructions on how to provide/post such >comments). > >There were a total of 23 regular requests from the community >(in addition to the 31 Fast track requests) > >The recommendations Staff has made to the Board were based >on a set of draft principles that we created to govern our assessments of >the >requests. We expect to create a public >comment forum opportunity to give community members an opportunity to >refine >and improve them for FY15. > >The recommendations for all the requests are set out in a >document that has been posted on the Finance Wiki page >[https://community.icann.org/display/projfinadhocws/FY14+Regular+Track+Sum >m >a] >. You will see that (1) some requests are >granted directly; (2) some requests are not granted; (3) some requests >are not granted, per se, >but the resources are being made available through the core ICANN budget >and >managed by staff, and (4) in a few cases, new resources are being made >available as part of experimental pilot programs that we will be creating >to >see if the activities are replicable, manageable and effective. In >several cases there is an expectation that >allocated funds will not be available for release until there is an agreed >upon >system (collaboratively developed by both staff and community) for >measuring >reviewing and assessing requests for consistency across the board. >This has proved to be a challenging year as we changed the process to add >the programs' data, but we are >continuing to make progress and I appreciate the commitment and interest >all of >you have committed to this effort. > >strategic and operational planning efforts will substantially reduce the >As we go forward and improve our strategic and operational planning >efforts, we expect the >number of requests as resources and activities to become more consistently >available in our annual operating plan and budget. > > >Thanks. > >Sincerely, >Xavier > >Xavier Calvez >ICANN Internet Corporation for Assigned Names and Numbers > >CFO >Office: +1 (310) 301-5838 >Cell: +1 (805) 312-0052 >E-fax: +1 (310) 957-2348 > >12025 Waterfront Drive, Suite 300 >Los Angeles, CA 90094-2536 > >

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(10:00am) -Reminder- Finance Budget Process Improvement Working Group
by Xavier J. Calvez July 17, 2013

July 17, 2013

When: Thursday, July 18, 2013 8:00 AM-9:00 AM. Coordinated Universal Time Where: Hall 3B *~*~*~*~*~*~*~*~*~* Date: Thursday, July 18 Location: Hall 3B Time: 10:00am (Local Time), 8:00am (UTC), 1:00am(PDT), 4:00am (EDT) Other Time Zone: http://www.timeanddate.com/worldclock/fixedtime.html?msg=Finance+Budget+Pro… inance Budget Process Improvement Working Group Date: Thu, 18 July 2013 - 10:00 - 11:00 Add to Calendar Room: Hall 3B Session Leader: Xavier Calvez<mailto:xavier.calvez@icann.org> | Chief Financial Officer Transcript to be provided Remote Participation - Low Bandwidth Audiocast: English<http://stream.icann.org/dur47-hall3b-16-en.m3u> Remote Participation - High Bandwidth Audiocast: English<http://stream.icann.org/dur47-hall3b-64-en.m3u> Virtual Meeting Room http://icann.adobeconnect.com/dur47-hall3b Overview * Reach out SO/SC/SG Leaders to discuss budget process improvement. * Design the budget process

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(10:00am) Finance Budget Process Improvement Working Group
by Xavier J. Calvez July 8, 2013

July 8, 2013

When: Thursday, July 18, 2013 8:00 AM-9:00 AM. Coordinated Universal Time Where: Hall 3B *~*~*~*~*~*~*~*~*~* Date: Thursday, July 18 Location: Hall 3B Time: 10:00am (Local Time), 8:00am (UTC), 1:00am(PDT), 4:00am (EDT) Other Time Zone: http://www.timeanddate.com/worldclock/fixedtime.html?msg=Finance+Budget+Pro…

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(11:00am) ICANN Finance Open Session
by Xavier J. Calvez July 8, 2013

July 8, 2013

When: Wednesday, July 17, 2013 9:00 AM-10:30 AM. Coordinated Universal Time Where: Hall 2D *~*~*~*~*~*~*~*~*~* Date: Wednesday, July 17 Location: Hall 2D Time: 11:00am (Local Time), 9:00am (UTC), 2:00am(PDT), 5:00am (EDT) Other Time Zone: http://www.timeanddate.com/worldclock/fixedtime.html?msg=ICANN+Finance+Open…

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Communication: Update to FY14 Budget / Public comments responses
by Xavier J. Calvez July 6, 2013

July 6, 2013

Dear Community members, Please find attached a communication on the update of the FY14 budget and draft responses of public comments following the end of the public comment process on the Draft FY14 Budget. Both subjects will be discussed during the Durban public Finance meeting. Thanks. Sincerely, Xavier Xavier Calvez ICANN Internet Corporation for Assigned Names and Numbers CFO Office: +1 (310) 301-5838 Cell: +1 (805) 312-0052 E-fax: +1 (310) 957-2348 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536

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Re: [community-finance] Durban Public Finance Session
by Paul Diaz June 3, 2013

June 3, 2013

I would like to participate in this session, but have to leave on Thursday PM (18 July). I'll coordinate with colleagues to share my ideas. Best, P On Jun 2, 2013, at 6:45 PM, Tijani BEN JEMAA wrote: Dear Marilyn, The Friday before, I wouldn’t be in Durban yet. But I like the idea of Mike to make it on Friday after early in the morning (08:00 – 09:00) so that it will not conflict with our meeting starting at 9:00 -------------------------------------------------------------------------------- Tijani BEN JEMAA Executive Director Mediterranean Federation of Internet Associations (FMAI) Phone: + 216 41 649 605 Mobile: + 216 98 330 114 Fax: + 216 70 853 376 -------------------------------------------------------------------------------- De : community-finance-bounces(a)icann.org<mailto:community-finance-bounces@icann.org> [mailto:community-finance-bounces@icann.org] De la part de Marilyn Cade Envoyé : dimanche 2 juin 2013 14:57 À : Chuck Gomes; Taryn S. Presley; community-finance(a)icann.org<mailto:community-finance@icann.org>; John Curran; David Maher; Paul Diaz; Keith Drazek;michaeladams(a)mayerbrown.com<mailto:michaeladams@mayerbrown.com>; Julie Hedlund; Chris at Andalucia; Tony Holmes; Paul Wilson; Lynn Gravel; Byron Holland Objet : Re: [community-finance] Durban Public Finance Session If this is the Friday before, let's make Friday afternoon and early evening? If it could become then AFTER a meeting for prep for next stage, then make it the Friday AFTER the meeting. ________________________________ From: cgomes(a)verisign.com<mailto:cgomes@verisign.com> To: marilynscade(a)hotmail.com<mailto:marilynscade@hotmail.com>; taryn.presley(a)icann.org<mailto:taryn.presley@icann.org>; community-finance(a)icann.org<mailto:community-finance@icann.org>; jcurran(a)arin.net<mailto:jcurran@arin.net>; dmaher(a)pir.org<mailto:dmaher@pir.org>;pdiaz(a)pir.org<mailto:pdiaz@pir.org>; kdrazek(a)verisign.com<mailto:kdrazek@verisign.com>; michaeladams(a)mayerbrown.com<mailto:michaeladams@mayerbrown.com>; julie.hedlund(a)icann.org<mailto:julie.hedlund@icann.org>; chris(a)andalucia.com<mailto:chris@andalucia.com>;tonyarholmes(a)btinternet.com<mailto:tonyarholmes@btinternet.com>; pwilson(a)apnic.net<mailto:pwilson@apnic.net>; lynn.gravel(a)cira.ca<mailto:lynn.gravel@cira.ca>; byron.holland(a)cira.ca<mailto:byron.holland@cira.ca> Subject: RE: [community-finance] Durban Public Finance Session Date: Sun, 2 Jun 2013 13:16:29 +0000 A budget process improvement kickoff meeting on Friday morning before any other sessions start sounds like an idea worth pursuing further to me. Thanks for the idea Marilyn. Chuck From: Marilyn Cade [mailto:marilynscade@hotmail.com] Sent: Saturday, June 01, 2013 6:23 PM To: Taryn S. Presley; community-finance(a)icann.org<mailto:community-finance@icann.org>; John Curran; Maher, David; Paul Diaz; Drazek, Keith; michaeladams(a)mayerbrown.com<mailto:michaeladams@mayerbrown.com>; Gomes, Chuck; Julie Hedlund; Chris at Andalucia; Tony Holmes; Paul Wilson; Lynn Gravel; Byron Holland Subject: RE: [community-finance] Durban Public Finance Session I have long advocated scheduling this meeting at a time when it does not compete with our normal working commitments. As the Board no longer holds a reasonable interaction with the Community on the final day, but essentially a pro forma reporting out, the meetings have been shortened to four working days. This crams in a huge amount of work for all of us into what is actually only 3.5 days, due to the opening session. For any of us in Constituencies/WGs, or in the ccNSO, there are also required meetings for our Communities. Is it possible to consider scheduling at least one session on the Friday a.m. after the ICANN Board meeting, so that extensive discussions can occur without forcing all of us to deal with major conflicts of time. Building up expertise over time with a core group improves the understanding and ability to be of support to the budget /finance planning process. Could this be considered -- again? as a possibility? As to the schedule of Wednesday, it could be possible to segregate the new gTLD budget, but the concerns of the community about 'excess income', and the risks associated with what may be unidentified issues, such as issues like dotless domains which are still under examination are also probably community discussion topics regarding SSR issues, rather than just a budget /finance discussion. ________________________________ From: taryn.presley(a)icann.org<mailto:taryn.presley@icann.org> To: community-finance(a)icann.org<mailto:community-finance@icann.org>; jcurran(a)arin.net<mailto:jcurran@arin.net>; dmaher(a)pir.org<mailto:dmaher@pir.org>; pdiaz(a)pir.org<mailto:pdiaz@pir.org>; kdrazek(a)verisign.com<mailto:kdrazek@verisign.com>;michaeladams(a)mayerbrown.com<mailto:michaeladams@mayerbrown.com>; cgomes(a)verisign.com<mailto:cgomes@verisign.com>; julie.hedlund(a)icann.org<mailto:julie.hedlund@icann.org>; chris(a)andalucia.com<mailto:chris@andalucia.com>;tonyarholmes(a)btinternet.com<mailto:tonyarholmes@btinternet.com>; Elisa.Cooper(a)markmonitor.com<mailto:Elisa.Cooper@markmonitor.com>; pwilson(a)apnic.net<mailto:pwilson@apnic.net>; lynn.gravel(a)cira.ca<mailto:lynn.gravel@cira.ca>; byron.holland(a)cira.ca<mailto:byron.holland@cira.ca> Date: Fri, 31 May 2013 10:36:33 -0700 Subject: [community-finance] Durban Public Finance Session All: In preparation for the Durban Public Finance Session (tentatively scheduled for Wednesday July 17, 2013 11:00AM), we are soliciting your feedback on items to be included in the agenda. The following have been identified as potential agenda items: • FY14 Draft Budget o SO/ AC Requests – overall results and implementation approach o Public comments overview – address major areas of focus/ concern o Review budget development process improvement– post mortem on FY14 budget process and next steps for FY15 budget process* • Future Financial Reporting o FY13 Actual vs. FY13 Budget and FY12 Actual w/ variance analysis – to be published by the Buenos Aires meeting o Quarterly public reporting – format/ content currently under review with the BFC • New gTLD Program Update** * Similar to last year, we would like to form a working group to help formulate a better process for the development of the FY15 budget; one that allows more interaction with the community. In preparation for this, we would like the community’s feedback on having a separate 60 minute “kickoff” session to discuss budget development process improvement. The purpose of this session will be to define the working group goals and gain consensus on the best approach to facilitate the working group (calls/ webinars/ etc.). **The New gTLD program update may be included in the New gTLD Session rather than the Public Finance Session. Will you please provide your feedback on the above agenda items as well as items not listed that you feel should be addressed during the session? We will consider all recommendations, however given the 90 minute timeframe (including Q&A) all may not be included in the final agenda. Will you also please provide feedback on having the 60 minute budget development process improvement “kickoff” meeting? Thank you in advance for your strong support. Best regards, Taryn Taryn Presley Manager, FP&A ICANN taryn.presley(a)icann.org<mailto:taryn.presley@icann.org> Telephone Main: 310) 301-5800 Telephone Direct: 310) 578-8664 Mobile: 310) 463-0245 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536 _______________________________________________ community-finance mailing list community-finance(a)icann.org<mailto:community-finance@icann.org>https://mm.icann.org/mailman/listinfo/community-finance

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